Two Rivers Board of Trustees Meeting Packet June 2023

June 12, 2023

Agenda - June 12, 2023 Time Item Topic Purpose 6:00pm Roll Call ● Approval of agenda For information and 6:10pm ● Approval of minutes votes 6:20pm ❖ Executive 6:50pm Committee Executive Committee For information and votes 8:00pm ❖ Interim ● Resolutions For discussion and Executive information Director Report Executive Director Report For information and ❖ Finance ● Celebrating 8th Graders votes ● Staffing & Enrollment ❖ Governance ● The Two Rivers Way in For information and votes ❖ Development Culture ❖ Academic Board Committee Reports For discussion and information Excellence ● FY24 Budget Approval For discussion and Adjourn ● Contracts: information ○ DWW Psychology ○ Food Services ○ Chromebooks ○ Contract Renewals ○ Custodial Services ○ Video Production ● Honoring Retiring Trustees ● Election of New Trustees ● Election of New Executive Committee ● Development Report ● Academic Update Vote This meeting is governed by the Open Meetings Act. Please address any questions or complaints arising under this meeting to the Office of Open Government at [email protected]. Bylaws

May 8, 2023 Call to Order Chair Zachariah called the May 8th Meeting of the Two Rivers Board of Trustees to order at 6:02 PM via Zoom. Chair Zachariah opened the meeting by explaining that the meeting would be held per the Open Meetings Act and recorded. Roll Call Present Board Members Present Aswathi Zachariah, Chair Present Malik Husser, Vice Chair Present Eli Schlam, Secretary Present Gregg Treml, Treasurer Present Jenny Bradbury, Trustee Present Kimberly Eddings, Trustee Present Lauren Hamilton-Edward, Trustee Present Alvincent Hutson, Trustee Present John Phillips, Trustee Absent Derek Pierce, Trustee Present Michael Murphy, Trustee Present Ben Robins, Trustee Present Ahnna Smith, Trustee Aurora Steinle, Interim Executive Director and Ex Officio Others Present Michelle Kimso, Executive Assistant Gail Williams, Chief Operating Officer Crystal Lewis, Director of Finance & Grants Aziza Temple, Development Manager Anya Stockburger, Two Rivers 4th Street PSA President Cara Williams, Two Rivers 4th Street PSA Secretary Elle Carne, Finance Committee Member Faisal Awwal, 4th Street Parent Approval of Meeting Agenda

The Board voted to add a closed meeting section under the closed meeting act regarding D.C. Code Section 2-575(b)(15) To discuss matters involving personally identifiable information of students. The amended May 8th agenda was unanimously approved. Approval of Meeting Minutes The Board voted unanimously to approve the April 10th, 2023 minutes. Interim Executive Director Report Interim Executive Director Steinle started her report by sharing Two Rivers highlights and updates including Spanish Night, which brought over 300 families and students together, Better World Day, where students are participating in trash pickup, Nature Bridge for 5th grade students, PARCC testing, and the ED Candidates site visits. Another highlight was naming Megan DeRitter as Young Elementary Principal. Staff retention is trending normal with the number of offers and acceptances. Additionally, the enrollment team is continuing to enroll students for the coming year. Board Committee Reports Finance Committee Interim Executive Director Steinle shared the following memo which was shared with the board in advance: ● Disclosure of Conflict-of-Interest Contract: Wodatch Consulting - Two Rivers wishes to engage Wodatch Consulting to provide ten hours of facilitation to help Two Rivers leaders with a plan for addressing an identified gap in knowledge of the Two Rivers way in leading and learning across the organization at a cost of $2,500. The owner of the business is a founder and former employee of Two Rivers who served in the role of executive director until June 2020. Her spouse, Elizabeth Riddle, is a current employee of Two Rivers in the role of Business Program Associate. ● Recommendation - Two Rivers requests approval to contract with Wodatch Consulting for up to $2,500 in FY23. Following discussion, the Board voted to not approve the contract by a vote of 3(yes)-9(no). Treasurer Treml presented the following memos which were shared with the board in advance: ● Contract Renewals FY ‘24 - Two Rivers works to confirm and renew service contracts annually and in alignment with the completion of the Two Rivers budget process. In preparation for FY24, Two Rivers seeks to complete the contract renewal process to ensure no disruption of service. Two Rivers used the services of the companies in the below table in FY23. Rates for FY24 were solicited from each vendor and increased/decreased usage (if any) was considered. Contractor Services Rate Increase FY23 Cost FY24 Cost

Alignstaffing Education Staffing Average rate increase of Contract value depends Contract value depends Agency approximately 8%. Rate increases on use of services. on use of services. are due to increase in minimum Estimated year-end Estimated cost is wage on 7/1/2023. cost is $700,000. $750,000 Audited Financial 3% increase $24,859 $25,604.77 CliftonLarsonAllen Services Cole Pediatric Physical Therapy, Rates for direct services and Contract value depends Contract value depends Therapy Occupational Therapy, IEP-related services increased on use of services. on use of services. Speech Therapy, and 5.4%. Rates for evaluations Estimated year-end cost Estimated cost is Delta-T Group Assistive Technology increased 2.7%. (This follows no is $185,000. $197,000 Evaluations rate change in FY23.) Contract value depends Contract value depends SpEd Staffing Needs 1% rate increase for SpEd on use of services. on use of services. and Regular Education substitute teacher, no increase for Estimated year-end cost Estimated cost is $70,000 any other role is $65,000. Subs Early Autism Behavior Specialist No rate change. Contract value depends Contract value depends Solutions Consultant (ABA on use of services. on use of services. Therapy) Estimated year-end Estimated cost is cost is $80,000. $80,000 ● Recommendation - It is requested that the Board approve the renewal of these contracts. ● FY24 Contract for Speech Language Pathology Services- Two Rivers is seeking to enter into a contract for speech language pathology (SLP) services. Following the Public Charter School Board’s procurement policy, a request for proposals was advertised in the DC Register, Washington City Paper, and Washington Informer on March 10, 2023. Two Rivers recommends contracting with Capitol Kids Therapy, Ellis Therapeutics, and Unlimited Expressions. Two Rivers has a long standing relationship with Capitol Kids Therapy. They provide excellent services to our students and work collaboratively with our staff. Unlimited Expressions has served a number of charter schools throughout DC. They come with strong references and are able to serve our entire population. Ellis Therapeutics has also served numerous charter schools in DC and also has a strong reputation. Ellis Therapeutics will be able to provide services beyond speech therapy, including psychological-educational evaluations, assistive technology evaluations, and other forms of direct services. ● Recommendation - Two Rivers requests approval to contract withCapitol Kids Therapy ($25,000), Ellis Therapeutics ($25,000), and Unlimited Expressions ($70,000). for a total of $120,000 in FY24. ● FY24 Contract for Student Bus Transportation- Two Rivers is seeking to enter into a contract for student bus transportation for field studies, overnight trips such as NorthBay, and athletic events for our sports teams. Following the Public Charter

