ITQ for the Digitalization of MOE Tamil Textbooks_2020 (1)

Mother Tongue Languages Branch Curriculum Planning & Development Division 1 North Buona Vista Drive MOE Building Level 12 Singapore 138675 Telephone: 6879 6702 Facsimile: 6775 8752 Ministry of Education SINGAPORE 4 August 2020 Dear Sir/Madam INVITATION TO QUOTE FOR DIGITALIZATION OF MOE TAMIL LANGUAGE TEXTBOOKS AND WORKBOOKS (TAMIL LANGUAGE) The Curriculum Planning & Development Division (CPDD), a division of the Ministry of Education, is pleased to invite you to submit a quotation for Digitalization of MOE Tamil Language Textbooks and Workbooks. Please see detailed specifications in Annex D. 2 You are required to read the instructions attached to this invitation carefully before responding to the quotation: Annex A: Instructions to Suppliers Annex B: Conditions of Contract Annex C: Other Information Annex D: Requirement Specifications Annex E: Compliance Table Annex F: Copyright template Annex G: Quote Breakdown Annex H: Book samples 3 All quotes are to be in Singapore currency and exclude GST. All quotes shall be firm and valid for at least 60 days from the closing date. 4 Kindly submit your quotation and any other supporting attachments via GeBIZ before 1300 hours on the closing date. Any late submission of quotations, for whatever reason, will not be accepted. 5 Should there be any need for clarification, please contact Mrs Rajaperian Mageshwari at Tel: 6879 6726 or Email: [email protected]. 6 Upon acceptance of your quotation, all terms and conditions in Annexes are to be adhered to. 7 Thank you. Yours sincerely MRS RAJAPERIAN MAGESHWARI (MRS) CURRICULUM RESOURCE DEVELOPMENT OFFICER MOTHER TOUNGE LANGUAGES BRANCH /TAMIL LANGUAGE UNIT CURRICULUM PLANNING AND DEVELOPMENT DIVISION 1 for PERMANENT SECRETARY (EDUCATION) 1

Annex A Instructions to Suppliers for Invitation to Quote (“ITQ”) 1. DEFINITIONS 1.1 Unless the context otherwise requires, the terms referred to in these Instructions to Suppliers shall have the same meaning as that used in the Quotation Conditions of Contract and Other Information set out in Annexes B – C of the ITQ. Additionally, the following definitions shall apply unless the context otherwise requires: (a) “Authority” means the Government of the Republic of Singapore c/o Ministry of Education and includes any officer authorised by the Authority to act on its behalf. (b) “Supplier” means a person or his permitted assigns submitting a bid in response to the ITQ to provide the Goods and/or Services, and shall be deemed to include two or more persons if appropriate. (c) “Proposal” means a Supplier's bid in response to the ITQ. (d) “Requirement Specifications” means the Requirement Specifications set out in Annex D of the ITQ. 1.2 Words importing the singular only shall also include the plural and vice versa where the context so requires. 1.3 The headings in these Instructions to Suppliers are for convenience of reference only and shall not be deemed to be part thereof or be taken into consideration in the interpretation or construction of these Instructions to Suppliers. 2. SUBMISSION OF PROPOSAL 2.1 Unless otherwise specified by the Authority, Suppliers shall submit their complete Proposal through GeBIZ, and such other documents as may be required in the Requirement Specifications as attachments in GeBIZ. 2.2 All Proposals shall be submitted before the closing date and time of the ITQ as stated in the ITQ Notice. 2.3 Validity Period: Proposals shall remain valid for acceptance for the period stated in GeBIZ upon the closing date of the ITQ and during such further period as may afterwards be agreed to separately in writing by the Supplier at the request of the Authority. 3. COMPLIANCE WITH INSTRUCTIONS 3.1 Only Proposals submitted in accordance with these Instructions to Suppliers shall be considered. Any Proposal which attempts to vary the ITQ, including but not limited to the Quotation Conditions of Contract, Other Information and the Requirement Specifications, shall be liable to be rejected. In consideration of the Supplier agreeing to abide by these Instructions to Suppliers, the Authority shall evaluate the Supplier's Proposal fairly and in accordance with the said instructions. 4. CONTRACT PRICE 4.1 Unless expressly excluded by the Requirement Specifications, the rates quoted in GeBIZ shall be deemed to include, but not be limited to, the Supplier's overheads (including but not limited to travelling expenses, transport expenses, employment expenses, tools, plant and cartage) and profits, the costs of complying with all relevant laws and regulatory requirements, all 2

