Two Rivers Board of Trustees Meeting Packet February 8,2022

February 8, 2022

Agenda-February 8, 2022 Time Item Topic Purpose 6:00pm Roll Call ● Approval of agenda For information 6:10pm ● Approval of minutes and votes 6:40pm ❖ Executive Director Executive Director Report For discussion 8:00pm Report and information ● Good News! For discussion ❖ Development ● General Update and information ❖ Finance ● Staff Wellness update on For discussion ❖ Academic Modern Health and information Excellence ● Enrollment Plan For information ❖ Governance Board Committee Reports and votes Adjourn ● Gala Update ● Review of Committee Description ● Review of Budget Timeline and Goals ● Review of Committee Description ● Review of Expanded Definition of Student Achievement ● Review of Committee Description ● Votes on Committee Job Descriptions Vote This meeting is governed by the Open Meetings Act. Please address any questions or complaints arising under this meeting to the Office of Open Government at [email protected]. Bylaws Next meeting: ● March 8, 2022

January 11, 2022 Call to Order Chair Zachariah called the January 11th Meeting of the Two Rivers Board of Trustees to order at 6:04 PM via Zoom. Chair Zachariah opened the meeting by explaining that the meeting would be held per the Open Meetings Act and be recorded. Roll Call Present Board Members Present Aswathi Zachariah, Chair Present Malik Husser, Vice Chair Present Eli Schlam, Secretary Present Saumil Shah, Treasurer Absent Jenny Bradbury, Trustee Present Kimberly Eddings, Trustee Present John Phillips, Trustee Absent Derek Pierce, Trustee Present Nick Rodriguez, Trustee Present Ahnna Smith, Trustee Absent Matthew Steenhoek, Trustee Present Penelope Thornton Talley, Trustee Present Theo Thompson, Trustee Kristina Kyles-Smith, Executive Director and Ex Officio Others Present Gail Williams, Chief Operating Officer Kenneth McCants-Pearsall, Chief Academic Officer Aurora Steinle, Chief of Staff Tricia Eisner, Senior Director of Development Michelle Kimso, Executive Assistant Khizer Husain, Director of External Relations Cara Williams, 4th Street Parent Paul Lopata, Middle School Parent Annamarie Lopata, Middle School Parent

Approval of Meeting Agenda The Board unanimously approved the January 11th meeting agenda. Executive Director Report Khizer Husain, Director of External Relations, started this meeting section giving an overview of a Voice of America published story featuring Two Rivers on universal Pre-K as part of its reporting on the Build Back Better Act. The Act includes an endorsement for high-quality education for 3- and 4-year-olds. The article was published on November 5th, 2021, and centered on two teachers at Two Rivers, Ms. Helen Gasperetti and Ms. Sherrie Nesbitt. The board then watched the corresponding video news recording. Executive Director Kyles-Smith thanked the community for its partnership before and after winter break. The school closed two days early in December and returned virtually for the first week. The changes allowed school leaders to implement a test to return policy before students and staff returned to classrooms. Additionally, the school closed on one of the intended virtual days due to snow. Chief of Staff Steinle reported that the school’s COVID team tested 550 students and staff at Two Rivers COVID test sites. The team identified 80+ positive cases. The test to return policy led to reduced quarantines. When opening school, 11% of students and staff were quarantined, including five lead teachers. Executive Director Kyles-Smith shared that staff are stretched thin, and we must continue to implement relief with teacher mental wellness at the forefront of our thoughts. Executive Director Kyles-Smith is also beginning to organize summer school options, in-depth walkthrough of facilities, ensuring that families feel safe and comfortable onsite, and accessing remote learning when needed. A discussion followed regarding the most significant takeaways, including all hands on deck, timely guidance to families, and the importance of systems such as google classrooms. Two Rivers also tracks student vaccination rates and plans to hold a vaccination clinic at the Middle School on January 22. Board Committee Reports Finance Committee Treasurer Shah shared that Two Rivers had a clean audit, the new Senior Director of Finance will start in two weeks, and they are looking at allocating more money for staff. Chief Operating Officer Williams presented the following Memo shared with the Board in advance: ● Budget Re-forecast - School leadership and the Two Rivers Board of Trustees Finance Committee have reviewed the re-forecasted budget. COVID heavily influenced the re-forecast. Both federal funding and staff expenses increased. The most significant changes included a 17-day decrease in cash on hand and an enrollment shortfall of 31 students. ● Recommendation - The re-forecast is accurate and strongly represents the budgeting needs for the remainder of this fiscal year. Two Rivers recommends approval of the budget re-forecast.

