TRANSPORTATION DEPARTMENTEMPLOYEE PROCEDURES HANDBOOK 2016-2017
TABLE OF CONTENTSStatement ………………………………………………………………………………….. 3Purpose ……………………………………………………………………………………. 4Board of Trustees …………………………………………………………………………. 5Organizational Chart ……………………………………………………………………… 6Emergency Contacts ……………………………………………………………………… 7District Moto & Mission Statement ……………………………………………………… 8Message To Bus Drivers …………………………………………………………………... 8Bus Driver Requirements …………………………………………………………………. 9Bus Driver Job Description ……………………………………………………………….. 11Bus Driver Responsibilities & Guidelines …………………………………………………13Bus Driver Other Responsibilities & Guidelines………………………………………… 15Bus Monitor Requirements ……………………………………………………………… 16Bus Monitor Job Description ……………………………………………………………. 17Bus Monitor Responsibilities & Guidelines …………….……………………………….. 18Bus Monitor Other Responsibilities & Guidelines……………………………………….. 19Employee Attitude ………………………………………………………………………… 20Personal Appearance ……………………………………………………………………… 21Work Attendance & Punctuality ………………………………………………………….. 22Absenteeism and Illness ………………………………………………………………….. 22Excessive Absences, Calls and Tardies …………………………………………………… 23Instructional Days …………………………………………………………………………. 23Absence From Daily Programs ……..……………………………………………………. 23Work Schedule …………………………………………………………………………… 24Breakroom and Office …………………………………………………………………….. 25Office Phones ………………………………………………………………………………25Copier ………………………………………………………………………………………25Time Clock …………………………………………………………………………………25Bus Spaces ………………………………………………………………………………… 26Maintenance Shop Area ……………………………………………………………………26Injuries …………………………………………………………………………………….. 26Cell Phones and Headphones ………………………………………………………………26Bus Cleaning and Fueling ………………………………………………………………… 26Traffic Violations and Citations ……………………………………………………………26Sexual Harassment ………………………………………………………………………… 26Employee Complaints …………………………………………………………………….. 26Administrative Action …………………………………………………………………….. 27Attitude and Grievances ……………………………………………………………………27Ideas/Suggestions …………………………………………………………………………..27Vehicle Inspection Procedures ……………………………………………………………. 28Basic Safety Rules ………………………………………………………………………… 30School Bus Idling Policy ………………………………………………………………….. 31Rules for Operating Radio ………………………………………………………………… 33Bus Capacity ………………………………………………………………………………. 35Emergency Packets ……………………………………………………………………….. 36Emergency Accident Procedures ………………………………………………………….. 37Non-preventable/Preventable Accidents …………………………………………………...39Bus Evacuation Procedures ……………………………………………………………….. 40Rules & Disciplinary Action for Personnel ……………………………………………….. 42Administrative Rules …………………………………………………………………...…. 45Clean-up and Housekeeping ………………………………………………………………. 45Safety ……………………………………………………………………………………… 46Equipment ………………………………………………………………………………… 46
Security …………………………………………………………………………………… 46Transportation Dept. Rules ………………………………………………………………... 47Personnel ………………………………………………………………………………….. 47Driving in School Bus Lanes ……………………………………………………………… 47Loading Students at the Campus …………………………………………………………. 47Unloading Students at the Campus ………………………………………………………. 48Unloading Students Living on the Right side of the Road ………………………………. 48Unloading Students Loving on the Left side of the Road ………………………………… 49Loading Students on the Right side of the Road …………………………………………. 50Assisting Students in Crossing the Roadway for Loading ……………………………….. 50General Safety Rules ……………………………………………………………………… 51Railroad Crossings ………………………………………………………………………… 53In-Transit Operation ………………………………………………………………………. 54Pre-Kinder & Kindergarten ……………………………………………………………...... 55Post Transit Procedures …………………………………………………………………… 56Bus Stops & Routes …….………………………………………………………………… 57Route Descriptions ……………………………………………………………………….. 57Route Assignments ………………………………………………………………………. 57School Bus Stops …………………………………………………………………………. 57Unauthorized Stops ……………………………………………………………………….. 57Routes that Finish Early ………………………………………………………………….. 57Authorized Passengers …………………………………………………………………… 57Eligible Bus Riders ………………………………………………………………………. 58Parental Request for Change …………………………………………………………….. 58Selection of Routes …….………………………………………………………………… 58Field Trips ………………………………………………………………………………….59Field Trip Assignments …………………………………………………………………… 59Out of Town/Overnight Trips …………………………………………………………….. 59Expenses during Out of Town Trips ……………………………………………………… 59Field Trip Refusals …..……………………………………………………………………. 60Temporary Suspension from Trips ……………………………………………………….. 60Exchanging Field Trips …………………………………………………………………… 60Notifying Trip Sponsor …………………………………………………………………… 61Caravans ………………………………………………………………………………….. 61Overcrowded Bus …………………………………………………………………………. 61Student Discipline on Bus ………………………………………………………………… 61Parking and Admission Fees/Meals ………………………………………………………. 61Meal Break/8 Hour or more Field Trips ………………………………………………….. 62Personal use of a School Bus …………………………………………………………….. 62Late Runs ………………………………………………………………………………… 62Cleaning The Bus …………………………………………………………………………. 62Daily Programs ……………………………………………………………………………. 62Spare Drivers ……………………………………………………………………………. 62Summer Employment ……………………………………………………………………. 63Student Management ……………………………………………………………………… 63Drug Testing Policy ………………………………………………………………………. 65Consent for Drug Testing Form ……..……………………………………………………. 68Bus Maintenance & Repairs ………………………………………………………………. 71Personnel Management Relations ………………………………………………………….75Employee Acknowledgement Form ………………………………………………………. 79
SHARYLAND INDEPENDENT SCHOOL DISTRICT TRANSPORTATION DEPARTMENT EMPLOYEE PROCEDURES HANDBOOK 2016-2017 STATEMENTThis handbook is intended to acquaint employees of the Sharyland Independent School withcertain employment policies. By accepting and continuing employment with the District, eachemployee is required to comply with all rules, regulations, and policies. This procedures handbookis neither a contract nor a substitute for the official district policy manual. It is not intended to alterthe at-will status of employees in any way.The Director of Transportation will have the authority to waive, alter, and/or amend theseprocedures and guidelines when deemed necessary for the safety of the students or in the bestinterest of the Department or District.This procedures handbook shall remain in effect until eliminated or modified in whole or part bythe District. A copy of this handbook shall be furnished to each employee of the TransportationDepartment. The continued employment of any employee of the District shall constituteacknowledgment that they are aware and understand the provisions of the Employee ProceduresHandbook.Each employee of the Transportation Department shall be required to sign, date, and return theEmployee Acknowledgement Form found at the end of this handbook.The Sharyland ISD Transportation Department takes great pride in the safety of transportingSISD’s students. In order for the department to continue providing the type of service our districthas become accustomed to, you as a school bus driver must always keep in mind that you are avery important person in the lives of each student on your school bus. You are the first districtemployee they see in the morning and the last one they see in the afternoon.The community looks at each and every one of you while you are operating a school bus.Therefore, you as a school bus driver must maintain a positive attitude and appearance whileperforming your job. Our goal is to have an accident-free school year. -3-
PURPOSEThe Purpose of this handbook is to give each employee pertinent information regarding theoperation of the Sharyland I.S.D. Transportation Department. The handbook is yours to use as aready reference for questions you may have regarding policies and practices. Each employeeshould read this handbook and refer to it as the need arises to familiarize himself or herself withthe general policies of the school district.You must keep in mind that other information of changes in school policy or regulations will bemade available to employees through written memos or bulletins by personnel in Central Office.Furthermore, School Board policies will override any conflicting statement, rule or policy that maybe contained in this handbook. Revisions in this handbook will take place as there is a need.We hope this handbook will help you understand your responsibilities to the Sharyland I.S.D.Transportation Department and our responsibilities to you. Should you have any questions notanswered in this handbook, please feel free to discuss them with the Route Services Coordinatoror the Director for Transportation.It is the policy of the Sharyland I.S.D. to comply with nondiscrimination provisions of all federaland state laws and regulations by assuring that no person shall be excluded from considerationfrom recruitment, selection, appointment, training, or be denied any benefits or participation inany program, or activities that it operates on the grounds of race, religion, color, national origin,sex, disability, age (except where appropriate), or veteran status.DISCLAIMERSThe content in this handbook is not meant to amend, modify or interpret any existing Board Policy,or administrative directives of the School District.This handbook is not a contract and can be modified any time. Employment is at will and may beterminated any time with or without notice for any reason or no reason at all. -4-