administrative costs, and the supply of all Goods and/or Services and all necessary materials, spares and labour. The said rates shall remain firm for the duration of the Contract. The Supplier shall cater for all reasonable risks and expenses in his pricing. 5. GOODS AND SERVICES TAX (“GST”) 5.1 The Supplier shall not include in the rates and prices proposed in his Proposal, the Singapore GST chargeable for the Goods and/ or Services required in the ITQ. All rates and prices quoted shall be exclusive of the said GST chargeable on the supply of the said Goods and/or Services. 5.2 If the successful Supplier is a taxable person under the Goods and Services Tax Act (Cap. 117A), the Authority will pay him, in addition to the rates and prices proposed, the GST chargeable on the supply of Goods and/or Services provided pursuant to the ITQ. 5.3 The Supplier shall declare his GST status in his Proposal. He shall clearly indicate whether he is, or whether he will be, a taxable person under the Goods and Services Tax Act. He shall, if applicable, furnish his GST registration number to the Authority. 5.4 A successful Supplier who declared himself to be a non-taxable person under the Goods and Services Tax Act but who becomes a taxable person after the award of the ITQ shall forthwith inform the Authority of his change in GST status. 6. ACCEPTANCE OF PROPOSAL 6.1 The Authority reserves the right to accept the whole or any part(s) of the Proposals of one or more Suppliers as the Authority may decide in its absolute discretion, provided that the Authority shall not exercise this right to: (a) accept only certain part(s) of a Supplier's Proposal if the Proposal expressly states that it is subject to the condition that the Authority accepts the whole Proposal; and (b) accept the Proposals of two or more Suppliers unless all of those Proposals do not expressly state that the Proposal is subject to the condition that the Authority shall not accept, whether in whole or in part, any other Proposal. 6.2 The Authority shall be under no obligation to accept the lowest or any Proposal. 6.3 The issue by the Authority of a Letter of Acceptance accepting the Supplier's Proposal or part of it shall create a binding Contract on the part of the Supplier to supply to the Authority the Goods and/or Services. The Contract shall be governed by the Quotation Conditions of Contract and Other Information set out in Annexes B – C of the ITQ. 7. NOTIFICATION 7.1 Notification will not necessarily be sent to unsuccessful Suppliers by the Authority. 8. CORRIGENDA 8.1 The Authority reserves the right to amend any terms in, or to issue supplementary terms to the ITQ at any time prior to the closing date and time of the ITQ. Such amendments and/or supplementary terms will be published as Corrigenda to the ITQ. 9. ALTERATION, ERASURES OR ILLEGIBILITY 9.1 Except for amendments to the entries made by the Supplier himself which are initialled by the Supplier or his authorised representative, Proposals bearing any other alterations or erasures and Proposals in which prices are not legibly stated are liable to be rejected. 3

10. THE AUTHORITY'S CLARIFICATIONS OF THE SUPPLIER'S PROPOSAL 10.1 In the event that the Authority seeks clarification upon any aspect of the Supplier's Proposal, the Supplier shall provide full and comprehensive responses within 3 working days of the notification from the Authority seeking such clarification. 11. EXPENSE OF SUPPLIER 11.1 In no case will any expense incurred by the Supplier in the preparation of the Proposal be borne by the Authority. 12. DISCLAIMER 12.1 The ITQ may not contain all information which Suppliers may require. Suppliers should therefore make their own inquiries and seek such clarifications they think necessary. The Authority shall not be liable to any Supplier for any information in the ITQ which is incomplete or inaccurate. For the avoidance of doubt, the “information” mentioned in this Clause excludes the Quotation Conditions of Contract and the Requirement Specifications. 13. APPLICABLE LAW 13.1 All Proposals submitted pursuant to the ITQ and the formation of any resulting contracts shall be governed by the laws of the Republic of Singapore. 4

