Administrative and Operations Manual

OUR LADY OF THE HOLY ROSARY SCHOOL Member, Association of LASSSAI Accredited Superschools (ALAS) Rosaryville Cmpd., Mulawin, Tanza, Cavite Tel. No.: 046) 683 0651 / 432 9658 E-mail: olhrs.edu@gmail.com

TABLE OF CONTENTS Page Our Lady of the Holy Rosary School (A Brief Background) 1 Vision Statement 2 Mission Statement 2 Rosarian Philosophy 3 General Objectives of the Institution 3 Rosarian Core Values 4 I. Job Description 5 A. Administrative Personnel 6 Principal 8 Vice Principal for Academics 9 Vice Principal for Students 10 Controller 12 SHS Coordinator Academic Coordinators 13 B. Academic Teaching Personnel 14 Class/ Level Adviser Subject Teacher 15 C. Academic Nonteaching Personnel 17 Guidance Coordinator 18 Librarian 19 Registrar Admissions Officer

D. Nonacademic Personnel 20 Cashier/ Bookkeeper 21 Administrative Staff 22 SHS Administrative Staff 23 School Nurse 24 Security Personnel 25 Housekeeping Personnel 25 E. Other School Personnel 26 Campus Minister 27 Student Welfare Officer 28 School Paper Adviser 29 Club Moderator 30 II. Minimum Qualification Requirement for Administrators 30 III. Maximum Teaching Hours for Administrators and Coordinators 31 IV. Honorarium for Administrative, Supervisory 31 32 and Additional Work Assignments 33 V. Leave Benefits of Administrators 33 VI. Summer Service Availability of Administrators 34 VII. Policies and Procedures for Cash Advances / Reimbursements 35 VIII. Guidelines on Suspension of Classes or Work due to Bad Weather IX. Guidelines on Substitution and Substitution Pay X. Policies on Tutoring XI. Policy on Suspension of Classes on Examination Week XII. Policies on Wearing of Administrators, Faculty and Staff Uniform 36 XIII. Organizational Chart 38 XIV. Flow Charts 39

OUR LADY OF THE HOLY ROSARY SCHOOL (A Brief Background) A BRIEF BACKGROUND The Our Lady of the Holy Rosary School (OLHRS) was borne out of love for the poor. It started in school year 1993-1994 when Amaya Elementary School, a nearby public school phased out its pre-school classes. The parents of these pupils were surprised by this change and suddenly found their children “school-less”. Since the majority of them belong to a lower income group, they cannot afford to send their children to private schools and pay high fees. Concerned with the displaced and eager-to-learn children, Rev. Fr. Ariel M. Lisama, who during that, time was preparing for his ordination to the diaconate and Mrs. Veronidia L. de Leon, a De La Salle University professor, volunteered to extend their services to these poor children for free. They housed the children in a big garage, which they converted into a classroom; hired a teacher whom they supported by the monthly fee paid, by the said children (P 60.00 for Kinder; P 40.00 for Nursery). The volunteer administrators and the civic-minded parents who banded together and agreed to continue the schooling of their children shouldered test papers and other miscellaneous expenses. Religious and health services were extended by volunteer seminarians from Our Lady of the Pillar Seminary and friends of Fr. Ariel. After a school year, a two-classroom school building was built by the joint efforts of Fr. Ariel and Mrs. de Leon. Mrs. Emma L. Hernandez was appointed as Schoolhead . From then on, the school continuously provides Catholic education to the children in the community and nearby towns. It became a Catholic school owned and operated by the Our Lady of the Holy Rosary Educational Foundation, Inc., a nonstock, nonprofit corporation. In 1996, it earned the supervision of the Lasallian Schools Supervision Office (LASSO) at De La Salle University-Manila. OLHRS in its search for meaningful existence reviewed the school operations the past years to ascertain what it has become and what it is yet to become. As an institution whose significant mission is to give quality Catholic education to the youth, OLHRS decided to carry on and in school year 2003- 2004 the secondary level was opened. The first and the second year students were accepted. Permit to operate was submitted and approved by the Department of Education. The 1

classes were housed in a three-classroom building in the five-hundred square meter lot rented by the school. It was in the same year when a prominent citizen of Tanza sold a portion of his lot in Mulawin to the administrators of the school. December 8, 2003, Feast of the Immaculate Conception, the ground breaking ceremony was held which signalled the construction of the high school building in the five- thousand square meter lot at Rosaryville Cmpd., Mulawin, Tanza, Cavite. In school year 2004-2005, the high school department occupied the newly constructed yet unfinished building. Government Recognition to operate all levels was granted March 1, 2005. From then on, school administrators, faculty and staff shoulder the diverse responsibilities in order to reach out to more people in Amaya and in nearby communities. The school continues to seek new and more effective ways to achieve its vision-mission and to live out the Rosarian Core Values. Ultimately, OLHRS will create another share in the history of education not only in Tanza but also in the province of Cavite. VISION The Our Lady of the Holy Rosary School envisions itself as a Catholic institution that upholds a culture of honor and excellence. MISSION Guided by Catholic principles and Filipino values, the school commits to: • provide opportunities for pupils / students to experience God; • inculcate moral integrity and Marian spirituality; • develop pupils / students to become stewards of God’s creation; • train pupils / students to become person-oriented and to value their families; • cultivate the full potentials of every learning individual. 2

ROSARIAN PHILOSOPHY We believe that a student is a child of God, baptized with water and the spirit, with unique personality and God-given talents. S/He is a bud who blossoms into full glory through the ministering hand of the teacher under the guidance of Mary, Mother of God and our Mother, and St. John Baptist de la Salle, with the help of Divine Grace in a nonthreatening environment. GENERAL OBJECTIVES OF THE INSTITUTION Guided by the Vision-Mission Statement, the Our Lady of the Holy Rosary School aims to provide quality Catholic education for its students to: 1. fully understand what a true Catholic is and prepare themselves to adjust and cope with life situations within the context of their experience; 2. maximize their potentials by providing meaningful experiences considering their interests and capabilities; 3. dig deeper their intellectual capabilities so that they become aware of the changes in their environment and be able to make decisions which will prepare them to the more complex demands of future life; 4. share and live harmoniously with others, proud of their country, God- fearing coupled with faith and sincerity of intentions; 5. inculcate moral and spiritual values guided by the charism of St. John Baptist de La Salle and Mary our Mother. 3