School Board’s procurement policy, a request for proposals was advertised in the DC Register and the Washington City Paper on March 3, 2023, and in the Washington Informer on March 9, 2023. Two Rivers recommends contracting with K & V Limo and Baron Tours. After reviewing their proposals and checking references, each of the companies has shown to 1) provide the services needed in terms of day and overnight trips; 2) offer a variety of vehicles (large and small buses; yellow and coach) to accommodate our varying needs; 3) charge reasonable rates relative to their competitors; and 4) provide quality customer service. Having several companies ensures that we are able to provide transportation for our various events without relying on the availability of one vendor. ● Recommendation - Two Rivers requests approval to contract with K & V Limo and Baron Tours for a total of $100,000 in FY24. Following a discussion the contract renewals, contracts for speech language pathology services, and contracts for student bus services were approved unanimously. ● Renovation of Middle School Lobby- Two Rivers sought an experienced general contractor to complete the renovations to the lobby. A notice of intent to enter a contract was issued on March 24, 2023, and placed advertisements in the DC Register, Washington Post, and Washington Informer. The lobby foyer is less than half the size of the previous middle school lobby. The reduced size has led to unexpected security management issues. The limited space has made it difficult to keep the entryway to the inner door clear, thus making it easy for students and visitors to enter the main campus area without being screened by the front desk staff. The redesigned lobby will increase the lobby by 80 square feet and allow the front desk staff to better manage who enters through the inner doorway. The vendor selected for this project will complete the work in June and July. ● Recommendation - Two Rivers recommends contracting with HEP Construction. They were the only bid submitted and have a proven track record of professionally completing projects for Two Rivers on time and within budget. ● Expanded Installation of Acoustical Panels- In March 2023, the Board approved the modification of the acoustic sound panels in the middle school's main building with District Construction. In addition to the middle school main building, the sound consultant provided recommendations for the Middle School gym and Young Elementary School Green. The gym and the Green are the primary large meeting spaces for school-wide community meetings and network-wide professional development. However, the acoustics in both locations are not optional for these types of meetings. Two Rivers initially issued a notice of intent to enter a contract on November 18, 2022, for an acoustical installer that yielded no submissions. Subsequently, Two Rivers and Studio 27 solicited District Construction, the original

acoustic contractor, to submit a proposal for the middle school's main building. Therefore, expanding District Construction’s modified work scope does not unfairly exclude previous vendors. ● Recommendation - Two Rivers recommends expanding the District Construction contract. Following a discussion on the logistics of the front lobby and acoustics renovation the memos were passed with one Trustee, Trustee Eddings abstaining. Interim Executive Director Steinle shared a review of the current draft of the proposed SY 24 annual budget of which Two Rivers' operating expenses remain flat and revenue continues to exceed operating expenses yielding a positive ordinary net income. The FY24 budget reflects a sunsetting of federal pandemic relief funding and targeted staff restructuring to support students’ social, emotional, and academic needs. The FY24 Budget meets both critical KPIs of Cash on Hand and Debt Service Coverage Ratio (DSCR). Revenue drivers include 5.05% increase in UPSFF revenue, carryover of pandemic-related funding, and conservative funding grant for lead teacher compensation while expense drivers include a 3% increase to all staff salaries. A discussion was held around ordinary expenses, capital expenditures, building a contingency around student enrollment and student recruitment. Governance Committee Secretary Schlam shared that he is attending the PCSB Board with the Interim Executive Steinle regarding a notice of concern being issued to Two Rivers related to how Two Rivers staff responded to PCSB mystery callers asking about enrollment accessibility. He also shared that there are 10 excellent applicants to the Board with 4 open spots. He also reminded the board that at the June meeting, the board will elect new officers and that any board member interested in running should contact him. Development Committee Trustee Phillips shared an update on grants which included an awarded Summer Boost grant for summer school and application of grant for summer bridge and Northbay. He also shared that the Gala netted $51,000 and had 50 student performers and 2 live artists. Trustee Phillips highlighted Board attendance at the Gala and Board donations which reached a new high at over $16,000 in donations. Search Committee Trustee Eddings shared that Board deliberations would be held on May 10th. She also thanked the Board and school officials for the time they have put into the search. Closed Session The Board of Trustees unanimously voted to move to Closed Session under Open Meetings Act OMA(b)(15) to discuss matters involving personally identifiable information of students.

The Board of Trustees unanimously voted to return to Open Session. The Board of Trustees unanimously voted to move to Adjourn the meeting. Adjournment The meeting adjourned at 8:37pm. Prepared by: Submitted by: Michelle Kimso /s/ Eli Schlam /s/ Executive Assistant Secretary

May 10, 2023 Call to Order Chair Zachariah called the May 10th meeting of the Two Rivers Board of Trustees to order at 6:00 PM via Zoom. Chair Zachariah opened the meeting by explaining that the meeting would be held per the Open Meetings Act and recorded. Roll Call Present Board Members Present Aswathi Zachariah, Chair Present Malik Husser, Vice Chair Present Eli Schlam, Secretary Present Gregg Treml, Treasurer Present Jenny Bradbury, Trustee Present Kimberly Eddings, Trustee Present Lauren Hamilton-Edward, Trustee Present Alvincent Hutson, Trustee Present John Phillips, Trustee Present Derek Pierce, Trustee Present Michael Murphy, Trustee Present Ben Robins, Trustee Absent Ahnna Smith, Trustee Aurora Steinle, Interim Executive Director and Ex Officio Others Present Hadley Kornacki, Edgility Mara Copper, Edgility Approval of Meeting Agenda The Board voted unanimously to approve the May 10, 2023 agenda. Closed Session At 5:10 the Board of Trustees unanimously voted to move to Closed Session under Open Meetings Act OMA (b) (10) Personnel Matter. 1

The Board of Trustees unanimously voted to return to Open Session. The Board of Trustees unanimously voted to move to Adjourn the meeting. Adjournment Submitted by: The Board meeting adjourned at 8:35 PM. Eli Schlam/s/ Secretary Prepared by: Michelle Kimso/s/ Executive Assistant 2

____________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Aurora Steinle, Interim Executive Director DATE: June 12, 2023 SUBJECT: Celebrating Two Rivers 8th Graders ____________________________________________________________________________ PURPOSE: To share information about celebrating our 8th grades as they graduate from Two Rivers. BACKGROUND/CONTEXT: During School Year 2014-15, Two Rivers formally established its My High School Search Program, which had been taking place informally in prior years. The goal of this program is to ensure that students and families are matched with a high school that is both the best fit for them and will support their college and career aspirations. Internally, we continue to work to make sure that 85% of TR students are matched and will attend a college-ready high school - a metric that we will be reviewing in the upcoming year. Annually, we celebrate our students' high school placement data and progress towards this goal. EXECUTIVE SUMMARY: This year, Two Rivers will promote 79 8th grade students from Two Rivers Middle School. This year promotion will be held on Wednesday, June 14th in the Middle School gym. We are proud to report the following: ● 100% of 8th-grade students submitted their HS application by the February 1, 2022 deadline ● 80% of 8th-grade students were matched to one of their top three high school choices (students can apply to as many as 12 schools with the DC lottery) ● Eris Busey and Nehru Davenport were admitted to Duke Ellington School of the Arts (the top performing arts school in DC) ● Over 50% of students participated in a mock interview in preparation for an actual high school interview This year, Two Rivers Middle School’s 79 8th-grade students will graduate and attend 25 different high schools. The list below indicates which schools students will attend:

❖ Ron Brown College Preparatory High ❖ Dr. Henry A. Wise, Jr High School School (9) ❖ DuVal High School ❖ Eastern High School (3) ❖ The Sojourner Truth (6) ❖ Eleanor Roosevelt High School ❖ School Without Walls High School (3) ❖ Friendship Technology Preparatory ❖ McKinley Technology High School Academy (16) ❖ Georgetown Day School ❖ Phelps Architecture Construction and ❖ Gonzaga College High School ❖ McArthur High School Engineering High School (4) ❖ Templeton Academy ❖ Friendship Collegiate School (3) ❖ Theodore Roosevelt High School ❖ Benjamin Banneker High School (10) ❖ Thomas Stone High School ❖ DeMatha Catholic High School (3) ❖ Chesapeake Math & IT Academy ❖ Coolidge High School-Early College North High School Academy ❖ IDEA Public Charter High School ❖ Washington Latin PCS - Upper School ❖ Richard Wright Public Charter School ❖ Duke Ellington School of the Arts (2) ❖ E.L. Haynes Public Charter School ❖ Thurgood Marshall Academy ❖ Capital City Public Charter School (3) C: Ashley Stone, MS Principal Katona Johnson , MHSS Coordinator

____________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Aurora Steinle, Interim Executive Director DATE: June 12, 2023 SUBJECT: Interim Executive Director Update - Final Report ____________________________________________________________________________ PURPOSE: To update the Board of Trustees on enrollment, staffing, and events across the network. BACKGROUND/CONTEXT: Each month the Interim Executive Director report aims to update the Board of Trustees on the most current, relevant headlines at the school including enrollment, staffing, major events, and celebrations. EXECUTIVE SUMMARY: Since our last meeting, our schools and students have been busy - and we have some major milestones ahead as we wrap up: ● In the last few weeks, our schools completed their Spring Showcases in all grades with the participation of over 600 families across our three schools. ● Two Rivers 4th St. ES PSA, in partnership with Dawnyela Meredith and the Middle School leadership team, hosted Two Rivers' second “Parent Cafe” for families of rising 6G and 7G students on the topic of “transitioning to middle school” attended by 25 families. ● This week, the middle school musical returns to the stage after a three-year hiatus. Cast and crew are extremely excited and we are thrilled to bring back this tradition as we perform our 13th musical, Beauty and the Beast, Jr. We are holding two community performances in the evening, in addition to several in-school performances for students at both elementary schools and for all middle schoolers. ● Elementary schools will participate in the annual “Field Day” tradition where students engage in outdoor games and activities to celebrate the end of the year. ● In May and June, both families and staff are taking year-end surveys to provide feedback to Two Rivers about strengths and areas for growth. Upon joining us in July, our new executive

director will have access to year-end family survey results, Insight data from staff, and 360 Feedback Surveys for all senior organizational leaders (chiefs and senior directors). ● Finally, all 5G and 8G students will be celebrated by students, staff, and families at promotion ceremonies as we wish them well in their journey into their next school experience. Staffing Update This year has been a difficult one for staffing. We started the year with the departure of multiple network leaders and more open teaching positions at our Middle School than ever before, and we saw more mid-year departures at Young ES and the Middle School than ever before. However, as we approach the year’s end, the Boat is showing signs of stabilizing. Retention & Hiring Based on end of year offer letters, end-of-year attrition looks more typical: ● 5-6 non-returning school-based staff at each school - or 8-11% year-end attrition by school. ● Non-returning staff numbers include 4 lead teachers at 4th ES, 3 lead teachers at Young ES, and 5 lead teachers in the Middle School. On the hiring front, staffing is also looking strong. Currently the only identified areas of concern are middle school science and middle school special educators. In response to concerns that traditional hiring practices may not yield strong candidates for those roles, Two Rivers is prepared to use its partnership with Teachers on Demand to find candidates for us for a fee. As we wrap up this year and plan for next, we have been gathering and creating plans around staff feedback. Before the end of the year, we will be coming back to the takeaways we identified from staff feedback and connecting them with our priorities and the approach for next year. Central in that conversation will be how we restore TR culture through crew, lean hard into our core values, and deepen our race and equity work. The Two Rivers Way As we listened to staff feedback this year, an area of growth has been staff onboarding and professional development around the principles and practices that form Two Rivers’ Culture and Educational Program - “the Two River Way.” While ultimately the Two Rivers Way encompasses a number of specific practices (some cultural, some academic, etc.), those practices flow from the thoughtful application of the mission, goal, and core values to a wide variety of areas from hiring to

physical spaces to leadership. The process of translating those foundational elements of our organization into concrete practices happens through tools like crew and thinking routines. While Two Rivers’ founders created the playbook for many areas of the organization, they also built into our organizational DNA a practice of experiencing and growing that enables us to examine ways we might change or improve our practices. As we work to deepen the knowledge of all staff (and Board!) members and demystify the Two Rivers Way, we will be prioritizing rebuilding staff relationships through crew experiences that provide both connection and learning about the Two Rivers Way in even measure. We kicked off that work in recent Leadership Council meetings and will be launching with the full staff during Closing Circle. Through the Leadership Council Retreat at the end of June, we hope to have significantly deepend the leadership bench in this area so that we have a team of leaders steeped in our organizational philosophy, connected to one another, and ready to connect and support other staff. We would love to bring some of this experience to this year’s Board Retreat. Staff Compensation We concluded our regular pulse surveys to make space for the Spring staff Insight Survey, which we will receive results for in late June. While compensation was not a primary concern in feedback, we recently confirmed and shared with staff that we will receive an injection of funding from DC Government for lead teacher salaries. The funding this year is outside of the Uniform per Student Funding Formula and has strings attached that limit our discretion in how we allocate it, but we are glad that our lead teachers will see roughly a 12.5% increase and all other staff will receive a 3% increase from the current year. Should budget conditions further improve, we hope to pass more funds on those staff who were not eligible for the 12.5% increase. Student Enrollment & Recruitment While many grades remain typical and strong, the transitions this year and a challenging couple of post-pandemic years are impacting our enrollment numbers. Since concluding re-enrollment of returning families in late May, our team has been making a concerted effort to backfill non-returning families with newly enrolled families from our waitlists. However, we are seeing atypical weakness in grades 5, 6, and 7 in particular. Based on our current numbers, we will be under-enrolled in each of those grades by between 10-20 students in each grade. Fortunately, the strong overall position of our organization means that we have the tools to ride out this wave - which, based on staff and family feedback, will pass after we rebuild confidence with families through connection and demonstrate improved results. In the meantime, there are some enrollment and staffing moves we need to make that will be felt in a number of areas in the organization. Where we had options, we made these