Annex B QUOTATION CONDITIONS OF CONTRACT Should your offer be accepted, the Terms and Conditions as set out in this Section and the terms and conditions in the GeBIZ Terms and Conditions shall govern the Contract between the Authority and your company. 1. DEFINITIONS 1.1 In this Conditions of Contract, unless the context otherwise requires: (a) \"Background IP\" means IP which is created prior to or independently of this Contract. (b) \"Contract\" includes the Authority’s ITQ Message, the Contractor’s Quote Message or offer (submitted through GeBIZ), these Conditions of Contract, the specifications and samples, Letter of Acceptance, Order Message or any Orders issued by the Authority to the Contractor for the supply of the Goods and/or performance of Services. (c) \"Contract Price\" means the price exclusive of the Singapore Goods and Services Tax payable to the Contractor for the full and proper performance by the Contractor of his part of the Contract as determined under the provisions of the Contract and in law. (d) \"Contractor\" means the successful supplier who has been awarded the Contract by the Authority. (e) \"Foreground IP\" means IP which results from or is generated pursuant to or for the purpose of this Contract. (f) \"Goods\" means all goods, including parts or units thereof, which the Contractor is required to supply under the Contract. (g) \"IP\" means intellectual property and shall include, but is not limited to, patents, trademarks, copyright, industrial design and integrated circuit topography. (h) \"Services\" means the work which the Contractor is required to perform under the Contract. 2. SCOPE OF CONTRACT 2.1 The Contractor shall carry out and complete the supply of all items of Goods and perform Services in accordance with the Contract. Unless otherwise stated in the Contract, all Goods shall be new and unused. 3. DELIVERY 3.1 The Contractor shall deliver the Goods and perform the Services by the Delivery/Performance Date and in the manner specified in the Contract. The Contractor shall obtain a receipt therefore from the Authority. The issue of such receipt shall in no way relieve the Contractor from his responsibility for replacing defective or damaged Goods or for rectifying deficient Services under Clause 4 hereof. 4. WARRANTY 4.1 The Warranty Period shall commence on the date of receipt of the Goods and on the date of acceptance of the Services in Singapore. The length of the Warranty Period shall be twelve (12) months or such period as agreed in writing. 4.2 Where during the Warranty Period, any Good(s) is found to be: 5

(a) Defective in design, materials or workmanship; or (b) Not in accordance with the Contract or any specifications incorporated in the Contract by written agreement; or (c) Having been installed, operated, stored and maintained in accordance with the written instructions of the Contractor, fails to function properly or fails to meet any performance guarantees or specifications published by the Contractor as applicable to the Good(s); then unless it is shown that the foregoing is caused solely by improper use or mishandling by the Authority, the Contractor shall, at its own expense (including transportation costs), at the written notification of the Authority, replace, rectify or completely repair the damaged or defective Good(s). The Contractor may, in lieu thereof, elect to replace the damaged or defective Good(s). 4.3 If any Service performed is found during the Warranty Period to be deficient, the Contractor shall at the written notification of the Authority, rectify the same, at the expense of the Contractor within thirty (30) days of receipt of the Authority’s written notification or within such time as mutually agreed in writing between parties. 5. PAYMENT 5.1 Within thirty (30) days from the date of invoice or date of receipt of invoice of any Goods delivered and Services performed in accordance with Clause 3.1 of the Contract and upon presentation by the Contractor of his bills in accordance with such means and in such format as may be specified by the Authority and the Authority's receipt as referred to in Clause 3.1 of the Contract, the Authority will make payment to the Contractor of the full value of all Goods so delivered and Services so performed provided that no payment shall be considered as evidence of the quality of any Goods and Services to which such payments relates nor shall it relieve the Contractor from his responsibilities under Clause 4 hereof. 5.2 Where delivery is by consignments, payment will be made within 30 days after delivery of each consignment and the receipt of the documents referred to in Clause 3.1. 6. RIGHTS OF THIRD PARTIES 6.1 A person who is not a party to this Contract shall have no right under the Contracts (Rights of Third Parties) Act to enforce any of its terms. 7. SUB-CONTRACTING AND ASSIGNING 7.1 The Contractor shall not sub-contract or assign the Contract without the prior written consent of the Authority. 8. SUSPENSION OR TERMINATION 8.1 The Authority shall, after giving seven (7) days prior written notice to the Contractor, have the right to suspend or terminate the Contract if the Authority is affected by any state of war, Act of God or other circumstances seriously disrupting public safety, peace or good order of the Republic of Singapore. Neither party shall be liable to the other by reason of such suspension or termination save that the Authority shall pay the Contractor the price of the Goods delivered and accepted by the Authority as at the date of written notice of termination or suspension. The Authority shall have title to such Goods delivered and accepted. The Contractor shall refund the balance of any payments or deposits made after deducting any outstanding sums owing by the Authority to the Contractor by reason of this Clause. 8.2 The Authority shall, without the Authority being liable therefor in damages or compensation, 6