A Board of Trustees engaged in a discussion regarding enhanced monitoring of contracts and cash on hand. The finance committee will collaborate with the school team to ensure that Two Rivers remains on budget, strategic, and flexible for the remainder of the year. Following discussion, the Board unanimously voted to approve the re-forcasted budget. Governance Committee Secretary Schlam shared that the governance committee is beginning to think about board recruitment. The committee also discussed structural governance changes to increase engagement with students, staff, and families. Development Committee Trustee Phillips shared that the Beyond the Basics Campaign raised $85,000, which was above the goal of $50,000. Academic Excellence Chief Academic Officer McCants-Pearsall shared that OSSE released this year’s DC School Report Card. It does not include the traditional STAR rating due to the State assessment administration adjustments for the 2020-21 school year. It does include attendance and enrollment demographic data. Adjournment The Board meeting adjourned at 7:33 PM. Prepared by: Submitted by: Michelle Kimso/s/ Eli Schlam/s/ Executive Assistant Secretary

To: Two Rivers Board of Trustees From: Kristina Kyles-Smith, Ed.D, Executive Director Date: February 8, 2022 Subject: Spotlight on Formative Assessment Innovation PURPOSE: The purpose of this memorandum is to share and to celebrate Two Rivers Learning Institute’s latest global recognition. BACKGROUND/CONTEXT: Two Rivers fulfills its mission by sharing its practice with others through the Two Rivers Learning Institute, written communications, partnerships, and learning opportunities. Sharing our practices increases the chance that Two Rivers grows to be a transformational force in the global educational community. Encouraging staff to be a part of showcasing our education model celebrates their talents, motivates staff to grow their skills continually, and communicates to the world that we value our teachers as partners. Annually, Two Rivers sets goals around external publications, speaking engagements, educator visits (physical and virtual), social media outreach, blog participation, and earned media. Since 2010, Two Rivers has built expertise in defining, teaching towards, and assessing critical thinking skills. We strive to be at the forefront of designing and implementing a competency-based education framework that informs classroom instruction, advances students’ understanding of 21st-century skills, and holds our staff accountable to these outcomes. In 2014, Two Rivers has secured numerous grants to further this work: ● Breakthrough Schools Grant (CityBridge Education and Next Generation Learning Challenges): $200,000 ● OSSE 2015 Dissemination Grant: $287,510 ● Assessment for Learning Project Phase 1 (Hewlett and Gates funds through Next Generation Learning Challenges and Center for Innovation in Education): $202,500 ● Assessment for Learning Project Phase 2 (Hewlett and Gates funds through Next Generation Learning Challenges and Center for Innovation in Education): $225,170 ● OSSE 2019 Dissemination Grant: $112,993

