October 2020

October 2020 DPS Newsletter The 2020 Construction season is coming to an end which means the 2020/2021 Winter season is ramping up. Teams are busy making sure we are ready for the first snowfall by getting trucks outfitted with plows and making sure supplies are readily available. The Engineering teams are wrapping up tons of private projects and preparing for next year’s projects. The team continues to work on many software updates (see Software News in the DPS Happenings section). Congratulations SEMCOG's Regional We submitted our Our team is doing Exciting NewsClearinghouse Review Budget Video for the great at staying APWA Contest and Committee has healthy. Thank you selected your project we Won!! to everyone for for 2021 Collection of Congratulations! You doing your part in Roadway Surface have been selected as keeping yourself Condition Data: the winner in your and your co- City of Rochester Hills category of the workers safe. — 2021 Collection of American Public Roadway Surface Works Association’s Condition Data. Total 2020 PWX@Home award is $5,250.00. “Day-in-the-life” There is no local match requirement for this Video Contest! program. As we hope to see all the political signs removed this month we can also appreciate the over abundance of signs on Livernois being removed. As Councilwomen Bowyer puts it : Thank you, Thank you, Thank you. I can't wait to drive it and see how it looks now. ~Susan “I’m so glad I live in a world where there are Octobers.” Anne of Green Gables

Appreciation Resident Hello DPS Team: HOA Forum Thank Thank you very Thank You You much for the nice work at Allan, the Primose entrance to Thank you Wildflower Subdivision. It really looks great and and the DPS adds value not only to team! The team our homes but the community. Thanks again always does a for working with all the great job contractors in making maintaining the sure Top Quality Work is roads and achieved. infrastructure in the city! Thank Richard J. Bosler From Faith Works: you again, I and a fellow Faith Works member tried to unclog a Sebastian drain in a home in the Christian Hills Development. We were unable to free the clog. I called the Service Dept. for help because we had no idea where the main sewer drain was located. The Service Dept. had records of the location of the sewer line so when I met them the following morning they Former Councilman Jim Kubicina wrote to knew exactly the location and direction of the line. They fed a the City Contractors: submersible camera down the cleanout which is located My neighbors and I are very satisfied with outside of the home because the home is on a slab. Not the recent Stratford Knolls concrete slab being successful in locating the clog between the cleanout program on Chalet Drive and Canterbury and the main sewer line, the men fed the camera down the Trail. We would like to extend our gratitude toilet drain. As the camera traveled down the drainpipe a clog to you Clark and your entire team at was visible on the monitor prior to the cleanout. They marked Sparling De Decker. Grady Rollins, the the line with tape and retrieved the camera. We went outside crew chief was terrific as he kept us and unfurled the line and measured the distance from the informed along the way, and answered all toilet drain to the clog which was 15 feet. our questions. He was able to work around I asked and received a list of plumbers approved by the City of Rochester Hills and called one on the list. They arrived right on time at 8 am and I was able to inform them some minor obstacles with ease. I believe that the blockage is right at the 15-foot mark in the drain Spalding De Decker did a great job line. They inserted a drain auger and hit the clog at the 15- managing this project. I would like to thank foot mark and continued to auger the drain some 100 feet them and the excellent crew they brought further. in. We ended up with a beautiful road that was done in a timely manner. Also, I want The drain is flowing freely, and the assistance from the to say thanks to Keith Depp, from the City Service Dept. was exceptional. I’ve lived in Rochester Hills of Rochester Hills Engineering Dept., who for close to 30 years and the care, concern, and was quite visible during this project. professionalism displayed by the City in general and the We are so proud of our street. Thanks, and Service Dept. in particular for the residents is like no other city I’ve lived in. Many Thanks, Rick Best Regards May you be proud of the work you do, the person you are and the difference you make!

DPS Happenings Allan, Thank you for allowing us to use the DPS facility for our Youth Council meeting on Wednesday, October 7th. Your facility provided our Youth Council a fun, comfortable, socially distant, interactive environment that allowed us to engage and plan for the year. What a great way to kick things off! We are also grateful for the time you spent with us to share about your role, functions of DPS and inviting us to collaborate with you in the near future. We look forward to more learning and engagement opportunities with your department. Thank you again, Sheila Brown, Youth Council Liaison YOUTH COUNCIL 30 Days of Giving The following programs are taking place next month: • DPS Garage staff will be decorating the Rainbow Connection offices as in years past. • The DPS Garage team partnered with FaithWorks to level a property owner's garage floor & construct a new driveway in Rochester Hills. The garage floor leveling services were donated as well as the concrete for the driveway. • The Gift of Giving program supports 500 needy students in the Avondale School District (see attached). • Amy's Helping Hands Holiday Meals provides food over the holiday break for 25-30 McGregor elementary school families. Starting Nov. 16th we are going to be collecting cash donations through the end of November to help the Gift of Giving Program and Amy's Helping Hands. Look for donation containers at City Hall and the DPS Garage.