have the right to terminate the Contract by written notice to the Contractor if the Contractor commits a breach of its contractual obligations under the Contract that is incapable of remedy, or where the breach is capable of remedy, the Contractor does not remedy the breach within seven (7) days of being served with a written notice from the Authority to do so. The termination shall take effect from the date of the notice of termination. 9. GIFTS, INDUCEMENTS AND REWARDS 9.1 The Authority may terminate the Contract and recover from the Contractor the amount of any loss resulting from such termination, if the Contractor shall have offered or given or agreed to give to any person any gift or consideration of any kind as an inducement or reward for doing or forbearing to do or for having done or forborne to do any action in relation to the obtaining or execution of the Contract with the Authority or for showing or forbearing to show favour to any person in relation to any Contract with the Authority, or if the like acts shall have been done by any person employed by the Contractor or acting on his behalf (whether with or without the knowledge of the Contractor) or if in relation to any Contract with the Authority the Contractor or any person employed by him or acting on his behalf shall have committed any offence under Chapter IX of the Penal Code or Prevention of Corruption Act or shall have abetted or attempted to commit such an offence or shall have given any fee or reward the receipt of which is an offence under Chapter IX of the Penal Code or the Prevention of Corruption Act. 10. VARIATION 10.1 No variation whether oral or otherwise in the terms of this Contract shall apply thereto unless such variation shall have first been expressly accepted in writing by the Contractor and the authorised contract signatory of the Authority. 11 APPLICABLE LAW 11.1 The Contract shall be subject to, governed by and interpreted in accordance with the Laws of the Republic of Singapore for every purpose. 11.2 For the avoidance of doubt, until the Authority issues a Letter of Acceptance, an Order message, or Purchase Order, this document (i) is not a contract and shall in no way be construed as creating any legally binding obligation to purchase any Goods and/or Service from any Supplier; and (ii) shall not be construed as providing or implying that a contract will be entered into with any supplier. 7

Annex C OTHER INFORMATION 1 SUSPENSION OF PAYMENT 1.1 If in the opinion of the Authority, the Contractor is in breach of any of the provisions of this Contract, the Authority shall be entitled to withhold any payment or part thereof as may be due or become payable to the Contractor without prejudice to any right of action that may have accrued to the Authority and to the continuance in force of this Contract unless otherwise terminated by the Authority. 2 CONFIDENTIALITY OF INFORMATION SUPPLIED TO THE CONTRACTOR 2.1 Except with the written consent of the Authority, the Contractor shall not disclose the Contract or any purchases made in this Contract or any provisions thereof or any information issued or furnished by or on behalf of the Authority in connection therewith to any person. 2.2 In addition to the foregoing, the Contractor shall not make use of any information obtained directly or indirectly from the Authority or compiled or generated by the Contractor in the course of this Contract which pertains to or is derived from such information, other than use for the purposes of this Contract, without the prior written consent of the Authority. 3 OWNERSHIP OF DOCUMENTS AND COPYRIGHT 3.1 The Authority reserves all copyright contained in the ITQ. 3.2 All documents submitted by the Contractor in response to the ITQ shall become the property of the Authority. However, IP contained in these documents shall remain vested in the Contractor. 3.3 All Foreground IP created by the Contractor, its subcontractor or supplier shall vest in the Authority. 3.4 The Contractor shall, by way of present assignment of future IP, do all things necessary to ensure that all Foreground IP is assigned to the Authority absolutely. The Contractor shall do all such things and to sign and execute all such documents as may reasonably be required in order to perfect, protect or enforce any of the Foreground IP assigned and granted to the Authority absolutely. The Contractor further warrants that it shall have the authority to effect the necessary transfer, assignment or other assurance for the Foreground IP to vest in the Authority as the absolute owner when called upon by the Authority to do so. 3.5 The Contractor shall obtain for and grant to the Authority and its agent, free of any additional charge, a worldwide, perpetual, non-exclusive licence, to use all Background IP owned by or licensed to the Contractor, its subcontractor or supplier. 3.6 If the Contractor, its subcontractor or supplier intends to sell or transfer their Background IP, the Contractor shall ensure that the purchaser of the Background IP and every successor in title to the interest in the Background IP has prior written notice of the licence that the Contractor, its subcontractor or supplier has granted to the Authority. 8