TRANSPORTATION DEPT. PROCEDURES HANDBOOK Sharyland I.S.D. 1200 N. Shary Rd. Mission, Texas 78572 County: 108 District: 911 BOARD OF TRUSTEES Dr. Noel Oliveira -------------- President Julio Cerda --------------- Vice-President Melissa Martinez Smith ------- Secretary Jose “Pepe” Garcia -------Asst.Secretary Ricky Longoria, CPA----------- Member Dr. Noel Garza ----------------- Member Keith Padilla -------------------- Member Dr. Robert O’Connor, Superintendent Pamela Montalvo, Asst. Supt. for Curriculum & InstructionConcepcion (Connie) Lopez, Asst. Supt. for Business-Finance & Student Services Francisco Pérez, Jr., Director of Transportation -5-
Director – Administrative Transportation Assistant Supervisor Head Dispatcher BusMechanic DriversMechanics Sp.Needs Bus Aides -6-
NUMBERS TO CALL IN CASE OF AN EMERGENCYFrancisco Pérez, Jr., Director for Transp…………….. Work Cell – xxx-xxxx, Wk – 580-5246Enrique Mata, Supervisor …………………..……….......Work Cell – xxx-xxxx, Wk – 580-5240Albert Lara, Dispatcher ……………………… ……….. Work Cell – xxx-xxxx, Wk – 580-5240Carolyn Mendiola, S.H.S. Principal ……..............…… Work Cell – xxx-xxxx, Wk – 580-5300James Heath, P.H.S. Principal ………………………... Work Cell – xxx-xxxx, Wk – 271-1600Ivan Karr, S.A.A.A, Principal ………………………... Work Cell – xxx-xxxx, Wk – 584-6467Lori Garza, Gray J.H. Principal ..…………….. Work Cell – xxx-xxxx, Wk – 580-5346Lorene Bazan, North J.H. Principal ………………… Work Cell – ,xxx-xxxx Wk – 686-1415Nayeli Carriaga, Shary Elem. School Principal ……... Work Cell – xxx-xxxx, Wk – 580-5282Niranda Flores, Jensen Elem. School Principal ……. Work Cell – xxx-xxxx, Wk – 580-5252Veronica Rodriguez, Garza Elem. School Principal ..… Work Cell –xxx-xxxx Wk – 580-5353LuAnn Sarachene, Hinojosa Elem. School Principal … Work Cell –xxx-xxxx Wk – 584-4990Karen Meadors, Wernecke Elem. School Principal …… Work Cell – xxx-xxxx, Wk – 928-1063Maria C. Boyd, Bentsen Elem. School Principal ……. Work Cell – xxx-xxxx, Wk – 668-0426Pat Viera, Martinez Elem. School Principal ………..… Work Cell – xxx-xxxx, Wk - 584-4900Anthony Limon, Shimotsu Elem. School Principal …… Work Cell – xxx-xxxx, Wk – 583-5643Mission Fire Department ……........................................................... 9-1-1Mission Police …………………………………………………….. 9-1-1Ambulance ……........................................................................……. 9-1-1 -7-
DISTRICT MOTTO AND MISSION STATEMENTDISTRICT MOTTO“Excellence Is Our Tradition”DISTRICT MISSION STATEMENT (Policy AE)Sharyland ISD’s Mission is to inspire, educate and empower all students to reach their fullpotential and become leaders of the highest moral character.MESSAGE TO BUS DRIVERSThe transportation of pupils to and from school is one of the most important functions of the schooldistrict. You, as a school bus driver, are one of the most important persons in the life of everyschool child that rides your bus. It is imperative that competent school bus drivers are hired toprovide safe and effective transportation for students. Every time you drive a bus, you arerepresenting Sharyland Independent School District. You are responsible for your actions as wellas the safety and security of the children and citizens of this community. The driver should createa favorable image for the school district.As a school bus driver you are moving a large yellow and black sign down the streets of theSharyland district each morning and afternoon. Remember that some citizens in the communityhave no other contact with Sharyland ISD except the school bus they see on the streets. The driver,the bus and the students on that route are the only basis they have to judge the school system. Yourmajor job in relating to the community as a bus driver is to do your job well, and particularly: Drivers must; 1. Be emotionally stable and have a friendly personality. 2. Be careful and alert at all times. 3. Never take chances. 4. Think safety always. 5. Always observe speed limits and abide by them. 6. Be honest and fair at all times. 7. Demonstrate respect for all students, regardless of race, color, creed, or socioeconomic status. 8. Be dependable and punctual. 9. Maintain good personal appearance. -8-
BUS DRIVER REQUIREMENTS1. Physical Exam An annual physical exam on a D.P.S. form is required of every driver. A physician will be provided to you for this service before the beginning of the school year at no cost. Drivers wishing to use their private physicians may do so at their expense.2. T.B. Test Negative T.B. test results are required for new hires only.3. Education High School Diploma or GED required.4. Drug Testing Sharyland ISD is in compliance with the statutes requiring drug and alcohol testing for bus drivers. This may include pre-employment, random, post-accident, and reasonable suspicion testing. A copy of the District's policy on drug testing is located towards the end of this handbook.5. Texas School Bus Drivers Safety Training Certification All drivers must complete a 20-hour State certification course, and renew the certification every 3 years with an 8-hour refresher course. Upon completion of certification, many insurance companies will give a 10% discount on personal auto insurance. Prior registration is required to attend these courses. It is the drivers’ responsibility to keep certification current. If certification expires, the driver will not be allowed to drive until it is renewed.6. Identification I.D. badges will be issued and must be worn at all times while an employee is on duty. All drivers will also be issued a fuel card with their personal PIN number to be used for fueling buses.7. Driving Record Statutes require an annual driving record check on all bus operators. A bus driver's driving record must be acceptable according to the standards developed by the Department of Public Safety. All CDL drivers are required to report to their supervisor within three days any traffic violation convictions, regardless of what vehicle was driven at the time of the offense.8. Criminal Record CheckTexas school districts are mandated to check Criminal History Records before employingany person, with annual re-checks at the discretion of the district. The Commissioner ofEducation must be notified of: (1) any conviction of a felony or any crime involvingconduct with a minor and (2) termination resulting from illegal conduct with a minor,drugs, illegal use of school property or money, or crimes committed while on schoolproperty or at a school function. -9-
9. Commercial Driver’s License All drivers must have a Class A or B Commercial Driver’s License (CDL). The license must have a \"P\" (passenger) endorsement “S” (school bus) endorsement and may not have an \"L\" (air brakes) or \"R\" (licensed driver in front seat) restriction. -10-
Sharyland Independent School District Mission, Texas Job DescriptionJOB TITLE: Bus Driver WAGE/HOUR STATUS: NonexemptREPORTS TO: Director of Transportation TERMS OF EMPLOYEMENT:DEPT./SCHOOL: Transportation DATE ISSUED/REVISED:Primary Purpose:Ensure safe and orderly transportation of students on assigned route. Operate school bus that transportsstudents and other authorized personnel to and from schools or other designated location.Qualifications:Education/Certification:Valid Texas commercial driver’s license (Class A or B): “School Bus” and “Passenger” EndorsementsSpecial knowledge/Skills:Must be 18 yrs. of ageAbility to pass alcohol and drug testAbility to complete required bus driver safety trainingAbility to follow written and verbal instructionsAbility to communicate effectivelyKnowledge of student discipline procedureAbility to manage student behaviorAbility to operate busExperience:NoneMajor Responsibilities and Duties:Vehicle Operation 1. Follow assigned route and adhere to established schedules. 2. Drive bus to and from extracurricular activities. 3. Check bus for mechanical defects before and after each operation and notify supervisor of needed repairs. 4. Report all accidents, vehicle damage, student injuries, and mechanical failures. Complete required reports. 5. Keep records and keep assigned bus clean and fueled. 6. Supervise students while they board and leave the bus and cross the street.
