Sign Solutions Covid-19 Risk Assessment v0.1 200921

Sign Solutions Covid-19 Risk Assessment Coronavirus disease (COVID-19) is an infectious disease caused by a newly discovered coronavirus. Most people infected with the COVID-19 virus will experience mild to moderate respiratory illness and recover without requiring special treatment. Older people, and those with underlying medical problems like cardiovascular disease, diabetes, chronic respiratory disease, and cancer are more likely to develop serious illness. Staff wellbeing is paramount, and we have therefore conducted the below risk assessment. What are Who might be harmed? Controls required? Additional controls Action by who and when? the • Staff Hygiene Employees to be reminded on a • Visitors to your • Hand washing facilities with soap and regular basis to wash their Hand wash Hazards? water in place. hands for 20 seconds with posters Spread of premises • Stringent hand washing taking place. water and soap and the available as of Covid-19 • Cleaners • See hand washing guidance. importance of proper drying March 2020 Coronavi • Vulnerable groups – • https://www.nhs.uk/live- with disposable towels. Also and updated rus well/healthy-body/best-way-to-wash- reminded to catch coughs and May 2020 – CB Elderly, Pregnant your-hands/ sneezes in tissues – Follow workers, those with Catch it, Bin it, Kill it and to Cleaning existing underlying • Drying of hands with disposable paper avoid touching face, eyes, nose products health conditions towels. or mouth with unclean hands. available and • Anyone else who Tissues will be made available physically comes in throughout the workplace. contact with you in relation to your business V0.1 20/09/21

Sign Solutions Covid-19 Risk Assessment • https://www.nursingtimes.net/news/r replenished on esearch-and-innovation/paper- Hand wash Guide and Catch It, Kill It, Bin It posters displayed in a regular basis towels-much-more-effective-at- removing-viruses-than-hand-dryers- the office march 2020 cb 17-04-2020/ • Staff encouraged to protect the skin by catch it kill it bin it applying emollient cream regularly poster.docx • https://www.nhs.uk/conditions/emoll Posters ients/ • Gel sanitisers in any area where Hand Wash displayed May washing facilities not readily available guide.docx 2020 – CB • Wash clothes regularly • Open windows to ensure regular ventilation Posters, leaflets and other • Temperature screening for all staff and materials are available visitors attending the office. Thermometer https://www.gov.uk/governme Thermometer nt/publications/guidance-to- located in is located in reception, if you have a high employers-and-businesses- reception July about-covid-19 20 – cb temperature (37.8C or greater) do not see Sign Solutions Covid-19 enter the premises and self-isolate as per government guidelines https://www.gov.uk/coronavirus and inform your line manager immediately. Guidelines Covid-19 Work displayed May Work Guidelines;- Guidlines.jpg 2020 – CB Rigorous checks will be carried Monthly out by line managers to ensure reminders have that the necessary procedures are being followed. V0.1 20/09/21

Sign Solutions Covid-19 Risk Assessment Cleaning Rigorous checks will be carried been set for CB Frequently cleaning and disinfecting objects out by line managers to ensure and CV and surfaces that are touched regularly that the necessary procedures particularly in areas of high use such as door are being followed. Monthly handles, light switches, Kettles, kitchen reminders have appliances, reception area using appropriate See Sign Solutions Covid-19 been set for CB cleaning products and methods. and CV Covid-19 Work Guidelines Work Guidelines;- Guidlines.jpg displayed May 2020 – CB Social Distancing Staff to be reminded on a Social Distancing -Reducing the number of regular basis of the importance persons in any work area to comply with the of social distancing both in the 2-metre (6.5 foot) gap recommended by the workplace and outside of it. Public Health Agency Management checks to ensure https://www.publichealth.hscni.net/news/cov this is adhered to. id-19-coronavirus https://www.gov.uk/government/publications Rigorous checks will be carried /covid-19-guidance-on-social-distancing-and- out by line managers to ensure for-vulnerable-people that the necessary procedures are being followed. V0.1 20/09/21

Sign Solutions Covid-19 Risk Assessment Taking steps to review work schedules including start & finish times/shift patterns, working from home etc. to reduce number of workers on site at any one time. Also relocating workers to other tasks. Redesigning processes to ensure social distancing in place. Video/Phone calls to be used instead of face Ascertain from the organisation to face meetings. if appointment can be conducted via video in the first Ensuring sufficient rest breaks for staff. instance Social distancing also to be adhered to in staff areas such as staff break area/kitchens/toilets etc. For in-house interpreters working at remote Staff to be reminded that PPE has been locations we will liaise with the said wearing of gloves is not a ordered and organisation to ascertain protocol and remind substitute for good hand due in June of social distancing. We will be offering all washing and ensure PPE is 2020 - clients video support over face to face where available where required guidance on appropriate donning and Those requiring non-disposable doffing to be PPE masks should clean the mask Public Health guidance on the use of PPE themselves before and (personal protective equipment) to protect immediately after use using a against COVID-19 relates to health care suitable disinfectant cleaning settings. In all other settings individuals are wipe (check with manufacturer to avoid damaging the mask) V0.1 20/09/21