Two Rivers has also garnered a reputation for this work through various awards and speaking invitations: ● Partnership for 21st Learning Exemplar School ● Aurora Institute ● Deeper Learning Conference ● Assessment for Learning Conference ● HundrED - top global education innovations (2018, 2019) EXECUTIVE SUMMARY: We are ecstatic to share that on On January 24, 2022, Two Rivers was spotlighted as one of the twenty-seven top global innovations in the field of formative assessments by the Finish organization, HundrED. HundrED shortlisted Two Rivers among the top twenty-seven global innovators in the field of formative assessment. Formative assessments are assessments for learning while summative assessments are assessments of learning. Our work on assessments of critical thinking was shortlisted as one of 27 of the world’s best innovations in formative assessment by the HundrED, a Finnish organization dedicated to finding and disseminating innovations in education. As a leader in teaching and assessing critical thinking skills through formative assessments, Two Rivers offers students the ability to be leaders of their own learning. After being named to a shortlist, our work will be entered into the process of identifying the 10 to 15 top innovations in formative assessment which will be announced in June of 2022. Leading the work is the Director of Two Rivers Learning Institute, Jeff Heyck-Williams, who is also a co-founder of Two Rivers. These assessments, as opposed to summative assessments, are designed to help students take ownership of their learning and growth. They are essential in helping Two Rivers students live out the mission. Consider the story of a student named J. J radiates promise to each of his teachers. In his many years at Two Rivers, he exemplifies the Scholarly Habit of “I can connect and collaborate”, has deep conceptual understanding in his classes, and he brims with enthusiasm for learning. J does well in our school not just because of our tremendous staff but because our school design affords him a strong sense of ownership. We provide him with opportunities to grapple with big problems that demand original, authentic work situated in real-world contexts. However, we also know how much he struggles to put pencil to paper. His brilliance emerges in-the-moment, through his sharing in class and his interactions with his peers. He presents the fruits of his collaborative labor twice per semester during Passage Portfolio presentations and Showcase performances. Yet our current set of traditional quantitative assessments (PARCC, MAP) and Common Core standards-based report cards do not capture the depth of J’s understanding.

Moreover, we cannot show him on a spectrum of critical thinking (or deeper learning1) skills – including effective reasoning, decision-making, and problem-solving – where he stands and how he can do better. Without a mapping of deeper learning competencies across grades, standards, performance indicators, and assessment plans, we have not done all we can to serve the Js in our midst. We cannot objectively say that we are fulfilling our mission. ATTACHMENTS: HundrED spotlight on formative assessment innovators Two Rivers Learning Institute - teaching and assessing critical thinking skills Student-Centered Evidence of Learning RACE AND EQUITY: Two Rivers takes pride in the diverse faculty of Two Rivers Learning Institute. This faculty has an outsized impact as thought leaders for both Two Rivers PCS and educators beyond our walls. We are proud that our innovation showcases skillful and compassionate teachers of all colors. ACTIONS: There are no actions at this time. C: Jeff Heyck-Williams, Director of Two Rivers Learning Institute Khizer Husain, Director of External Relations 1 We use the William and Flora Hewlett Foundation’s definition of deeper learning as “an umbrella term for the skills and knowledge that students must possess to succeed in 21st century jobs and civic life. At its heart is a set of competencies students must master in order to develop a keen understanding of academic content and apply their knowledge to problems in the classroom and on the job.”

____________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Kristina Kyles-Smith, Ed.D, Executive Director DATE: February 8, 2022 SUBJECT: DCSC Member of the Year ____________________________________________________________________________ PURPOSE: The purpose of this memo is to share with the Board of Trustees an award the Two Rivers recently received. BACKGROUND/CONTEXT: The Diverse Charter School Collation (DCSC) is a group of 218 member schools serving over 80,000 students in 21 states and D.C. Its mission is to catalyze and support creating and expanding high-quality, diverse public charter schools through strategic research, advocacy, membership activities, and outreach. The vision of DCSC is that an ever-growing number of American public schools, including many charter schools, will embody the diversity of our nation’s people – across race, socioeconomic status, language, and abilities – while preparing the children in their care to pursue higher education, meaningful and sustainable work in a global economy, and an equal role in a more cohesive and connected participatory democracy. EXECUTIVE SUMMARY: Two Rivers has been a member of DCSC since 2000. Since then, Two Rivers has engaged with DCSC in various ways. During the 2020-2021 school year, staff participated in all three DCSC communities of practice, and Dawnyela Meredith, Jeff Heyck-Williams, and Kristina Kyles-Smith presented at the 2021 Virtual Conference on Creating a Brave Community. In 2020 and 2021, Two Rivers hosted an Excellent Schools Visit as part of their UnifiED program, where school leaders in training joined for a tour and deep dive with the school. In 2021, Kristina Kyles-Smith joined the Board of DCSC, and Jeff Heyck-Williams joined the 2022 DCSC Annual Conference Planning Committee. Beginning in October, Dawnyela Meredith and Jeff Heyck-Williams began leading the Designing DEI PD community of practice. Two Rivers staff also attended the Annual Convening, which was held on January 27th and 28th. At each closing ceremony, DCSC awards a charter member with Member of the Year, which is voted on by Convening participants. This year, Two Rivers was voted 2022 Member of the Year. An award was given to Dr. Kristina at the closing ceremony on January 28th. As the MoY for 2022, Two Rivers has a space on the 2023 planning committee and will deliver the award during the 2023 convening. DCSC will also create a blog post on Two Rivers as MoY to be shared on the website and listserv.