decisions in consultation with school leaders and those most impacted and have arrived at the following: 1. Additional Preschool (PS3) Class Added at Young ES - Starting next year - and for at least the near future - we will be mirroring the PS/PK structure we already have at 4th St. ES at Young ES - there will be three preschool crews that max at 17 students per class and naturally attrit into two Pre-K (PK4) classes that max at 24. 2. Maximum Caps in K-5 Expanded to 26 Students - While our preferred class enrollment for grades K-5 is 25 students, we have found that when we aim for exactly 25 during enrollment, we end up under enrolled by a student or two due to the nature of students continuing to move in and out of TR. This year, we cannot afford to be below 25 in a class, so we will be enrolling up to 26 students to buffer against under enrollment and covering shortfalls where they occur. If budget conditions improve, Two Rivers will move away from this practice. The class size will be considered as crews are composed through boat balancing. 3. Two Crews of 15 in 5G at Young ES - Due to under enrollment, 5G at Young ES will have two crews of 15 with 1 lead teacher in each crew and we will not add an intervention teacher unless numbers increase. 5G at 4th St. ES is enrolled at 40 students and will maintain a grade team of two leader teachers and 1 interventionist. Currently we continue to monitor waitlists across grades, in particular in grades where we experienced weakness last year (e.g., 3G). The variation is wide with waitlists of 100+ in early grades at 4th St. ES to grades hovering near 20 (and waitlists exhausted in grades 5, 6, and 7). One Crew, One Continuous Journey (TR Middle School Update) After running a competitive process, we are extremely excited to have announced Ashley Stone as our permanent principal of Middle School in May. Ashley has been working through an engagement plan to rebuild trust with staff and families in the elementary and middle school, while also increasing coordination and implementation of consistent routines in the building. As the year closes, we continue to see signs of both normalcy (showcase, musicals, end of year exams, sports games, and celebrations) and challenge (atypical numbers of unsafe behaviors and inconsistent rigor and engagement across classrooms) at the Middle School (TRMS). Based on the

One Crew, One Continuous Journey data from recent weeks, cutting class is moderate (averaging 7 per week) but lower than in past; fights are consistently 1-2 per week (lower than past, but still concerning); and callouts are low/normal (3-5 unscheduled callouts per week). Responsiveness to staff and family inquiries or concerns and coordination has significantly increased across the team. The Middle School Leadership Team, led by Ms. Ashley and with support from the Network team, will be using this summer to plan for using structures like summer bridge, crew, and our first six weeks of school to set culture and routines early. We will also be coming back to a building with a bell schedule, intercom system (this applies to all TR buildings), sound remediation, and a larger entry lobby. Most critically, while Mr. Cody, Mr. Derrick, Ms. Tina, and Ms. Dawnyela will return to their normal roles, we anticipate coming back with a complete Middle School staff who will receive the training and resources to consistently create the conditions our middle schoolers need to thrive and engage deeply in their social, emotional, and academic growth. We appreciate everyone who continues to pitch in this year and offer time, feedback, and support at school and at home for our students. We are grateful for the Middle School FSA leaders this year, Devin Turner and Karen Young, and we are seeking families will to work together to fill their shoes Before & Afterschool Enrichment Provider Update In May we announced a new afterschool partnership with Apollo Afterschool. A diverse group of families and administrators helped with scoring the proposals we received, were impressed with the quality of Apollo’s proposal, the support and training provided to staff, and their experience working in DC. We are excited to welcome them into our community. Apollo will be providing both before and aftercare for Preschool to 8th Grade students at Two Rivers. They will be designing programming by grade band to ensure the content is age-appropriate and relevant. AlphaBEST will continue to partner with Two Rivers through summer and is helping us prepare for a smooth transition. We are grateful for their partnership for 3+ years, including making onsite learning hubs possible during the remote period of the pandemic. Summer School Offerings Two Rivers will be offering a targeted summer program limited to approximately 100 TR students across grades who have Extended School Year (ESY) in their IEP. The program is funded by Bloomberg Philanthropies’ Summer Boost Grant and will run between June 29th and July 28th. It includes programming from 8am-3pm and free aftercare until 5pm.

Upcoming Events ● June 7 5th Grade Promotion @ Young ES ● June 7/8 Middle School Musical-Beauty and the Beast Jr. ● June 12 Young ES Field Day ● June 12 Middle School Field Day ● June 13 4th St ES Field Day ● June 14 Middle School Promotion ● June 16 5th Grade Promotion @ 4th St. ES ● June 16 Last Day of School ACTION: For informational purposes only. ATTACHMENTS: Two Rivers Logic Model Two Rivers Way in Culture

May/June Board Committee Summary Committee Meeting Date Attendees Topics of Discussion Executive No meeting Committee ● March Financials Finance 5/31 Gail Williams ● FY24 Budget Update Committee Raj Thomas ● Memos Aurora Steinle Development Crystal Lewis ● Development Plan SY23-24 Committee Gregg Treml ● Screening for Foundations Ben Robbins Academic Elle Carne ● Middle School updates Excellence ● TNTP Academic Diagnostic Committee 6/6 Khizer Husain ● Curricular Updates Aurora Steinle Aziza Temple John Phillips Philippa Moore 5/31 Kenneth McCants-Pearsall Derek Pierce Eli Scham Jenny Bradbury Ahnna Smith Governance 6/5 Aurora Steinle ● Review of New Board Applicants Committee Eli Scham Jenny Bradbury Michael Murphy

To: Two Rivers Board of Trustees From: Aurora Steinle, Interim Executive Director Date: June 12, 2023 Subject: Final Review - Two Rivers School Year 2023-24 Budget (FY24) PURPOSE: The purpose of this memo is to share the budget for the upcoming school year, Fiscal Year 2024 (FY24), with the full Two Rivers Board of Trustees (the Board) for final review and vote. BACKGROUND/HISTORICAL CONTEXT Two Rivers has been actively engaged in its budget planning process for the upcoming fiscal year. Two Rivers budget planning is led by Two Rivers’ Executive Director and Chief Operating Officer, who work with the Board’s Treasurer and other members of the Finance Committee to develop a strong budget proposal for consideration by the entire Board. After initial review and feedback in May, the budget is returned to the Board for a final vote in June. The approved budget must be submitted to the DC Public Charter School Board (DC PCSB). This year the approved budget must be submitted to DC PCSB by July 5, 2023. At the urging of the Two Rivers Board, Two Rivers had been focused on working towards a three-year budget that reflects a healthier, more sustainable, year-over-year cash flow. Two Rivers is in excellent financial shape across key performance indicators (KPIs) and that is the financial stance we want to maintain through careful planning. Moving forward, calibrating with the Board on our organizational risk tolerance, assessing the impact of the end of our previous growth phase, identifying new revenue sources outside of local public funding, and aligning to the strategic plans of a new executive director will further inform planning. This year, despite a number of budgetary headwinds for FY24 in particular, we made strategic choices that continue to meet all KPIs in FY24 and substantially improve our forecast two years out (FY25 & FY26). This budget lays a strong foundation for a permanent executive director and the Board to work from moving forward. EXECUTIVE SUMMARY: In May, we presented a first draft of the FY24 Budget, including projections into FY25 and FY26. The draft budget reflected what we have learned about our organizational needs post-pandemic and post-growth phase. The budget completed the contraction of the staffing expansion driven by the pandemic as COVID-related funding significantly drops off in FY24 and reflected three main budgetary priorities for FY24: 1. Sunsetting Unsustainable COVID Positions & Expenses 2. Prioritizing Fair and Competitive Salaries for TR Staff 3. Planning for Possible Enrollment Shortfalls We additionally anticipated three overarching organizational priorities next year that informed our planning as we weighed trade-offs to meet our budgetary priorities. Those anticipated organizational priorities for next

