ROTARACT DISTRICT DIRECTORY 2022-23

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ROTARACT DISTRICT 3170 AWARDS 1.) BEST CLUB 2.) BEST CLUB PRESIDENT 3.) BEST CLUB SECRETARY 4.) BEST ZRR 5.) BEST COUNCIL MEMBER 6.) BEST CLUB IN COMMUNITY SERVICE AVENUE 7.) BEST CLUB IN CLUB SERVICE AVENUE 8.) BEST CLUB IN PROFESSIONAL SERVICE AVENUE 9.) BEST CLUB IN INTERNATIONAL SERVICE AVENUE 10.) BEST CLUB IN MEMBERSHIP DEVELOPMENT 11.) BEST CLUB BULLETIN 12.) BEST SECRETARIAL REPORT 13.) BEST ROTARACTOR MALE 14.) BEST ROTARACTOR FEMALE 15.) BEST CLUB SERVICE PROJECT 16.) BEST COMMUNITY SERVICE PROJECT 17.) BEST PROFESSIONAL SERVICE PROJECT 18.) BEST INTERNATIONAL SERVICE PROJECT 19.) BEST DISTRICT PROJECT 20.) BEST DRR OFFICIAL VISIT 21.) BEST IDYE/ICYE HOSTING 22.) BEST EMERGING CLUB 127

DESIGNATED MONTH OBSERVATION Rotary International board in its October 2014 meeting, modified Rotary's calendar of special observances to designate specific months that highlight RI's areas of focus. The new special observance months are: July & August – Membership September - Basic Education and Literacy October - Economic and Community Development November - The Rotary Foundation December - Disease Prevention and Treatment January - Vocational Service February - Peace and Conflict Prevention / Resolution March - Water and Sanitation April - Maternal and Child Health May - Youth Service June - Rotary Fellowships 128

PROTOCOLS TO BE OBSERVED FOR FORMAL FUNCTIONS 1) ORDER OF INVITING DIGNITORIES ON THE DIAS: a) President b) Secretary c) Project Director d) Guest(s) of Honour e) Chief Guest 2) SEATING ARRANGEMENTS ON THE DIAS: a) The President/Chairman should be seated at the centre of the dais. B. The Chief Guest on the right hand side of the President/Chairman b) Guest(s) of Honour and any other dignitary on the left hand side of the President/Chairman, c) Project Director on the right hand side of the Chief Guest. d) Secretary on the extreme left of the President. 3) ORDER OF FELICITATING THE DIGNITARIES:\\ a) Chief Guest. b) Guest of Honour c) Rotarians d) Rotaract District Office Bearers e) Rotaract Club Presidents 4) OTHER PROTOCOLS: Club Banner, District Theme Banner and Charter Certificate to be displayed at all formal functions. 5) FOR INSTALLATION CEREMONY: a) For installation ceremony the outgoing President and Secretary should be on the left of the Chief Guest and incoming President and Secretary should be on the extreme right of the Chief Guest. After the handing over of charge the Presidents and Secretaries should exchange respective places. b) The Chief Guest must be introduced by a Past President and the vote of thanks must be presented by the Vice President. 129

