KES Employee Handbook 2019-2020

Kyle Elementary School Employee Handbook 2019-2020

INTRODUCTION This handbook has been prepared for all staff members. It is provided so that employees have the knowledge and direction necessary to be successful. The handbook explains the standard operating procedures used on this site. The contents are based on board policy and the administrative procedures of the Hays CISD. It is also based on the Hays CISD Employee Handbook distributed by the Hays CISD Human Resources department. You will be responsible for reading and signing that you have read the KES Staff handbook. Please complete the Handbook Form in Google Classroom Hays CISD Mission Statement: The mission of Hays CISD, an innovative community of Students that values the diversity and legacy of the people, is to nurture Students to become extraordinary citizens through personal educational experiences. Kyle Elementary School MIssion: The Mission of Kyle Elementary School, a historically proud family of diverse learners, is to inspire students to achieve their highest potential, by honoring unique abilities and providing exceptional learning experiences within a caring and respectful environment. Non-Discrimination Notice: It is the policy of Hays CISD not to discriminate on the basis of age, race, religion, color, national origin, sex, marital or veteran status, disability or other legally protected status in its programs, services or activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; and Section 504 of the Rehabilitation Act of 1973, as amended. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Director of Student Services, 21003 IH 35, Kyle, Texas 78640 al 512-268-2141, ext. 46024.

Table of Contents Accidents Communication Keys Special Education Administrative Procedures Computer Use Lesson Plans Staff Attendance/Guest Teachers Animals Custodial Requests Medication Policy Staff Working Day Announcements Discipline Referrals Office Procedures Standards for Employee Conduct Assessments Dress for Staff Parent Contact Suicide threats Attendance Drive Your Own Parking Supervision Device Bell Schedule Duty Schedule PLCs Supplies & Materials Budget Early Dismissal Promotion/Retention Tardies of Students Building Care End of Day PTA Team Leaders Procedures Cafeteria Procedures Emergency school Purchasing/Reimburs Technology Procedures closing ement Campus Improvement Plan Employee children Recess Textbooks Campus Leadership Team Faculty Meetings Record Keeping Videos Cell Phones Field Trips Restrooms (Students) Visitors Child Abuse Fundraising Release of students Volunteers Child Nutrition Furniture RTI Wednesday meetings Clubs & Organizations Grading Procedures Safety and security Withdrawal of students Collection of Money Grievance Process Sexual Harassment Work orders Confidentiality Health Smoke-free Workroom environment Copier/Copy Paper Home visits Specials

STANDARD OPERATING PROCEDURES ACCIDENTS, REPORTING EMPLOYEE (See Administrative Procedure D13) Please inform an administrator if you have an accident resulting in injury in and or around the school. Accidents must be reported within 24 hours. All claims must be completed with an administrator and injured party then faxed to Human Resources before seeking medical attention. If you seek medical attention without the consent from Human Resources you risk being responsible for all expenses incurred. The entire worker’s compensation process is addressed in Administrative Procedure D13 – Reporting Workers Compensation Injuries. ADMINISTRATIVE PROCEDURES All Hays CISD Administrative Policies and Procedures and the accompanying forms (when applicable) can be accessed by all employees on the X: drive in the Administrative Procedure folder. ANIMALS Animals may be brought onto the campus as long as it does not endanger or compromise the health of students. Before bringing an animal into the school, secure permission from the campus administrator, check with the school nurse regarding any known allergies or health concerns existing among students in the classroom, and, if so, contact the child’s parents to determine the impact of the animal on the child’s allergies or conditions. Teachers must require students to wash their hands after handling any animal. Buses do not provide transportation for pets and animals.Teachers must assume responsibility for humane, proper treatment of any animal in the classroom. Teachers must assume all responsibility for the cleaning and care of the animal habitat. There must be no noticeable odor and be sure to pick-up and disinfect after accidents. When school is not in session, the teacher shall make arrangements for the care and safety of all animals. If an animal bites a student or staff member, the supervising adult must report the incident immediately to the school office and the person bit must be sent to the nurse. By law, service dogs must be allowed on campus and in district facilities. ANNOUNCEMENTS ASSESSMENT (State) Training: All teachers involved in testing must attend training(s) provided by the designated campus testing coordinator. Procedures: The campus administrators will provide the faculty and staff with the procedures to follow during testing. These procedures should include, but are not limited to, class closures, lunch schedules, special schedules and attendance procedures. Teachers and staff should NOT be absent on testing days, per Board Policy DEC (LOCAL). If you will be absent for reasons of illness, or the like, you must consult with the principal or designee, so that an appropriate substitute can be planned for. TC

ATTENDANCE (Students) TEACHERS ARE LEGALLY RESPONSIBLE FOR ACCURATELY RECORDING ATTENDANCE 1. The homeroom teacher is responsible for taking daily attendance and recording tardiness in TEAMS Gradebook. 2. Official attendance time is 10:20 am. Field Trip attendance: Please send a signed and dated roster to the office after returning from the field trip. No texts or phone calls may be accepted. Jeannette will post attendance on these days. At the attendance bell an announcement will be made: “Panthers FREEZE – Teachers take attendance.” This will be followed by a Jammin’ Minute. At this time teachers MUST take attendance. At 10:26 a report will be generated with names of those who have not taken attendance.. If you have not taken attendance, our Attendance Clerk, will call your room via the intercom and ask you to take attendance at that time. Attendance Clerk will stay on the intercom until the teacher verifies that attendance has been taken and submitted. At 10:32 the last report will be generated. If, for some reason, attendance did not get posted for your class, you will receive an auto generated email from TEAMS stating your attendance was not posted for this day. A link will be provided for you to post attendance and write a brief explanation as to why attendance did not get posted. You have 3 days to respond to this email and clear up the issue. After the 3rd day, Administration is notified and consequences will follow. Hays CISD Procedures for Posting Average Daily Attendance (ADA) Background What is the rule behind posting attendance on time? Texas Education Agency (TEA) Student Attendance Accounting Handbook (SAAH) (adopted by Texas as Rule 19 TAC §129.21(f) and §129.1025), Section 1.2 Taking and Recording Student Attendance, states: District personnel must create the original documentation of attendance at the time of attendance. Original documentation must not be created after the fact. Original documentation that is not created at the time of attendance will not be accepted by agency auditors. If auditors determine that original documentation was not created at the time of the attendance it is intended to support, the TEA will retain 100% of your district’s FSP allotment for the inappropriately documented attendance for the school year(s) for which records have been requested. The TEA will either assess an adjustment to subsequent allocations of state funds or require your district to refund the total amount of the adjustment when the audit is finalized. TEA interpretation of above rule: o The posting of attendance is the creation of the original documentation of attendance. o Teacher is responsible for posting attendance at the time of official attendance. o Official attendance that is posted after the attendance time is not accepted by TEA. o If a TEA auditor determines that a teacher does not post attendance on time, TEA will keep the funding associated with that attendance. TC