BUDGET SNAPSHOT: Not Applicable ANTI-RACIST/INCLUSION IMPACT: Not Applicable RECOMMENDATION/RATIONALE: Not Applicable ACTION: No Action Required

____________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Kristina Kyles-Smith, Ed.D, Executive Director DATE: February 8, 2022 SUBJECT: Update to Online Mental Health Services for FY 22 ____________________________________________________________________________ PURPOSE: The purpose of this memorandum is to update the Board of Trustees as to the approved vote at the November board meeting with regards to Modern Health as part of Two Rivers comprehensive employee benefits package for FY22. BACKGROUND/CONTEXT: Since March 2020, employee usage of mental health services in the Two Rivers-sponsored Kaiser Permanente plan has increased by over 50%. The demand for mental health services has outpaced Kaiser’s capacities and employees are regularly reporting to the Human Resource Team difficulties in securing mental health services. In speaking with our broker, NFP, organizations have reported similar issues with other carriers because mental health services are at an all-time high across the industry. In January 2022, Two Rivers began offering employees access to Modern Health which provides a full-stack replacement of the EAP with emotional, professional, social, physical, and financial health support, in easily accessible app and web-based platforms. With online support accessible 24/7, employees can get the mental health care they need quickly and on-demand, two components that are essential in meeting the needs of our employees. EXECUTIVE SUMMARY: On January 24th, Two Rivers launched Modern Health. During the first week, 18% of staff signed up to use Modern Health. Our client success rep from Modern Health said, “Congrats on launching Modern Health! Two Rivers PCS already has an engagement rate of 20% just within these first few days which is fantastic!” Staff who have started using Modern Health have commented on the ease of use and shown appreciation for Modern Health. Regarding forthgoing outreach, the Two Rivers

HR team is reaching out to individual staff who have indicated an interest in counseling before, but were not able to schedule with Kaiser due to limited availability. BUDGET SNAPSHOT: N/A ANTI-RACIST/INCLUSION IMPACT: Achieving strong mental health by providing easily accessable and affordable mental health support services to all staff, is an essentail component of being an anti-racist organization. Convenient access to licensed and secure mental health providers is a benefit that is more often available to those privileged enough to afford it. By making this a universally offered benefit, with no cost to employees, we would increase access to all employees, regardless of race or socio-economic status. RECOMMENDATION/RATIONALE: N/A ACTION: N/A ATTACHMENTS: Modern Health Proposal Modern Health Master Service Agreement C: Mary Gornick, Senior Director of Human Resources

____________________________________________________________________________ TO: Two Rivers Board of Trustees FROM: Kristina Kyles-Smith, Ed.D, Executive Director DATE: February 8, 2022 SUBJECT: Update on Enrollment & Recruitment ____________________________________________________________________________ PURPOSE: The purpose of this memorandum is to update the Board on Two Rivers enrollment as in SY21-22 and planning for SY22-23. BACKGROUND/CONTEXT: As of the 2021 Enrollment Audit in October, Two Rivers had enrolled 997 students. This number was shy of the 1028 students we originally anticipated enrolling. Since that time, Two Rivers has backfilled most withdrawals and is currently enrolled at 996 students. We continue to slowly enroll interested students off of our waitlist. Next year, we anticipate serving 1,047 students, reflecting the increased size of our eighth grade class, as well as fewer open seats in earlier grades. Network SY21-22 Target SY21-22 Actual SY22-23 Projected 1028 996 1,047 4th St. ES 396 380 390 Young ES 382 373 373 Middle School 250 243 284 EXECUTIVE SUMMARY: Wrapping up School Year 2021-22 In the current school year, we continue to fill seats that remained unfilled as of the October enrollment audit. That means that we will not be compensated for those seats, but they also provide us the opportunity to lessen the number of students new to Two Rivers in next year’s class and relieve additional pressure on the enrollment process this spring. We are not filling seats in seventh