7. Communicate with teachers and parents on a daily basis regarding student behavior while on bus.8. Maintain discipline; report student discipline problems to appropriate administrator.9. Instruct students on safe riding rules and regulations.Safety Observe all traffic laws and safety regulations for school buses. 10. Inspect bus by checking fuel, oil, water, tires, lights, brakes, and steering to ensure bus can be 11. operated safely before driving. Ensure proper condition of emergency equipment, such as first aid kit, fire extinguisher, flags, 12. fuses, crow bar, and reflector. Correct unsafe conditions in work area that could cause an accident and inform supervisor of 13. any conditions that are not correctable immediately. Report any hazardous conditions along the route. 14.Other Operate two-way radio equipment to communicate with transportation offices. 15. Work irregular hours as needed. 16. Attend and complete required training program to maintain safety certification. 17. Maintain records of bus mileage, gas and oil consumption, and number of passengers 18. transported.Supervisory Responsibilities:NoneEquipment Used:School bus, safety equipment (flares, reflective signs), fire extinguisher.Working Conditions:Mental demands/ Physical Demands/Environmental Factors:Maintain emotional control. Continual sitting, reaching, and repetitive hand and arm motions. Workoutside and inside; moderate exposure to extreme temperature (hot) and vehicle fumes.The foregoing statements describe the general purpose and responsibilities assigned to this job and are notan exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.Approved by:_________________________________ Date:_________________________Reviewed by:_________________________________ Date:_________________________ -12-
BUS DRIVER RESPONSIBILITIES & GUIDELINES1. Operate a school bus providing safe & efficient transportation for students to and from their respective schools and extra-curricular activities.2. Demonstrate great punctual and dependable qualities. Follow assigned schedule.3. PRE-INSPECT AND POST-INSPECT any bus that has been assigned to you.4. Drive the bus route exactly as designated and approved by the Texas Education Agency. No changes in routes or bus stops may be made without the specific consent of the Transportation Dept. administration.5. Maintain an updated route description at all times. (1 @ Office, 1 on Bus)6. Observe all traffic and safety laws, rules and regulations; practice safety at all times.7. Only district personnel and students assigned to a route are authorized to ride the bus. For safety reasons, drivers are not allowed to bring their children to the bus yard.8. Assure that 2-way radios are working properly and maintain volume at an adequate level at all times; do not use if not necessary and keep students from using it.9. Report ALL bus accidents and student injuries on bus immediately as minor as they may seem.10. Identify and report to proper authorities any student involved in disciplinary or vandalism acts while riding the bus by using the student disciplinary referral form.11. Remove student off bus, if within loading area, with PROPER AUTHORIZATION ONLY. Proper steps must be taken.12. Keep bus neat and clean, both interior & exterior.13. Keep bus fueled at all times. Minimum (3/4) tank.14. Notify immediate supervisor of any traffic violations within three (3) days.15. Cooperate and assist bus aide with students when necessary.16. Communicate with school staff, office staff, co-workers, the public, and the students in such a manner as to encourage their cooperation and respect. Maintain a positive attitude.17. Do not argue with principal, facilitator, para-professional, parent, or student at any time. Present yourself in a professional manner.18. Turn in all necessary daily reports properly filled out including the daily operation reports, field trip tickets, and daily program sheets.19. Provide the Director of Transportation or Supervisor with any and all reports and pupil counts as requested.20. Respect your co-worker’s personal items and bus equipment; do not take what is not yours.21. Work closely with and cooperate with the shop mechanics.22. Attend drivers meetings and training school each year as scheduled and as are needed and requested.23. Know all emergency procedures and what to do in case of an accident.24. Do not use tobacco on the bus and do not permit passengers to use tobacco on the bus.25. Present appropriate appearance, no shorts allowed, and no open shoes/sandals. -13-
26. Inappropriate or vulgar language will not be allowed in the workplace or on school grounds.27. Perform other duties assigned by immediate supervisor.28. FOLLOW ALL OTHER RULES AND REGULATIONS UNDER THE DISTRICT EMPLOYEE HANDBOOK. -14-
Other Bus Driver Responsibilities & Guidelines1. ALWAYS Call Office 30 mins. ahead to report absences or late arrivals2. ALWAYS Arrive on Time3. ALWAYS Follow assigned schedule4. ALWAYS Perform Pre and Post trip inspection5. ALWAYS Check the danger zones when loading and unloading6. ALWAYS Wear your seat belts7. ALWAYS Run your route by the route sheet, keep it current at all times8. ALWAYS Fuel assigned bus9. ALWAYS Clean assigned bus10. ALWAYS Obey all traffic laws11. ALWAYS Secure bus on field trips or programs12. ALWAYS Check your bus after each run, especially for sleeping children13. ALWAYS Be alert & careful at all times14. ALWAYS Issue bus referrals as needed15. ALWAYS Report any malfunctions and defects on buses to shop mechanic16. ALWAYS Turn in COMPLETED FIELD TRIP ticket as soon as you return from field trip17. DO READ THIS ENTIRE HANDBOOK1. NEVER Assign your own route or program to co-workers2. NEVER Assign your own schedule3. NEVER Touch a child except to remove them from harms way4. NEVER Lower yourself to a childish level of communication5. NEVER Fail to render aid at an accident6. NEVER Discriminate or harass7. NEVER Fail to write up students for safety violations8. NEVER Give candy to children without written permission from a parent9. NEVER Drive bus or district vehicle on any personal errands. All school buses are limited by law to serve school children or school employees on school business10. NEVER Leave during working hours to take care of personal business (CLOCK-OUT)11. NEVER Turn off or turn down the volume on your 2-way radio during route12. NEVER Call and ask to have bus turned on for you, It is your responsibility13. NEVER Make changes on routes without proper authorization14. NEVER Leave bus dirty15. NEVER Leave students on bus unattended16. NEVER Exchange field trips without prior approval17. NEVER Ask student to get off bus before arriving to his/her home or at school; do not leave student stranded18. NEVER Use cell phones or headphones while bus is in motion19. NEVER Leave your bus idling -15-
BUS MONITOR REQUIREMENTS1. Education High School Diploma or GED preferred2. TB Test Negative T.B. test results are required for new hires only3. Identification I.D. badges will be issued and must be worn at all times while an employee is on duty.4. Special Knowledge/Skills Ability to work with children with disabilities Ability to communicate with school administrators, and public -16-
Sharyland Independent School District Mission, Texas Job DescriptionJOB TITLE: Bus Monitor WAGE/HOUR STATUS: NonexemptREPORTS TO: Director of Transportation TERMS OF EMPLOYMENT:DEPT./SCHOOL: Transportation DATE ISSUED/REVISED:PRIMARY PURPOSE: To assist and provide safe efficient transportation so that students may enjoy the fullest possible advantage from the district's curriculum and extracurricular program.QUALIFICATIONS: Education/Certification: GED/High School Diploma PreferredSpecial Knowledge/Skills:Ability to work with children with disabilitiesAbility to communicate with school administrators and publicMAJOR RESPONSIBILITIES AND DUTIES/ESSENTIALFUNCTIONS: 1. Monitor students in bus and secure all wheelchairs. 2. Assist in filling out disciplinary reports. 3. Keep bus clean. 4. Assist substitute bus driver on routes. 5. Observes safety procedures at all times, and report any safety hazards. 6. Attend in-service meetings. 7. Perform other duties assigned by immediate supervisor.SUPERVISORY RESPONSIBILITIES:NoneEQUIPMENT USED:WheelchairsWORKING CONDITIONS:Mental Demands:Emotional control; reasoning skills: understand verbal instructionsPhysical Demands/Environmental Factors:Sitting; kneeling; pulling; pushing and work under various weather conditions -17-
BUS MONITOR RESPONSIBILITIES & GUIDELINES1. Demonstrate great punctual and dependable qualities. Follow assigned schedule.2. Follow assigned schedule immediately after clocking-in.3. Report to bus in a timely manner to avoid delays.4. Monitor students in bus and secure all wheelchairs properly. (4 wheel tie-down)5. Assist driver with students as needed.6. Keep bus clean.7. Know route; assist substitute bus driver on routes.8. Cooperate and assist bus driver with students.9. Communicate with school staff, office staff, co-workers, the public, and the students in such manner as to encourage their cooperation and respect. Maintain a positive attitude.10. Do not argue with principal, facilitator, paraprofessional, or parent at any time.11. Use two-way radio when driver is not available.12. Respect your co-worker’s personal items; do not take what is not yours.13. Assure that students follow all Transportation Department Bus Rules and Regulations; it is your responsibility as a bus aide.14. Present appropriate appearance, no shorts allowed, and no open shoes/sandals.15. Inappropriate or vulgar language will not be allowed in the workplace or on school grounds.16. Perform other duties assigned by immediate supervisor.17. FOLLOW ALL OTHER RULES AND REGULATIONS UNDER THE DISTRICT EMPLOYEE HANDBOOK. -18-