TEA auditor guidance: o Auditors may use discretion to decide that posting within 15 minutes after the official attendance time can count as meeting the rule to post on time, as long as it’s not habitual. o If attendance is not posted on time, campus must have documentation from teacher supporting why attendance not posted on time. o If no documentation exists within timeframe outlined in SAAH, district cannot claim attendance for funding. § Teachers have 3 work days to document why did not post – per district policy. o Even if documentation exists, TEA auditors have discretion to request a refund in funding if documentation is excessive or reasons are insufficient. § What does this mean to me as a teacher? o You are responsible for posting your attendance on time for your campus official ADA time every day. o If you do not post your attendance on time, you must submit documentation within 3 work days explaining why did not post on time. o If you do not provide documentation on time, all of your students will be marked absent for that date and the district will not generate funding for your students. o If you do not post your attendance on time, the district is still at risk of losing funding in future audits, even with your documentation. Official ADA Time (KES = 10:20 AM) § TEA pays the district a basic amount for each student who is in membership and is present at a specific time of the day. § If the student is present at the specific time, the district generates a full days funding for the student. § The estimated amount is $30 per day per student. § TEA requires the campus to pick a time of day that will be used to generate funding. This is your campus official ADA time. § Only one time can be selected per campus and cannot change all year (exception: state testing days) TC

Overview of Hays CISD Procedures for Posting Official Attendance (ADA) on Time This process will be followed for each school day. POSTING WINDOW OPENS -Time for Teacher to Post Attendance Posting Window exists in TEAMS for ADA time only -Window opens at ADA time and closes 16 min after ADA time -Teacher cannot post attendance for ADA period before or after the posting window 5 MIN AFTER ADA TIME – REMINDER CALL -Attendance clerk will run report of who has not posted and call teachers to remind to post 10 MIN AFTER ADA TIME – NOTIFY ADMINISTRATORS -Attendance clerk will run report of who still has not posted and notify Administrator -Administrator will take action determined locally 5 MIN AFTER ADA WINDOW CLOSES – NOTIFY ADMINISTRATORS -Attendance clerk will run report of who missed the posting window and notify Administrator -Administrator will take action determined locally 2:00 PM SAME DAY – TEACHER RECEIVES EMAIL REQUESTING DOCUMENTATION -At 2:00pm the system will send auto-generated email to all teachers who did not post attendance for the ADA window -Email includes an unique incident number, copy of the class roster, a link to complete the Attendance Not Posted form, and instructions TEACHER COMPLETES ATTENDANCE NOT POSTED FORM -Teacher clicks link in email to Google Form -Must enter Incident number from email to receive credit for documenting attendance not posted -Type in any students from your class roster who were absent (since you did not post, this is your submittal of attendance) -Type a brief explanation for why you did not post your attendance within the window. -Reminder: A separate form with separate deadline is submitted by teacher for each day not posted ATTENDANCE CLERK RECEIVES NOTIFICATION OF FORM COMPLETE & POSTS ATTENDANCE -Attendance Staff receive email notification that form was completed -Based on data entered by teacher in form, attendance staff posts attendance in TEAMS 2-DAY WARNING -If teacher does not submit form by the end of the day 2 days after attendance wasn’t posted, SIS Department notifies campus administration that teacher has not submitted form. -Administrators take action determined locally. FORM NEVER SUBMITTED BY TEACHER -For the date not posted, SIS Department will code all students in class absent for funding purposes. -The district will lose $30 per student TC

Absence Notes: All notes must be turned in to the office daily after morning announcements. When Students return from an absence, the parents must either send a note or send an email explaining the absence (even if the parent called in). If a teacher receives an email excuse, please be sure to forward to Jeannette. (Absences will be recorded as unexcused unless a note is received.) In the event a Student is absent for 2 or more days without contact from parents/guardians, please attempt to contact the parents/guardians to see why the Student is absent. Let attendance clerk know if you were able to reach the parents or not. If you have attendance concerns (excessive tardiness or absences, excessive early pickups, etc.,) Please attempt to contact parent/guardian. If your efforts are unsuccessful in reconciling, please inform Jeannette, Judith, Karen, and Andy. We will work to follow-up with parents in an attempt to find a solution to the issue. Attendance incentives for Students Weekly attendance campus level percentage will be posted in the Main Hallway on the Never Be Absent (NBA) basketball hoop. No Perfect Attendance incentives by class Each class will have a visual to record days for class perfect attendance. There will be an incentive for the class each time they reach the top. BELL SCHEDULE Time Student Teacher 7:05 Arrive on campus: Breakfast, Main Office Opens Hall, or Gym AM Duty Staff at duty station 7:10 In Cafe, Main Hall, or Gym All staff on campus 7:15 All students to class (unless eating All staff greets students at classroom door breakfast) with a handshake, high five, side hug, or fist bump 7:30 All breakfast eaters will be sent to Front and Gym Doors / All student MUST Warning class with sack breakfast at this time enter through office at this time Voice Level 0 across campus for Bell announcements Ensuring all students are at a voice level 1 and listening to the announcements 7:35 Begin Formative Loop Ensuring all students participate in Tardy Bell Formative Loop 1st-5th grade 10:20 Participate in Jammin’ Minute Take Attendance 2:50 Dismissal for Grades PK, K, 2 and 3 Be on time to keep traffic flow 2:55 Dismissal Grades 1, 4, and 5 Be on time to keep traffic flow TC

BUDGET Faculty and staff will be designated an allotment for instructional supplies and materials at the beginning of the school year. Expenditures should correlate to the instructional program. All of your expenditures should be completed before spring break. BUILDING CARE TC Our building is the responsibility of all staff, Students, parents and visitors. Please follow these guidelines: ● Please display Student work in and outside your classroom and post the appropriate TEKS. ● No more than 20% of wall space (hallway or classroom) can be covered with combustible materials. (This is a Fire safety law – not a Hays CISD or KES rule) ● Assure that no combustible materials are places within 18” of the ceilings. (This is a Fire safety law – not a Hays CISD or KES rule) ● Assure that all exterior doors remain closed and locked all day. – Check for rocks and pebbles that might block a door. ● Assure that staff observes proper and safe use of extension cords and power strips. ● Treat the floors gently. Avoid dragging furniture. ● Lock doors to all spaces at all times. Especially when unoccupied (when you leave for lunch, recess, specials or other places) ● Students should be instructed to leave the room in a manner easy to clean and pick up trash before leaving their classroom. Students should be urged to keep the furniture, building and common areas clean. Before dismissal all chairs need to be stacked by 5’s and all trash off the floor. ● All food must be in a sealed airtight container to avoid insects and rodents. ● No small appliances or refrigerators may be kept in classrooms, unless authorized by the principal. ● The custodial staff will keep all areas clean. However, it will be the responsibility of each grade level/department/ support staff to clean the workroom/lunchroom/pod (refrigerator, microwave, etc.) ● No food items should be out in the pod areas during the instructional day. Our Pods need to be ready for instruction at all times. ● No tape on the walls as this pulls off the paint. Use sticky-tack or command strips to hang things on the wall. ● If in doubt, ASK! Leaving for the day: ● Lower and close the blinds ● Turn off all lights ● Lock your room and close the door ● Bookcases/filing cabinets/tables/desks should appear organized ● Log off computers ● Stack student chairs in stacks of 5 (if you have chairs) ● Turn in money collected to the office by 3:00 each day! – If you do not have it counted and ready for Laurie, you STILL need to bring it to the office and have Laurie put it in the safe. No money is allowed to be left in rooms overnight.