grade, where a new student mid-year will likely struggle with the limited time to adapt to Two Rivers culture. This is in keeping with historic Two Rivers’ practices. We have also sought to backfill approximately seven seats that opened over the course of this year due to withdrawals. In examining withdrawal trends from past years, we do not see these withdrawals to be atypical of attrition that occurs over the course of most schools years: Preparing for School Year 2022-23 Enrollment Numbers In the fall Two Rivers submitted its enrollment projections to the DC PCSB and reflected both the increase in the size of the eighth grade class, as well as some current openings in seventh grade that

we do not anticipate backfilling. We anticipate that the seats that have opened in earlier grades will be readily filled in the lottery this year. In terms of recruitment, Two Rivers participated in the city’s EdFEST event, attracting dozens of families, and has held two virtual open houses. There are two more open houses scheduled before the March 1, 2022, lottery deadline for families. We have placed ads in the January Winter/Spring Education issue of the HillRag community newspaper and promoted our open houses on social media and our website. Finally, we will be offering all of our fifth grade families the opportunity to participate in the One Continuous Journey in-person experience at the middle school in early February to encourage matriculation from our elementary schools to the middle school (last year approximately 94% of students matriculated). Two Rivers is currently hiring for the role of registrar. We anticipate some form of permanent or temporary capacity will be in place by the end of March 2022, prior to the crush of enrollment, which follows this timeline: ● December 2021 - DC Lottery Application Opens ● March 1, 2022 - DC Lottery Application Closes ● March 11, 2022 - TR Informs My School DC of # of seats it will offer ● April 1, 2022 - Lottery Results Released ● May 2, 2022 - Enrollment Deadline for Matched Students Launching Equitable Access Two Rivers is one of a small number of public charter schools in DC who have elected to prioritize applications from families who meet DC’s definition of “at-risk,” which includes families experiencing homelessness, students in foster care, and families qualifying for SNAP/TANF. To support this commitment, Two Rivers will be determining a number of seats to set aside for “equitable access” per grade. These seats will not conflict with sibling preference, but will allow qualifying students to rise up on the waitlist to fill open seats prior to other applicants. BUDGET SNAPSHOT: No change in impact on Budget for SY 2021-22. ANTI-RACIST/INCLUSION IMPACT: We anticipate that launching and growing our efforts to attract and successfully serve students who are identified as “at-risk” will increase the extent to which our community is socially and

economically diverse and more closely reflects the demographics of the ward and city in which our schools exist. RECOMMENDATION/RATIONALE: No action required. ACTION: None. ATTACHMENTS: C: Aurora Steinle, Chief of Staff Khizer Husain , Director of External Engagement

Board of Trustees January Committee Summary Committee Meeting Date Attendees Topics of Discussion Executive Committee 1/25 Ash Zachariah Finance Malik Husser Committee Eli Schlam Saumil Shah Development Matt Steenhoek Committee 1/26 Saumil Shah ● Introduction of new Sr. Dir Academic Excellence Theo Thompson ● Overview of Budget Timeline Committee Governance Kimberly Eddings ● Review of Committee Description Committee Kristina Kyles-Smith ● Review of Committee Goals Gail Williams Driss Belahcen Alex Mackey 2/2 John C. Phillips ● The Two Rivers Framing the Future Aswathi Zachariah Theo Thompson Gala Penelope Thornton Talley Samuel Swiler Cassie Schupp Patricia Granata-Eisner Aziza Temple 1/26 Eli Schlam ● Overview of EL Credential and Margaret Troyer-Haas Jenny Bradbury process and re-orienatation to Two Rivers three dimensions of student Derek Pierce achievement Malik Husser Kristina Kyles-Smith ● Planning to engage in a 3-dimensional academic review Kenneth McCants-Pearsall 1/27 Eli Schlam ● Risk Reporting Penelope Thonton-Talley ● Launch of annual recruitment efforts/planning Kimberly Eddings ● Ideas for stakeholder engagement with Malik Husser the Board Aurora Steinle

