EvoSafe Brochure

bridging the gapbetween technical & industry expertisehealth and safety in your hands

bridgeWho we are: What we do:At 3Sixty Systems, our purpose is to help our customers We create amazing, intuitively designed software andachieve more in an increasingly time poor world. We do services to enhance the way you work.this by challenging the status quo in a market strugglingto keep up with change. What sets us apart is our uniquecombination of technical skills, insurance industryexperience and expertise in health & safety.So, unlike some of our competitors, we’re not just a prettyface.

the gapHow we do it: EvoSafe™We love to listen to our customers and address their Generally speaking health & safety software providers fallfeedback with cutting edge innovation; creating software into two categories:which actually does what you want, rather than whatwe think you want. We help you to achieve more, stay 1. Those with bags of industry expertise but nocompliant and effortlessly report your results. technical skills = useful products that are difficult to useOur world class software and infrastructure support is 2. Those with technical expertise but no industrybacked up by exceptional delivery and customer service, knowledge = beautiful products with key componentsgiving you the best end-to-end experience in the industry. missing. EvoSafe™ bridges this gap by bringing both technical and industry expertise together to make easy to use products which are designed to help our customers to do their job better.

at thescene:

Accidents, incidents, near-misses Inspections & auditsand root cause You can plan and execute inspections with ease,Imagine being able to get ahead of the game by conducting them online for speed, or offline if webproactively managing your accidents, incidents & near connectivity is poor or not an option.misses, so that they reduce over time. With a transparent view of your schedule of plannedStart on the right foot by recording any evidence, from inspections,youcanensuretimely,proactivepreparation.photos to written reports or even videos, and uploadingthem straight away to the relevant incident file from any Reflecting your processes and procedures EvoSafe™device. RAG (red, amber, green) status indicators help helps you to stay on top of reporting standards suchyou to prioritise actions based on risk and costs, so that as RIDDOR and HSE regulations, and demonstratesthe most urgent non-conformances, defects or risks are your commitment to standards such as ISO9001targeted first. or ISO18001.Importantly, keeping the right people updated as a case Our built-in version control means that each file containsprogresses is simple via automated tasks. Once logged, all the latest related material / linked documents.recurrent problem areas are easily identified via rootcause analysis so that you can prioritise defects, risks To streamline the audit process, automated auditand training requirements. planning, scheduling and workflows can be created.

for the team:

Measures & controls Simple, intuitive softwareUnify corporate and operational risk into one EvoSafe’s intuitive functionality, simple navigationsimple company-wide view of hazards, risks and and crisp, clean look and feel makes for speedier andrisk assessments. This real-time holistic approach happier staff adoption and requires less training to getcombined with Google™ heatmaps, enables you to spot up and running.trends earlier and implement pre-emptive or remedialactions faster. You can finally achieve a true 100% fit with your organisation’sTemplate risk assessments provide a uniform approach exact requirements due to theto recording risks allowing comparison across sites fully configurable and scalable nature of our software.Actions & work items The personalised dashboard helps you keep track ofYou can proactively manage risks across your your workload. Task tracking using red, amber, greenorganisation or react rapidly to unforeseen incidents – (RAG) status manages your proactive or follow upincluding non-conformances / defects from audits or activities, whether internally or for 3rd party contractors.inspections. Instant, automated actions are issued toemployees or contractors to rectify, saving you time.

Team & time management Document managementYou can keep everyone informed with automatic Store and quickly access all information relating to analerts. Relevant stakeholders are notified when new incident. Documents of any file type can be uploaded,information or correspondence is entered or emailed in scanned or emailed directly to an incident file (with noto the system. Line managers can be alerted via email of limit on storage).team tasks that are overdue with the option to re-assignto another team member or subcontractor. Our in-built, easy to use and extremely powerful document management capability enables you toNever miss follow-up activity again. Outstanding, close quickly store, search and access information. You canto overdue and overdue task alerts can also be emailed also share audits, inspections, risk assessments (withto those responsible for them. version tracking and related reading) and incident related documentation, making sure everyone is up-to-Diary or task items can be assigned to one or more date.internal team member or external contractor at the clickof a button. Due dates are tracked and rules can be set If you have your own Document Management Systemto match your escalation procedures when overdue (DMS), such as Microsoft SharePoint, or an existing in-thresholds are breached or staff are absent. house DMS, EvoSafe™ can easily integrate with it.EvoSafe™ has a time recording capability to log Microsoft Word document templates and emailand prompt activity in an incident. Time is logged templates (use ours or provide your own) enable theautomatically behind the scenes. instant creation of letters and emails drawing in relevant information about the incident. These can be logged, time stamped and stored against an incident.