Room Arrangement: TC We consider your room “home away from home” so please decorate as you would like. It does need to be kept neat, clutter free, and orderly. If you did NOT use an item last year, it is time to take it home or get rid of it. Follow KES guidelines when setting up your room: 1. Tall to Wall 2. Station areas 3. Both computers accessible to students 4. Classroom Library 5. Small Group Area visible BUILDING RENTAL (See Administrative Procedure C11) The application for use of a school facility is made with the principal or secretary. A facilities usage agreement will be provided with specific details regarding fees and insurance requirements. CAFÉ/KIMBRO/ USE OF BUILDING Email Laurie Saavedra if you or your grade level would like to use the Café, Kimbro or Gym. CAFETERIA PROCEDURES (Lunch Time) 1. After recess, teachers are to lead the children to the cafeteria and deliver them to the serving line at the designated time. DO NOT SEND YOUR CHILDREN ALONE OR DROP THEM OFF AT THE DOOR. 2. Take Students to the restroom before recess. We do not have the personnel necessary to monitor restroom use during lunch. 3. Please teach your students not to push and “bunch up” in the serving line. Only 5 students at a time should be inside for the serving line. The others should wait at the door. 4. Please pick students up PROMPTLY from lunch. 5. Advise Students that they should get all items before they sit down to eat. 6. RAR for the cafeteria is posted in the cafeteria. Each teacher should assist students in learning Café RAR. Behavior in the cafeteria is a reflection of the structure in the classroom. 7. Students are assigned to seats at their designated table. If you change their seat, you will need to change the seating chart located on the table. 8. Students will be picked up from their table upon completion of lunch and will exit to the campus with their teacher. 9. Students who were assigned a lunch detention will be sent to bring their lunch to the office with 10 minutes of recess remaining. If a Student does not follow RAR for the café: 1st = Warning by Café lunch monitor 2nd = Moved away from peers to a desk along the side 3rd (or severe offense) = sent to office will the referral slip (orange) Office staff procedures when a Student is sent to office: 1. Student will spend rest of lunch in office 2. Complete Lunch Detention sheet and Send home parent portion to be signed & returned. 3. Email teacher that student will have lunch detention next school day 4. ** If time, enter into TEAMS as a classroom managed behavior 5. Put returned forms in García’s Box

CAMPUS IMPROVEMENT PLAN (CIP) The campus plan will be completed with input by the Campus Leadership Team (CLT) and will subsequently be reviewed two (2) times a year (unless different instructions are given from the District Office). The CIP will be posted on the campus website. CAMPUS LEADERSHIP TEAM Our school will elect a CLT per Site based decision-making District guidelines each year. This team serves in an advisory capacity to the principal for the purposes of campus planning, in the areas of staffing, resource allocation, school organization, curriculum, and goal setting. Additionally, The CLT will determine with the principal what staff development activities occur on the campus. The role of a CLT member is as follows: ● Advise and keep the principal abreast of grade level/area issues and ideas ● Deliver information in context and with the appropriate positive tone that promotes harmony. ● Communicate information from meetings promptly and with everyone in your group. ● When input is requested from your area, make sure all stakeholders have an opportunity to participate. ● Site based team members contribute by giving input that leads to consensus in areas related to budget, curriculum, staffing and school organization. The only item voted on is staff development. ● The principal is the instructional leader and provides the instructional and organizational leadership to achieve the vision and mission of the school. Thus, the principal can facilitate consensus or, if needed, direct the campus toward success. ● This team consists of one teacher from each grade-level, a representative from the Special’s, Special Education, and Paraprofessional teams, and parent, community and Central Office representatives. If you have an agenda item, please see your CLT representative so it can be included on the next meeting agenda. Minutes from meetings will be sent to all staff via email and posted on the Hays CISD website. A copy of the plan is posted on the campus web site and all campus staff members are responsible for implementing the contents that apply to their area(s). CELL PHONES/EMAIL/TEXT MESSAGING/PHONE CALLS Staff – Staff members should keep cell phones silent during instructional time, meetings, parent conferences and professional developments. Cell phones may be taken to recess for emergency calls to the office. The office staff will forward phone messages for staff members receiving phone calls to their school voicemail. Be cautious sharing your cell phone with parents. It is better to communicate by email or school phone. Please remember to check your voice mailbox daily. Phones are also available for your use in the office and workroom. Teachers and staff are not permitted to leave their classrooms in order to make telephone calls unless Students are supervised by a staff member and the calls are school business. Please make your calls during your conference period or lunch time. Regarding email, the Hays CISD email system is only for District use – refer to the Hays CISD Employee Handbook for more details. In order to provide GREAT customer service, Phone calls and emails should be returned within 48 hours. TC

CHILD ABUSE, REPORTING OF (See Administrative Procedure F8) It is the responsibility of campus personnel to report suspected child abuse to the proper authorities. The number for the 24 hour Child Abuse Hotline is 1-800-252-5400. They can also be made online. Failure to report physical abuse, mental abuse or neglect of a child is a crime, punishable by fine and/or imprisonment. It is also requested that after a CPS report has been made, you notify the principal and counselor. CHILD NUTRITION/ NUTRITION POLICY State guidelines from the Department of Agriculture regarding Foods of Minimal Nutritional Value (FMNV) do not allow Students to be given any candy and non-juice drinks during a school day. Meal Period – 30 minutes prior to and 30 minutes following breakfast and lunch meal service. Smart Snacks – The USDA standards for all foods sold in schools. Foods and beverages served are required to meet specific nutrient requirements for calorie, sodium, fat, and sugar limits. See http://www.fns.usda.gov/sites/default/files/allfoods_flyer.pdf (attached) for additional guidance regarding “Smart Snacks.” Smart Snacks calculator - https://www.healthiergeneration.org/take_action/schools/snacks_and_beverages/smart_snacks/allian ce_product_calculator/ Fundraiser – An event that includes any activity during which currency, tokens, tickets, donation for, or other forms of payment are exchanged for the sale or purchase of a product. Celebration – An event where food or beverages are provided at no cost to students. Exempt Days – Food and/or beverages served during an exempt day may NOT be served during meal periods or in the school meal service area. Campuses may designate up to 6 days total per school year as exemptions to the following: ● Fundraisers which do not meet the Smart Snacks rule, and/or ● Celebrations which do not meet the Smart Snacks rule An exempt day form must be kept on file at the campus and submitted to the Child Nutrition office by September 30 of each school year. 19-20 KES Exempt Days: 1. Boosterthon Run 2. Christmas 3. Valentine’s Day 4. Market Day 5. Field Day 6. Last Day of School NUTRITION GUIDELINES The following information regards federal, state, and local nutrition laws and policies pertaining to elementary, middle, and high school campuses. This information may be shared with all faculty, staff, and parents. Campuses shall not allow food or beverages be provided to students anywhere on campus during meal periods (see definition of meal period above). Campuses should not provide access to any foods or beverages which do not meet the Smart Snacks rule anywhere on school grounds during the school day unless the day has been designated as exempt. Such foods and beverages should not be sold or given away to students on school grounds by administrators or staff, students or student groups, parent or parent groups, guest speakers or any other person, company, or organization. Parents may bring outside food for their child to eat during breakfast or lunch, but may not provide food for any child other than their own even with permission from that child’s parent. TC