4 WARRANTY AND INDEMNIFICATION 4.1 The Contractor warrants that the final products do not infringe any existing IP rights and that they do not contain any obscene, indecent, objectionable or libellous materials. The Authority reserves the right to direct the Contractor to amend or delete such materials. 4.2 The Contractor agrees to indemnify and keep indemnified the Authority, their successors or assigns against any liability, action, proceedings, claims, demands, costs, damages and expenses which may be incurred or levied or brought against the Authority in relation to any infringement of any third party’s intellectual property rights in the final products. 5 TAXES, FEES, DUTIES AND EXPENSES 5.1 All legal fees and expenses, suffered as a result of wrongful action, negligence or breach of appointment term, including any alleged wrongful use or violation of copyrighted work or literary property of patented invention, article or appliance shall be borne by the Contractor. 6 LIABILITIES OF CONTRACTOR 6.1 In the event of the Authority (including for this purpose every officer and department thereof) being held liable for damages arising out of any claim by any workman, employee or agent employed by the Contractor in and for the performance of the Contractor, the Contractor shall indemnify the Authority, its officers or departments against such claim and any costs, charges and expenses in respect thereof. Provided the same is not caused by the gross negligence or willful default of the Authority, its officers or agents. 7 TERMINATION 7.1 The Authority may terminate this Contract by giving the Contractor seven (7) days' written notice of termination in the event of failure on the part of the Contractor to comply with the Terms and Conditions of this Contract. Such termination shall not prejudice any other rights or remedies available to the Authority against the Contractor for any breach of the Contractor’s obligations whether under the Contract or at law or in equity. 7.2 In the event of the Contract being terminated, the Authority shall only be liable to pay the Contractor professional fees due for Goods delivered and Services performed in accordance with the Contract up to and including the effective date of termination. 7.3 Upon receipt of any such notice of termination, the Contractor shall not commence any new item of work, but shall devote himself to completing as far as possible the items of work already commenced prior to the receipt of the notice of termination. No expenses other than those which are necessary for the completion of such items of work shall be incurred without the Authority's approval. 7.4 In the event of termination of the Contract in accordance with this clause, all Reports prepared by the Contractor pursuant to and for use under this Contract shall be promptly handed over to the Authority. The Contractor shall not be entitled to any further payment in respect of such documents, materials and technical data other than the sum payable in accordance with Clause 7.3. 9

8 MEDIATION 8.1 Notwithstanding anything in this Contract, in the event of any dispute, claim, question or disagreement arising out of or relating to this Contract, or the breach thereof no Party shall proceed to litigation or any other form of dispute resolution UNLESS the Parties have made reasonable efforts to resolve the same through mediation in accordance with the mediation rules of the Singapore Mediation Centre. 8.2 A Party who receives a notice for mediation from the other Party shall consent and participate in the mediation process in accordance with Clause 8.1. 8.3 Failure to comply with Clause 8.1 or 8.2 shall be deemed to be a breach of contract. 9 REMUNERATION COMPUTATION 9.1 Payment will be made within 30 days from the date of e-invoice which is to be issued in accordance with the Payment Schedule or only after full and satisfactory completion of the Services in accordance with the Contract as deemed by the Authority. The Authority reserves the right to delay and make only partial payment or no payment of the approved amount until the work meets the requirement of the Authority. 10 WITHHOLDING OF TAX 10.1 The Authority shall deduct from every payment due to the Contractor the amount of income tax at the rate applicable to the Contractor under the Income Tax Act. This provision is only applicable if the Contractor is a non-resident. 10