Collaboration & communicationThe EvoSafe™ web portal uses multi-level permissionsto allow users to view or edit a specific incident stage,upload documentation and view or download detailedmanagement information.Our highly secure web portal access ensures thatinformation is always available to those who need it,when they need it and in the format they need it, in realtime.The Communications Portal keeps on top of yourcompliance requirements. Distribute policy andprocedure updates, training records and riskassessments.

+added extra:

EvoClaim™ For more information about EvoClaim™ call us on 0333 010 7999 or email [email protected] an incident or accident turn into a claim, you can and we can answer any questions you may have.log and track it directly through the system. Included aspart of EvoSafe™ is the option to switch on EvoClaim™(insurance claims management).Simply license EvoClaim™ in the same way as EvoSafe™and open up a whole new world to your claims team.They get access to all the information they need, andyou get fewer chaser emails. Win-win!The two systems are built as one, so accessing eitherone is seamless. Your claims team is able to view allelements of an incident meaning fewer requests forinformation coming to you.

for theboard:

The use of robust reporting, dashboards and Google™heatmaps helps identify and address emerging trends.Regular Management Information is delivered viaMicrosoft Business Intelligence through our reportgenerator. As long as the data is in the system, it can bereported on.EvoSafe™ includes a suite of standard report templates,or you can copy and tweak them to suit you. Morecomplex reports can be created on an ad-hoc basis.Regular reports can run automatically saving you theeffort of building the report from scratch each time.With direct links to your email, reports can be sent torecipients on a scheduled delivery, needing little or noinput from you.Auditing is straightforward and robust. All changesare recorded and logged against date, time and user;providing monitoring for KPI and compliance purposes.

security,&imspluempepntoatriotn:

Expertise & experience IntegrationOur expert services team are available to perform in- EvoSafe™ is built with the flexibility to integrate with yourdepth IT audits, gap analysis and workflow consultancy. back office or 3rd party systems, and is backed by the technical expertise to deliver without a hitch. SeamlesslyThis is particularly useful for organisations heavily integrated with Google™ heatmaps you can view yourdependent on legacy systems, or wanting to continue to incidents by location, being able to drill down to streetinterrogate historical data in their new system. level or areas within a particular site. This helps you to spot trends, take action to mitigate future risks and evenBacked by a wealth of technical and consultative identify potential fraud.experience, we offer a full range of services to ensurethe smooth delivery, seamless integration and bespoke Support & SLAscustomisation of our Health & Safety ManagementPlatform. You may choose to mirror your existing If you have questions about the application or reportingprocesses or use our insider expertise to build in issues, we provide 24/7 access to our technical supportimprovements. team (via a support portal). Our SLAs guarantee a response time with dedicated support ready to help.Integrating with other software isn’t a problem; As with anything, resource is finite*, so we have a fairwhether it’s legacy in-house systems, industry specific usage policy based on number of cases in line with yourapplications or enterprise level solutions. licensing/professional services investment. *optional Enterprise Unlimited support avaliable

Maintenance, upgrades & updates Cloud or on-premise or bothWe believe that you should always be on the latest Whether you prefer to deploy your applications on-version, and at no extra cost. That’s why we provide all premise (on your own hardware), securely via the cloud,upgrades, updates and fixes to your EvoSafe™ software or a hybrid of the two, our team will work with you tofree of charge. To minimise the disruption to your deliver a solution that gives you the operational flexibilityorganisation, all maintenance as well as general back and control that you need.end system / database administration, is completed outof hours.Set upIf you want to be able to interrogate your historicaldata in your new system, we can remove the hassle ofmigrating your data to a new system by doing it for you.Our historical data and documents import service savestime and eradicates the need for manual data entry.EvoSafe™ has an integrated vehicle database whichtracks all incidents involving assets and drivers. Uponset up, all asset and driver data can be imported.

Flexibility built inOur extensive in-house expertise means that we havebuilt EvoSafe™ with flexibility at its core.It can be used as a cost-effective ‘off the shelf’ solutionwith minimal configuration, or our business analysisteam can design it to match your needs perfectly. So ifyou need a straightforward solution, or require any levelof customisation, we’ve got it covered.Security & accessMulti-user, multi-level access rights ensure that usersonly access the information they are authorised tosee. We have built EvoSafe™ on the latest technology(Microsoft .Net, Web, SQL Server Database) so you canaccess EvoSafe™ from any on any web enabled device,anywhere, anytime. You can relax in the knowledge thatyour data is safe. Our software is hosted in a highly secureTier 3 (ISO and security certified) datacentre which isauthorised to process government and NHS patient data.



we create amazing,intuitively designedsoftware & servicesto enhance the wayyou work. we are

contact us: www.3sixtysystems.com [email protected] 0333 010 7999 4 St David’s Court, David Street, Leeds, LS11 5QA Part of the Triton Global Group of companies www.triton-global.com Offices in the UK London, Leeds, Manchester, Birmingham, Bristol, Dublin Internationally in Sydney, Chicago, Toronto, Singapore and Hong Kong