To: Two Rivers Board of Trustees From: Kristina Kyles-Smith, Ed.D, Executive Director Date: Tuesday, February 8, 2022 Subject: Development Board Report PURPOSE: For informational and discussion purposes. BACKGROUND & CONTEXT: This memo updates the Board of Trustees on the current status of the development department and development committee of the board. Our development department’s fundraising efforts are designed to expand unrestricted revenue for Two Rivers. While the Framing the Future Gala has historically been used to raise funds for the arts program, this year we have expanded the Gala’s purpose to raise funds in support of the school in general. EXECUTIVE SUMMARY: ● Framing the Future Gala. This year, our annual, capstone gala event will take place on Friday, March 18, 2022. In advance of this event, the development department is actively soliciting items for the auction from local artisans and businesses; working with corporate partners to receive sponsorships, and launching a raffle (now live!) for broad participation among community members. ○ Hybrid Event: After thoughtful consideration about the current state of COVID-19, we have decided to have a mixed in-person and online event. While we continue refining these plans, we anticipate that a majority of our March 18 participants will engage with the gala remotely, through an online event. At this time, Two Rivers retains access to its scheduled event space, Dock5, at Union Market. ○ Raffle, Board Challenge: The development department is grateful for the board’s ongoing support of our fundraising efforts. We believe that one of the greatest opportunities for board participation in gala fundraising is by sharing information about the raffle and encouraging your network of family, friends, and colleagues to enter the drawing. We have created a “Two Rivers Trustees Challenge Team” through Give Butter, and are asking you to share this link. Here’s how you can participate: Just copy and share this link on your social media platforms or through other avenues. Any donation made by an individual clicking on the link will be credited to the Trustees’ account.

○ Video Element: We are working with TR Director of External Affairs, Khizer Husain and his team to create a series of video elements for inclusion in the hybrid event. These videos will celebrate our students, staff, and members of the community and highlight the resilience of our students. ○ Sponsorships: At this time, we continue soliciting sponsorships from within our community of supporters. At this time we have $16,000 in committed sponsorships: ■ MCN Build ■ The Salao-Wong Family ■ The Meltzer Group | NFP ■ Truist (formerly SunTrust) ■ The Jeanne Phil Meg Team at Compass ● Target Community Impact Grant: In 2021, Two Rivers received a grant from Target to support diversity, equity, and inclusion work at Two Rivers. A portion of these funds was used to support the seventh-grade students in their expedition, which focuses on exploring historic, systemic racism, its lasting impact on the United States, and how people in the past and today have worked to resist racism and its consequences. These showcases took place during the week of January 24, 2022, and our trustee, John Phillips, is working to share this work with other Target stakeholders. BUDGET SNAPSHOT: As of January 26, 2022, a summary of the development department’s revenue contribution is: ● Revenue Goal: $600,000 ● Total Development Revenue: $278,736 ● Remaining to Raise ($): $321,264 ● Revenue Raised as % of Goal: 46.5% ● Revenue Remaining as % of Goal: 53.5% Outstanding pending grants and donor pledges: $171,000 ANTI-RACIST & INCLUSION IMPACT: Our work directly, financially supports Two Rivers’ work toward antiracism and supports the needs of our teachers, administrators, and other staff members to implement programs and interventions equitably. Some recent notes about our work toward anti-racism include: 1. In an effort to make the Gala a more equitable experience and offer more opportunities for individuals and families to participate, we diversified our ticket prices (we are still determining catering costs and will have ticket prices for 2022 forthcoming), and created a raffle to expand participation. Ticket sales from our raffle exceeded $35,000 last year and also allowed us to diversify our individual funders. We will continue to offer Raffle tickets at the price of $10 so that more of our community members can participate.