GUIDELINES FOR FUNDRAISING WITH FOOD AND BEVERAGE ● Fundraisers with food and/or beverages may NOT occur during meal periods (see definition of meal period above). ● Fundraisers which meet the Smart Snacks rule may be held at any time or day during the school year except during meal periods. ● Each school may designate up to 6 days per school year to sell food and/or beverages which do not meet the Smart Snacks rule (see definition of exempt day) FOODS IN THE CLASSROOM Campus Celebrations: Celebrations which meet the Smart Snacks rule may be held at any time or day during the school year except during meal periods (see definition of meal period above). The school may use an exempt day for celebrations which do not meet the Smart Snacks rule (see definition of exempt day). Food for Instruction: Food should not be used for instructional purposes unless the food is required for teaching students about nutrition or foods of different cultures. Foods used to enhance any classroom lesson should only be used for educational purposes; only a small taste should be provided. Foods used for instructional purposes shall not take the place of a meal. Student Birthdays: Parents may provide a treat of their choice for their child’s class on their birthday or ½ birthday during the last 15 min of the school day. Parents should be sensitive to any existing food allergies in the classroom and provide treats that would not endanger any students involved in the celebration. For parent convenience, healthy treats and non-food items are available through the Child Nutrition department. Parents can view the birthday celebration menu on the Café Meals Catering page on the district website.Campuses, administrators, and staff shall not use food as a reward unless specifically documented in a student’s IEP. STATE AND DISTRICT COMPLIANCE MONITORING The Hays CISD Director of Child Nutrition / Director of Student Health Services will support and monitor campuses’ compliance with nutrition guidelines and FFA (Legal, Local, Exhibit). CLUBS AND ORGANIZATIONS Faculty may be asked or may volunteer to lead, sponsor or coach extracurricular activities (before or after school). These activities promote growth in character, academic excellence and reflect positively on Students. Each club or organization sponsor will be responsible for organizational guidelines that must meet the approval of the principal. Any monies collected or spent will be accounted for through the school office following established guidelines. Any group that wishes to go on a field trip must follow campus and District field trip guidelines and procedures. Sponsors need to keep an attendance record of Students participation and will be compensated for their time. Stipend is $25.00 per hour starting at 3:40pm (Examples: Knitting Club, Art Club, Fitness Club, Jump Rope Club, Coding Club, Choir, Student Council, Board Games, Rubik's Cube, Minecraft, and MANY more – whatever you are willing to sponsor and kids will LOVE). COLLECTION OF MONEY/DEPOSITS/DISBURSEMENT OF FUNDS Hays CISD finance procedures regarding activity funds and other important items related to finance can be accessed on the business office link at http://www.hayscisd.net/finance/forms.htm. All staff is responsible for responsible business practices as outlined on this site. All staff is required to go into Talent ED and complete online training course- Activity Fund Sponsor/Teacher Responsibilities.At various times during the year you will be required to collect money from Students for field trips, school pictures, t-shirts,PTA fundraisers, etc. In order to avoid any opportunity for theft, money is NOT TO BE KEPT IN YOUR ROOM. TC

All money needs to be turned in to Secretary during your conference time each day. Sponsors collecting cash shall utilize the methods described below for transmitting the funds to secretary/ bookkeeper. Zipper Money Bag – each teacher will receive a blue zipper and clear money bag. You are to turn all money in using the clear money bag, make sure the required teacher/sponsor deposit record is included with any funds turned in. If you are unable to make deposit place money in blue money bag with name inside bag. Do not write your name on blue bag. Receipt Book - each receipt includes an original, a yellow and a pink copy. Receipts are pre-numbered and must be issued in numerical sequence. The original is the Student/parent copy, they yellow is turned in with the deposit and the pink remains in the receipt book. Do not remove voided receipts from book. Field Trips – a copy of all field trip notices will be given to the secretary for bookkeeping purposes. The grade level representative will arrange for a check for the trip. You will need to keep a record of Student payments, using the “Teacher Class Audit Sheet” each time you collect monies. Keep a list for your records. If a Student needs change, you will need to take care of this. A receipt will be made each time you turn in an envelope. The Sponsor should have a second person count money and verify the money is correct. The secretary/bookkeeper will count the money to verify agreement with the sponsor’s cash receipts/transmittal form. The count will be done in the presence of the person turning in the money at the time money is tuned in, if possible. Please check to make sure the figures correspond with what you turned in to secretary before signing. A copy of Deposit will be turned into TEAM LEADER to keep in Activity Fund Binder. At no time shall collected funds be kept in classrooms, personal wallets or purses, personal vehicles or at home. All moneys collected must be submitted in the same form as collected. A staff member’s personal check may not be substituted for cash collections. Cash collected may not be used to make cash purchases or refunds or reimbursements. Cash receipts are not to be pre-signed or predated. Post dated checks shall not be accepted by the school from any source. If you have ANY questions regarding money collection, contact the secretary/bookkeeper. YOU, AS THE TEACHER/SPONSOR FOR AN ORGANIZATION, WILL TAKE ON THE SOLE RESPONSIBILITY OF COLLECTING MONEY FROM YOUR STUDENTS. The office will not assume any responsibility in helping you collect money or merchandise from Students. Audits and Compliance for Activity and Supply Budgets: Please refer to the following list of do’s and don’ts when dealing with activity accounts AND supply budgets: ❏ Do not co-mingle funds. The Hays CISD Finance Department WILL NOT transfer funds from the supply budget (state and local funds) to the activity account. State funds must be carefully controlled and spent only on the items for which they were intended. To make a large purchase that requires the combining of funds, please move local activity funds to the supply budget. ❏ Do not purchase anything out of pocket and ask for a refund. If you need supplies, you will need a purchase order. If the store does not take our P.O., do not do business there. ❏ Three phone, online, faxed, and/or quoted bids MUST be done on any purchase that totals $1,000 in a school year cycle. Sole source paperwork is available. ❏ Competitive bidding MUST be done on any major purchase and is required by law on any expenditure that totals $10,000 in a school year cycle. Sole source paperwork is available. TC

❏ For travel, Go into ESS to complete the Non-District Travel form at least three weeks before your travel. A check will be given to you after traveling. A Non-District Travel Form – Final, must be completed and submitted with original receipts attached. Any “Amount Due To/From District” will be processed at that time. All district travels must be submitted 2 weeks after travel. ❏ When completing a fundraising event, the school has to have reasonable knowledge of what inventory was received and what the anticipated profit is. Sponsors will have to keep records and these records must be checked against those kept by the bookkeeper. ❏ Texas law does not permit raffles. ❏ Precautions should be taken in the handling of cash funds. Do issue receipts to Students. Do turn in funds that day. Do secure funds. ❏ Activity funds should be expended for the purposes for which it was raised. Once raised, funds become the property of the school and cannot be refunded to Students. When using individual accounts, excess funds will be transferred into your activity’s general account. ❏ There MUST be a paper trail for ALL expenditures, whether a purchase or travel reimbursement. CONFIDENTIALITY The Family Educational Rights and Privacy Act (FERPA) is a federal law in place to protect the privacy interests of parents and Students with regard to educational records. District employees are directed to keep Student information confidential. Only staff members with a legitimate educational interest should discuss matters related to individual Student demographic data, academics, discipline and social/behavioral information. All staff should act and speak professionally. Do not discuss Students by name, as we never know who may be listening be it a parent or other Students. In the State of Texas Code of Ethics, confidentiality of Student records and incidents is mentioned. It is our responsibility to protect the privacy of all our Students. Think before you speak; if you would not want it said about you or your child, do not say it at all. Be a proactive staff member and stop rumors from starting and/or spreading. If you want to know the truth, go to the source. Our goal is to foster a positive, supportive environment for our staff and Students and you can do your part by stopping this type of communication. COPIER/COPY PAPER The copier should be treated with respect since it is costly to repair. Please ask the office staff for assistance when there is a problem. DO NOT ATTEMPT TO REPAIR IT YOURSELF. The copier is to be used for SCHOOL BUSINESS ONLY. Be frugal in the use of the color copiers. The toners for the color copiers are very costly. Also the supply of copy paper is finite. Always consider alternative, more interactive learning opportunities to offer Students that do not require “worksheets”. Whenever possible, employ the use of the District Print Shop. You must use the ONLINE WebCRD Print Shop program. Posters, signs, or any other items that are displayed throughout the school must be provided to the principal for approval. Signs advertising meetings set to occur weekly will have a two-week life. The group or organization that puts the signs up is responsible for removing and disposing of the signs. TC