ANNEX D REQUIREMENT SPECIFICATIONS DIGITALIZATION OF MOE TAMIL LANGUAGE TEXTBOOKS AND WORKBOOKS INTRODUCTION The Tamil Language Unit of Mother Tongue Languages Branch, Curriculum Planning and Development Division, Ministry of Education (MOE) invites you to submit a quotation for the Digitalization of MOE Tamil Language Textbooks and Workbooks (Tamil Language) hereinafter referred to as ‘the project’, based on the accompanying specification document, hereinafter referred to as ‘the sources’. QUANTITY OF DELIVERABLES The project comprises of the following Design Features: The project comprises of the following Design Features: 1) To digitize and develop a HTML5 version of the Tamil Language Textbooks. Scope of work (not limited to):  Scanning of existing textbooks in minimally 300DPI resolution  Running Optical Character Recognition (OCR) of existing Tamil/English text on the scanned pages  Copy-editing text obtained from OCR  Replacement of existing text on scanned pages with editable text.  To include existing illustration and graphics and page formatting as per scanned book. 2) In addition to the digitalization, other essentials will include:  Content page that is linked to various chapters with hyperlinks for easier navigation  Ability to search for individual word in the text  Optimized display on full featured computing devices 16.9,1280 pixels X 720 pixels.The learning object shall resize accordingly when viewed and is compatible with all the latest devices. (ipad, Kindle, iphone and Android devices)  Protected content (from the intellectual copyright of view)  One year comprehensive technical support for conversion of digitalized books. Feature Description Remarks Content page To include ability to navigate to different chapters. Flip mode To be able to flip the pages of the book when cursor is dragged from right to left or left to right. 11

Page dragger To be able to drag to the desired page. Views Book to have multiple page Zoom views. Eg. One page view, two page view, thumbnail view. To have zoom in and zoom out feature for clearer viewing of the pages. Full screen To be able to toggle to a full screen. Word search To be able to search words. Bookmarks To be able to show bookmarks. Frequency of words To be able to find out the frequency of the words searched for in the book. 12

Download feature Download the book as PDF. The objects in the project will involve the following amount of work: Description Media Type Text / Picture or Clickable objects Level of layout Simple layout or Graphical Menus with Custom Animation Navigation and Sequencing Linear, learner control, simple scenario with conditional branching Scope of Use The individual html5 page will be uploaded. The html5 pages will be uploaded as part of learning packages into a MOE-specified learning system(s). These packages will be made accessible to Officers from MOE Headquarters. The end-users are Officers from MOE Headquarters. Scope of Work The awarded Contractor shall be fully responsible for the timely delivery of the deliverables according to the requirement specifications and contractual terms. Only one Contractor would be awarded the entire job. The successful Contractor shall not sub-contract or assign the contract without the written consent of the Authority. The scope of work will cover the following stages of the Content Design and Development Workflow: a. Stage 1 Digitalization; b. Stage 2 Development; c. Stage 3 Implementation; d. Stage 4 Evaluation Project Management At the start of the project, the Contractor shall provide a Project Timeline Plan, dealing the project timeline, milestones, coordination and tracking of the project. The Contractor shall execute changes and amendments according to the reviews. The Contractor shall document and track all review comments and change requests using its review forms with version control. 13

No part of the unedited and/or final version of the illustrations may be reproduced or transmitted in any form or by any other means, electronic or mechanical, including photocopy, recording or any other information storage and retrieval system, without written permission of MOE. MOE has all rights to all the materials. Content Design and Development The Contractor shall Digitalize Tamil Syllabuses Assessment Guidebooks, Textbooks and Workbooks in Tamil Language based on the sources provided by MOE.  Stage 1 Digitalize MOE shall hold a project kick-off meeting with the contractor to discuss/ communicate the project timeline, as well as clarify requirements/ contents for the digitalization. The Contractor shall discuss and propose where appropriate alternate instructional approaches with MOE. The Contractor upon receiving the content from MOE shall produce a detailed content document containing the content for syllabuses, assessment guidebooks, textbooks and workbooks. The Contractor shall propose and provide the Graphical User Interface (GUI) and a working prototype for each of the units and their relevant activities. The designs shall take reference from the sources provided by MOE. The prototypes shall be reviewed and approved by MOE before commencement of production. The prototypes shall show the navigation structure of the Activities. Prototype(s) can be in the form of simple HTML web pages, screenshots, or screen mock-ups. MOE will sign off the GUI, prototype and storyboards before the contractor proceeds to Stage 2 Development.  Stage 2 Development The Contractor shall develop and author the content (graphics, interactions and activities) in accordance with the approved GUI and signed-off storyboards. The Objects developed by contractor must be in HTML 5 format. The Contractor shall make the Objects accessible via desktop computers, laptops and mobile devices such as tablets. The Contractor shall execute changes and amendments according to the reviews. The Contractor shall document and track all review comments and change requests using its review forms with version control. 14