GALAXY OF 3170 DRR’s YEAR NAME CLUB Karnokar Hubli 1973 - 1974 DRR Rtr. Sharad Panjim Belgaum 1974 - 1975 DRR Rtr. Rajiv Nevgi Hubli Bagalkot 1975 - 1976 DRR Rtr. Babu Tonannavar Gadag Solapur 1976 - 1977 DRR Rtr. Raja Desai Gadag Kolhapur 1977 - 1978 DRR Rtr. Indrajit Qarbar Solapur Hubali 1978 - 1979 DRR Rtr. Shiv Maiekopmath Bijapur Belgaum 1979 - 1980 DRR Rtr. Satyanarayan Kondle Kolhapur Panjim 1980 -1981 DRR Rtr. R. Bhandari Hubali Kolhapur 1981 - 1982 DRR Rtr. Shital Mirje Haveri Miraj 1982 - 1983 DRR Rtr. Padam Raka Kolhapur Hubali 1983 - 1984 DRR Rtr. Sunil Baitmangalkar Dharwad Kolhapur 1984 - 1985 DRR Rtr. Altaf Almelkar Belgaum 1985 - 1986 DRR Rtr. Freddy Nanji 1986 - 1987 DRR Rtr. Samkeev Chiplunkar 1987 - 1988 DRR Rtr. Alfred Cota 1988 - 1989 DRR Rtr. Goutam Ostwal 1989 - 1990 DRR Rtr. Anil Rao Paila 1990 - 1991 DRR Rtr. Ravi Menshinkai 1991 - 1992 DRR Rtr. Kaustubh Marathe 1992 - 1993 DRR Rtr. Mohan Rao Paila 1993 - 1994 DRR Rtr. Shivram Kandoi 1994 - 1995 DRR Rtr. Ravi Hunje 1995 - 1996 DRR Rtr. Preshit Vahikar 1996 - 1997 DRR Rtr. Akshay Apte 130

GALAXY OF 3170 DRR’s YEAR NAME CLUB Kolhapur 1997 - 1998 DRR Rtr. Milind Dhond Miraj Sirsi 1998 - 1999 DRR Rtr. Sripal Sulhyan Chikkodi Belgaum 1999 - 2000 DRR Rtr. Prasanna Hegde Mapusa Kolhapur Midtown Phoenix 2000 - 2001 DRR Rtr. Suhas Joshi Sangli Mapusa 2001 - 2002 DRR Rtr. Chetan Bagi Kumta Margao 2002 - 2003 DRR Rtr. Ashish Prabhu Verlekar Mapusa Kolhapur Midtown Phoenix 2003 - 2004 DRR Rtr. Hrishikesh Khot Ponda Panjim 2004 - 2005 DRR Rtr. Nikil Patil Kumta Ponda 2005 - 2006 DRR Rtr. Raj Khalap Belgaum North Mapusa 2006 - 2007 DRR Rtr. Atual Kamath Kolhapur Midtown Phoenix Jaisingpur 2007 - 2008 DRR Rtr. Gautam Verlekar Mapusa Sahyadri Pashan 2008 - 2009 DRR Rtr. Paresh Rivankar Kolhapur Mapusa 2009 - 2010 DRR Rtr. Manoj Munishwar Venugram - Belgaum 2010 - 2011 DRR Rtr. Anirudha Borkar 2 2011 - 2012 DRR Rtr. Sairaj Dhond 2012 - 2013 DRR Rtr. Chetan Shet 2013 - 2014 DRR Rtr. Ashwin Kunkolienkar 2014 - 2015 DRR Rtr. Prajakta Patil 2015 - 2016 DRR Rtr. Sai Dhekne 2016 - 2017 DRR Rtr. Rishikesh Jadhav 2017 - 2018 DRR Rtr. Swapnil Ingale 2018 - 2019 DRR Rtr. Nishita Pednekar 2019 - 2020 DRR Rtr. Rahul Mohite 2020 - 2021 DRR Rtr. Sahil Gandhi 2021 - 2022 DRR Rtr. Vishakha Pednekar 2022 - 2023 DRR Rtr. Aniket Satish Jadhav

MAKING OF SUCCESSFUL PRESIDENT To become a successful club president, the first thing to do is to accept a challenge - a challenge for excellence and a determination. “I shall take the club to a higher plateau.” Take a vow that you shall make your year as the most effective year in your club. You will supersede all records established by your predecessors or by action and tangible results. The next thing to be done is the decision making. What sort of President or you would choose to be i. An autocratic leader or ii. A sharing leader or iii. A reconciliatory leader or iv. A complimentary leader In what ways would you build on what was done in the previous years? You can do that in the following manner? i. Set specific goals and guidelines ii. Establish regular reporting channels and points, when reports are due to be submitted by whom, to whom. iii. Set deadlines by which certain tasks are to be completed. iv. Recognize good work done by the Committee chairman or Individual Rotaractors. Your guide: Four key words – CONCEIVE, CONVINCE, CONFIDENT, COURAGE Before using the telephone, note down the points you want to talk about during the conversation. What you are expected to do as Club President: You are the leader of an exclusive group of people who have joined your club seeking friendship of fellow men and have volunteered to join this association for service to the community, in the vocational development of yourself and others and in the international service area. You are also one of them and have volunteered to serve this year. You on own volition bound yourself to certain obligations; and discipline. You are a leader, a planner, an organizer, a reporter an a facilitator. The club, and record and preserve the minutes of the meetings. 132