COMMUNICATION / CORRESPONDENCE / NEWSLETTERS ● As a campus, we will be using Dojo for the entire school communication. ● Individual mail will be placed in your mailbox and should be emptied daily. Please make sure notes/flyers get sent home since they are school sponsored or have been approved by Central Office. Email should be checked once per day. Responses should occur within 48 hours. ● Classroom newsletters - each classroom teacher will send home an electronic weekly newsletter to parents. You may still send home a paper copy if you wish. Please make sure to add both administrators to your parent list. ○ PDF - Email ○ TEAMS ○ Dojo ● Each non-classroom teacher will contribute a the Parent Newsletter once a Month. ● Notes /Newsletters/Emails that are sent to the whole grade level MUST be given to the principal for approval and a copy for the file. COMP TIME Prior written approval from Principal is required before Comp time can be accumulated or used by paraprofessional staff. This is a district requirement and will be enforced this year through TCP time clock. COMPUTER USE Computers are tools provided to support instruction and assist with communication. Staff should take care to be sure time spent on the computer is not taking time from instructing and monitoring Students. Students need access to both computers in the classroom. COUNSELING In order to meet the needs of the Students, parents, and community, each elementary school campus has one guidance counselor. This counselor works to provide a comprehensive guidance program, including character education and other social services that may be needed on each campus. CUSTODIAL AND MAINTENANCE REQUESTS Please complete a Maintenance request form located on the KES website under Staff Forms when you have any custodial or maintenance requests. This does not include toilet paper, soap, and paper towel needs. Without the form,work will not be completed. TC

DISCIPLINE REFERRALS Discipline referrals MUST be entered in TEAMS or Eduphoria depending on if they are classroom or office managed: Please notify Mrs. García if you need help completing documentation in TEAMS. Please refer to classroom vs. office handled form for referrals. Please document behavior in the “Journal” tab in Eduphoria. Do not send Students directly to the office for behavior. Dial 0 for dangerous behaviors for an immediate response. Otherwise, the office staff will come to you after we receive a text from the online system. DRESS – STAFF Teachers are expected to dress in a professional manner. Shorts or workout-type clothes should not be worn except on field trips or field day. Blue jeans maybe worn on Monday with a College shirt / Wednesday with a KES shirt / Friday with any shirt. Do the “Mommy” test on your jeans. Tuesday and Thursday professional dress. Drive Your Own Device Students will receive training on DYOD and being a good Digital Citizen before they are allowed to use devices at school. Devices will not be used in common areas unless given explicit permission. DUTY SCHEDULE Student supervision is the responsibility of all school employees and is necessary for the safe and smooth operation of the school. Under normal conditions, Student supervision for teachers constitutes overseeing hallways, restrooms, recess areas and their own classrooms. Please be alert and attentive to Student behaviors at all times. Please be specific and reference the RAR or CHAMPs when discussing behavior with Students. Being late for or missing duty without notifying the office is unacceptable. For the Students’ safety, we must always have all duty stations covered. Therefore if it is your turn for duty and you must be absent it is your responsibility to find a replacement. Do not rely on the guest teacher to cover your duty! Remember to notify your guest teacher (substitute) if you are scheduled for duty. A copy of your duty schedule should be included in your substitute folder. NOTE: Homeroom teachers – your duty is to be in your classroom at 7:15, and ready to greet Students (acknowledge them by name, give them a hug, a hand-shake, a high-five, or a pat on the back) at 7:15 each day. Do not leave your classroom during this greeting time (7:15-7:35) to run errands, get breakfast, make coffee, etc. EARLY DISMISSAL FOR EMPLOYEES/LEAVING CAMPUS Professional staff hours are from 7:10 am to 3:40 pm. The time period after Student dismissal is reserved for planning, conferences or duty related to school business. Anytime staff members leave campus during the day or need to leave campus before 3:40 they must first get approval from one of the administrators and then contact the secretary when they leave and when they return. TC

END OF DAY PROCEDURES If parents must make last minute changes to their child’s transportation, they are asked to notify the office by 1:30 pm to insure time for the message to be delivered to the classroom. All Transportation Changes MUST go through the office. IF you do not receive a transportation change form, do not alter how a Student goes home, unless you have spoken to the parent and notified the office. The office keeps a copy of ALL transportation forms. Please let parents know in your weekly newsletter about our transportation change procedures. Emergency School Closing Only upon the authority and advisement of the superintendent will schools be closed or activities canceled. When possible, the announcement will be made on the campuses by the administrator before the close of the previous school day. In the event the situation-necessitating emergency closing occurs in the evening or the early morning, employees and parents should listen to local media outlets for instructions, on the District website or the announcement will come through a phone call. EMPLOYEE CHILDREN We have established RAR for employee children after school. Please review these with your child(ren) before school starts. Please make arrangements for children during our after school Wednesday meetings. FACULTY and WEDNESDAY MEETINGS Wednesday afternoons are reserved for Campus-Wide meetings that will be held EVERY week 3:30-4:30. Teachers/professionals are required to attend these meetings. Please reserve this time and do not make appointments that would interfere with your attendance. Other meetings will be held periodically. Children of staff members should not attend these meetings. FIELD TRIPS/LEARNING JOURNEYS GUIDELINES (Administrative Procedure E2) Remember to send a signed and dated attendance roster to the front office prior to your departure. No phone calls or texts with attendance can be accepted. Educational field trips are a valuable experience provided they are well planned, well supervised, and are appropriate to the grade level curriculum. All field trip requests are to be approved by the principal (Form E2-A). Educational field trips are a co-curricular activity in which ALL children must participate. Field trips may not be used for rewards or punishment for a Student’s behavior. Each grade level will be allowed one campus budget funded learning journey. Principal approved permission slips signed by parents are required for each participant (Form E2-A). Each child must have a signed, written permission form before she/he may attend the trip. NO verbal permissions will be accepted. Forms must go out to parents at least five days before the trip. IF A CHILD MUST BE LEFT AT SCHOOL (DID NOT BRING FIELD TRIP PERMISSION FORM), YOU MUST NOTIFY THE OFFICE WHAT ARRANGEMENTS HAVE BEEN MADE, I.E. TELL THE OFFICE WHERE THE CHILD IS. You are required to make every effort to contact the parent if you have not received a form. Students who participate in school-sponsored trips shall be required to ride in transportation provided by the school to and from the event. An exception may be made if the parent or guardian personally presents a written request to the principal the day before the scheduled trip. The grade level leader should advise the cafeteria 24 hours in advance of any special arrangements that need to be made for lunch or if any changes need to be made in the lunch schedule. TC