Other Bus Monitor Responsibilities & Guidelines1. ALWAYS Call Office 30 mins. ahead to report absences or late arrivals.2. ALWAYS Arrive on Time!3. ALWAYS Follow assigned schedule.4. ALWAYS Help driver keep bus clean.5. ALWAYS Learn your route.6. ALWAYS Smile! Be friendly with parents, students, and district staff.7. ALWAYS Practice safety at all times.8. ALWAYS Keep a seating chart.9. ALWAYS Report any behavioral problems and injuries as needed.10. ALWAYS Use 2-way radio when driver is not available.1. NEVER Leave during working hours to take care of personal business, Clock-Out.2. NEVER Keep driver waiting.3. NEVER SLEEP on bus; you must be alert at all times.4. NEVER Leave students unattended, monitor at all times.5. NEVER Remain seated when students are loading ON or OFF bus; Help them6. NEVER Use cell phone or headphones (radio) while bus is in motion7. NEVER Make false or inappropriate statements towards your co-workers. -19-
EMPLOYEE ATTITUDEAs an employee of the Sharyland ISD Transportation Department you are expected to demonstratethe following characteristics that identify a successful bus driver and bus aide: Dependable and punctual Accept suggestion and constructive criticism Emotionally stable Friendly personality Practice good personal hygiene Friendly, but not familiar Firm, but not unduly strict Honest and fair, but not partial Considerate Show enthusiasm Show flexibility Work as a TEAM MEMBERBus DriversA responsible driver reaches the destination safely in spite of the bad driving of other motorists,adverse weather or road conditions.One of the most important qualifications to being a bus driver is an appropriate attitude.Recognizing how essential safety is in this profession, a bus driver needs to have a positive attitudetoward safety. Risk-taking behind the wheel of a school bus is unacceptable.A bus driver must be a student. There are always new things to learn. Some things you will learnin a classroom setting, and some you will learn from experience. Being open to learning will enableyou to constantly improve.A bus driver must be a responsible. Bus drivers are among the most visible employees of theSharyland ISD Transportation Department. The public sees you performing your job, which canresult in a perception being formed. It is up to you to help form this perception into one of trustand respect.Bus AidesBus aides should also present a positive attitude and are expected to work with the driver as aTEAM to provide safe and efficient transportation for all students. A FRIENDLY FACE &SMILE is a great way to start off the day. -20-
PERSONAL APPEARANCETransportation personnel should report to work clean and well groomed. Drivers and Aides areexpected to dress in a professional and appropriate manner. Uniforms must be worn at any timethe employee is on duty from Monday through Thursday even if you have a field trip scheduled.Fridays will be the only day employees will be allowed to wear their spirit shirts. SHIRT TAILSMUST BE TUCKED INSIDE PANTS. Shoes must be slip resistant.The following is a partial list of attire that is prohibited:No backless shoes (open sandals)No high heel shoesNo clothing referring to drugs, alcohol, tobacco, violence, sex, or gangsNo tight or sloppy sweat pantsNo shortsNo sleeveless shirts or blouses that are too revealingNo cutoff jeans or shortsNo rings or hanging jewelry (i.e. necklaces, earrings) -21-
WORK ATTENDANCE AND PUNCTUALITYThe Sharyland ISD Transportation Department’s primary function is to provide safe, efficient andtimely transportation for students and schools. Scheduling and safety concerns require that busdrivers and bus aides establish and maintain regular attendance and punctuality. It is recommendedthat all drivers and aides maintain a superior attendance and punctual record.YOU WILL BE EXPECTED TO ARRANGE YOUR PERSONAL AFFAIRS SO THATTHEY DO NOT INTERFERE WITH YOUR WORK.Transportation is a time-oriented department. All drivers are allowed time to perform a properpre-trip inspection and warm-up school bus (generally 3-5 minutes). All bus aides are expected tobe on the bus 15 minutes before departure time and not keep driver waiting.A tardiness results in one of two things: either the driver leaves without a proper pre-trip inspection(risking departure in an unsafe bus and/or possible abuse of equipment); or the driver leaves late,arriving at stops late throughout the route and pressured to catch up, either of which threatensdriver and student safety. Tardiness is viewed as a serious concern due to its impact on safety. Forthis reason, there are consequences including possible suspension and/or dismissal from routes.Drivers and aides who are constantly tardy or fail to show up for work without notificationare subject to administrative action.ABSENTEEISM AND ILLNESS Absenteeism falls into one of two categories discussed below. 1. Authorized Absences are as follows:PI 1. Personal IllnessFI 2. Illness in Immediate FamilyPB 3. Personal Business Leave*DF 4. Death in Immediate Family-Spouse, Parents (in-law), Grandparents or grandchild, sibling (in-law), son/daughter(in-law)*ASB 5. Authorized School Business*JD 6. Jury Duty –Notice requiredMC 7. Mandatory Court AppearanceWC 8. Worker’s Compensation *Authorized School Business, and Jury Duty do not count against perfect attendance with proper documentation.Anyone unable to report to work must call in at least 30 minutes prior to the established time forclocking in. The office is open from 6:00 a.m. until 6:00 p.m. and you can contact your supervisorsif office is closed. When calling in, the person must state the reason for the absence.Drivers or Aides who do not notify the office in the manner described above will be allowed up tofifteen (15) minutes to arrive. Thereafter, they will be replaced on the route and given anunauthorized absence from work for the pertaining route. Repeated offenses of this nature aresubject to administrative action. -22-
If an absence is planned ahead of time, notify the office as soon as possible. Absences from in-services will also be recorded as absences and count against your perfect attendance. Absences offive (5) or more consecutive sick days will require a written and signed doctor's release.2. Unauthorized Absences (no-shows) are unacceptable and will subject the employee toadministrative action: A. Each occurrence will be denoted by a written warning and issued to the individual. B. An employee who is absent from work for three (3) consecutive one-half (1/2) day periods without notifying a Supervisor will be recommended for termination. C. Employees shall receive one (1) unauthorized absence for each mandatory in-service meeting missed if absence is not due to a school function activity. *Will Count Against Perfect Attendance Record.ABSENCE FROM DAILY PROGRAMSThe Sharyland ISD has a limited amount of daily programs, therefore, we ask for your fullcooperation throughout the duration of the program. Excessive absences or tardiness from theprogram may be grounds for temporary or permanent suspension.EXCESSIVE ABSENCES, CALLS AND TARDIESOne write up will be given each time any of the following occurs:Excessive absences – will be dealt with as per policyExcessive tardies – being late for work for over sleeping, etc.Late call – call made less than 30 minutes before your normal clock in timeNo call – a no call or a call 1 minute after your scheduled clock in time INSTRUCTIONAL DAYSThe District will operate a total of 172-Days of Instruction and Bus Drivers and Bus Aides areemployed a total of 185-Working Days, which include the following:Instructional Working Days..........................172Thirteen (13) In-service Days, Mandatory ... Aug. 17, 18 & 19, 2016; Sept. 5, 2016; Nov. 21-23,2016; Dec. 22 & 23, 2016; Jan. 4 & 5, 2017; March 13 & 14, 2016 & May 26, 2017*Non-Working Days: Oct. 10, Nov. 24 & 25; Dec. 26-Jan. 3; Feb. 20, March 15-17, April 14(All Non-Compensated) -23-
WORK SCHEDULEDrivers’ and Aides’ full day schedule consist of two (2) routes per day, AM & PM. Bus Driverswill be guaranteed a minimum of 30 hours of work/week and Bus Aides a minimum of 30 hoursof work/week. Any additional time will be obtained by field trips or daily programs if available.Assigned duties must be done upon completion of the route. If declining other assigned duties,you will be required to clock-out immediately upon completing route and cleaning of busesresulting in lost time from the guaranteed hours (Lost time may not be made-up). An absencefor any part of an A.M. or P.M. route will be counted as one half (1/2) day.Bus DriversA.M. Route6:00 a.m. – 9:00 a.m. = (3) HOURS *Clock-In & perform pre-inspection *Prepare for route *Run & complete route *Post-inspection *Perform other assigned duties and clock-outP.M. Route2:30 p.m. – 5:30 p.m. = (3) HOURS *Clock-In & perform pre-inspection *Prepare for route *Run & complete route *Post-inspect & clean bus, other duties, & clock-out*Routes That Finish EarlyIf a route finishes early, drivers must make themselves available to assist with other routesor school activities.BUS AIDESA.M. Route6:00 a.m. – 9:00 a.m. = (3) HOURS *Clock-in & perform other assigned duties *Report to your bus *Prepare & clean bus for route *Complete route *Complete other assigned duties & clock-out -24-
P.M. Route2:30 pm – 5:30 pm = (3) HOURS *Clock-in & perform other assigned duties *Report to your bus *Prepare & clean bus for route *Complete route *Prepare bus for following day, complete other assigned duties, & clock-outBREAK ROOM AND OFFICEAn air-conditioned break room is provided and may be used at your convenience.Employees are welcome in the office at any time for concerns, questions, or business related issues,however, due to the amount of work generated, limited space and privacy, your courtesy isimportant in maintaining optimal working conditions for office staff. Please be considerate andavoid loud conversation within the office.Do not interrupt by remaining or lingering in the office or work area if not necessary. Materialsand paperwork in the office are private and confidential. Under no circumstances will an employeelook through or remove any materials from work areas without specific authorization.PHONESOffice phones are for district related issues only. No Personal calls (incoming or outgoing), unlessit is an emergency. Office staff will not give out other employees’ telephone numbers and/oraddresses to anyone.COPIER MACHINECopies will be made for district related issues only, i.e. maps, notes for parents, students,Transportation forms, etc. No personal copies.TIME CLOCKThere is a five (5) minute grace period during the Clock-IN or Clock-OUT times; therefore,employees are required to FOLLOW ASSIGNED SCHEDULE. Employees are STRICTLYPROHIBITED FROM CLOCKING-IN OR CLOCKING-OUT other employees. Early or lateclock-ins must be verified and authorized by director or supervisors.When “TIME CLOCK IS DOWN” or if you have a “MISSED PUNCH”, a “Missed Punch Form”must be authorized and submitted immediately to correct.SMOKING AND TOBACCO USE…ZERO-TOLERANCEDistrict Policy prohibits tobacco use:A. On any public school property, including parking lots.B. In or around any bus or in any district vehicle or in the presence or sight of students.C. At any school-related function on or off of school property. -25-