MAKING OF SUCCESSFUL SECRETARY 1. Possess basic working Rotaract knowledge through Secretary’s Manual, basic Rotary Library and other relevant materials. 2. To go through the Club Constitution and By-Laws. 3. Keep the records of club membership and its attendance at weekly meetings. 4. Prepare an agenda and send out notice of board and committee meetings of the club, and record and preserve the minutes of the meetings. 5. To assist the President in forming the club committee plan. 6. Maintain a complete report with various Committees. 7. Get new Membership proposals processed. 8. Refer all the correspondence to the President for information and necessary action. 9. Send monthly reports to DRR, District Governor, DRRC, ZRR, ADS & RCC. Also prepare quarterly reports & send them to the District Secretariat. 10. Ensure smooth change over & handover w.e.f. 1st July irrespective of formal installation of President Elect. 11. Keep upto date list of birthdays, wedding anniversaries of the club member’s and Dist. Officers and greet them. 12. To attend PETS-SETS and all other training seminars and District Assembly and obtain complete working knowledge of the Administrative plans of the club. 13. Maintain club history and prepare annual reports. 14. To update club Roster, get office stationery printed and placed order of other materials To be maintained by Secretary 1. Report Book 3. Correspondence files 5. Guest attendance card 7. Secretary Badge 2 Minute Book 4. Bio-Data of all members 6. Club Letterhead 8. Members ID Card 133

DUTIES OF ZRR  Work closely with the DRR to develop the goals for the District.  Attend all District Events and Zonal Meetings.  Arrange for a Zonal Meet for your Zone on respective subject.  Ensuring all club's participation at Assembly, Conference and Zonal Events in respective zone.  To prepare a kit containing all the materials for each Club and have it delivered to the Club President at the time of Installation.  To organize training of Office Bearers of the Clubs.  Manage, Plan, Coordinate and Lead Zonal Project(s).  Publish at least 3 informative circular in their respective year.  Visit & help the clubs for promoting Rotary-Rotaract programme. CHECKLIST FOR ORGANISING A PROJECT PRE: ❖ Fixing of Day, Date, Venue, Chief Guest ❖ Invitation Cards, Circular ❖ News to the local press ❖ Reminders ❖ Club Banner, Four-way Test' Banner ❖ Mike ❖ Photographer ❖ Setting of dais & Table Names ❖ Agenda ❖ Paper, Pen, Water on the dais ❖ Garlands, Tray ❖ Attendance Register/Card ❖ Memento ❖ Persons for introduction of Chief Guest ❖ Benediction, Vote of Thanks POST : ❖ News to the Press ❖ Thanks Letter to Chief Guest, Others ❖ Project Report 134

ESSENTIALS DURING DRR’S OFICIAL VISIT  Club Charter  Presidents Collar and Gavel  Club Banner which should contain Club name, Sponsoring Rotary Club name, Rotaract emblem and Club No  G.B.M. Attendance Book  G.B.M. Minutes Book  B.M. Attendance Book  B.M. Minutes Book  President's File: Incoming & Outgoing  Secretary's File : Incoming & Outgoing  Monthly Report - File Copies  Bank account - Pass Book  Receipt Book Voucher Book  Accounts for previous year and budget of current year.  Club Action Photographs  Public Relation File  Club Bulletins  Club Letterhead  Files of all BOD members with all necessary Documents  Membership Application Form  Members Bio-Data File 135