2. The Target Community Impact Grant for $7,500 was to specifically fund student expeditions and showcases that focused on our work in DEI. During the week of January 24, Trustee John Phillips, steward of this grant, attended our seventh-grade student showcases that focused on these topics, resistance and resilience, which focuses on the history of enslaved persons in the US. This grant also supported, in part, an engineering expedition where students created their own apps. Teachers in this class have really made a push for students to focus on access to coding and design thinking for Black youth. 3. Outcomes of the Target-funded work: John will be following up for a Q and A with students about their work and funds from the grant have been put aside to publish and reproduce their work so that it may be made available to others. Additional funds have been set aside to support the publishing of a cookbook designed to include diverse and multicultural cuisines produced by students. John Phillips, Tricia Eisner, and Elaine Hou continue meeting to discuss new supports from Target that may be used to further our anti-racist work in classrooms. RECOMMENDATION & RATIONALE: We are asking for the board of trustees to collectively participate in this year’s Framing the Future Gala and commit to our fundraising efforts in any of the following ways: ● Individual purchase of a sponsorship; ● Individual purchase of raffle tickets (and encouragement for others to do so); ● Individual purchase of event tickets, or ● Donation of items to our auction ACTIONS: We are additionally asking the board to set a total fundraising goal for itself related to this year’s Framing the Future Gala. Any trustee or trustee-sourced donation will be marked and counted toward this goal. Examples of this would include those listed above (in the “recommendation and rationale” section), along with any raffle ticket purchases made using a board-specific link that may be shared by trustees; click here. ATTACHMENTS: No board attachments are included. C: Patricia Eisner, Senior Director of Development Aziza Temple, Development Manager

Finance Committee General Purpose The Finance Committee is commissioned by and responsible to the Two Rivers PCS Board of Trustees. The Finance Committee’s role is to oversee the financial affairs of Two Rivers PCS and to review, authorize, and make decisions on behalf of the Board of Trustees about the financial affairs and policies of Two Rivers. In so doing, the Finance Committee will provide recommendations to the Board to support the Board in fulfilling its responsibility for careful oversight of the quality and integrity of the budgeting, accounting, auditing, procurement, and reporting practices and decisions of Two Rivers and to perform other such duties as directed by the Board. Appointments and Composition ● Appointment of the chair and members of the Finance Committee shall be made annually by the President of the Board with the advice and consent of the Board in accordance with the Bylaws. ● The chair of the Committee shall be a member of the Board of Trustees. ● Committee membership shall include members of the Board of Trustees appointed by the President and, in addition, the President may appoint additional committee members who need not be members of the Board. ● The ED and the COO shall be ex officio members of the committee. Responsibilities The Finance Committee will support the Executive Director (ED), Chief Operating Officer (COO), and Senior Director of Finance to: ● Prepare an annual school budget. ● Annually submit objectives as part of the planning and budgeting process. ● Develop and annually revise a three-year financial forecast and develop financial plans for the operating and capital budgets based on that forecast. ● Report to the Board of Trustees at regular meetings of the Board in a manner determined by the Board. ● Arrange for an annual audit to be provided to the Board of Trustees. ● Review grant proposals at the request of the school leadership team. The Finance Committee will be directly responsible for: ● Reviewing quarterly financial statements and variances from budget, and recommend action to the Board, as appropriate. ● Participating in the development of financial policies/protocols, make recommendations to the Board regarding their adoption, and provide oversight of financial policies/protocols. ● Designating and/or approving of the officers and employees of Two Rivers who may execute documents and act on behalf of Two Rivers in the ordinary course of business pursuant to previously approved banking, borrowing, and other financing arrangements. ● Arranging for Board training on relevant financial issues, as needed. ● Evaluating its work as a committee, the committee description, and the objectives it has committed itself to and report on the same to the Board of Trustees.