BUS SPACESEach bus has an assigned parking space. Buses are to be parked in their designated space. Afterroute is completed, all windows and doors should be closed prior to leaving the parking lot, NOEXCEPTIONS.MAINTENANCE SHOP AREAEmployees, other than assigned personnel, are not allowed in shop area. Mechanical problems orseat damage must be promptly reported.INJURIESAll injuries must be reported to the office. Sharyland ISD requires a report immediately after aninjury occurs. Forms are available in the office and MUST be filled out and submitted in a timelymanner. Verbal reports are not acceptable. Failure to report an accident may result inadministrative action.CELL PHONES AND HEADPHONESEmployees are strictly prohibited from the use of personal cell phones and headphones while busis in motion. Cell phones will not be used except for school transportation business and then onlywhen the bus is parked.BUS CLEANING AND FUELINGDrivers are responsible for keeping the bus clean and fueled. This applies to regularly assignedbuses, stand-by buses, or buses used for field trips. Buses should not have less than ¾ tank offuel.TRAFFICE VIOLATIONS/CITATIONSDrivers are required to report any traffic violation convictions, regardless of what vehicle wasdriven at the time of the offense. Verbal reports will not be accepted.SEXUAL HARASSMENTSexual harassment is a form of discrimination and is strictly prohibited. Sharyland ISD definessexual harassment as unwelcome sexual advances, requests for sexual favors, or other verbal orphysical conduct, or any conduct or other offensive unequal treatment of an employee. This appliesto students and school employees. If you see it, REPORT IT!!!EMPLOYEE COMPLAINTSComplaints coming to supervisor from parents, school staff, or other concerned citizens will bedocumented and discussed with employee as a remedy for resolving the problem. Employee’srecord will not be affected if complaint is found to be inaccurate or misleading. Complaints areintended to be resolved at the lowest possible administrative level; depending on level of severityand number of occurrences. Employee has the right to submit a statement in writing if not inagreement with recommended corrective action. -26-
ADMINISTRATIVE ACTIONAdministrative Action is a progressive *series of disciplinary/administrative actions designed toremedy employee problems. Administrative action may begin at any step of the disciplinary orcorrective action process depending on the level of severity. High risk issues are not intended toproceed through the administrative corrective process. * 1. Verbal warning, with proper documentation 2. Memorandum 3. Administrative Action.Administrative action may be initiated for any failure to follow board policies or proceduresspecified in this handbook, discussed at in-service meetings, or posted on the employeeinformation boards and may include a letter of reprimand, temporary or permanent suspensionfrom programs/field trips, temporary or permanent removal from route, or recommendation fortermination.ATTITUDE AND GRIEVANCESEmployees shall be courteous to one another and the public, working together in a cooperativespirit to serve the best interests of the District. Employees who wish to express criticism shall doso with their immediate supervisor.CHANGE OF ADDRESS/PHONEEmployees are responsible to report any changes in addresses, phone numbers, etc. Changes mustbe reported to: A) Transportation Department Office B) Human Resources Building/PersonnelIDEA/SUGGESTIONSSuggestions or ideas are always welcomed. Please keep in mind that the suggestion or idea mustbe beneficial to ALL, not just a selected group or individual. Board or District policy will alwayssupersede any suggestion or idea that will change set policy. -27-
VEHICLE INSPECTION PROCEDURESPre-trip and Post- trip inspections are to be completed on every bus used. After route or field tripis completed, depending on the time return, the bus will be fueled prior to parking it in assignedspace.1. PRE-TRIP INSPECTION (15 Minutes) a. Approaching Bus Check for: Scrapes and Dents Vandalism and Broken Windows Flat Tires and Engine Leaksb. Under the Hood Oil level, Fan Belts, Radiator fluids, Washer fluid, Battery clamps Power steering fluid Over all view of enginec. Driver’s Seat Check parking brake Check radio Check ammeter, oil pressure gauge, fuel gauge, Windshield, wipers, Heaters, fans, defrosterd. Interior Dome lights, left, right signals, Yellow light indicator Reverse lights, brake lights, rear door buzzer Windows, walls, seats, floorse. Exterior Front left/right side clearance light and reflector, Right/Left side mirrors, Foot pegs, Tire pressure, Headlights, emergency flashers Red Loading lights, bus body, fuel capf. Emergency reflectors, fire extinguisher, first aid kit, horn Seat Belt Brake pressure Seat adjustmentPOST TRIP INSPECTION (15 MINUTES) -28- Paperwork Transmission fluid Check bus body and tires
Clean interior Clean and close windows Turn Off radio Close door Turn in Route BookREQUIRED PAPERWORK Bus Inspection Checklist and daily mileage Route Description – Updated Daily/Current Field Trip tickets immediately after completing trip. Weekly program sheet – for any program that has been assigned to you Head Counts – for adjusting loads on routes Conduct/Discipline reports Special-ed student attendance log (SHARS) *Driver/Aide Team Other forms as required by Transportation Department -29-
BASIC SAFETY RULESThe use of the driver seat belt is mandatory, buckle up for safety. Failure to use a seat belt willresult in reprimand. Continued failure to comply with this directive may result in disciplinaryaction which may include termination.All drivers must obey posted speed limits in the city and within the campuses.Do not race with other buses and do not drive side by side with another school bus on the freewayor any other road.Bus racing will not be tolerated; “a notice of warning” will be given on the first violation,suspension and up to termination if the violations continue.If you receive a traffic ticket for speeding, running a stop or any other violation while driving aschool bus or your personal vehicle, report it to your supervisor immediately.You are required to drive with headlights on at all times.When driving a school bus, you are required by state law to have your CDL, your RegionOne ESC certification card and your DOT physical card at all times.You must never tailgate.When fueling your bus do so quickly and cautiously. Do not leave the pump unattended. Do notlinger at the gas pump any longer than you have to.Make certain that you do not spill fuel on the payment and DO NOT over fill the tank. A noticeof warning will be given on the first violation, suspension and up to termination if the violationcontinues. -30-
TRANSPORTATION MANAGEMENT:SCHOOL BUS IDLINGThe board recognizes that emissions that accumulate from school buses can be harmful to studentsand bus drivers. The board further recognizes that unnecessary bus idling wastes fuel and financialresources. The board is committed to transporting students on school buses in a manner that issafe and consistent with the board’s goal of resource conservation. To this end, the board prohibitsall unnecessary school bus idling on school grounds. In addition, the board prohibits the warmingup of buses for longer than 5 minutes, except in extraordinary circumstances or circumstancesbeyond the bus drivers’ control.APPLICABILITY This policy applies to the operation of every district-owned school bus, maintenance vehicle and any other vehicle on school grounds.RATIONALE Diesel exhaust from idling school buses can accumulate in and around the bus and pose a health risk to children, drivers and the community at large. Exposure to diesel exhaust can cause lung damage and respiratory problems. Diesel exhaust also exacerbates asthma and existing allergies, and long-term exposure is thought to increase the risk of lung cancer. Idling buses also waste fuel and financial resources.PURPOSE Eliminate all unnecessary idling by Sharyland ISD school buses such that idling time is minimized in all aspects of school bus operation as well as eliminating all unnecessary idling of all other vehicles on school grounds.GUIDANCE 1. When school bus drivers arrive at loading or unloading areas to drop off or pick up passengers, they should turn off their buses as soon as possible to eliminate idling time and reduce harmful emissions. The school bus should not be restarted until it is ready to depart and there is a clear path to exit the pick-up area. Exceptions include conditions that would compromise passenger safety, such as: (a) Extreme weather conditions; (b) Idling in traffic; and (c) Loading/unloading students with special needs, as necessary. 2. At school bus depots, limit the idling time during early morning warm-up to what is recommended by the manufacturer (generally 3- 5 minutes) in all but the coldest weather. 3. Buses should not idle while waiting for students during field trips, extracurricular activities or other events where students are transported off school grounds. 4. In colder or hotter weather, schools are directed to provide a space inside the school where bus drivers who arrive early can wait. 5. In colder weather, if the warmth of the bus is an issue, idling is to be at a very minimum and occur outside the school zone. The “warmed”