ROSARIAN CORE VALUES Obedience adherence to divine and human laws Love a strong affection for God, country, family, self and others Honesty moral uprightness; the quality of not giving in to cheating, stealing and lying Respect high regard for self, others and nature Service willingness to work for others and the community 4

I. JOB DESCRIPTION A. ADMINISTRATIVE PERSONNEL PRINCIPAL 1. General Function The Principal is responsible for the overall effective and efficient management and delivery of academic, administrative, and development affairs of Our Lady of the Holy Rosary School. 2. Relationships 2.1 Is appointed by the: BOT upon the recommendation of the School Director 2.2 Reports to the: BOT Chair ALAS President School Director 2.3 Supervises the: Vice Principals Controller Coordinators Faculty Members Staff 3. Duties and Responsibilities 3.1 Ensures the effective and efficient management and delivery of the school’s academic programs, fiscal resources, physical services and staff resources. 3.2 Supervises the academic programs and services to ensure their contribution to the realization of the vision-mission. 3.3 Coordinates with the Vice Principal and Coordinators in identifying priority areas for faculty and program development. 3.4 Initiates projects, programs and activities for academic development. 3.5 Coordinates the various human resource development programs for faculty, staff, and students for the institutionalization of the Rosarian spirit. 3.6 Supervises, observes, and evaluates performance of faculty. 3.7 Recommends faculty member for hiring, nonrehiring, promotion, reclassification, or termination as the case may be. 5

3.8 Gives guidance and counseling to individual faculty members for 3.9 their professional and personal improvement. 3.10 Initiates review of curricular programs and development of new 3.11 ones. 3.12 Reviews and checks test questions for major exams. 3.13 Checks lesson plans, syllabi and other forms of faculty members 3.14 under him. 3.15 Clarifies matters pertaining to the interpretation of the school 3.16 policies. 3.17 Acts as arbiter for cases of conflict which have not been settled. 3.18 Acts on appeals from students regarding decisions of the Discipline Office/Student Welfare Office 3.19 Meets the nonacademic staff at least once a year. 3.20 Prepares pertinent record required by the Department of Education and LASSSAI. 3.21 Conducts consultative meetings with the school’s Parents’ Association. 3.22 Interviews applicants for teaching positions, support services and 3.23 conducts a research if needed. He also identifies understudies for administrative positions. Identifies priority projects for the improvement of physical facilities and equipment. Checks the maintenance and the cleanliness of the physical facilities and the school surroundings to ensure the health and safety of the school community. Invites speakers, coordinates and approves attendance in seminars and training workshops offered by De La Salle schools and other agencies. Coordinates the school participation in the LASSSAI Assembly and suggests areas for workshops. Performs such other duties and responsibilities analogous, germane, related to and/or implied in the above enumeration of duties and responsibilities as well as those delegated to him by the BOT Chair. VICE PRINCIPAL FOR ACADEMICS 1. General Function The Vice Principal supervises the different programs, projects and offices relevant to the academic functions of the school. She monitors the conduct of discipline inside the school campus. 2. Relationships 6

2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Principal 2.3 Supervises the: SHS Coordinator Academic Coordinators Student Welfare Officer/s School Paper Adviser Faculty Members Advisers 3. Duties and Responsibilities 3.1 Disseminates information and monitors the implementation of the school policies, guidelines and procedures. 3.2 Evaluates the performance of faculty/staff directly reporting to him. 3.3 Initiates review of curricular programs and development of new ones. 3.4 Recommends, plans, monitors, and evaluates the activities for faculty/student growth and development. 3.5 Helps prepare teaching loads and teaching assignments. 3.6 Conducts regular and special meetings with class advisers and unit heads directly reporting to him. 3.7 Conducts classroom observations to check on students` participation/discipline in classes. 3.8 Checks lesson plans, syllabi, test questions and other forms of faculty members directly reporting to him. 3.9 Checks, reviews and sees to it that the syllabi are updated to ensure relevance of the subject. 3.10 Recommends faculty member for hiring, nonrehiring, promotion, reclassification, or termination as the case may be. 3.11 Gives guidance and counseling to individual faculty members for their professional and personal improvement. 3.12 Initiates the development and revision of school manuals. 3.13 Monitors faculty attendance, assigns substitute for faculty members who are absent, and sees to it that make-up classes are held. 3.14 Coordinates with the Academic Coordinators concerning faculty loading. 3.15 Supervises the school paper adviser and the Student Welfare Officer/s 3.16 Monitors the general conduct of discipline in and out of the classrooms. 3.17 Attends hearings and prosecutes cases of violations before the Discipline Committee. 7

3.18 Performs such other duties and responsibilities analogous, germane, related to and/or implied in the above enumeration of duties and responsibilities as well as those delegated to him by the Principal. VICE PRINCIPAL FOR STUDENTS 1. General Function The Vice Principal for Students implements, supervises, and evaluates the nonacademic programs of the students. Furthermore, he monitors operations of the Guidance Center, Health Services Center, Campus Ministry Office and other offices under his department. 2. Relationships: 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Principal 2.3 Supervises the: Club Moderator/s or Trainer/s Guidance Coordinator/s Registrar School Nurse Campus Minister Pupil/Student Council Adviser Sports Coaches/ Trainers 3. Duties and Responsibilities 3.1 Coordinates the preparation of plans of the units under his office. 3.2 Coordinates with the administration, faculty and students with regard to student activities. 3.3 Coordinates with the unit heads under his supervision in the preparation of the annual budget. 3.4 Initiates the development and the revision of school manuals. 3.5 Takes charge of the drafting, approval and releasing of the annual/ yearbook. 3.6 Evaluates the students` programs and the services of the office under his office. 3.7 Conducts mid year and end of the year planning workshops for the various units in his department. 8

3.8 Takes charge of preparing ESC and SHS Voucher requirements for submission to PEAC-FAPE office. 3.9 Coordinates with the Controller about release of ESC Subsidy and SHS Voucher funds. 3.10 Takes charge of student`s application for scholarships. 3.11 Conducts orientation of scholars and assigns them to their Immediate supervisor. 3.12 Recommend renewal of student`s scholarships 3.13 Coordinates with the Pupil Council Adviser and the Student Council Adviser on all matters relevant to the students’ activities and development. 3.14 Performs such other duties and responsibilities analogous, germane, or related to and/or implied in the above enumeration of duties and responsibilities. CONTROLLER 1. General Function The Controller is responsible for the School’s financial accounting and internal control of budget, funds, inventories, expenses, and student accounts. 2. Relationships: 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Principal 2.3 Coordinates with the: Treasury Officer Accounting/ Auditing Firm 2.4 Supervises the : Accounting Staff Cashier 3. Duties and Responsibilities 3.1 Takes charge of the annual budget preparation. 3.2 Prepares the school budget document for the Board of Trustees` Meeting. 3.3 Prepares and distributes the monthly budget performance report. 3.4 Implements budgetary control. 9