 Stage 3 Implementation The Contractor shall deploy the content and the related activities for MOE to perform User Acceptance Tests (UAT). Contractor may be required to attend up to 3 rounds of feedback meetings per deliverable. The Contractor shall document and track all review comments and change requests using its UAT documents with version control.  Stage 4 Evaluation MOE will perform the final evaluation. The Contractor will execute the changes accordingly. The Contractor shall deliver the completed content and the related activities to MOE for sign off. The Contractor shall deliver the following: a. final product with all source files in two CD / DVDs with jewel cases to MOE; TECHNICAL REQUIREMENTS The developed project, and the related activities and objects within them shall be in HTML5 format and shall be compatible with the following Web Browsers: a. Microsoft Internet Explorer 9, 10 b. Mozilla Firefox 33.0 and later c. Safari 7.1 and later d. iOS6’s Safari and later e. Google Chrome 38.0 and later f. Android Chrome 33.0 and later g. Android 4.1’s browser The technical specifications for the development of the project are as follows: Languages Technical Specification Responsive requirement HTML 5 CSS JavaScript (Only client-side) As far as possible, vector graphics should be used, using SVG or other suitable formats. All objects should be rendered within HTML <canvas> tag. Aspect Ratio and As far as possible, HTML elements should not be used to create dimensions items within the simulations/animations. The object should scale proportionately in response to changing browser size. This includes texts. Should Contractor choose not to render items within <canvas> but instead, uses HTML classes to create these items, they are to ensure that these elements scale proportionately as well. Optimised for display on full-featured Computing Devices – 16:9 , 1280 pixels X 720 pixels Output The learning object shall re-size accordingly when it is viewed from different devices (e.g. older 4:3 displays or Mobile tablet devices). - Self-contained HTML5 (Does not require internet connection to 15

Maximum File Size work. Should not be referring to external servers.) Allowable - Scales proportionately and works within an <iframe> regardless of the dimension of the <iframe>. - Scales proportionately and works within its own browser window regardless of size - To conform to Content Security Policy. Content Security Policy (CSP) is a computer security standard introduced to prevent cross-site scripting (XSS), clickjacking and other code injection attacks resulting from execution of malicious content in the trusted web page context. 1. No Flash components 2. No ActiveX components The HTML5 resource must work if it is embedded in an <iframe> in sandbox mode, with only the allow-scripts attribute activated. The HTML5 resource must not use tags that can be used to load resources from other websites. Examples of such tags are: - <embed> - <iframe> - <object> - <applet> Attributes used to load resources must only be referenced from trusted sources, i.e. the HTML5 resource should be self-contained. The OWASP XSS Filter Evasion Cheat Sheet should be referenced on the HTML tags and attributes to disallow. Not exceeding 500 MB For H.264 codec, the following additional settings are required:  High Profile  2 Consecutive B Frames  Closed GOP. GOP of half the frame rate  CABAC  Variable The Technical specifications for audio-only objects are as follows: File Format MP3 Bit-rate 128 kbps Sampling rate 44.100 kHz File size Estimated to be 1-2MB per minute 16

The developed learning resources shall be compatible with school computers based on the following minimum specifications: Components PC Specifications CPU Intel Core2Duo 2.8GHz Microprocessor or higher RAM 2 GB Hard Disk 160 GB Screen Resolution 1280 x 720 and above Aspect Ratio 16:9 Components Mac Specifications CPU Intel Core2Duo 2.4GHz Microprocessor or higher RAM 2 GB Hard Disk 160 GB Screen Resolution 1280 x 800 and above Aspect Ratio 16:9 17