Only Parents/Volunteers who have registered through the Hays Cisd VIP system are welcome on field trips.This is a district policy and it must be complied with-NO EXCEPTIONS. Parents may not ride the bus due to space limitations. All parents, including regular volunteers, must pay all their own fees and provide their own lunch. The only exception would be in the event you do not have enough chaperones and we must enlist the help of a parent/volunteer who does not even have a child in the grade level. No siblings or other family members may go on field trips with parents/volunteers. A clear plan for the supervision and tracking of Students on field trips must be developed. Ensure that Students who require special supervision are within your sight at all times. Children are not to leave the main group with their parents or chaperones. FIELD TRIP BUS REQUESTS Bus request forms are located on the KES website under forms. Bus request forms should be completed and submitted at least Fourteen (14) days prior to the trip for Principal’s Approval and to allow time to request buses. Form must be submitted in advance so that bus request forms have been processed. FUNDRAISING Approval is required prior to scheduling a fund raising activity. Purchases of fundraising merchandise must comply with District’s purchasing policies and procedures. A Fundraising sales Activity Application must be filled out one month prior to fundraiser and a recap after fundraiser must be submitted within 4 weeks from ending sale /activity date. FURNITURE Furniture should not be traded or given away to another classroom unless it is authorized by the administration. If you are in need of furniture, please contact Laurie Saavedra before you contact a custodian. Grading Procedures See Administrative Procedure E5 for district procedures. Campus due dates for progress reports and report cards will be one day before the district deadline. For example: District deadline = Thursday, June 4th at 11:59 pm. KES due date = Wednesday, June 3rd at 11:59 pm. GRIEVANCE PROCEDURES Concerns/complaints should be handled at the lowest administrative level possible. If resolution does not occur employees may file a Level One complaint as per Board Policy DGBA (LOCAL). The form for filing such a complaint is located online through the Human Resources website. HEALTH Our goal is to have Students remain in class as much as possible since frequent visits to the clinic are disruptive to the classroom and learning environment. Each classroom will be provided with Band-Aids as well as Nurse’s Pass forms to be used if the staff feels the injury/illness needs further evaluation by the Nurse. Injuries of a non-serious nature such as a cut, abrasion, bloody nose, or the like, should be sent to the clinic for first aid if unable to manage it in the classroom setting.The Student will be assessed, treated and returned to class in a timely manner. If the situation warrants, another child may accompany the injured child to the office. Based on assessment and HCISD guidelines a decision will be made for Student to either return to class or be sent home. This decision is made by our KES health care provider. Do not call home and ask for parents to pick up their child. If you have a question, please call the nurse and ask. TC

All Students that are sent to the Nurse’s office must have a Nurse’s Pass with the exception of an immediate emergency; otherwise, the Student will be sent back to their classroom. Please send the nurse passes home with the Students so parents have notification of the visit. The nurse uses this form as a communication tool for the family. A follow-up phone call to the parents is encouraged if the situation is unusual or you feel parental contact is warranted. If a child suffers an accident of a serious nature, such as the possibility of broken bones, unconsciousness, or any injury where movement may aggravate it, do not move the child. Instead, stay with the child, and notify the office/nurse by calling or sending another adult or a Student messenger to request assistance. HOME VISITS Staff members are, at all times, encouraged to make visits to the homes of our Students. Please team-up, go in pairs, or go with an administrator, counselor, or nurse. Staff members should notify the principal when making a home visit. IDENTIFICATION BADGES and Proxy Cards (Administrative Procedure D27) All employees must wear a Hays CISD identification badge during school hours. They are provided through the Human Resources Department. Employees will be responsible for the replacement cost of lost badges. Report lost a badge immediately. KEYS Keys will be issued by campus secretary, campus key facilitator. Keys should be kept secure at all times. Lost keys should be reported immediately to your campus key facilitator. LESSON PLANS Lesson plans should be prepared as a team and written weekly. Modifications for 504, LEP and special education and GT should be notated with teacher initials on the bottom of the weekly plan. We will not use unit plans this year since the Content Resource Site is a Unit Plan. MEDICATION POLICY District policy prevents the campus from dispensing non-prescription drugs such as Tylenol, Advil, aspirin, etc., to any Student except in extreme medical circumstances and only dispensed by the campus nurse. Sharing medication with another Student is cause for disciplinary action. Prescription drugs prescribed by a physician can only be dispensed upon a written request from the physician or written consent from the parent. All prescriptions must be in the original containers with the current dose and frequency to be given. The nurse or office personnel will administer medications. All medications are to be kept in the Nurse’s Office with the exception of 1) asthma inhalers and 2) diabetic supplies (with the physician’s approval). TC

OFFICE PROCEDURES The KES office will be open for Customer Service 7:05 am – 3:30 pm daily. Most visitors and parents get their first, only, and lasting impression of our school by their visit to our school office. Please refrain from engaging in private conversations and conversations regarding Students in this area. Phones should be answered before the third ring. Visitors to our office are our CUSTOMERS………………...exceptional customer service is always the expectation. PARENT CONTACTS/CONFERENCING EXPECTATIONS A Positive Call Home is required for every Student by September 6th. Teachers should initiate a face-to-face conference with the parent of EVERY Student in his/her class on or before October 14th and document the conference. In addition, teachers shall make arrangements to meet with parents/contact parents at any time during the year that academic, social, or behavioral concerns need to be addressed. All teachers shall keep a current phone log/ contact log for each Student in their teacher binder. PARKING Faculty can park in the lot on the north side of the building (by the gym and daycare), on the east side of the building (by the Kimbro Building), and the area in front of the white house across from the front of the school. We want to reserve as much of the area in front of the main building as possible for parent and visitor parking. DO NOT park along the sides of the streets in the bus loop (north side of building), near the fire hydrant on Blanco St., in front of mailboxes, along any red-painted curbs, or any spot with a Panther Guest Parking sign. PROFESSIONAL LEARNING COMMUNITIES (PLCs) Campus teams/grade levels will meet every week on Thursday during their planning time Attendance is required for all PLC meetings. PLC meetings should be focused on Student learning and data analysis. All meetings will be held in the KES PLC Room (Pink or Green Pod). Every other week, teachers will have time to plan with their team on Monday, Tuesday, Wednesday, Thursday for Panther Planning time. Students will be in Panther Planning rotations and teacher will meet in PLC Rooms. ELAR in Pink Pod and Math/Science in the Green Pod. PROMOTION/RETENTION OF STUDENTS Before considering retention of a Student, you must do the following: Complete the RtI forms on Eduphoria and LIGHT Scale Retention survey Invite parents to an RtI meeting (May hold meeting without parents if they do not respond or are unable to attend) – An administrator MUST attend the RtI meeting ● Document all interventions in Eduphoria ● Discuss retention with parent prior to the end of the school year ● Hold a meeting with parent and administration ● If retention is mutually agreed upon, during Teacher Check-out, notify PEIMS Clerk and Principal PTA Our Parent Teacher Association serves our campus in many ways. PTA membership and participation is encouraged for all staff members. TC