3.5 Prepares and validates financial and operational performance reports and other data to be used in business planning and periodic performance reviews. 3.6 Analyzes and reviews monthly financial statements. 3.7 Supervises the collection of revenues, safeguards cash temporarily on hand. 3.8 Supervises the disbursements of school funds. 3.8 Schedules the preparation of disbursement vouchers and checks in payment of school expenditures. 3.9 Implements policies and guidelines for the efficient collection of fees. 3.10 Checks daily cash position report and schedules the cash flow of the school. 3.11 Complies with personnel requirements of the Social Security System, Bureau of Internal Revenue and other agencies. 3.12 Authorizes all journal entries for adjustment in the book of accounts. 3.13 Supervises the accounting personnel and oversees the operations of the Accounting Office. 3.15 Prepares the payroll. 3.16 Performs such other duties and responsibilities analogous, germane, or related to and/or implied in the above enumeration of duties and responsibilities. SENIOR HIGH SCHOOL COORDINATOR 1. General Function The Senior High School Coordinator supervises the different programs, projects and offices in the Senior High School Department . She monitors the daily school operations and conduct of discipline inside the senior high school campus. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Principal 2.3 Supervises the: SHS Faculty Members 10

SHS Administrative Staff SHS Guidance Coordinator SHS Security and Maintenance Personnel SHS Concessionaires 3. Duties and Responsibilities 3.1 Disseminates information and monitors the implementation of the school policies, guidelines and procedures in the SHS Department. 3.2 Evaluates the performance of faculty/staff directly reporting to him. 3.3 Initiates review of curricular programs and development of new ones. 3.4 Recommends, plans, monitors, and evaluates the activities for faculty/student growth and development. 3.5 Prepare teaching loads and teaching assignments of SHS Faculty. 3.6 Conducts regular and special meetings with SHS faculty and staff 3.7 Conducts classroom observations to check on students` participation/discipline in classes. 3.8 Checks course outline , , test questions and other forms of faculty members directly reporting to him. 3.9 Checks, reviews and sees to it that the course outline are updated to ensure relevance of the subject. 3.10 Recommends SHS faculty member for hiring, nonrehiring, promotion, reclassification, or termination as the case may be. 3.11 Gives guidance and counseling to individual faculty members for their professional and personal improvement. 3.12 Initiates the development and revision of school manuals. 3.13 Monitors SHS faculty attendance, assigns substitute for faculty members who are absent, and sees to it that make-up classes are held. 3.14 Supervises the SHS school paper adviser and the Student Welfare Officer/s 3.15 Monitors the general conduct of discipline of SHS students in and out of the classrooms. 3.16 Attends hearings and prosecutes cases of violations before the Discipline Committee. 3.17 Coordinates with the administration, faculty and students with regard to SHS student activities. 3.18 Coordinates with the Vice Principal for Students regarding scholarships and the SHS Voucher Implementation. 3.19 Performs such other duties and responsibilities analogous, germane, related to and/or implied in the above enumeration of duties and responsibilities as well as those delegated to him by the Principal. 11

ACADEMIC COORDINATOR 1. General Function The academic coordinator is responsible for the overall supervision of the department assigned to him. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Principal 2.3 Supervises the: Subject Teachers 3. Duties and Responsibilities 3.1 Checks the lesson plans, curriculum maps, performance tasks, and 3.2 examinations of the subject teachers in his department. 3.3 Conducts classroom observations of the subject teachers in his 3.4 department. 3.5 Initiates and supervises various plans of activities of his 3.6 department. 3.7 Makes and executes his supervisory program. 3.8 Prepares budget proposals for academic contests under his 3.9 department or sponsored by his department. 3.10 Supervises and evaluates performance of faculty members in his 3.11 department. 3.12 Recommends faculty members for hiring, rehiring, promotion or 3.13 termination as the case maybe. Gives guidance and counselling to faculty members for their professional improvement. Initiates review of the curricular programs and development of new ones. Checks, reviews and sees to it that the curriculum maps are updated. Endorses recommendations for new textbooks, references and reading materials to the library. Makes schedule of reviews for academic contestants and remedial classes for slow learners. Performs such other duties and responsibilities analogous, germane, or related to and/or implied in the above enumeration of duties and responsibilities. 12

B. ACADEMIC TEACHING PERSONNEL CLASS/ LEVEL ADVISER 1. General Function The class adviser is responsible for the overall supervision of his class. He helps in the guidance and direction of the students in his advisory class. He also confers with parents regarding the academic progress of the students under his care. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Principal Vice Principal for Academics 2.3 Supervises the: Advisory Class 3. Duties and Responsibilities 3.14 Responsible for the general conduct and behavior of his advisory 3.15 class. 3.16 Supervises the students’ conduct and decorum at general 3.17 assemblies/meetings such as flag ceremony, Mass, library period, 3.18 programs, etc. Disseminates and explains information, schedule of activities and other matters discussed during faculty and unit meetings to his advisory class. Regularly checks the students’ daily attendance, tardiness, uniforms, and absences and makes follow-up of the reasons for truancy, tardiness or absences. Prepares and accomplishes required reports and forms such as the following whenever necessary: • Grading Sheets • SF 1 (Class Register) • SF 2 ( Learner`s Daily Class Attendance ) • SF 5 (Report on Promotion) • SF 9 ( Learner`s Progress Report Card) • SF 10 ( Learner`s Permanent Record) • End of the year reports, honors, failures, tentative list for the next school year, summary of conduct for advisory class, class achievement and class inventory list. 13

• Other related forms 3.19 Distributes and follows up all communications between the school and the home especially notices and letters which require replies or 3.20 return slips; collects report cards and the like on time. 3.21 Responsible for maintaining a clean, neat and orderly classroom. 3.22 Confers with the Principal regarding off-campus activities of his class. 3.23 Inspires and leads his students with his own example in co- and 3.24 extra-curricular activities such as retreats, recollections, contests, etc. Confers with parents and school authorities on matters deemed necessary for the further development of the students. Performs such other duties and responsibilities analogous, germane, or related to and/or implied in the above enumeration of duties and responsibilities. SUBJECT TEACHER 1. General Function The Subject Teacher implements the school’s academic and instructional programs. He plans, prepares and conducts his class in conscientious manner. He maintains quality instruction through creativity and innovativeness in teaching methods and procedures. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Principal Vice Principal for Academics Academic Coordinators 2.3 Supervises the: Pupils/Students 3. Duties and Responsibilities 3.1 Integrates Christian values in his subject matter. 3.2 Implements the school’s academic and instructional programs. 14

