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LGUs DISASTER PREPAREDNESS MANUAL CHECKLIST FOR MLGOOs, COPs, AND FMOs Copyright © 2015 Local Government Academy (LGA) Department of the Interior and Local Government All rights reserved. This manual or any portion thereof may not be reproduced or used in any manner whatsoever without the express written permission of the Local Government Academy. ISBN: 978-971-0576-57-9 Printed and bounded in Manila, Philippines Published by: Local Government Academy Department of the Interior and Local Government 8/F Agustin I Building, F. Ortigas Jr. Road (formerly Emerald Avenue) Ortigas Center, Pasig City, 1605 Philippines Tel. No. (632) - 634-6416 / 634-1883/ 634-1906 www.lga.gov.phDISASTER PREPAREDNESS MANUAL
TABLE OF CONTENTS I. Message from the DILG Secretary. . . . . . . . . . . . . . . . . . . . . . . . . . . 02 II. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 04 III. Critical Preparedness Actions - Flowcharts 06 1. CPA ALPHA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 08 2. CPA BRAVO. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 3. CPA CHARLIE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 IV. References Boxes for MLGOOs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 V. References for COPs and FMs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 VI. Reporting Flow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58VII. Definition of Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .VIII. Annexes 64 A. DRRM roles of the Mayor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 B. Access Guide to the Project NOAH Application . . . . . . . . . . . . 78 C. DRRM-Related Policy Issuances . . . . . . . . . . . . . . . . . . . . . . . . . 80 D. Parts of a Tropical Cyclone Warning . . . . . . . . . . . . . . . . . . . . . 82 E. Parts of a Gale Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 F. Mayor’s Script for Alert/Advisory for Radio Announcement . . . 84 G. Addendum to the Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . 87 H. Disaster Preparedness Manual Quick Guide . . . . . . . . . . . . . . . .IX. Directories44 93 A. National Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 B. Local Directory (to be filled up by the LCE) . . . . . . . . . . . . . . . .DISASTER PREPAREDNESS MANUAL
2 message from the DILG SECRETARYWhile we as a country and as a people have shown There are, however, certain basic precautions that great resilience in dealing with and recovering are considered to be the minimum necessary for anyfrom disasters, the time has come for us to take a more sort of calamity. As part of our mandate to assistproactive approach to the challenge. LGUs in executing their tasks, the DILG has come up with OPLAN Listo, of which this manual is one of theLocal Government Units (LGUs) are the frontliners components.in the response to any natural disaster, as mandatedby law. LGUs are the most familiar with their terrain This manual assists LGUs in formulating disasterand resources, the ones that interact directly with preparedness plans, allowing them to know if they arecitizens. Every adverse weather phenomenon brings ready, and what they need to do to meet the minimumunique effects to a community, which accounts for levels of readiness. This also assists them in planningthe differences in planning for such encounters among responses to typhoons and clarifying what they needLGUs. and can ask from DILG to reinforce their capacity long before any typhoon arrives.The Department of the Interior and Local Governmentseeks to strengthen the capacity while preserving the A checklist is also provided to LGUs from the time aflexibility of LGUs in responding to disasters in their typhoon poses a looming threat in the horizon, to theareas. time it arrives in the locality.DISASTER PREPAREDNESS MANUAL
message from the DILG SECRETARY 3This ensures that LGUs are taking the correct steps in I urge all Chief Executives of LGUs to make good useresponding to the typhoon and its aftermath. The 48 of this tool in aligning and improving your unique planshours between a typhoon’s entry into the Philippine and preparations. Disaster management is a seriousArea of Responsibility (PAR) and its landfall is tense business; we owe it to our people to protect them toand busy, which can lead to errors that can be easily the best of our abilities. Let us be systematic, thorough,avoided. This checklist is the tool to minimize those and decisive in planning and implementing disastermistakes that may cost lives and grave destruction preparedness efforts. Let us not leave anyone behind.to properties. Collectively, we must not toleratehaphazard preparations that lead to unnecessary death Maraming salamat po at mabuhay!and destruction. MAR A. ROXAS DILG Secretary and Vice Chairperson for Disaster Preparedness,National Disaster Risk Reduction & Management Council (NDRRMC) DISASTER PREPAREDNESS MANUAL