year include: 1. Sustaining and Strengthening Student Supports 2. Strengthening Onboarding and Crew Structures to Build Community 3. Strengthening Coaching and Professional Development Structures Since presenting that budget, we have been working to incorporate the Board’s feedback—in particular meeting the Debt Service Coverage Ratio (DSCR) by a larger margin—and responding to new information about enrollment and contracts to craft an FY24 Budget that is as accurate and compelling as possible. Clarity on enrollment, while challenging, enabled us to make targeted cuts in response to actual shortfalls that, in tandem with a favorable custodial contract renewal, resulted in a budget with stronger KPIs and cash flow by all metrics: FINAL Budget (June 2023) Draft Budget (May 2023) FY24 FY25 FY26 FY24 FY25 FY26 ENDING CASH BALANCE 7,301,738 7,575,733 7,889,420 7,227,534 7,223,842 7,204,728 Days of Cash DSCR 107 110 111 104 102 100 1.16 1.23 1.27 1.12 1.12 1.13 From the May draft, the DSCR metric improved from 1.12 to 1.16, a cash equivalent of moving from $50,000 above the required threshold to $130,000 above the threshold. The budget retains both a $100,000 contingency for unforeseen expenses and a $228,542 for further enrollment shortfalls. To accomplish this, we made a limited - but impactful - number of changes from the draft version (May) of the FY24 budget: ● On the revenue side, we significantly decreased our anticipated enrollment from 1073 to 1038 and maintained a considerable (but lesser) shortfall contingency. ● On the expense side, we made up for lost revenue largely with targeted cuts associated with under enrolled grades (removing a total of 4 middle school FTEs to reflect the 6G and 7G shortfall and 1 Young ES FTE to reflect the 5G shortfall). We also realized a $150,000 reduction in custodial costs with the final outcome of the contract renewal process. Summary of Changes from FY24 Draft Budget (May) to FY24 Final Budget (June) Revenue SY23-24 SY24-25 SY25-26 Contingency (576,715) (115,502) (14,815) Total Rev 185,398 13,354 12,730 All Salaries/Benefits (391,318) (102,149) (2,085) Custodial Contract (314,579) (253,683) All Other (150,000) (150,000) (255,170) Total Exp (22,552) 25,546 (150,000) Net Income (487,130) (378,138) (95,813) (275,989) 71,899 (333,271) (331,186)

In the event of further under enrollment or shortfalls, the Two Rivers team has identified yet another tier of further cuts that would be enacted based on the nature of the shortfall at the discretion of the permanent ED. With the support of the Finance Committee, we are submitting the attached budget for a final vote. Timeline ● May 3rd – Finance Committee Budget Review (Complete) ● May 8th – First Board review of FY24 Budget (Complete) ● May 31st – Finance Committee Final Budget Review (Complete) ● June 12th – Final Board review and vote on FY24 Budget ● By July 5th – Final FY24 Budget must be filed with PCSB RECOMMENDATION/RATIONALE: N/A ACTIONS: For a vote to approve the FY24 Budget as required by the DC PCSB. ATTACHMENTS: Final FY24-26 Budget and Summary of Financials C: Gail Williams, Chief Operating Officer Gregg Treml, Treasurer, Board of Trustees

____________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Aurora Steinle, Interim Executive Director DATE: June 12, 2023 SUBJECT: FY24 Contract for Psychological Evaluations ____________________________________________________________________________ PURPOSE Two Rivers wishes to inform the Board of the procurement process for psychological evaluations and to seek approval for a contract with DWW Psychological Services for $25,000. BACKGROUND/CONTEXT To better ensure student success, Two Rivers embraces all student needs and provides the necessary support to ensure their success as learners and community members. Our campus-based special education teams work to determine which students are eligible for special education services under local and federal laws and how to best support the student’s individual needs. Psychological evaluations and behavior assessments are completed to assist Two Rivers in determining what services would be most helpful for the student in question. PROCUREMENT PROCESS In procuring a contract for psychological evaluations, Two Rivers followed the Public Charter School Board’s procurement policy. A request for proposals was advertised in the DC Register, Washington City Paper, and Washington Informer on February 24, 2023. We received one proposal, from DWW Psychological Services. The proposal was reviewed by a selection committee and evaluated using a scoring rubric which considered experience, services provided, and cost. RECOMMENDATION/RATIONALE Two Rivers recommends contracting with DWW Psychological Services (DWW). DWW was the only respondent. We have worked with DWW over the past 18 months, and their work has met our quality expectations and meets compliance requirements. Our goal is to complete the majority of evaluations internally, however, we plan to continue to partner with DWW to supplement our internal capacity. BUDGET SNAPSHOT This contract will cost $25,000 in FY24 and will be charged to the special education budget. ANTI-RACIST/INCLUSION IMPACT DWW is a minority- and women-owned company. Additionally, the services provided support our identification of potential and ongoing treatment of our special education students, allowing them to have equitable access to our instructional program. ACTION Two Rivers requests approval to contract with DWW for $25,000 in FY24.