3.3 Cooperates with the administration in the implementation of the 3.4 school activities. 3.5 Keeps abreast of modern trends in educational methods and techniques enabling him to participate, recommend and/or 3.6 contribute to curricular improvement. Deals seriously and conscientiously with his teaching assignment 3.7 including careful planning of lessons, preparation and handling of 3.8 audiovisual materials, regularity in meeting schedule classes and clearly informing students of subject requirements. 3.9 Recognizes that students deserve respect as individuals with 3.10 certain right that must be respected while taking an active interest 3.11 in their academic and personal problems and giving counsel when 3.12 proper and necessary. 3.13 Keeps a clean and orderly record of ratings and makes a fair and impartial evaluation of students according to standards established by the school. Seeks ways to improve his effectiveness as a teacher, varying teaching techniques according to subject matter and mental age of students, exploring new ways of presenting the subject matter and constantly motivating students. Maintains at all times an orderly conduct of classes and closely supervises students’ behavior and decorum. Consistently implements class routine procedures such as giving/checking assignments, checking attendance and seating arrangement. Participates in faculty meetings, workshops and projects. Accompanies the students in extra and co-curricular activities which need his support and guidance. Performs such other duties and responsibilities analogous, germane, or related to and/or implied in the above enumeration of duties and responsibilities. C. ACADEMIC NONTEACHING PERSONNEL GUIDANCE COORDINATOR 1. General Function The Guidance Coordinator is in charge of the Guidance and Testing Center. He formulates and implements the guidance program of the school in coordination with the immediate head and the teachers. He also coordinates and provides the teachers the necessary data needed for instructional improvement, research and evaluation activities. 15

2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Principal Vice Principal for Students 2.3 Coordinates with the: Admissions Officer Class Adviser 3. Duties and Responsibilities 3.1 Formulates and implements the guidance program of the school. 3.2 Conducts group and individual counselling. 3.3 Takes charge of orientation programs for both students and parents. 3.4 Implements the Homeroom and Career Guidance program of the center. 3.5 Assists students in planning for their educational career, personal and social development. 3.6 Sponsors symposia for student and parents development/formation 3.7 Coordinates with class advisers regarding the guidance program and other related activities. 3.8 Checks and monitors daily class attendance. 3.9 Submits report to the Vice Principal for Students / Principal. 3.10 Promotes research designed to address the students’ needs and to further improve the guidance program and services. 3.11 Schedules entrance tests and interviews. 3.12 Administers entrance test. 3.13 Issues good moral certificates and other documents. 3.14 Coordinates with the Admissions Officer regarding admission requirements. 3.15 Evaluates the application status of transferees and refers them to the Principal for evaluation and decision. 3.16 Designs and reviews entrance test in coordination with the Academic Coordinators 3.17 Recommends cut off scores and qualitative descriptions for various types of evaluation and entrance tests. 3.18 Coordinates with DepEd , the Center for Educational Measurement (CEM) and other testing agencies regarding the administration of 3.19 standardized tests. Analyzes and interprets results of standardized tests and make recommendations for improvement. 16

3.20 Performs such other duties and responsibilities analogous, germane, or related to and / or implied in the above enumeration of duties and responsibilities. LIBRARIAN 1. General Function The Librarian supervises the operations and activities of the library. He organizes, maintains and updates the collection of books and other materials and manages the service agency for the vital implementation of the instruction’s educational objectives in coordination with the teachers and the administration. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Principal 3. Duties and Responsibilities 3.1 Plans and implements the library development program. 3.2 Prepares the library budget allocation. 3.3 Implements the collection development program. 3.4 Formulates library policies and guidelines. 3.5 Provides reference services to students, faculty, administrators, 3.6 staff and outside users. 3.7 Approves requisition, purchase order, and payment for books and 3.8 other library materials. Coordinates with the La Salle libraries for book donations and 3.9 sourcing. 3.10 Supervises the following: 3.11 a. organization of periodical materials. b. annual renewal of subscriptions to professional journals and magazines. c. annual library inventory and development of library services and collection. d. book exhibits, book fair, and other special projects. Prepares the monthly bulletin and other library manuals and guides for students and faculty members. Manages the use of the Audio Visual Room and all AV equipment available. Updates and monitors collection of AV materials. 17

3.12 Performs such other duties and responsibilities analogous, germane, or related to and or implied in the above enumeration of duties and responsibilities. REGISTRAR 1. General Function The registrar takes responsibility over all matters involving student credentials, enrolment statistics, and eligibility of students for completion of academic program requirements. 2. Relationships Principal with the approval of the 2.1 Is appointed by the: School Director and the BOT 2.2 Reports to the: 2.3 Coordinates with the: Principal Vice Principal for Students Guidance Coordinator/s 3. Duties and Responsibilities 3.1 Implements school regulations regarding enrolment, transfer and promotions, and graduation. 3.2 Evaluates the application status of transferees and refers them to the Principal for admission. 3.3 Issues transfer credentials, Transcript of Records, various certificates and other documents. 3.4 Updates and monitors DedEd`s Learner`s Information System (LIS) 3.5 Evaluates the records of candidates for graduation. 3.6 Submits pertinent reports required by DepEd. 3.7 Ensures safety and confidentiality of student records. 3.8 Performs such other duties and responsibilities analogous, germane or related to and/or implied in the above enumeration of duties and responsibilities. 18

ADMISSIONS OFFICER 1. General Function The Admissions Officer takes responsibility over all matters involving enrolment requirements, evaluation of grades, enrolment statistics and academic placement of transferees. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Principal 2.3 Coordinates with the: Guidance Coordinator/s Registrar 2.4 Supervises the: Admissions Office Staff 3. Duties and Responsibilities 3.1 Designs and implements recruitment and admission programs. 3.2 Evaluates the records of new pupils / students. 3.3 Prepares information materials (application forms, admission brochures, pamphlets, posters) that promote the academic 3.4 programs of the school. Prepares the annual admission including related data of the 3.5 previous school year. 3.6 Prepares enrolment statistics. Coordinates with the Guidance Counselor with regard to the 3.7 schedule of entrance test and interview. 3.8 Coordinates with the Guidance Counselor with regard sectioning. 3.9 Issues the master list to class advisers. 3.10 Prepares student`s ID. Performs such other duties and responsibilities analogous, germane or related to and/or implied in the above enumeration of duties and responsibilities. 19