4 INTRODUCTIONThe Municipal Local Government Operations Officers (MLGOOs), Chief of Police (COPs), and Fire Marshalls(FMs) will be responsible in supporting the Local Chief Executives (LCEs) on his or her disaster preparednessactions. It is designed for them as a counterpart of the LCEs’ actions (before, after, and during a disaster) in theChecklist of Minimum Critical Preparations for Mayors. The manual is composed of fill-in-the-blanks and checklistthat can be used during early preparations, meetings, and disaster response.It is also important for the MLGOOs, COPs, and FMs to understand the Checklist of Minimum CriticalPreparations for Mayors. See Annex H (Disaster Preparedness Manual Quick Guide). This will guide them inassisting the Mayors in working with the Critical Preparedness Action (Alpha, Bravo and Charlie) where the LGUbelongs. In this manual, the MLGOOs have their own reference boxes that correspond to the reference boxes inthe Checklist of Minimum Critical Preparations. (See Sample screenshot) For MLGOOs DISASTER PREPAREDNESS MANUAL
INTRODUCTION 5 For MayorsMeanwhile, there is also a checklist for the COPs and FMs:The Disaster Preparedness Manual (Checklist for MLGOOs, COPs and FMs) are also composed of minimumactions to be undertaken by its recipients. Hence, the MLGOOs, COPs and FMs are encourage to do more andcustomize it depending on the local context and conditions. Careful planning and preparation based on localhazard and risk maps are highly advised and regular monitoring re highly advised. DISASTER PREPAREDNESS MANUAL
UPON ALERT BEFORE (48 HOURS) 1. Issue Directives APREPARE 2. Convene the LDRRMC B Activate ICS Standby Supplies, Equipment, and Relief Goods Supply/Asset Management 3. Prepare Administrative Prepare Cash Advance/Vouchers F and Logistical Support Budget and Finance CLUSTER 1 Search, Rescue, & Retrieval Teams Mobilize Teams and Enlist Volunteers Security, Lifeline, SRR Security Teams (PNP, BFP. Engineering, Medical Teams Check Functionality of Equipment C D E Public Safety Office) Clearing Operations TeamsRESPOND CLUSTER 2 Evacuation/Camp Management Prepare Evacuation Centers I Humanitarian Mass Feeding and Relief Distribution Estimate No. of Evacuees (MHO, MSWDO) CLUSTER 3 Warning, Alerts, and Announcements Issue Alert and Warn Communities J Information and Awareness (Information Officer/Media Relations)MONITOR/ • Monitor Alerts (Continue to Monitor and Report) REPORT • Coordinate Operations with Clusters 1, 2, and 3 • Gather Reports K
ALPHAMINIMUM CRITICAL PREPARATIONBEFORE (48 HOURS) • ALL PREPARATIONS SOULD BE DONE • ALL PREPARATIONS SHOULD BE DONE • DURING AND AFTER Continue SRR to Highly Vulnerable Areas G If necessary: Secure Power/Water Supply and Communications • Conduct SRR Standby Teams • Restore Power, Start Patrolling Standby Teams Water Supply, andPossibility of: Preposition Medical Teams to Highly Vulnerable Areas G Communications • Continue Patrolling• Suspension of Classes and Work J Standby Clearing Operations Teams • Conduct Clearing Operations• Fishing & Sea Travel Ban Advise the Public If there are suspensions and to Stay Indoors bannings, consider lifting: • Suspension of Classes and Work • Fishing & Sea Travel Ban • Monitor Alerts • Coordinate Operations with Clusters 1, 2, and 3 K • Gather Reports
UPON ALERT BEFORE (48 HOURS) 1. Issue Directives APREPARE 2. Convene the LDRRMC B Activate ICS Check List of Resources Needed C D E Supply/Asset Management 3. Prepare Administrative Check Inventory of Relief Goods/Supplies and Logistical Support Budget and Finance Prepare Cash Advance/Vouchers F CLUSTER 1 Search, Rescue, and Mobilize Teams and Preposition C Security, Lifeline, SRR Retrieval Teams Enlist Volunteers Teams & their (PNP, BFP. Engineering, Security Teams Public Safety Office) Medical Teams Check C Equipment D E Functionality D CLUSTER 2 Clearing Operations Teams of Equipment E HumanitarianRESPOND (MHO, MSWDO) Evacuation/Camp Management Prepare Evacuation I Preposition Relief CLUSTER 3 Mass Feeding and Relief Distribution Centers Goods to the Information and Estimate No. Evacuation Centers Awareness (Information of Evacuees Officer/Media Relations) Issue Alert Preemptive EVAC and Warn Warning, Alerts, and Communities J Possibility of: J Announcements • Suspension of Classes & Work • Fishing & Sea Travel BanMONITOR/ • Monitor Alerts (Continue to Monitor and Report) REPORT • Coordinate Operations with Clusters 1, 2, and 3 • Gather Reports K