PROJECT SCHEDULE, DELIVERABLES AND PAYMENT STRUCTURE Table below illustrates the project schedule. Table: Project Schedule Project Schedule, Deliverables and Payment Structure Stage Expected Delivery Expected Deliverables Payment Stage 1 to Stage 4 Timeframe Structure Mid - Dec HTML5 (CD) 100% GENERAL REQUIREMENTS  MOE reserves the right not to award, award all or award only part of the scope of works to the awarded Contractor.  In submitting a bid for this ITQ, the Contractor agrees to the handing over of all content source codes/ source working files and assigns all rights that are necessary for MOE to be able to amend the illustrations independently after the contract has ended.  All intellectual property produced for the project, including but not limited to illustrations, shall be wholly owned by MOE. The Contractor shall seek approval from MOE prior to using any 3rd party intellectual property for the project. Contractor shall obtain for and grant to MOE all necessary rights to use such 3rd party materials, if any, for the project.  All quotes shall be firm and valid for at least 60 days from the closing date of quotation.  The digitalized content should be able to support Tamil fonts and edit text accordingly using the supported Tamil font type Murasu Anjal (10). 18

Points to Note  Suppliers should seek clarification from the Authority if they are unclear about any of the specifications.  In the event of any dispute about the specifications, the Authority’s interpretation of the specifications shall prevail.  Suppliers would be required to pass all resources in soft copy – MP3, JPEG, Layered in- design, PDF files, AI (vector files) or other requested file formats. No part of the unedited and/or final version of the application may be reproduced or transmitted in any form or by any other means, electronic or mechanical, including photocopy, recording or any other information storage and retrieval system, without written permission of MOE. MOE has all rights to all the materials. Submission & Evaluation Criteria Interested suppliers are to submit their quotation through GeBIZ before the closing date. Late submissions will not be considered. It is mandatory for Suppliers to bid for all the ITQ items. Otherwise, they may be disqualified. For submitting alternate offers, Suppliers shall click on the ‘Add Alternate Response’ button and put in their bids in the system so that all offers (i.e. both main and alternate offers) will be submitted electronically in GeBIZ. The Authority reserves the right to reject bids not submitted electronically through GeBIZ. Interested suppliers are to submit a minimum of two samples. They must support Murasu Anjal Tamil fonts and consist of all enhanced features indicated in the requirement specifications. All quotes submitted are to be in SGD. The supplier’s quote should exclude GST. 19

Supplier will be evaluated and ranked according to the following criteria: 1. Price consideration (30%) 2. Submission of relevant technical and artistic concept and layout capabilities of digitalized books in Tamil Language (50%) Submit at least 2 samples. The proposed design, relevant technical and the artistic concept and layout must be visually appealing and user friendly. 3. Work processes and Project Management (20%) To submit a write up on the management of the project including company profile / portfolio, track records, staff deployment and work processes on the digitalizing hardcopy books in Tamil Language. Any other supporting document if necessary. For clarifications on the specifications and submission of work samples, please contact: Attention: Mrs Rajaperian Mageshwari Ministry of Education Level 12, Curriculum Planning and Development Division, Mother Tongue Languages Branch, Tamil Language Unit, 1 North Buona Vista Drive Singapore 138675 Please state if your CD is returnable. Kindly attach a postage-paid return envelope for this purpose. If not otherwise stated, MOE reserves the right to keep the CD. 20

ANNEX E Compliance Table S/N Specifications Compliance with Remarks Specifications 1 The Contractor shall Digitalize Tamil Language Textbooks and Workbooks Please indicate F (Full compliance) / P 2 The productions shall meet the technical specifications and requirements as stated in (Partial compliance / Annex D. N (Non-compliance) 3 The Authority shall own all Foreground IP that is generated from this project. 4 The Contractor shall obtain for and grant to the Authority and its agent, free of any additional charge, a perpetual, non-exclusive licence to use all Background IP owned by or licensed to the Contractor, its subcontractor or supplier. 5 The Contractor shall meet the Authority’s timeline as stated in Annex D. 6 The Contractor shall provide a warranty period of 12 months upon acceptance of the illustrations by the Authority. 7 The Contractor shall provide the deliverables as stated in Annex D. Name/designation : Signature : Company name/stamp : Date : 21

ANNEX F Copyright Template 22

ANNEX G QUOTE BREAKDOWN: INVITATION TO QUOTE FOR THE DIGITALIZATION OF TAMIL LANGUAGE TEXTBOOKS AND WORKBOOKS No Item Description Total page Unit Cost Remarks count 1. Series 1 Books ( Siruvar Tamil 1440 Textbooks and Workbooks ) 3080 2. Series 1 Books ( Valar Tamil Textbooks and Workbooks ) Grand Total Cost (excluding GST) 23

ANNEX H Series 1 Book Sample: 24

Series 2 Book Sample: 25