ATTACHMENTS DWW Psychological Services_RFP SY22-23 (updated April-June2023) C: Gail Williams, Chief Operating Officer Crystal Lewis, Director of Finance and Grants Jenna Umansky, Senior Director of Student Support

________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Aurora Steinle, Interim Executive Director DATE: June 12, 2023 SUBJECT: Food Service Management Company Procurement ___________________________________________________________________________ PURPOSE: This agenda item aims to seek approval for a proposal to procure a food service management company (FSMC) vendor. BACKGROUND/CONTEXT: Two Rivers participates in the federally funded National School Lunch Program (NSLP) through OSSE, estimated to provide 400 breakfasts and 415 lunches daily during the 2023-2024 school year. This program offers free breakfast to all students and free lunch to students who qualify for free or reduced lunch. Students who do not qualify for free or reduced lunch can purchase lunch through this program. Two Rivers food program kitchens are not licensed food preparation facilities; therefore, FSMC vendors are contracted to serve unitized meals to students. During SY 2022-2023, Two Rivers operated its meal program through a one-year emergency procurement contract. The emergency contract was needed due to the unexpected contract termination by the food service vendor, resulting in a $250K increase in food services expenses. In January 2023, Two Rivers joined the Community Purchasing Alliance (CPA) cohort procurement for food service management companies for SY 2023-2024. CPA is a cooperative that leverages the buying power of schools to accelerate progress toward sustainability, equity, and justice. EXECUTIVE SUMMARY: Two Rivers seeks to secure an FSMC vendor to provide unitized breakfast and lunch for the 2023-2024 school year. CPA solicitation resulted in four out of twelve vendors bidding as Two Rivers FSMC. CPA received proposals from Top Spanish, Whitsons Catering, SaladWorks, and Luncheras Di Si. All the proposals offered unitized meals; three vendors are existing NSLP vendor participants. The submitted proposal costs ranged from $526,758 to $1,525,324.

BUDGET SNAPSHOT: Two Rivers budgeted the annual FSMC contract to be approximately $560,000. The cost for breakfast for all students and lunch for free and reduced-eligible students are supplemented by meal reimbursement through the NSLP. Also, the rate for families paying for lunch is established to cover 100% of the cost of the meal. In SY 23-24, Two Rivers will decrease the lunch rate for paying families from $4.80 to $4.00. The price reduction will continue to ensure that 100% of meal cost is covered by families not eligible for free or reduced lunch, and allow for Two Rivers to continue to not charge families that qualify for the reduced meal rate. ANTI-RACIST/INCLUSION IMPACT: Whitson’s Catering is not a minority-owned business and serves student meals for schools throughout the country. RECOMMENDATION/RATIONALE: Two Rivers recommends contracting with Whitson’s Catering. They scored highest on CPA’s rubric compared to the other vendors and offered the lowest overall price. CPA’s rubric considered price, sample-menu taste testing, reference review, and experience working with NSLP. Based on the proposal reviews, we recommend proceeding with Whitson’s Catering for $526,758. ACTION: Vote on the FSMC vendor contract. ATTACHMENTS: CPA FSMC Bid Sheet C: Gail Williams

__________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Aurora Steinle, Interim Executive Director DATE: June 12, 2023 SUBJECT: Chromebook Procurement for Replacement Devices ___________________________________________________________________________ PURPOSE: This agenda item aims to seek approval for a proposal to procure replacement Chromebooks. BACKGROUND/CONTEXT: In 2015, Two Rivers’ implemented expanded student technology access as a part of its academic program. After reviewing and analyzing device options, Two Rivers concluded that the Chromebooks with an extended protection plan were the most affordable and sustainable technology option. The Chromebooks allow Two Rivers to offer students a one-to-one computing program in grades K-8. EXECUTIVE SUMMARY: Two Rivers is seeking to purchase 160 Chromebooks. Chromebooks have a life-cycle of 4-years before depreciating. The procurement schedule ensures devices are replaced when they reach the end of the warranty period. Devices purchased for the 2023-2024 school year will replace devices procured in 2019-2020. Two Rivers issued a notice of intent to enter a contract on April 28, 2023, and placed advertisements in the DC Register, Washington Post, and Washington Informer to acquire Chromebooks, a 4-year accidental damage protection plan, and the required Google management license per device. Two Rivers received proposals from two vendors: Dynamic Network Solutions and Xerox Corporation. All the proposals offered pricing for Dell Chromebooks with the required licensing and protection plan. The submitted proposal costs ranged from $61,230.40 to 62,100.80. BUDGET SNAPSHOT: Two Rivers' annual student device budget is $90,000. The budget accounts for replacing up to 200 Chromebooks at $450 per unit during the school year.

ANTI-RACIST/INCLUSION IMPACT: Dynamic Network Solutions is not a minority-owned business; however, it has serviced a critical thought and service partner with Two Rivers for over 15 years. They consistently demonstrate an understanding and care of our school community and an RECOMMENDATION/RATIONALE: Two Rivers recommends contracting with Dynamic Network Solutions (DNS). They scored highest on our rubric compared to vendors offering our preferred Dell Chromebook brand and offered the lowest overall price of $61,230.40. The rubric considered price, product delivery, and brand preference. ACTION: Vote on the Chromebook purchase contract. ATTACHMENTS: Dynamic Network Solutions C: Gail Williams

____________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Aurora Steinle, Interim Executive Director DATE: June 13, 2023 SUBJECT: Vendor Renewals for FY24 ____________________________________________________________________________ PURPOSE: The purpose of this board agenda item is to request approval of the renewal of FY23 contracts for continued use in FY24. BACKGROUND/CONTEXT: Two Rivers works to confirm and renew service contracts annually and in alignment with the completion of the Two Rivers Budget Process. In preparation for FY24, Two Rivers seeks to complete the contract renewal process to ensure no disruption of service. Contracts previously procured in compliance with DC Public Charter School Board requirements are eligible for renewal without further procurement. Contracts estimated to have an aggregate value equal to or exceeding $25,000 over the course of the fiscal year require board approval according to Two Rivers policy. EXECUTIVE SUMMARY: Two Rivers used the services of the companies in the attached table in FY23. Rates for FY24 were solicited from each vendor and increased/decreased usage (if any) was considered. All listed contracts were previously procured in compliance with DC Public Charter School Board requirements and are therefore eligible for renewal without further procurement. All are estimated to have an aggregate value equal to or exceeding $25,000 over the course of the fiscal year and therefore necessitate board approval according to Two Rivers policy. BUDGET SNAPSHOT: See attachment for background/context/cost for each vendor.

RECOMMENDATION/RATIONALE: It is recommended that Two Rivers continue to use all listed vendors. All continue to be effective, affordable partners. ACTION: It is requested that the Board approve the renewal of these contracts. ATTACHMENTS: BoardMemoAMENDMENT_ContractRenewals_FY24_June 2023 CC: Gail Williams, Chief Operating Officer

FY24 ContractRen Contractor Services Rate Change Dynamic Networking Technology Support TR will maintain its existin Solutions (DNS) formerly Services the rate represents a 6% inc Building Hope/DNS Finance and Accounting Transitioning from a fixed service rate EdOps Services Educational Solutions Tutoring No rate change. EL Education Enriched Schools Professional No rate change. Cost is high Development and was not chosen to be a men Implementation of the EL Education School Reform Design Education Staffing No rate change. In FY23 th Agency mid-year. The FY24 contra year of service.

newals / June 2023 FY23 Cost FY24 Cost ng level of service and Contract value depends on Contract value depends crease. the use of services. The on the use of services. estimated year-end cost is The estimated year-end rate to an hourly $159,472.80 cost is $169,032 Estimated year-end cost is Contract value depends $162,600 on use of services. Estimated cost is $256,000. Contract value depends on Contract value depends use of services. Estimated on use of services. year-end cost is $75,000. Estimated cost is $75,000. her because Two Rivers ntor school. $61,500 $80,000 he contract was signed Estimated year-end cost Contract value depends act is based on a full (Jan.-June, 2023) is on use of services. $50,000 Estimated cost is $100,000