D. NONACADEMIC PERSONNEL CASHIER/BOOKKEEPER 1. General Function The Cashier/Bookkeeper is responsible for the collection of payments and preparation of reports as required by the Controller. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Controller Treasury Officer 3. Duties and Responsibilities 3.1 Receives payment for tuition, other fees and other payments and issues corresponding official receipts for these collections. from parents/guardians, and students. 3.2 Prepares the daily collection report. 3.3 Posts payments on student`s financial records 3.4 Prepares and issues tutorial fees 3.5 Prepares money for deposits. 3.6 Prepares SHS teacher`s salary for disbursement 3.7 Receives delivery of PE uniform and prepares inventory report. 3.8 Performs such other duties and responsibilities analogous, germane, or related to and / or implied in the above mentioned enumeration of duties and responsibilities. ACCOUNTING STAFF 1. General Function The Accounting Staff assists the Controller in daily operations of the Accounting Office. He prepares disbursement vouchers and cheques in payment of school expenditures. 20

2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Controller Treasury Officer 3. Duties and Responsibilities 3.1 Does cashiering work in the absence of school cashier. 3.2 Prepares and attaches property tags on purchased school items. 3.3 Distributes beginning and ending inventory to class advisers and in charge of special rooms. 3.4 Conducts physical audit for fixed assets. 3.5 Serves as petty cash custodian. 3.6 Distributes, accepts and file incident reports. 3.7 Prepares disbursement vouchers and cheques in payment of school expenditures. 3.8 Monitors and assigns students lockers. 3.9 Records forwarded cheque vouchers. 3.10 Issues pay slip to faculty and staff. 3.11 Helps in the preparation of IDs 3.11 Performs such other duties and responsibilities analogous, germane, or related to and / or implied in the above mentioned enumeration of duties and responsibilities. ADMINISTRATIVE STAFF 1. General Function The Administrative Staff acts as the secretary of the Principal. He prepares reports, memoranda and other pertinent documents as instructed by the Principal. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Principal 2.3 Supervises the: Security Personnel Maintenance Personnel 21

School Driver Canteen Personnel In charge of Bookstore 3. Duties and Responsibilities 3.1 Prepares reports, memoranda and other pertinent documents as instructed by the Principal. 3.2 Coordinates with LASSO and Department of Education personnel regarding schedule of activities or visits. 3.3 Receives communications and memorandum issued by LASSO and the Department of Education. 3.4 Sends communications to LASSO and the Department of Education. 3.5 Organizes files and updates the 201 files of faculty and staff. 3.6 Issues books during enrolment. 3.7 Receives requisition of teachers and staff. 3.8 Acts as purchasing officer and prepares purchase order. 3.9 Makes inventories of school supplies. 3.10 Issues supplies requested by the faculty members and staff. 3.11 Receives and checks deliveries of books. 3.12 Prepares reporting schedule of maintenance and security personnel. 3.13 Submits periodic progress reports to the Principal. 3.14 Implements policies and procedures on canteen/ bookstore rentals and operations 3.15 Holds regular meetings with the Security Personnel to formulate policies and guidelines on safety and security 3.16 Formulates guidelines and procedures governing unit operations 3.17 Coordinates with publishing companies for pull out of books and payments 3.18 Places order for reference books in coordination with the Principal 3.19 Issues books to pupils/students. 3.20 Performs such other duties and responsibilities analogous, germane, or related to and / or implied in the above enumeration of duties and responsibilities. SHS ADMINISTRATIVE STAFF 1. General Function The SHS Administrative Staff acts as the secretary of the SHS Coordinator. He prepares reports, memoranda and other pertinent documents as instructed by the SHS coordinator . 22

2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Principal SHS Coordinator 3. Duties and Responsibilities 3.1 Prepares reports, memoranda and other pertinent documents as instructed by the Principal and SHS Coordinator 3.2 Receives requisition of SHS teachers and staff. 3.3 Makes inventories of school supplies 3.4 Prepares report on attendance for payroll purposes 3.5 Issues supplies requested by the faculty members and staff. 3.6 Helps during enrolment 3.7 Organizes files and updates the 201 files of SHS faculty and staff. 3.8 Serves as SHS petty cash custodian 3.9 Coordinates with OLHRS Tanza Campus , ALAS and Department of Education personnel regarding schedule of activities or visits. 3.10 Receives communications and memorandum issued by OLHRS- Tanza Campus , ALAS and the Department of Education. 3.11 Sends communications to OLHRS- Tanza Campus , ALAS , and the Department of Education. 3.12 Prepares and attaches property tags on purchased school items. 3.13 Prepares beginning and ending inventory of classrooms and special rooms 3.14 Conducts physical audit for fixed assets. 3.15 Distributes, accepts and file incident reports. 3.16 Performs such other duties and responsibilities analogous, germane, or related to and / or implied in the above enumeration of duties and responsibilities. SCHOOL NURSE 1. General Function The school nurse is in charge of the health services program of the school. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 23

2.2 Reports to the: Principal Vice Principal for Students 3. Duties and Responsibilities 3.1 Attends to the needs of student-patient. 3.2 Accomplishes medical forms and log books accurately. 3.3 Keeps medical records systematically and updates them. 3.4 Carries out the health services program of the office. 3.5 Informs parents/ guardians when students are sick or of they have serious health problems. 3.6 Keeps clinic clean and orderly. 3.7 Assists pupils/ students who need to be brought to nearby hospitals 3.8 Prepares reports needed for insurance claims. 3.9 Performs such other duties and responsibilities analogous, germane, or related to and / or implied in the above enumeration of duties and responsibilities. SECURITY PERSONNEL 1. General Function The Security Personnel safeguards the whole Rosarian family. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Administrative Staff 3. Duties and Responsibilities 3.1 Monitors safety of the pupils / students. 3.2 Checks and records visitors entering and leaving the school. 3.3 Ensures orderliness in parking. 3.4 Inspects the school uniform and IDs of students entering the school. 3.5 Implements the school`s approved security measures. 3.6 Performs such other duties and responsibilities analogous, germane, or related to and / or implied in the above enumeration of duties and responsibilities. 24