2020 CONE ZONE Top to Bottom Top to Bottom Crooks Rd Pathway John R Repaving Roadsoft Sign Inventory Christenbury Tap S. Blvd Watermain Austin Drive Repair Top to Bottom Adams Pedestrian Bridge Auburn Rd Splash Pad Wildflower Sub

SIGN SHOP NEWS As you can imagine, the City’s Sign Shop was very busy in October assisting the Clerk’s office with the election but they were also able to take care of some other important activities throughout the city like installing the new Rapid Flashing Beacon at West Middle School. Mr. Schneck, Thank you for sharing this information regarding the new crosswalk flashing sign and for keeping our students safe! With appreciation, Good afternoon, Allan Our sincere appreciation to you and your dynamic team for the new installation of the West Middle School crosswalk. Your investment and partnership to ensure the safety and well- being of our students, staff and community is valued always. Warm regards, Debi St. Mary's of the Hills performed their fall Adopt-A-Road cleanup on Saturday, Oct. 17th. They had 13 participants that performed this community service event along the two linear miles of John R Road between Auburn and Avon Roads. In total approximately 12 trash bags were filled by the volunteers. The bags were subsequently removed by our Sign Shop personnel from the roadside on the following Monday, October 19.

DPS TECHNOLOGY NEWS The Fleet Department is currently updating two At City Hall we are working on populating several software programs: new programs: RTA: Fleet Management System ArcGIS to ArcPro o Work Order Management o Upgrading to new GIS platform o Fleet analytics o Parts inventory management Roadsoft: o PASER: updating road Fuel Master: Fuel Management System condition ratings o Current product inventory o Sign Inventory: transferred all Lucity data into more user reporting friendly system o Transaction by pump and PZE vehicle o Integrating Engineering reviews into system Garage Operations are making sure all of their software is ready for the winter season: BS&A o Completed cash receipting Weather Service application o WeatherSentry users now have a new look and feel, more Bluebeam alerting options, access to a o Integrating electronic plan new mobile app*, and even reviews for private projects more consultation with DTN meteorologists The Administrative staff is also looking forward to upcoming upgrades: SkyHawk AVL o Upfitting new vehicles with AVL JDE equipment o Working collectively with others on upgrade New time clock with upgraded software o Beta tested & launch new Lucity touchless time clock o Evaluating the long term use of o Eliminated the purchase & this asset management preparation of time cards application o Automated the reporting of employee time Record Retention program o Departmental scanning of record drawings The Water Department is updating the following Other: programs: SCADA Updating & renewing of user Neo Gov Utilizing for employee o applications o requisitions & performance Monitoring the reliability & reviews o dependability of o Preparing for training communications application launch Hurco Legistar: o Continuous integration & o Continual use for City Council refinement of water valve agenda items exercising software We’re changing the world with Technology - Bill Gates

FLEET NEWS The Fleet Department has experienced a pretty good rate of return on the surplus vehicles being auctioned off this year! When we take the purchase price less the sales price plus the cost of maintenance, cost of ownership for auctioned vehicles are listed below: YEAR MAKE MODEL TOTAL COST YEARS COST PER OWNED YEAR 2008 GMC Pick Up $23,845.00 12 $ 1,987.08 2009 GMC Pick Up $16,229.00 12 $ 1,352.42 2008 GMC Pick Up with Plow $23,300.00 12 $ 1,941.67 2005 GMC Pick Up $24,616.00 12 $ 2,051.33 2010 GMC Pick Up with Plow $21,537.00 10 $ 2,153.70 2012 GMC Pick Up with Plow $24,824.00 8 $ 3,103.00 2011 GMC Pick Up with Plow $23,730.00 12 $ 1,977.50 2012 GMC Pick Up with Plow $21,069.00 11 $ 1,915.36 2012 GMC Pick Up with Plow $18,879.00 11 $ 1,716.27 2008 CAT Wheeled Excavtor $133,314.00 12 $ 11,109.50 2008 Deere Zero Turn Mower $6,698.71 12 $ 558.23 2020 Fleet Purchases LDV water maintence truck Hot patcher on order John Deere 190G wheeled excavator 2-Tandem axle wing blade plow trucks on order 3-half ton pickups 1-Single axle plow truck on order 11-3/4 ton pickups with plows Vacall sewer truck on order Mobil generator Parks - dump trailer Easement machine Museum - 6 person golf cart The Fleet Department is currently running under budget by $900K