bus is to enter the school zone as close to pick-up time as possible to maintain warmth and then shut down. 6. All service delivery vehicles shall turn off the engines while making deliveries to school buildings. 7. Transportation Operations staff are directed to revise bus schedules so that school bus caravanning can be avoided and the cleanest buses assigned to the longest routes. 8. All drivers shall receive a copy of this bulletin at the beginning of every school year.SIGNAGE To the extent practicable, the principal/district will post “no idling” signs to alert bus drivers and parents to turn off vehicles when waiting or parked. The principal will ensure that parents in carpool lanes are informed of the school’s “no idling” policy.Administrative Decision, Approved: April 25, 2007 Reviewed: April 20, 2016 -32-
RULES THAT MUST BE FOLLOWED TO OPERATE THE RADIO PROPERLYKeep your conversation short and simple.Talk slowly and clearly.Do not shout, speak directly into the mouthpiece.Wait a couple of seconds between listening and starting to talk.Acknowledge each message to you with a “10-4”, otherwise we will have no way of knowing ifyou heard the message.DO NOT USE FOUL LANGUAGE OR HORSEPLAY ON THE RADIO. This will be cause fortermination. FCC rules prohibit the use of foul language and individuals are subject to fines.Always obey all traffic laws and abide by the professional code of ethics.Report all department’s incidents/accidents to the dispatch office immediately.Drivers shall follow directives from dispatch on assignment of routes including but not limited toenforcement of standard operating procedures and policies.Note: Student Information- Radio transmissions concerning students should contain as little information as possibleabout the students. For example, use only a student’s first name if that gives dispatch enough information to do whatis needed. Never give health or other personal information on the radio. -33-
USING THE 10 – SYSTEM RADIO CODEDrivers are expected to use the 10-System Radio Code. The following are the most FrequentlyUsed codes: 10-1 10- System Radio Code 10-2 10-4 Weak Signal 10-6 Good Signal 10-7 Affirmative/Yes 10-8 Busy 10-9 Out of Service 10-10 Back in Service 10-11 Repeat Message 10-12 Negative 10-20 Radio Check 10-21 Stand-by 10-22 Your exact Location 10-23 Call by Phone 10-24 Disregard 10-36 Arrive @ Location 10-44 Assignment Complete 10-45 Current Time 10-50 Requesting Permission 10-51 Request for Police/Security 10-59 Accident/NO Injuries10-100 MAJOR Accident/WITH Injuries10-200 Need Bus Aide Stop @ Restroom ETA Stop @ Store/Restaurant Estimated time of arrival -34-
BUS CAPACITYFederal regulations do not specify the number of persons that can sit on a school bus seat. Theschool bus manufacturers determine the maximum seating capacity of a school bus. Themanufacturers use this number, which is based on sitting three small elementary school agepersons per typical 39 inch school bus seat, in the calculations for determining the gross vehicleweight rating and the number of emergency exits. School transportation providers generallydetermine the number of persons that they can safely fit into a school bus seat. Generally they fitthree smaller elementary school age persons or two adult high school age persons into a typical39 inch school bus seat. Space will be reduced when transporting additional items such asinstruments, ice chests, luggage, etc.NHTSA recommends that all passengers be seated entirely within the confines of the school busseats while the bus is in motion. Federal motor vehicle safety standard No. 222, \"School BusPassenger Seating and Crash Protection\" requires that the interior of large buses provideoccupant protection so that children are protected without the need to buckle-up. Occupant crashprotection is provided by a protective envelope consisting of strong, closely-spaced seats thathave energy-absorbing seat backs. Persons not sitting or sitting partially outside of the school busseats will not be afforded the occupant protection provided by the school bus seats Bus Type/Size Elementary High School/Middle SchoolConventional Bus (Long) 77-passengers 65-passengersConventional Bus (Medium) 71-passengers 55-passengersSpecial-Needs Bus (Bus w/lift) Available space will vary Available space will vary Various sizes depending on the number of depending on the number of seats provided on bus and on seats provided on bus and on the amount of students the amount of students transported on wheelchairs. transported on wheelchairs. -35-
EMERGENCY PACKETSAll Sharyland ISD school buses are required to carry an emergency packet containinginformation to help in the event of an accident or emergency. It is extremely important that allinformation be kept updated and accurate.The Emergency Packet will include the following: 1. Emergency procedures sheet 2. Proof of insurance card 3. 2 insurance information exchange cards 4. Seating chart – blank or filled in 5. Emergency Contact Numbers -36-
EMERGENCY ACCIDENT PROCEDURESAccident Inside The Bus CompoundIf you are involved in an accident inside the Bus Compound, i.e., parking lot, wash area, etc., stopand turn off the engine. Do not move the bus from the accident scene. IMMIDIATELY REPORTTHE ACCIDENT/INCIDENT TO THE SUPERVISOR OR ASST. .SUPERVISOR.Student Gets Hurt Or Becomes Ill On The BusTry to determine the extent of the injury or the seriousness of the illness. If the situation is not tooserious, continue to the school or home. When you let the child off, make sure another studentnotifies the proper adult, or if possible, you should notify the adult.If the situation is serious, go to the nearest school, fire station, or hospital and request help.REPORT THE INCIDENT TO THE DISPATCH OFFICE AND COMPLETE A“STUDENT ACCIDENT/INCIDENT REPORT” WHEN YOU RETURN TO THE BUSCOMPOUND.Serious Student Conduct ProblemsContact the dispatch office and call for assistance. Complete a conduct report as soon as possibleso the incident can be reported through the proper channels.You Are Threatened By A Student Or ParentsREMAIN CALM. Do not lose your temper and do not return the threat. If you are at the bus stop,get the student on or off the bus and leave. Do not argue with a student or parent at a bus stop---tell them to call the Transportation office and request a meeting with the TransportationSupervisor. Report the incident to the Transportation Director or Supervisor.If a parent approaches the bus with a complaint, drivers should not feel pressured to provide ananswer on the spot. Parents with questions and complaints should be politely referred to the office.Unauthorized adults are not allowed to board the bus.Heavy Rain/Slippery RoadwaysSlow down, and do not enter water that appears to be above the bumper of the bus. Never unloadchildren in an area that appears to have dangerous flooding. During heavy down pours, everyeffort should be made to drop off students as close to home whenever possible.Avoid standing water on the roadway. Normal speed through standing water will drown out yourengine.If windows are foggy and you have poor visibility, watch for children in places other than busstops. Some will take shelter under porches, under trees and in garages. This provides anexcellent opportunity for an accident to occur as late passengers are running to catch the bus.When driving on slippery roadways, floating engine oil creates the same effect as a coating ofice. Drive accordingly.Avoid soggy seats. Be sure windows are closed every night, keeping in mind the unpredictabilityof Texas weather. -37-
Mechanical Breakdown: Move your bus off the road if possible to prevent accidents. Turn offthe ignition switch and remove key. Set the hand brake. Activate the emergency hazard flashers,and place your reflectors in recommended positions if conditions warrant. If possible, request twodifferent passing motorists to notify the Transportation Department or other school officials bycalling 580-5240 or 580-5246. Be sure to remind them of the location of the bus and the expectedmechanical trouble. The driver must remain with the bus.If no motorists are available, send two reliable students (high school age if possible) to the nearesthome, place of business, etc., to call school officials. In most cases of this nature, you keep thestudents on the bus. Their safety is your highest priority. However, if safety conditions warrantevacuation of the bus, the driver must give precise instructions as to where the students willrelocate and what they are to do.When the relief bus arrives it should stop immediately to the rear of the disabled bus and in linewith it. The red flasher hazard lights should be activated on the relief bus also until all studentsare aboard and the bus is ready to depart. When the relief bus is ready to roll, the regular driverwill complete the route. The driver of the relief bus will help in getting the loaded bus back on theroadway safely and will remain with the disabled bus.Accident Procedures: In the event that a school bus is involved in an accident, the followingprocedures should be carried out promptly:1. Turn off the ignition switch and remove the keys.2. Set the hand brake3. Activate the emergency hazard flashers.4. Remain calm and reassure the students that all will be all right.5. Notify the Police, the Sheriff’s Department and or the Highway Patrol immediately giving them the exact location of the accident.6. Call the Transportation Department immediately on the radio or at 580-5240 or 580-5246.7. Do not release any students until they have been examined by the EMT (Emergency Medical Technician) if an ambulance has been called.8. Stay with your bus and do everything possible to protect the accident scene from any changes.9. Check for the possibility of fire.10. Remember, the safety and care of the students riding your bus is your highest priority. Unless safety hazards warrant their evacuation, the students should remain in the bus. If evacuation is deemed necessary, recommended procedures for evacuation should be followed.11. The school principal will be notified and he/she will send a school nurse to the scene if necessary. Emergency services (ambulance) may be called to the scene by any person at the scene if it is necessary. -38-