NorthBay Middle School Outdoor 1.5% increase in per-stude NYU Education Program significant number of fami their child participate, due Pepco concerns about safety. The WASA participating in FY24 is ex Verizon normal. Teacher Residency Stipend increased to impro (Two-year contract) recruiting. Electricity Utility In the middle of the year, e (Delivery only. Supply is reverted to the utility (Pepc being procured through significantly higher. The F the CPA.) increase. We anticipate bei to a third-party supplier if of that service is successfu Fees are regulated and the are mandated fees, not wat Water and Sewer Utilities change. Telephone Service None.

ent rate. In FY23, a ilies chose not to have to COVID and some e number of students xpected to return to $23,310 $28,800 ove competitiveness in $105,400 for SY23-24 $105,400 $105,400 for SY24-25 electricity supply Contract value depends on Contract value depends co), whose rates were use of services. Estimated on use of services. FY23 cost reflects that year-end cost is $347,000. Estimated cost is ing able to move back $175,000 the CPA’s procurement ul. highest dollar amounts Contract value depends on Contract value depends ter usage. No rate use of services. Estimated on use of services. year-end cost is $85,000 Estimated cost is $85,000 Contract value depends on Contract value depends use of services. Estimated on use of services. year-end cost is $49,000. Estimated cost is $49,000.

________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Aurora Steinle, Interim Executive Director DATE: June 12, 2023 SUBJECT: Custodial Services ___________________________________________________________________________ PURPOSE: This agenda item seeks approval for a proposal to procure custodial services. BACKGROUND/CONTEXT: Two Rivers outsources custodial services to support day porter duties during the day and daily evening cleaning. The day porters play an integral role in supporting operational functions throughout the school day, including but not limited to traffic management, meal preparation and delivery, event setup, and cleaning of high-traffic areas. Through the aid of pandemic facilities funding, the Two Rivers day porter staffing model was increased to remain flexible in responding to covid-related situations and to determine the Young campus staffing need with the opening of the middle school campus. Every 3-4 years, Two Rivers procures custodial services to ensure we get the best industry rate for our facilities. We are satisfied with our current vendor, Busy Bee Environmental Services, overall performance at our 4th Street facilities; however, we have had continual issues with their ability to staff and manage the Young campus effectively. In February 2023, Two Rivers joined the Community Purchasing Alliance (CPA) cohort procurement for SY 2023-2024 custodial services. CPA is a cooperative that leverages the buying power of schools to accelerate progress toward sustainability, equity, and justice. EXECUTIVE SUMMARY: Two Rivers seeks to secure a vendor for custodial services in all four buildings comprising approximately 150K SqFt of property. CPA solicitation resulted in seven vendors submitting proposals. After reviewing the proposals and budget, four vendors were considered BradCorp Inc., Busy Bee Environmental Services, PMM Companies, and Bolana. Busy Bee is our current vendor; therefore, we interviewed the remaining three finalists. After conducting the interviews, PMM Companies, a former TR vendor, and

Bolana were eliminated. PMM’s revised staffing proposal to support our facilities' needs exceeded the targeted budget, and Bolana did not demonstrate having the experience to support Two Rivers day porter needs. The submitted proposal costs ranged from $603,430 to $681,344. The proposal does not include $70K added by Two Rivers to support overtime expenses associated with additional programming, summer blitz cleaning, snow removal support, and the purchase of consumables. The additional $70K will be billed as needed. BUDGET SNAPSHOT: Two Rivers is returning its janitorial staffing to pre-pandemic levels and reducing its building services budget from $815K in FY23 to $690K in FY24. The reduction includes determining the best custodial staffing model for the expanded Young campus from 55K SqFT pre-pandemic to 104K SqFT post-pandemic. Therefore, proposals were reviewed to ensure that the proposed work scope supported the custodial needs and that the overall budget aligned with the FY24 target. ANTI-RACIST/INCLUSION IMPACT: BradCorp Services Inc. and Busy Bee Environmental Services are local minority-owned businesses. Each vendor has over 20 years of experience and a presence in established charter schools. RECOMMENDATION/RATIONALE: Two Rivers recommends contracting with BradCorp LLC and Busy Bee Environmental Services in FY24. Busy Bee will retain the contract to service the 4th Street campus buildings, and BradCorp will service the Young campus, comprising the elementary and middle schools. During the interview and reference process, I demonstrated having the greatest understanding of our facilities' needs and at Young. Using both vendors will result in a combined budget of approximately $686,231. This includes $616,231 for regular custodial services and $70,000 to cover overtime services, special projects, and consumables. ACTION: Vote on the janitorial vendor contract. ATTACHMENTS: Custodial Bid Sheets: BradCorp & Busy Bee CPA Bid Summary C: Gail Williams

____________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Aurora Steinle, Interim Executive Director DATE: June 12, 2023 SUBJECT: FY24 Contract for Video Production ____________________________________________________________________________ PURPOSE Two Rivers wishes to inform the board of the procurement process for a video production vendor and to seek approval for a contract with Pendragwn Productions for up to $32,420. BACKGROUND/CONTEXT Two Rivers is seeking to enter into a contract for video production services. The school will celebrate its 20th anniversary in fall 2024. In the lead up to this event, Two Rivers seeks to create a series of videos that help stakeholders celebrate the school, be invested in its mission, and fund raise. PROCUREMENT PROCESS In procuring a contract for video production, Two Rivers followed the Public Charter School Board’s procurement policy. A request for proposals was advertised in the DC Register, Washington City Paper, and Washington Informer on March 31, 0223. We held a bidders’ meeting on April 25, 2023. We received two technically acceptable proposals, from Pendragwn Productions and Greene Street. Proposals were reviewed by a selection committee and proposals were ranked using a scoring rubric which considered experience, scope of services, references, cost, and DEI. RECOMMENDATION/RATIONALE Two Rivers recommends contracting with Pendragwn Productions. Pendragwn is an Emmy Award winning team which we have hired twice previously with excellent results. Their price for four videos is less than half of our second choice, Greene Street. Additionally, Pendragwn supplied pricing should we opt for only two videos, $32,420, or three videos, $38,595. (We asked for this graduated pricing from all vendors but others did not supply this.) Pendragwn founder, Michael Skinner, is also a Two Rivers founder and comes yearly to the Founders Panel for all new Two Rivers staff. He understands what differentiates the school and as such would be able to ask appropriate questions of interviewees rather than having TR staff script and be present for all interviews. Vance, the third vendor to submit a proposal, did not submit key elements of the RFP. CONFLICT-OF-INTEREST DISCLOSURE