PURCHASING/REIMBURSEMENT GUIDELINES Purchases must be made in accordance with District guidelines, including purchases from activity accounts.The District requires the use of an approved vendor. Per Hays CISD Board Policy CH (LOCAL), persons making unauthorized purchases shall assume full responsibility for all such debts. RECESS / PLAYGROUND - New Laws start September 1st, No class work, no walking laps, Each grade-level will have a 30-minute recess period after or before lunch. To ensure Student safety, teachers must be at their duty stations around the playground and constantly monitor Student activities and interactions. Each grade level must take recess at their designated time in order to prevent overcrowding on the playground. Please TEACH/PRACTICE playground RAR and correct use of equipment with your Students. Recess detention: although discouraged, teachers may assign recess detention in minute increments not to exceed 5 minutes. Another option is Restricted Recess. This allows Students to participate in physical activity within a certain perimeter around the teacher (ex. You may play within 20 feet of the teacher). These options are for behavior consequences only not for incomplete work. (Please see an administrator for exceptions or alternative options). In order to meet state requirements for PE, we as a campus will need to complete Go-Noodle! Minutes per week. When this occurs will be up to the discretion of each teacher. When you create your Go Noodle account, make sure it is linked with Kyle Elementary. This will allow us to keep a log of physical activity and state requirements being met. RECORD KEEPING Teachers are responsible for keeping up-to-date records. TEAMS records are legal documents to be handled with accuracy and in a timely manner. Other record keeping tasks may be asked for periodically. Report cards, for example, must be completed by the teacher, not paraprofessional personnel or Students. It is the teacher’s responsibility to keep such records. RESTROOMS, STUDENT USE Students who are taken to the restroom in large groups (i.e. the whole class) must be accompanied by a staff member who remains outside of the restrooms to monitor the Students. The Students should know that staff members are monitoring the condition of the restrooms frequently. It is the teacher’s responsibility to teach and enforce the Guidelines for Success (RAR) for the restroom. For sanitary reasons, do not send restroom passes with students. Instead, create a procedure for your classroom so you know who is in the restroom. Only send one student a time to the restroom. RELEASE OF STUDENTS FROM SCHOOL A Student will not be released from school at times other than regular dismissal hours except with the principal’s permission or according to the campus sign-out procedures. A Student who becomes ill during the school day should, with the teacher’s permission, report to the school nurse. The nurse will decide whether or not the Student should be sent home and will notify the Student’s parent. Parents who come to pick-up Students before dismissal must come by the office and check out the Student BEFORE the teacher dismisses the child. If early release of a Student becomes excessive, please inform counselor and administrators TC

RESPONSE TO INTERVENTION TEAM (RtI) The RtI team is made up of various campus personnel with expertise that may include but are not limited to special education, Licensed School Psychologist (LSSP), speech therapy, intervention, 504 coordinator, administration, dyslexia, behavior, and counselor. The RtI team is available for teachers who are concerned about a Student who is struggling academically or behaviorally in their classroom. The team meets weekly to discuss Student issues and work with teachers and parents to provide additional strategies and support to encourage Student success. If you have a Student concern, contact Inventionist to initiate the RtI process. SAFETY AND SECURITY All visitors to campus are required to report to the office and obtain a picture ID sticker through the Raptor system. This includes spouses, friends and relatives. This system automatically submits data from the Driver’s license to a clearinghouse of criminal records and information is provided to the campus immediately. Visitors must wear badges where they can be seen at all times. Purses and personal items of value should be kept locked in a cabinet or drawer. Equipment and other valuables should be stored daily in areas that are safe (away from windows) or in a locked area. SEXUAL HARASSMENT (STAFF) As part of the Safe Schools, all employees will complete an online course. See Administrative Procedure D5 for district details. SEXUAL HARASSMENT (STUDENTS) (See Administrative Procedure D6) We believe all Students are entitled to receive an education in an environment free from sexual harassment and will not tolerate such behavior. Report of Student sexual harassment, including dating violence or bullying, must be reported to campus administration immediately. SMOKE-FREE ENVIRONMENT The HCISD has designated all campuses as “smoke-free” environments. Individuals may not smoke in the buildings or on any campus or district property. SPECIALS CLASSES The nature of these classes, as it relates to their schedule makes it difficult for these individuals to leave their classroom for any reason. Thus, we ask that you abide by the following guidelines: ● Teachers should make sure Students have used the restroom prior to going to Specials ● Be on time to drop off and on time to pick up ● In turn, the Specials teachers will make sure they are on time and ready to receive your children. TC

SPECIAL EDUCATION/504/ARD MEETINGS/ACCOMMODATIONS Students in the Special Education Program or who are identified as being a 504 Student will have accommodations. Teachers will be notified of documentation on Eduphoria and must, by law, implement all accommodations. Questions about accommodations should be directed to the campus special education ARD facilitator or campus special education folder teacher or the campus 504 Coordinator. Teachers may be asked to attend ARD meetings for special education Students. Be prepared to share the Student’s work and behavior in the classroom. You must also be prepared to document that you have implemented all accommodations. If you have questions about an ARD meeting, contact KES ARD Facilitator. Please be sure any/all concerns are communicated before the ARD meeting. ARD MEETING EXPECTATIONS Admission, Review and Dismissal (ARD) meetings involve very sensitive issues. As such, it is important that all committee members approach each meeting with respect for the Student and the family. Additionally there are legal requirements involved in every aspect of what takes place in the meeting. Listed below are guidelines for ARD meetings. ● Discuss only what needs to be addressed in the ARD meeting. Ask yourself whether your comments are specifically related to planning and implementing a special education program for the Student. Think before you speak. If in doubt, keep silent. ● Do not diagnose. Only qualified medical or licensed individuals may make a diagnosis of a condition that may affect a Student’s learning. ● We are a team. If you have a concern that may serve to confuse parents or is contradictory to another ARD member, such items should be discussed in a pre-staffing. ● Be compassionate. Put yourself in the parent’s place and think of ways you can best state the Student’s needs without harming the parent or Student. ● Don’t use names. While discussing plans for a Student it is natural to think of other Students who have experienced similar problems. Never, under any circumstances, mention another Student by name or reveal other confidential information. It is acceptable to say, “I had a Student who experienced similar difficulties and it is amazing the progress he/she has made since entering the Focus program.” ● Provide modifications and document that you are modifying. Documenting modifications in lesson plans and individual Student logs will assist you in articulating Student progress. TC

STAFF ATTENDANCE/GUEST TEACHERS (See Administrative Procedures D3, D7, D8, D9, D19, D20) In the event you need to be out, you are responsible for the following: Planned Absence Unplanned Absence School Business (Personal, Jury, Military) 1. Call SmartFind 1. Complete on KES 1. Submit written request on (512-268-1952), online at website- forms to KES website -forms at least 3 www.hayscisd.net, or use the request days in advance. SFE App and report your Business/Trainings 2. Call Smart Find at absence. 2. Employee will enter 512-268-1952, online at 2. Call or text Laurie absence into Smart Find www.hayscisd.net, or use the (512-738-0664) and leave a 3. Team planning or SFE App ASAP to report your message with the job number observation days should absence. Contact your team 3. Contact your team leader be scheduled with leader so he/she can assist so that he/she can assist your principal, and not on your Guest Teacher as Guest Teacher as needed. Fridays. needed. 4. Provide a Guest Teacher 3. Provide a Guest Teacher folder with lesson plans. folder with lesson plans. 5. Make arrangements to 4. Make arrangements to have your duty covered. have your duty covered. Guest Teacher Folder/Information: All teachers must prepare a Guest Teacher folder. Included should be a lesson plan and/or instructions on how to use your lesson plan book, Student information, attendance information and various schedules, a list of Students who attend special classes along with the times at which they attend, classroom management routine, discipline procedures, duty assignments, any special modifications (504, special needs, behavior plan, etc.) and critical health needs of Students. A Guest Teacher folder will be provided with a list of required items. Guest Teachers binders will be kept in the Secretary’s office. Additionally, discretionary leave must be requested and approved by the principal 3 days in advance. There are certain days that may not be taken as discretionary leave. While we understand that an emergency could arise, the professional nature of your job requires you to make formal preparations with the principal, so your class is properly instructed. Please see Board Policy DEC (LOCAL). Extended absences require special attention be given to your class and we want to ensure that your substitute can remain in the class and that they are appropriate for the assignment. Additionally, you will need to confer with the designated personnel when these types of absences occur to be sure appropriate paperwork is filled out for your absence. Employees absent for five or more days must fill out FMLA paperwork. Doctor’s or other personal appointments shall be scheduled around required duties and regular school hours. All teachers and paraprofessional must use the SmartFind Express/SEMS system to log in absences, including those that do not require a substitute at: https://sems.hayscisd.net/logOnInitAction.do TC