DRR OFICIAL VISIT PLANNING 1. Check your club's official visit date in District Directory and write to the DRR, telling him where and when the meeting will take place, arrangements being made for him, including the District Secretary and the Zonal Representative (If they accompany.) Write in advance about any special task (Like the inauguration of any project) you want him to carry out during his visit and inform him regarding his way to the venue. 2. Inform the Zonal Representative & ADS of the Program and seek their advice regarding the arrangement to be made. 3. Be sure to send the \"DRR'S, official visit form\" to the DRR at least a week ahead of his visit. 4. Inform your Parent Rotary Club about your DRR's visit for that Day. 1. MEETING WITH THE PRESIDENT /SECRETARY : Arrange the meeting for the first (confidential) session with the DRR. This is when he can seek information that is best discussed in private, you can ask questions and you can both establish the format for the club Meeting to follow later in the day. Any problems that you may have or any aspect that you want the DRR to highlight, may be discussed at this confidential session. 2. MEETING WITH BOARD OF DIRECTORS : Make arrangements such that all the board members of the club are present in this meeting. Inform the DRR about the programs already undertaken and discuss about the new programs to be taken up. Keep all directors ready with brief reports of activities undertaken under his avenue and plans for new projects. Invite your RCC in the meeting. 3. MEETING WITH RCC & ROTARYPRESIDENT, SECRETARY : Inform your Rotarians about DRR's Visit, prior to his arrival. Inform them about their meeting with the DRR. Discuss about Rotary-Rotaract Relations or any problems, in this meeting. Inform DRR of any Rotary- Rotaract Joint projects undertaken. Let the DRR talk with your Rotary President &Secretary and RCC, personally. 4. CLUB GENERAL MEETING : Inform all members for this special meeting with DRR. The members should be able to speak freely with the DRR and discuss any problems. Seek information (what ever needed) from the DRR, about Rotary-Rotaract. 136

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ABBREVIATIONS USED DG District Governor DGN District Governor Nominee DGE District Governor Elect. DRR District Rotaract Representative DRRN District Rotaract Representative Nominee DRRE District Rotaract Representative Elect DRCC District Rotaract Committee Chairman IPDRR Immediate Past District Rotaract Representative IPDG Immediate Past District Governor Occu. Occupation RIP Rotary International President ZRR Zonal Rotaract Representative Dist. District D. O. B. Date of Birth Edu. Education HClub Home Club Ph. Telephone Number R. Residence Rtn. Rotarian Jt. Joint Mob. Mobile Number Rtr. Rotaractor R. I. Rotary International O Office 138

ROTARACT CLUB MEMBERS QUALIFICATION DUTIES 1. Age Group : 18 - Upper age bar to be set by the club 2. Qualifications: a) Should be interested in making friends. b) Should have something to offer to the club. c) Should be willing to devote to his/her personal time to the club. d) Should be enthusiastic, active in normal life. 3. Duties: a) Pay all dues promptly. b) Attend at least 60% of regular meetings of the club. c) Attend Project Meetings. 4. Rights: a) Wear the lapel pin, identity card, attend meetings of the other clubs. b) Voice opinion regarding any matter related to the club of its activities. c) Inspect the Financial Accounts of the Club, when presented as per the Bylaws of the club. 5. Moral Obligation: a) Attend all meetings in time. b) Should not disturb the meetings by indulging in talks and comments. c) Make the club aware of the knowledge you have about any activities that the club wishes to undertake. d) Assist in pre and post program work. e) Accept all members as friends. f) Should not protest a project just because it is not of his/her interest. g) Should Share administrative work willingly and fulfil it. h) Should accept responsibilities that come along with the office or chair or post. i) Should not blame any member for failure or new project. j) Participate positively in all the activities of club. k) Should not use any of the club's resources or property for business purpose l) Should not indulge in any type of political activities in the club. m) Help and motivate fellow member. 139

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TREASURER’S STATMENT Club ROTARACT CLUB OF ________________ DRR’s Logo Theme (Sponsored by Rotary/Rotaract Club of _____________ Logo RI District 3170 Half Yearly/Annual Income & Expenditure Statement From the month of _____________________ to the month of _____________________ No. Particulars Income Expenditure Sign. of President Sign. of Secretary Sign. of Treasurer Specification – Approximate A4 Size 142

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