HOUSEKEEPING PERSONNEL 1. General Function The Housekeeping Personnel maintains the cleanliness and orderliness of the school campus. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Administrative Staff 3. Duties and Responsibilities 3.1 Maintains the cleanliness of the school surroundings, comfort rooms, classrooms and offices. 3.2 Performs other housekeeping works like watering of plants and collection and disposal of garbage. 3.3 Reports equipment and facilities for repair. 3.4 Performs such other duties and responsibilities analogous, germane, or related to and / or implied in the above enumeration of duties and responsibilities. E. OTHER SCHOOL PERSONNEL CAMPUS MINISTER 1. General Function The Campus Minister facilitates and provides opportunities for addressing the spiritual needs of the members of the community through series of liturgical and pastoral programs. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Vice Principal for Students 2.3 Supervises the: Campus Ministry Office 25

3. Duties and Responsibilities 3.1 Prepares an annual program of religious activities for the school. 3.2 Coordinates liturgical services with the different sectors of the school. 3.3 Arranges for the scheduled liturgical services. 3.4 Coordinates with the Accounting Officer concerning retreat / recollection budget. 3.5 Evaluates the retreat / recollection programs as well as the performance of the recollection team. 3.6 Plans for / implements the Rosarian values program of the school. 3.7 Coordinates with Lasallian and Diocese formators . 3.8 Coordinates with the local church for church activities which will involve students. 3.9 Represents the OLHRS community in various System-wide Lasallian Activities. 3.10 Is in charge of the recollection/ retreat venue reservations and the selection of retreat masters. 3.11 Coordinates with the school chaplain regarding the schedule of Eucharistic celebrations and recollection/ retreats. 3.12 Performs other duties and responsibilities analogous, germane, related to and / or implied in the above enumeration of duties and responsibilities. STUDENT WELFARE OFFICER 1. General Function The Student Welfare Officer supervises the general discipline of the students especially while they are inside the campus and sees to it that the policies and regulations set by the Student Handbook are observed. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Vice Principal for Academics 3. Duties and Responsibilities 3.1 Implements the school policies and regulations regarding discipline. 3.2 Maintains a record of offenses or violations of students. 3.3 Coordinates with the security personnel in the implementation of the school policies and regulations. 26

3.5 Attends hearings and prosecutes cases of violations before the Discipline Committee. 3.6 Recommends to the Principal appropriate penalties for offenses committed by students. 3.7 Submits regular reports to the Vice Principal for Academics 3.8 Initiates programs that will promote school discipline and proper decorum 3.9 Performs such other duties and responsibilities analogous, germane or related to and/or implied in the above enumeration of duties and responsibilities. SCHOOL PAPER ADVISER 1. General Function The School Paper Adviser provides technical guidance to the Editorial Board of the official student publication. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Director and the BOT 2.2 Reports to the: Vice Principal for Academics 2.3 Supervises the: School Paper Editorial Board 3. Duties and Responsibilities 3.1 Advises staffers in the various phases of production of the student publication, such as editing, lay-outing, proofreading, and selecting photos and artwork. 3.2 Initiates the holding of seminars to improve campus journalism. 3.3 Establishes linkages with advisers or editors of other student publication. 3.4 Submits articles to LASSSAI 3.5 Supervises and monitors the work of the Editorial Board in the various phases of production of the yearbook such as editing, lay- outing, proofreading and choosing of artwork. 3.6 Prepares an annual budget. 3.7 Performs other duties and responsibilities analogous, germane, related to and/or implied in the above enumeration of duties and responsibilities. 27

CLUB MODERATOR 1. General Function The Club Moderator assumes responsibility of exercising guidance and supervision of all approved year-round activities of the club under his care. 2. Relationships 2.1 Is appointed by the: Principal with the approval of the School Directors and the BOT 2.2 Reports to the: Student Services Coordinator 2.3 Supervises the: Club Officers and Members 3. Duties and Responsibilities 3.1 Formulates plans and implements approved activities of his club. 3.2 Coordinates with the club members in the planning and implementation of his club’s program of activities. 3.3 Provides desirable role modelling to his student members. 3.4 Performs other duties and responsibilities analogous, germane, related to and / or implied in the above enumeration of duties and responsibilities. 28

II. MINIMUM QUALIFICATION REQUIREMENTS FOR ADMINISTRATORS The following shall be the minimum qualification requirements for administrative positions in the school: 1. The Principal The Principal must possess at least a Master’s Degree in Education or in any education-related field. S/He must have at least 6 years of relevant teaching experience and at least two years of satisfactory administrative experience. 2. The Vice Principal The Vice Principal must possess at least a Master’s Degree in Education or in any education-related field. S/He must have at least 5 years of relevant teaching experience and at least two years of satisfactory administrative experience. 3. SHS Coordinator / Academic Coordinators The Academic Coordinator must have at least finished his/her academic requirements for a Master`s Degree or must have obtained his/her Master’s Degree in Education or in any related field .S/He must have at least 4 years of relevant teaching experience and at least three years of satisfactory teaching performance . 4. Controller The Controller must have at least finished his/her academic requirements for a Master’s Degree or must have obtained his/her MBA or Master’s Degree in any related field. S/He must have at least 5 years of relevant experience and at least two years of satisfactory administrative experience. 29

III. MAXIMUM NO. OF TEACHING HOURS FOR ADMINISTRATORS & COORDINATORS Administrators (Principal, Vice Principal, Controller) = 8 hrs / week or 480 min/week SHS Coordinator = 12 hrs/ week or 720 min/week Academic Coordinator /Guidance = 16 hrs/week or 960 min / week Coordinator Campus Minister/ Student Welfare = 20 hrs/week or 1200 min/ week Officer IV. HONORARIUM FOR ADMINISTRATIVE, SUPERVISORY AND ADDITIONAL WORK ASSIGNMENTS The honoraria for administrative, supervisory, and other additional work assignments are determined by assigning percentages of the basic salary Step 10. The size of the percentage is based on the degree of responsibility or scope of functions performed. Unless revised due to reorganization or changes in job descriptions, the schedule of honoraria effective SY 2019-2020 is as follows: Job Position Percentage Director, Finance Officer, Treasury Officer, Principal 50% Vice Principal 25% SHS Coordinator 18.75% Academic Coordinator /Guidance Coordinator 12.5% Campus Minister/ Student Welfare Officer 9.375 % Aside from the monthly honoraria, administrators are given monthly transportation and communication allowances. The amount depends on the availability of budget. In case an administrator is given a lower position , the administrator is entitled to the same amount of RATE during the succeeding school year only, provided that he had served for two terms ( 6 school years). This provision shall not apply to an interim administrator or an administrator who had served the position for less than 6 school years. 30