12. The driver will complete the seating chart with DOB and names of students who were riding the bus at the time of the accident and indicate on the seating chart exactly where each child was sitting at the time of the accident. Be sure to identify on this list any students who were injured in any way as verified by the school nurse or a medical doctor.13. The school nurse has the authority to refer any students involved in an accident to a medical doctor for further examination.14. The driver of the bus will complete an accident report and attach the list of students riding the bus at the time of the accident, making sure that all of those injured in any way are properly identified on the list. This report will be filed promptly with the Supervisor of Transportation. Copies of the report will be sent to: The Director for Transportation, the Supervisor of Transportation, the Insurance Agent, and one copy to the Transportation file.15. The school principal will write a form letter to the parents of all children riding the bus at the time of the accident informing them of the physical condition of their child as verified by the nurse or medical doctor.17. Remember, do not discuss the facts relating to the accident to anyone except investigating officers and school officials.18. School bus drivers involved in an accident are required to give their names, addresses, driver’s license numbers and vehicle information to the other parties involved in the accident. The bus driver, in turn, is entitled to have the same information from the other party and should, by all means, get it. If possible, get the names and addresses of any witnesses to the accident19.Do not continue the transportation of students from the scene of an accident without the authorization from a school official to do so.20. The driver will meet in conference with the Director of Transportation for an in-depth and comprehensive account of the accident. Every detail from the beginning to end will be discussed.21. All vehicle accidents, despite how minor, must be reported immediately to your Supervisor.22. Failure to report an accident may result in termination.Categories of Accidents 1. Non-preventable If a driver is in an accident and it is determined that it was non preventable, the driver will not lose any work or field trip privileges. 2. Preventable If a driver is involved in an accident and it is determined that it was preventable, the proper discipline action will be taken based on circumstances and previous record. -39-
Bus Evacuation ProceduresOccasionally conditions may warrant the evacuation of students from a school bus that had justbeen involved in an accident. It is imperative that proper procedures be followed in conductingthe evacuation in order to eliminate confusion and disorder.Front Door Evacuation:1. The bus must be stopped, parking brake set, engine turned off.2. The driver will stand, open the door, face the student passengers and get their attention.3. The driver then gives the command “FRONT DOOR EVACUATION\". If the driver is unable to function due to injury, one of the student assistants will take charge.4. Remind students that they should take nothing off the bus with them. Leave all books, lunches, papers, etc. behind.5. Starting at the front, passengers will alternately leave the bus in a calm and orderly manner. There must be no rushing, pushing or talking during the evacuation procedure.6. The evacuation will continue until all students are off the bus.7. When the last passenger has gotten off the bus, the driver or the student assistant in charge will walk to the rear of the bus checking under and between seats to make certain that everyone is off the bus.8. The driver will then see that all passengers are in a safe area and behave in an orderly manner.9. Hazard flashers and reflectors should be placed in keeping with State requirements.Rear Door Evacuation:1. The bus will be stopped, the parking brake set and the engine turned off.2. The driver will stand, face the students and get their attention.3. The driver will give the command, “REAR DOOR EVACUATION”. Passengers should be reminded that books, lunches, papers, etc., should be left on the bus.4. The two rear door assistants sitting on the back seats of the bus shall open the emergency door. They will get off the bus first and stand on either side of the door and help all passengers off the bus. The driver will make his way toward the back of the bus as the evacuation proceeds making sure that all pupils clear the bus. -40-
5. The driver will then make sure that all students are in a safe area and behave in a proper manner.6. The driver should take the First Aid Kit and the fire extinguishers with him as he leaves the bus.7. Hazard flashers and reflectors should be in keeping with State requirements.Front and Rear Door Evacuations:1. When it is necessary to use front and rear door evacuation, students should be trained so that the procedures will be used as in “Front Door Evacuation” and “Rear Door Evacuation” except that they will be going on at the same time. The “front half” of the passenger load will evacuate the bus using the front door and the “rear half” of the passenger load will evacuate the bus using the rear door and exit. 2. It is the driver’s responsibility in the “front and rear door” evacuation process to make sure that all students have departed the bus. He will take the first aid kit and the fire extinguisher with him as he leaves the bus. Safety Belts on Special Ed. BusesDrivers of Special Education BusesBe sure that each student on your bus is strapped in well with the seat belt and shoulder harness ifavailable.Part of the job of the Bus Monitor is to see that children are securely strapped in. Should a childrelease the catches on the belts, the aide should immediately go to that child and fasten it again,and caution the student to leave it fastened.You are driving a special bus and transporting a special child. We must use every ounce ofprecaution we know to keep these children safe on the bus.DRIVE CAREFULLY, WATCH YOUR SPEED, WATCH YOUR DISTANCE BETWEENYOU AND THE VEHICLES AHEAD OF YOU. -41-
RULES & DISCIPLINARY ACTIONThe purpose of these rules and regulations is not to restrict the rights of anyone, but to define theserights and to protect the rights of all and to ensure cooperation. The following is not a completelist and is only furnished as an example of some rules and regulations that you are expected toobserve. Violations of these rules and regulations will result in disciplinary action --- ranging fromreprimand/suspension to immediate dismissal. RULE FIRST SECOND THIRD1 Falsification of Employment Application OFFENSE OFFENSE OFFENSE2 Punching in/out for another employee Discharge Discharge3 Abandon job Discharge Discharge Discharge4 Use of tobacco products while on duty 1-day susp. 1-day susp. Discharge5 Excessive tardiness and/or absences 1-day susp.6 Failure to call in when ill Warning Discharge Discharge7 Using personal cell phone while driving bus Warning8 Failure to report to work 1-day susp.9 Reporting to work under the influence of drugs/ Discharge Discharge alcohol. Drinking alcohol during work10 Possession of fire arms/weapons at work Discharge 1-day susp.11 Leaving the job without permission Discharge Discharge12 Insubordination Discharge13 Placing/receiving unauthorized personal calls Warning14 Using bus cell phone for personal use/ 1-day susp. excessive use of minutes Discharge Discharge15 Gambling on the job Warning16 Failure to observe dress code Discharge17 Theft or removal of any school or employee Discharge Discharge property without authorization Warning Discharge18 Deliberately destroying school property Warning19 Failure to use seat belt20 Selling or seeking contributions without prior Discharge Discharge Warning Discharge consent of Director Warning Discharge21 Immoral conduct or Indecency Warning22 Threatening or intimidating an employee23 Performing unauthorized work on school time24 Failure to notify supervisor of anticipated absence due to medical condition 5 days of receiving doctors notice
RULE FIRST SECOND THIRD OFFENSE OFFENSE OFFENSE25 Failure of an employee to report to work 48 Discharge hours after a doctor release Warning Discharge26 Use of school property without proper Authorization27 Making false or malicious statements Discharge concerning any employee or the school Warning Discharge28 Abusive, cursing to anyone while on duty or on school property Warning Discharge Discharge Discharge29 Failure to follow written or verbal instructions Warning 1-day susp. Discharge30 Falsifying invoices on receipts or materials31 Failure to perform duties as outlined by your Discharge Discharge Discharge 3-day susp. job description and/or supervisor w/out pay 3-day susp. Discharge32 Absence for personal leave without permission w/out pay Discharge33 Fighting on school premises or while on duty Warning Discharge Discharge Discharge34 Endangering or distracting others through Warning Discharge shouting, screaming or horseplay Warning 1-day susp.35 Getting a moving violation with students on Warning Discharge board or while bus is empty Warning 1-day susp.36 Getting a non-moving violation Warning 2-day susp.37 Picking up students across main street/highway Warning 1-day susp. Warning. 2-day susp. without Director approval38 Not cleaning bus after trips/routes Warning 1-day susp.39 Misuse of radios 2-day susp. Discharge40 Passing through unauthorized area w/out pay41 Failure to observe/obey safety rules & Discharge Discharge 3-day susp. procedures w/out pay42 Failure to clock in /out as required Discharge43 Grabbing, pushing a student Discharge44 Failure to report an accident Discharge45 Leaving Pre-Kinder student without parental/ guardian supervision46 Student left on bus after run because of failure of driver to check bus after each run47 Driving with suspended license48 Illegal crossing of railroad tracks