AEC Description from TR Board Handbook (Revised) General Purpose: The Academic Excellence Committee is commissioned by and responsible to the Board of Trustees. It has the primary responsibility for academic oversight of the school. This committee is responsible for working with the school leadership team on issues associated with the school’s accountability plan, instructional model, school improvement plan (if applicable), assessments, accreditation, charter renewal, and related issues. It is also responsible for examining the larger education landscape to provide relevant information to the school leadership team and Board of Trustees thereby informing decision making, contributing to school improvement efforts, and enhancing the general knowledge of such individuals. Appointments and Composition ● Appointment of the chair and members of the Academic Excellence Committee shall be made annually by the Board Chair with the advice and consent of the Board in accordance with the Bylaws. ● The chair of this committee shall be a member of the Board of Trustees. ● Committee membership shall include members of the Board of Trustees appointed by the Board Chair and, in addition, the Board Chair may appoint additional committee members who need not be members of the Board. ● The Chief Academic Officer (CAO) shall be a member of this committee. Responsibilities ● Meet with the CAO to discuss test score data and review school goals based on test scores and other academic data, and communicate with the CAO throughout the year regarding progress toward the goals and any additional areas of academic concern. ● Provide a review of key academic documents that must be submitted to the DC Public Charter School Board for accreditation purposes or other purposes as agreed to with the school leadership team. ● Provide input on the academic performance of the school to the Board and the Executive Committee in support of the annual ED performance evaluation process. ● Supplement the school leadership team’s ability to research educational topics of interest to the school. ● Provide information to the Board and school leadership team about educational issues that could affect the school, including issues in the public charter school community. ● Arrange for Board training on relevant educational issues, as needed. ● Annually submit objectives as part of the planning and budgeting process. ● Annually evaluate its work as a committee and the objectives it has committed itself to and report on same to the Board of Trustees. ● Report to the Board of Trustees at regular meetings of the Board in a manner determined by the Board.

Governance Committee  General Purpose  The Governance Committee is commissioned by and responsible to the Board of Trustees. It has the primary responsibility for matters pertaining to Board of Trustees recruitment, nominations, orientation, training, and evaluation in accordance with the Bylaws of the school, as well as established policies and practices approved by the Board of Trustees. This committee is also responsible for developing, reviewing, revising, Board policies, the Board handbook, the Bylaws, and the Articles of Incorporation. The committee is also responsible for providing oversight and governance regarding legal and other non-financial, non-academic risks and where necessary advising on and developing strategies and obtaining support to address legal issues, and other issues that may arise.  The committee is also responsible for reviewing and making recommendations to the Board of Trustees regarding its operations, governance, and functioning and ensuring that the Board of Trustees is operating in accordance with applicable laws. Appointments and Composition  ● Appointment of the chair and members of the Governance Committee shall be made annually by the hair of the Board with the advice and consent of the Board in accordance with the Bylaws.  ● The chair of this committee shall be the Secretary of the Board of Trustees.  ● Committee membership shall include members of the Board of Trustees appointed by the Chair and, in addition, the Chair may appoint additional committee members who need not be members of the Board.  ● The Executive Director shall be a member of the committee. The Chief of Schools shall be the Committee Liaison.  Responsibilities  ● Analyze the skills and experience needed on the Board.  ● Recruit and recommend to the Board of Trustees persons to serve as members of the Board as needed.   ● Develop and review annually the procedures for Trustee recruitment and selection.  ● Develop an orientation and training plan for new Trustees and review plan annually.  ● Implement the orientation and training plan for new Trustees annually.  ● Develop a Board member handbook outlining the responsibilities of the Board and Board members, Board policies, and other relevant information, and update the handbook as needed  ● Develop and revise Board policies as needed.  ● Review on an annual basis and revise, as needed, the Bylaws and Articles of Incorporation. ● Provide oversight, advice, and governance regarding legal and other non-financial, non-academic risks ● Maintain Board compliance with applicable laws, such as DC Open Meetings Act. ● Assess and make recommendations to the Board regarding Board operations and governance. ● Obtain support to address legal issues as needed ● Arrange for Board training on relevant governance issues, as needed.  ● Submit objectives as part of the planning and budgeting process, when applicable.  ● Evaluate its work as a committee and the objectives it has committed itself to and report on same to the Board of Trustees.  ● Provide self-evaluation process and tools for the trustees to assess their performance in relation to the position description for trustees and the objectives each has committed to and report back to the Board of Trustees.  ● Report to the Board of Trustees at regular meetings of the Board in a manner determined by the Board.