V. LEAVE BENEFITS OF ADMINISTRATORS An administrator shall be entitled to at least seven (7) working days sick leave and seven (7) working days vacation leave with pay. A physician should certify sick leaves incurred for two consecutive days or more. However, if sick leave is incurred for only a day, a certification from the school nurse will be required. The certification should be attached to the leave form and should be submitted to the Principal before returning to work In the event that an administrator has used up all his/her sick leave, the absence shall be treated as “leave without pay”. An administrator may be paid for his/her unused sick leave but only for a maximum of five (5) days. The current minimum wage will be used in the computation. An administrator who is unable to report for duty because of illness or injury is expected to make immediate notification by telephone or other means of communication and should submit his/her sick leave application as soon as he/she reports back for duty. Sick leave with pay shall not be granted if an administrator is suffering from any ailment or sickness due to criminal or anti-social acts, drug addiction, drunkenness, attempted suicide, self-inflicted injury and the like. Sick leave benefits are noncumulative. It is earned on a school year to school year basis, and therefore an administrator cannot take unearned leaves in advance. VI. SUMMER SERVICE AVAILABILITY OF ADMINISTRATORS Administrators are required to report to school and render services during the summer months of April or May to undertake such activities as admissions, syllabi preparation, making of plans and programs, trainings and seminars for professional growth. Summer tutorial classes of administrators are not credited as summer service because administrators engaged in summer tutorial classes are remunerated separately. Hence, administrators simultaneously engaged in summer tutorial classes must extend their reporting hours or use their leave credits for the hours they spent for summer tutorials. Administrators assigned to report should accomplish the daily time log during the entire period of summer service. 31

Attendance in seminars held during summer of administrators will be considered as reporting day/s. VII. POLICIES AND PROCEDURES FOR CASH ADVANCES AND REIMBURSEMENTS 1. Issuance Cash advances may be issued to project leaders for the payment of materials and/or services for projects duly recognized by the school. The recipient of the cash advance is duty bound to ensure that the amount received does not exceed the approved budget allotted for the project. The cash advance maybe requested at least one week before disbursement to provide ample time for the processing of the payment requisition slip. 2. Liquidation As a general rule, the cash advance must be liquidated within 5 calendar days after the completion of the activity for which it was obtained. However in certain cases, the cash advance may remain outstanding for the duration of the project, but not exceeding six months. In this case, the cash advance must be liquidated before the expiration of the six-month period; and if necessary, a new cash advance may be obtained for the unexpired portion of the project. All disbursements reported must be supported with official receipts. Expenses without official receipts may be allowed provided these are thoroughly explained in writing. Examples of disbursements of this nature are: tips to waiters, or porters, taxi or bus fare from point of origin to destination and so on. 3. Accountability Anyone who avails of a cash advance does so with the understanding that he/she must liquidate the advance in accordance with the foregoing rules. The school is given the authority to deduct unliquidated cash advances from the salary of anyone who avails of the same, after sufficient notice has been served. No one may obtain a cash advance while he/she has an outstanding / unliquidated cash advance. 32

VIII. GUIDELINES ON SUSPENSION OF CLASSES OR WORK DUE TO BAD WEATHER OLHRS will suspend classes in : a. Preschool when Signal # 1 is raised in Metro Manila / NCR, Cavite or Southern Tagalog Provinces. b. Pre School/ Grade School and High School when signal # 2 and higher typhoon signals is raised in Metro Manila / NCR, Cavite or Southern Tagalog Provinces. c. the event that a local official (e.g. town mayor or governor) announces suspension for certain levels. OLHRS will suspend work of employees when: a. signal # 2 and higher typhoon signals are raised in Metro Manila / NCR, Cavite or Southern Tagalog Provinces. In cases where there are no storm signals but DepEd or a local official suspends classes in Cavite / Metro Manila / NCR only, the school administration will decide if work will be suspended or not. Faculty members should wait for the 6:30 am Admin Announcement/ Bulletin. IX. GUIDELINES ON SUBSTITUTION AND SUBSTITUTION PAY Substitution is defined as the assigning of a teacher to temporarily handle and teach a class or a specific learning area in the absence of the regular teacher. Substitution pay is computed as follows. The hourly rate for teaching substitution is computed by dividing the basic pay for Step 10 by twenty four (24) days and dividing the quotient by eight (8) hours. Hourly rate for supervisory substitution is 50% of the hourly rate for teaching substitution. The hourly rate for teaching substitution for teachers whose daily teaching load is less than 180 minutes is 50% of the hourly rate for teaching substitution. Substitution pay of a teacher who substituted for a teacher on Official Business is 50% of the hourly rate for teaching substitution. Faculty members given administrative position (Principal, Vice Principal, Controller ) are not qualified to receive substitution pay. The Academic Coordinators are entitled to 50% of the hourly rate for teaching substitution. 33

X. POLICIES ON TUTORING 1. Tutoring is only allowed to pupils who need it or when recommended by the teacher due to academic deficiency. The pupils may apply for a tutor concerned through the Office of the Principal. If at any case, the pupils make it to the honor roll, he must not avail of tutorial services for the next quarter period. 2. Teachers are not allowed to tutor their own pupils. 3. A teacher can tutor a maximum of four (4) pupils/students, spending a minimum of one (1) hour for his/her tutees. No sit-ins will be allowed. An additional of one (1) tutee can be given to a tutor whose performance is “Very Satisfactory”. 4. Tutorial fee shall be paid only in the Accounting Office. 5. Tutoring must start at 4:30 pm and end not later than 6:30 pm on regular school days and Long Assessments. During the 1st and 2nd Quarterly Assessments, tutorials must start at 3:00 pm. However, during the 3rd and 4th Quarterly Assessments, tutorials must start at 1:00 pm. 6. No tutoring is allowed to: • any OLHRS pupil/student at home (only in very special cases will this be allowed e.g. physical disability or incapacity to report to school) • non OLHRS pupil/student in the school campus 7. Tutoring during exam week only is not allowed. 8. Tutors are not allowed to borrow or use test materials or examination papers of the subject-teachers. 9. A tutor must not exert undue pressure to his/her colleagues who teach his/her tutee. 10. A tutor has the following responsibilities : • Conscientiously teach and help/his tutees improve their academic performance. He or she may do so by preparing review materials that may be brought home by the pupils/students during major exams. • Endorse his/her tutees to other tutors in case of absence, whether official or unofficial. • Accompany his/her tutees to the gate after the session • Inform the Accounting Office in case a tutee stops availing of the service 34