FIRST SECOND THIRD RULE OFFENSE OFFENSE OFFENSE49 Aggravated assault with motor vehicle Discharge50 Backing up 2-day susp. Discharge w/out pay Leaving field trip site without proper Warning 1-day susp. Discharge51 authorization Discharge52 Taking part or attempting to take part in the sale Dischargeof, or handling of, illegal drugs53 Violation of Idling Policy 1-day susp. 3-day suspSchool Board policies will overrule any conflicting statement, rule or policy that may be contained in this handbook.Any employee that fails to comply with the above policies is subject to reprimand.ALL SUSPENSIONS WILL BE WITHOUT PAY -44-
ADMINISTRATIVE RULES Personnel1. All beginning employees will be oriented as to their duties, rules and regulations, etc., before starting their employment. The new employee will sign a sheet to verify that he/she has been informed of his/her obligations.2. The Transportation Supervisor is responsible and accountable for the performance of all personnel under their supervision.3. Each employee will be responsible for clocking in his/her time. Under no circumstances shall one employee clock in or out for another employee.4. All overtime must be approved by the Director for Transportation and/or the Transportation Supervisor.5. No school personnel shall leave their assigned duties to do personal business while they are on the Districts payroll.6. No employee of the district will accept favors or discounts from any vendor who does business with the school, if those favors are related in any way to the fact that the business is servicing the school district.7. Employees are not allowed to purchase personal materials or items for the school district and then reimburse the district for the cost of it.8. Employees are to begin work on time, work through the complete day and check with the Dept. Supervisor at the end of each day.9. Any time an employee has a question or concern, he/she should discuss this with the Supervisor. If they cannot resolve a problem with their Supervisor, then they should ask to talk with the Director for Transportation. CLEAN-UP AND HOUSEKEEPING1. Every workstation in the Transportation Building should be kept clean and safe at all times.2. Transportation employees shall clean all areas in and around the building whenever necessary.3. Keep buildings, premises and parking areas neat, clean and safe at all times. -45-
SAFETY1. Safety meetings are held at regular intervals throughout the school year.2. Safety procedures shall be observed at all times.3. Violations of safety rules can be a reason for disciplinary action or termination.4. An employee with a poor accident record is subject to disciplinary action or termination.5. All accidents must be reported by the employee to the supervisor and to the central office.6. If weather conditions result in closing the school, it will be announced on several major radio and television stations. In that event, employees should not report to work. EQUIPMENT1. School equipment will not be lent to anyone except within the framework of official School Board Policy.2. Only school employees will be allowed to use equipment, tools, and vehicles during the workday. No one is authorized to use school vehicles, tools and equipment after hours unless on school trips or projects.3. No employee will purchase equipment or supplies that are surplus to the needs of the district except within the framework of the approved School Board Policy. SECURITY1. Security will be maintained at all times. Account for all keys and see that all doors and gates are secure, etc.2. Inventory shall be taken periodically and monitored on a regular basis. Missing items should be reported to the Director for Transportation, Department Supervisor, and if necessary, to the police department.3. Personnel using school tools and/or equipment on school projects shall have these checked out to them with the understanding that this person will be responsible for the security of this equipment and that it will be returned to its home location.4. Employees are not to take left over items of any kind, unless authorized to do so.5. Any employee knowing of any violations or wrong doings within Sharyland SchoolDistrict, who does not report it to appropriate personnel, will be subject to disciplinaryaction or termination. -46-
TRANSPORTATION DEPT. RULES Personnel1. Telephone can only be used for emergencies and school business. Messages will be taken for incoming calls.2. All personal appointments should be scheduled for after your morning route or after 5:00 P.M. We have obligations to the service of our students and community; we must be here for the whole workday.3. Overtime is not permitted except in extreme situations. It must be approved by your supervisor or the Director for Transportation.4. Small talk is acceptable (no gossiping) but do not let it get in the way of doing your job. We have a job to do and it comes first.5. When refueling, stop your engine, do not smoke, fill your tank, secure the cap, and record the amount of fuel used. Never fuel your vehicle with passengers aboard. Have them get off the bus and stand a safe distance away.6. All employees must wear the proper school uniforms.7. The Route Services Coordinator or the Dispatcher shall assign all drivers to special trips. Driving in School Bus Lanes1. When you enter a school bus lane, your speed immediately becomes a very important factor. You should never exit 5 miles per hour in any school bus lane.2. There is to be no passing in school bus lanes. You wait your turn to move. Do not however, linger in the bus lane. You are to move as soon as possible. Loading Students at the School CampusThe bus should be parked at the designated loading area before the dismissal of school. Thefollowing procedures should then be followed:1. The ignition switch should be off and the key removed.2. The hand brake should be set and the gearshift lever in park position.3. The driver should stand by the door to help students loading.4. Students should approach the loading area in an orderly manner and form a single line forloading. -47-
5. The school principal should provide adult supervision to help the drivers in the loading of students.6. Pupils should be seated immediately upon entering the bus.7. When all students have boarded the bus, check the area very carefully to make sure that it is safe to move the bus.8. Board the bus and prepare to leave the campus with assistance from the school campus supervisor. Unloading Students at the School Campus1. Approach the unloading zone carefully.2. Stop the bus at the designated unloading area.3. Turn off the ignition, remove key, set the parking brake, place an automatic transmission on park position and get out of the bus.4. If the bus must stop on a street to be unloaded, the bus will approach the campus so that pupils will not be required to cross a street to go on campus.5. Pupils will remain seated until the bus is completely stopped and the driver instructs them to unload.6. Open the bus door, step off and stand by the door to help any students needing help getting off the bus.7. See that all pupils move quickly away from the bus after they get off.8. After all pupils have unloaded and have moved a safe distance from the unloading zone, check the area around the bus to see if it is clear. Remember, if a student is close enough to touch the bus as the driver is moving off, he is too close. Unloading Students Living on the Right Side of a Highway or Roadway1. Check the traffic in the area carefully as the bus stop is approached.2. Activate your amber alternating flasher warning lights at least 500 feet from the bus stop.3. Bring the bus to a complete stop off the roadway, disengage gear and set brake.4. Check the traffic, activate your red alternating flashers and when safe to do so, open the door and allow the pupils to unload.5. Students are to get off the bus, go approximately 3 feet perpendicular and some 15 feet forward
to a position where the driver can plainly see the feet of all the students who have gotten off the bus.6. When all students have gotten off the bus, close door, check the mirror and traffic, turn off alternating flasher lights, give left turn signal, and when safe to do so, pull onto the roadway and go on to next stop. Unloading Students Living on Left side of the RoadwayParents of students in kindergarten and the lower elementary grades living across the roadwayfrom the bus stop have the responsibility to escort these students from the bus stop across the road.However, if the parents do not assume the responsibility and a traffic light or an adult crossingguard is not present, the driver shall assume the responsibility for the safety of the students. Indangerous areas, students in the upper elementary grade should also be escorted across theroadway.The following procedure should be followed:1. When the bus is stopped, the drivers shall properly set the brake and gear lever selector, turn off engine whenever possible, and remove the ignition key.2. Check the rear view mirror and, when safe to do so, open the door.3. The driver should get off the bus and give a signal for students to depart the bus.4. The driver and students should move to a point 3 feet perpendicular to the right side of the bus and 15 feet forward of the bus.5. The driver should lead the students to a point even with the left front fender of the bus and check traffic in both directions.6. When safe to do so, the driver should proceed across the roadway with the students walking close together.7. If an item is dropped, the students should continue across the street or roadway leaving the item behind.8. The driver should return for the article when it is safe to do so, after accompanying the students safely across the roadway.9. The driver should then return to the bus in a safe manner and continue the route. -49-
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