Sign Solutions Covid-19 Risk Assessment asked to observe social distancing measures .PPE should not be used by distributed and practice good hand hygiene behaviours more than one individual. along with equipment. Where PPE is a requirement for risks associated with the work undertaken the following measures will be followed- Staff should be trained on donning and doffing PPE, videos are available here; https://www.gov.uk/government/publications /covid-19-personal-protective-equipment-use- for-aerosol-generating-procedures https://www.gov.uk/government/publications /covid-19-personal-protective-equipment-use- for-non-aerosol-generating-procedures PPE equipment to be provided to staff Line managers will offer interpreters as available support to staff who are affected by Coronavirus or has All in house interpreters will be provided with a family member affected. PPE equipment and will ascertain if PPE equipment will be provided from the organisation when face to face support is required. Symptoms of Covid-19 If anyone becomes unwell (even mild symptoms) with a new continuous cough or a high temperature in the work place they will be sent home and advised to follow the stay at home guidance. V0.1 20/09/21

Sign Solutions Covid-19 Risk Assessment Line managers will maintain regular contact with staff members during this time. If advised that a member of staff or public has Line Manager to ensure developed Covid-19 and were recently on our reasonable adjustments are premises (including where a member of staff made and allow home working has visited other work place premises such as where possible domestic premises), the management team of the workplace will contact the Public Health Authority to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken. https://www.publichealth.hscni.net/ High Risk Category If you are withing the high risk category as per Line Manager to ensure NHS guidelines reasonable adjustments are https://www.nhs.uk/conditions/coronavirus- made and allow home working covid-19/people-at-higher-risk-from- where possible coronavirus/ please advise your line manager Travel. Persons should not share vehicles or cabs, where suitable distancing cannot be achieved. Updates on government guidance can be found by visiting V0.1 20/09/21

Sign Solutions Covid-19 Risk Assessment We will offer clients video interpretation over https://www.gov.uk/coronavir face to face where appropriate to avoid us unnecessary travel Regular communication with Health and Wellbeing; - staff and open-door policy. It is important to ensure good health is Can contact Health and maintained. Eating healthy balance diet and Wellbeing Champion and regular exercise can help you feel your best Mental Health First Aider, Charlotte Boyce 0121 447 9620 Visit;- https://www.nhs.uk/live-well/eat-well/ / 07821589751 for further guidance on healthy eating charlotte.boyce@signsolutions. uk.com Visit;- https://www.nhs.uk/live-well/exercise/ In line with this document the for further guidance on exercise Return to Work Guidelines document is available below Mental Health and will be displayed within the Management will promote mental health & office ;- wellbeing awareness to staff during the Coronavirus outbreak and will offer whatever Covid-19 Work support they can to help Guidlines.jpg Reference - https://www.mind.org.uk/information- support/coronavirus-and-your-wellbeing/ Sign Solutions mental health at work and stress policy SIGN SOLUTIONS SIGN SOLUTIONS mental health at work coSmTRitEtmSSenPtO.dLoICcYx.docx V0.1 20/09/21

Sign Solutions Covid-19 Risk Assessment Looking after yourself whilst staying at home Look after yourself whilst staying at home.pdf Domestic Violence You might be worried about yourself or a friend or relative’s wellbeing during the pandemic. If so, help is available: SafeLives ending domestic abuse # you are not alone Safe Lives have all the domestic abuse resources in a one stop link: Website: SafeLives ending domestic abuse - Domestic abuse and COVID-19 www.safelives.org.uk/news-views/domestic- abuse-and-covid-19 Free phone 24 hour National Domestic Abuse Helpline 0808 2000 247 Women’s Aid Helpline 24 hours a day on 0800 980 3331 Find your local Women’s Aid www.womensaid.org.uk/domestic-abuse- directory/ Men’s Advice Line on 0808 801 0327 (Monday to Friday 9.00am to 5.00pm) V0.1 20/09/21

Sign Solutions Covid-19 Risk Assessment Man Kind www.mankind.org.uk In an emergency always dial 999 V0.1 20/09/21