• Remind tutees to pay fees thru their Assignment Ntbk. • Ensure safety of tutees during the official tutoring hours. 11. If payment has been made by the tutee, tutorial fees will be received by the tutor at the Accounting Office every 20th day of the month. 12. A tutor who fails to meet his/her tutees due to absence or official business will have deductions in his tutorial fee. The amount of Php 90 per tutee/day for Grade School tutor and Php 100 per tutee/day for High School tutor will be given to the tutor who acted as substitute for the absent tutor. A substitute tutor must submit the Tutorial Substitution Form (TSF) to the Student Services Coordinator (SSC) before the 15th day of the month. Failure to submit the TSF on due date would mean NO Tutorial Substitution Fee. 13. Financial obligations that may result from accidents during official tutoring hours which is beyond the student`s insurance coverage shall be the responsibility of the tutor. 14. A tutor who is unable to comply with his or her duties in school ie . non submission of LPs and other requirements on time ; or those who would incur unjustifiable absences ; non endorsement of tutees ; or has been found negligent of his/her duties will not be allowed to tutor for a month . His or her tutees will be delegated to a tutor who can better manage his or her responsibilities as a tutor. If the tutor`s work performance improves after a month, he / she may be allowed to resume tutoring. 15. Tutor who violates the regulations provided in this policy will be disciplined in accordance with the rules and regulations set in the Faculty Manual after due process. XI. POLICY ON SUSPENSION OF CLASSES ON EXAMINATION WEEK For Long Assessments and Quarterly Assessments, only the tests scheduled on the day classes were suspended will be given the day classes resume. Situation 1 Ms. Ann is scheduled to give the tests in Math & English on Tuesday. Then due to inclement weather, DepEd suspends classes on Tuesday. The weather becomes fine the following day (Wednesday). The tests that Ms. Ann should give on Wednesday are the tests in Math & English. 35

Situation 2 The Nursery Pupils were given this schedule for the Monthly Examination: Tuesday - Math & English Wednesday - MAPE & Science Thursday - Computer & Filipino Friday - CLE & Penmanship Then due to inclement weather, DepEd suspends classes on Tuesday and Wednesday. Weather becomes fine on Thursday and DepEd ordered resumption of classes. Ms. Ann should follow this schedule in giving tests: Thursday - Math & English Friday - MAPE & Science Monday - Computer & Filipino Tuesday - CLE & Penmanship However, during LAs, subject teacher must make arrangements for their test if they do not have scheduled class meeting when classes resume. XII. POLICY ON WEARING OF ADMINISTRATORS, FACULTY AND STAFF UNIFORM 1. The uniform shall be worn at all times within or outside the school, following the color schedule agreed upon by all faculty members. 2. Female faculty and staff must use closed shoes (at least one inch heels) with stockings or socks. Wearing of sandals or slippers inside the school premises during school days is not allowed. 3. Male faculty members /staff must also wear closed shoes with socks. 4. The ID is part of the uniform. Wear it when inside the school campus. 5. Maintenance of the uniform shall be the responsibility of the faculty / staff. Hence any repairs or replacement due to stains, burn, tear shall be shouldered by the faculty/staff. The faculty/staff is given a week to have the uniform repaired. 36

6. Sanctions for the violation of the above policy are as follows: 1st offense - Oral reprimand 2nd offense - Written Warning 3rd Offense - one day salary deduction 4th Offense - two days suspension without pay 7. The Student Welfare Officer shall monitor the proper wearing of the prescribed uniform and shall report to the Principal the personnel who does not comply with the guidelines. 8. Any request for exception from wearing the uniform shall require prior approval upon the discretion of the Principal. 37

XIII. Organizational Chart 38

XIV. Flow Charts BUDGET REQUEST PROCEDURE Accomplishment of Budget Endorsement of Immediate Requisition Slip Head and Principal (1 day ) (1day ) Approval of Controller/ (1 day ) Approval of School Director (1day ) Feedback about Status of Request (1 day) Preparation of Cheque by the Accounting Clerk ( 1 day ) Signing of Cheque by the signatories (1-2 days ) Releasing of Cheque Accounting Office (1day ) 39

PROCEDURE FOR LIQUIDATION OF FUNDS Accomplishment of Liquidation Form ( 5 calendar days after activity ) Attachment of Receipts ( 1 day ) Submission of Form and Attachments to the Controller ( 1 day ) Checking of Liquidation form by the Controller ( 1 day ) Final Checking of Liquidation form by the School Director ( 1 day ) 40

PROCEDURE FOR REQUESTING TRANSCRIPT OF RECORDS (TOR) AND OTHER CERTIFICATES Accomplishment of Requisition Form and Payment of Fees (Acctg. Office ) (1 day) Endorsement of Request to the Registrar (1 day) Accomplishment of TOR and other Certificates by the Registrar ( 2 days) Signing of TOR and Certificates (1 day) Releasing of TOR/ Certificates (1 day ) 41

PROCEDURE FOR REQUESTING SECOND COPY OF DIPLOMA Accomplishment of Requisition Form and Payment of Fees (Acctg. Office ) (1 day) Endorsement of Request to the Registrar (1 day) Processing of Request for Second Copy of School Diploma ( 2 days) Signing of Second Copy of School Diploma ( 1 day ) Releasing of Second Copy of School Diploma Guidance Center (1 day ) 42

ENROLMENT PROCEDURE Secure and Fill out Submit Enrolment Form and Enrolment Form Requirements for Evaluation (Payment Area - Accounting Office ) to the Person In Charge (Payment Area – Accounting Office ) Submit Enrolment Form for Pre Assessment of Fees (Window 2 - Accounting Office ) Submit Enrolment Form and Assessment of Fees to the Cashier and Pay School Fees (Window 1 - Accounting Office ) Claim Books and Ntbks at designated room 43

Members of the Committee on the OLHRS Administrative and Operations Manual Revision 2019 Chairman Aireen L. Arbis, PhD Principal Members Sheran C. Timpoc Vice Principal for Academics Joanne M. Mabasa Vice Principal for Students Evangelyn B. Cerera SHS Coordinator Wilvin R. Socias, MBA Controller Charmaine N. Mereño Academic Coordinator Diana C. Soriño Academic Coordinator 44