The Public Charter School Board (PCSB) defines a conflict-of-interest contract as one, for any amount, between a public charter school and (a) An individual who is a founder of the public charter school, or who is a current or former trustee, director, member, member of a designated body, officer, or key personnel of the public charter school; (b) A family member of any of the individuals identified in (a) of this definition; (c) An entity identified as submitting a petition to establish the public charter school pursuant to the School Reform Act; (d) An entity in which an individual identified in (a) of this definition serves as a member of the board of directors or has a financial interest; or (e) An entity in which a family member of an individual identified in (a) of this definition serves as a member of the board of directors or has a financial interest. The PCSB procurement policy states, “When a school enters into a Conflicting Interest Contract, the School Reform Act requires that: (1) the contract be fair, (2) the nature of the conflict be disclosed to the Board of Directors, (3) the contract be approved by a majority of disinterested directors, and (4) the contract [except those with a value less than $1,000] be reported to DC PCSB within three business days after the contract is approved.” Michael Skinner’s wife, Becky Skinner, previously served on the Two Rivers Board of Trustees from 2003-2012. Michael served on the Two Rivers Board of Trustees from 2003-2006. BUDGET SNAPSHOT This contract will cost $32,420 in FY24 and will be charged to the development budget. ANTI-RACIST/INCLUSION IMPACT Vendor has won multiple Emmy Awards featuring Black and marginalized voices, demonstrating care and empathy with their subjects. This skill will be critical in our suite of videos, which feature voices from across our diverse community. ACTION Two Rivers requests approval to contract with Pendragwn for $44,770 in FY24. ATTACHMENTS Pendragwn_coverletter PendragwnTwo_Rivers_20th_Anniversary_Video_Suite_V1 C: Gail Williams, Chief Operating Officer Crystal Lewis, Director of Finance and Grants Khizer Husain, Senior Director of External Relations

____________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Aurora Steinle, Interim Executive Director DATE: June 12, 2023 SUBJECT: Honoring Non-returning Trustees ____________________________________________________________________________ PURPOSE: For informational and discussion purposes. BACKGROUND/CONTEXT: In June of every year, Trustees transition from the Board. During this time, Two Rivers has engaged in work to recruit and vet new Trustees. The entire Two Rivers organization finds it extremely important and humbling to recognize and thank retiring Trustees for their dedication and commitment to Two Rivers and the Board of Trustees. EXECUTIVE SUMMARY: This year, two Trustees are retiring from the Board: ● Eli Schlam, Secretary, is leaving the Board after completing two three-year terms. In addition to his role as secretary, Eli has served Two Rivers as the Governance Committee Chair, a member of the Academic Excellence Committee, and leader of the Interim Executive Director Search Committee. ● Jenny Bradbury is leaving the Board after two years. She has served on the Governance Committee, Academic Excellence Committee, Finance Committee, and Interim Executive Director Search Committee. She previously served Two Rivers through the PSA and Share Your DC. Two Rivers is continually growing and thriving due to the deep engagement of our Trustees who have brought a wealth of experience, passion, and diversity to our Board. We are grateful for their service! ACTION: For informational purposes only. C: Eli Schlam, Secretary

____________________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Aurora Steinle, Interim Executive Director DATE: June 12, 2023 SUBJECT: Development Report PURPOSE: This memo updates the Board of Trustees on the current status of the Development Team. For informational and discussion purposes. BACKGROUND & CONTEXT: The Two Rivers Development Team is responsible for envisioning, planning, and directing all of Two Rivers’ fundraising, including the major gifts program, annual fund, special events, and capital campaigns. The team provides regular reports to the Executive Director and collaborates with the Senior Director of External Relations in all development and fundraising endeavors. EXECUTIVE SUMMARY: Two Rivers received $15,000 from the Gamba Family Foundation as a second installment of a multi-year grant allocated over three years. These funds support the TR Connect program, where 8G students are guided in their high school search and supported in their pivotal 9G year. Framing the Future Gala Update: We grossed approximately $96,000 from the gala, an upward adjustment from the $87,000 reported previously. The parent-organized after-party at Marcellino Pane and Vino yielded $200 in proceeds to support the TR arts program. BUDGET SNAPSHOT: ANTI-RACIST & INCLUSION IMPACT: ACTIONS: NA ATTACHMENTS: No attachments are included with this board report. C: Khizer Husain, Senior Director of External Relations Aziza Temple, Development Manager

____________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Aurora Steinle, Interim Executive Director DATE: June 5, 2023 SUBJECT: Academic Update ____________________________________________________________________________ PURPOSE: For information purposes only. BACKGROUND/CONTEXT: The Academic Excellence Committee met on Wednesday, May 31st to discuss some updates related to the middle school as well as broader programmatic updates and tentative recommendations in response to data from external site visits in February and March. EXECUTIVE SUMMARY: External Site Visits In February-March of this year, Two Rivers engaged in an Academic Diagnostic through TNTP which sought to provide a holistic view of our academic program through the lens of the work that students produce, the instruction that they are provided, and feedback from staff, families, and students. Additionally, the Public Charter School Board conducted a Qualitative Site Review (QSR) of our three campuses as part of our 20-year charter renewal, using the same work sample protocol as TNTP and observing roughly 75% of our classrooms across our three schools. In both observations, there were clear trends, specifically around the quality of work students are being asked to do with significantly more rigorous - and grade-appropriate - work being given in math than ELA. This gap is largely due to the fact that the majority of our ELA curriculum is teacher-created whereas our math curricula are evidence-based and adopted from a publisher. Middle School Updates We have received several concerning emails regarding the lack of strong instruction in our middle school, particularly as students began to take the PARCC and DC Science assessments last month. These concerns are in part due to higher than normal staff turnover in our science and social studies departments, along with lack of strong systems and accountability structures earlier in the year which

the middle school (under the leadership of our new principal, Ashley Stone) and academic teams have been working to address over the past few months. Some middle school-specific actions that we are taking and/or exploring are: ● Right-sizing the middle school team and changing some staff placements as a response to enrollment, but also to ensure stronger oversight and support ● Investing in long-term subs early in the event of staffing shortages in so that they can be trained supported starting in August ● Exploring the possibility of offering summer tutoring for Algebra and classes that were impacted by staffing shortages Other Programmatic Updates In addition to the shifts above, there are several other shifts and recommendations on the horizon as a result of the external visits, the instructional task force that ran this year, and the shift in science and social studies standards over the past several years: ● Adopting the Danielson Framework for Teaching as both a coaching tool and performance management framework for teachers and standardizing expectations for observations and feedback across the network ● Revision of our science and social studies expeditions. This is both in response to the shifts to the DC Social Studies standards and the Next Generation Science Standards. The goal is to revise our science expeditions in the 2023-24 school year and social studies expeditions for the 2024-25 school year. ● Adoption of EL modules as our curriculum across all grades between expeditions in place of teachers re-creating their own content each year. BUDGET SNAPSHOT: N/A ANTI-RACIST/INCLUSION IMPACT: N/A RECOMMENDATION/RATIONALE: N/A ACTION: (Describe the intended/requested outcome)

For informational purposes only. ATTACHMENTS: Academic Diagnostic Presentation C: Kenneth McCants-Pearsall