STAFF WORKING DAY (See Administrative Procedures D18 and E9) Paraprofessionals and Auxiliary Staff may not work beyond their specified hours as per the Fair Labor Standards Act. Thus, you will need to abide by the following guidelines: ● Work only those hours that have been assigned to you, which means you must arrive on time and leave on time. ● Participation in staff meetings and other after school events must be approved by the principal. In the event your participation is needed you will have your hours adjusted for that work week. You can only earn compensatory time with the prior approval of the principal. ● Paraprofessionals and Auxiliary Staff that have children enrolled in our school may participate/volunteer in a working capacity if their child is a participant in the particular event occurring. ● Compensatory time can be accumulated or used by paraprofessional and auxiliary staff only with prior written approval from the principal. ● You are subject to disciplinary action if you do not abide by these guidelines. ● All worked hours MUST be documented using TCP STANDARDS FOR EMPLOYEE CONDUCT Staff is expected to follow Board Policy DH (LOCAL) that addresses issues relating to courtesy and respect exhibited among individuals within our organization. This policy, along with Educator’s Code of Ethics is in the Hays CISD Employee Handbook. SUICIDE THREATS BY STUDENTS It is required that any suicide threat by a Student be reported to the counselor immediately upon knowledge of such a threat by a Student. Hays CISD using Hays Hope Line as a resource for people to report. SUPERVISION Students should be monitored by an adult AT ALL TIMES and should not be left alone in classrooms or in common areas/pods. Do NOT use the hall or pod area as a consequence SUPPLIES AND MATERIALS District required school supplies are distributed at the beginning of each semester through campus secretary. Campus teacher supplies are located in the supply closet in Secretary’s office. TARDIES (faculty/staff) If, due to circumstances beyond your control, you find that you will be late, TEXT Laurie Saavedra, Karen Lucita, Linda Garcia and your team leader so that arrangements can be made for your Students’ supervision. TARDIES (Student) Students who arrive after the tardy bell (7:35) must report to the office and obtain a tardy slip before being admitted to class. The tardy should be entered into TEAMS System at 10:00 a.m. Teachers are legally responsible to accurately keep track of Students’ attendance including tardies. Unless caused by school transportation delays, tardiness to school will be addressed as follows: TC

● 3 Tardies, Teacher contacts parents and conferences about the issue. ● 5 Tardies, Teacher notifies Attendance Clerk and Assistant Principal. A phone will be made to parent by admin. ● 6 Tardies, Teacher notifies Attendance Clerk and Assistant Principal. The office will send a letter to parents. ● 7 Tardies, Conference will be scheduled with parent, student, and assistant principal ● 9 Tardies, Other consequences may include, but not be limited to, the following actions: ○ Parent conference with counselor/administrators. ○ Suggestion will be made to have the Student ride the bus if eligible. ○ After school Detention ○ If the Student is a transfer student, the transfer may be revoked. To ensure the safety of our children when tardy, we ask that all parents or guardians accompany each child to the office and sign them in for the day. TEAM LEADER ● Represent grade level at Team Leader/CLT meetings. ● Take notes at meetings and share with team members. ● Order grade level materials/maintain inventory of grade level materials. ● Coordinate with the campus secretary to maintain the grade level budget. ● Inform the office of all grade level specific activities and ensure administrator has approved grade level notes going home. ● Any additional duties as assigned by principal. TECHNOLOGY PROCEDURES AND EXPECTATIONS/TEACHER WEBSITES Employees are required to abide by and sign the Technology User Agreement each year. TEXTBOOKS Textbooks will be scanned/issued to homeroom teachers to use as a class set. Teachers share in the responsibility of ensuring that Students care for these expensive resources. Teachers are expected to: ● Keep track of the classroom sets of books that have been issued to you. ● Regularly check to see that Students have their books if they have been assigned to them. ● At the end of the year, account for all books issued to them. Email Assistant Principal if you get new Students or have additional textbook/resource needs. VIDEOS/ FILM OR INTERNET CLIPS Showing instructional videos that are specifically related to instructional objectives as documented in lesson plans are acceptable. The showing of commercially produced video movies with little or no relationship to instructional objectives is prohibited. The following guidelines will assist you in making suitable choices of films, videos, graphic art, music, internet and other media to be used in the classroom. 1. Use ONLY materials that carry the “G” rating. 2. Board Policy EFE (Local) - Copyrighted Material must be adhered to. 3. If you are uncertain about the appropriateness of material, seek assistance from your team leader or an administrator 4. The lesson plan must reflect how the enrichment materials help teach/elaborate the objectives/ TEKS. 5. Before showing a video lasting longer than 20 minutes, complete a Video Request form (Teacher’s Shared Drive – Videos) and submit it to a campus administrator. TC 6. Our superintendent’s expectations are NO full movies should be shown.

VISITORS (Administrative Procedure G2) Parents and visitors are always welcome to visit our school and are encouraged to do so. Parents and visitors may not go directly to classrooms before they have been cleared through the visitor management system and have authorization from the principal. All parents and visitors (including family members of staff) must report to the office, provide state ID that will be scanned, and receive a visitor’s name tag produced by the RAPTOR identification system. Visits to individual classrooms during instructional time are permitted only with approval of the teacher and the principal and such visits are not permitted if their duration or frequency interferes with the delivery of instruction or disrupts the normal school environment. Ensuring Students’ safety and using our time for instructing Students are our top priorities. Please be alert to anyone on campus NOT wearing a district or RAPTOR issued name tag and report that presence to the office immediately. VOLUNTEERS All volunteers must fill out a Criminal History Background form, which is located on the Hays CISD website, Volunteers. This includes parents and staff relatives and friends. If you think your teen or young adult children will want to volunteer they will need to get this approval, as well. Once the Criminal History Background form is received the form will be turned in for processing. A list of approved volunteers is available through Attendance Clerk in the front office. Wednesday Meetings Wednesday afternoons are reserved for Campus-Wide meetings that will be held EVERY week 3:30-4:30. Teachers/professionals are required to attend these meetings. Please reserve this time and do not make appointments that would interfere with your attendance. Other meetings will be held periodically. Children of staff members should not attend these meetings. WITHDRAWAL OF STUDENTS (See Administrative Procedure F2) When the office is officially notified by a parent that a child is withdrawing from school, the attendance clerk will coordinate the procedure so the Student can be cleared of textbooks, library books, and cafeteria accounts. Only then will records be released. WORK ORDERS In order to maintain a safe school environment, all staff are responsible for reporting areas in need of repair. Staff should be proactive in providing all staff and Students a safe working environment. Complete a maintenance work order, the form is located on our KES Website under Staff forms. If something in the building needs attention see Head Custodian or Secretary can submit a work order. WORKROOM Equipment located in the workroom is available for your use. If you are unsure of how to operate a certain machine, please ask the office staff to show you how rather than risk damage to the machine. One of our biggest inconveniences and ongoing expenses is equipment repair due to careless use of machines. Clean up after yourself in the workroom. Please no unaccompanied Students/children are allowed in the staff workroom. This handbook is a living document. All staff members will be notified when changes are made. The TC link to this handbook is in the KES Faculty Google Classroom. You are required to read the information contained in this handbook. All questions should be directed to campus administration.