BRAVO MINIMUM CRITICAL PREPARATION BEFORE (48 HOURS) • ALL PREPARATIONS SOULD BE DONE • ALL PREPARATIONS SHOULD BE DONE • DURING AND AFTERProcure DeployDeploy Teams for H Consider Cutting off Continue Operations HOperations Power, Electric, and Water Suply LinesSecure Power, Water Supply, Standby Teams If Cut Off, Restore Power, Waterand Communications Supply, and CommunicationsStart Preemptive EVAC G Consider Forcible EVAC Determine Safety of CommunitiesTap the AFP, Coast Guard, and Marina for Assistance Prepare Listing/Profile of the Evacuees Procure Additional Advise Evacuees to return toDistribute Relief Packs and Relief Goods, if needed their communities Conduct Mass Feeding Continue Relief Packs Distribution and Mass FeedingConsider Announcing Forcible EVAC If there are suspensions and bannings, consider lifting: Advise the Public • Suspension of Classes and Work to Stay Indoors • Fishing & Sea Travel Ban • Monitor Alerts K • Coordinate Operations with Cluster 1, 2, and 3 • Gather Reports
UPON ALERT BEFORE (48 HOURS) 1. Issue Directives APREPARE 2. Convene the LDRRMC B Activate ICS Check List of Resources Needed C D E Supply/Asset Management 3. Prepare Administrative Check Inventory of Relief Goods/Supplies and Logistical Support Budget and Finance Prepare Cash Advance/Vouchers F CLUSTER 1 Search, Rescue, and Mobilize Teams and Preposition C Security, Lifeline, SRR Retrieval Teams Enlist Volunteers Teams & their (PNP, BFP. Engineering, Security Teams Public Safety Office) Medical Teams Check C Equipment D E Functionality D CLUSTER 2 Clearing Operations Teams of Equipment E HumanitarianRESPOND (MHO, MSWDO) Evacuation/Camp Management Prepare Evacuation I Preposition Relief CLUSTER 3 Mass Feeding and Relief Distribution Centers Goods to the Information and Estimate No. Evacuation Centers Awareness (Information of Evacuees Officer/Media Relations) Issue Alert Preemptive EVAC and Warn Warning, Alerts, and Communities J • Suspension of Classes & Work J Announcements • Fishing & Sea Travel BanMONITOR/ • Monitor Alerts (Continue to Monitor and Report) REPORT • Coordinate Operations with Clusters 1, 2, & 3 • Gather Reports K
CHARLIE MINIMUM CRITICAL PREPARATION BEFORE (48 HOURS) • ALL PREPARATIONS SOULD BE DONE • ALL PREPARATIONS SHOULD BE DONE • DURING AND AFTERProcure Deploy Buy Additional Resources as Needed F DeployDeploy Teams for H Cut off Power, Continue Operations HOperations Electric, andSecure Power, Water Supply, Water Supply Lines Standby Teams Restore Power, Water Supply,and Communications Forcible EVAC and CommunicationsStart Preemptive EVAC G Determine Safety of CommunitiesTap the AFP, Coast Guard, and Marina for Assistance Advise Evacuees to return to their communitiesPrepare Listing/Profile of the Evacuees Procure Additional Distribute Relief Packs Relief Goods, if needed Continue Relief Packs Distribution and Mass Feedingand Conduct Mass FeedingAnnounce Forcible EVAC Consider lifting: • Suspension of Classes and WorkStop traffic at landslide-prone areas Advise the Public • Fishing & Sea Travel Ban to Stay Indoors • Monitor Alerts • Coordinate Operations with Clusters 1, 2, and 3 K • Gather Reports
12 REFERENCE for mlgooSBOX A: LIST OF DIRECTIVES DURING A DISASTER Advisory received 1. Time: __________________ 2. From: ___________________ The Mayor cancelled travel authorities of personnel 1. Time: __________________ 2. Hours after the receipt of advisory ______________ Post-disaster planA 1. To be prepared by: _________________________________ 2. Deadline: ________________________________________ 3. Activity where the plan was prepared: ___________________ Managing donations and reliefs NAME OF DONOR KIND OF DONATION (ITEM) QUANTITY REMARKS1. (Post this)2.3.4.5.DISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 13 BOX B: MEETING AGENDA IN CONVENING THE LDRRMCKey points discussed:A. Typhoon path 1. Municipality/City: __________________________________ 2. Name of typhoon: _________________________________ 3. Maximum speed (in kph): ____________________________ 4. Expected landfall (time): _____________________________ 5. Post a copy of the typhoon path in the command post.B. Hazard/risk maps available TYPE OF PROJECTED NO. OF FAMILIES TO BE EVACUATED HAZARD/ RISK MAP BARANGAY POPULATION EVACUATED TRANSFERRED AT HOME REMARKS B AVAILABLE TO ECS TO RELATIVES /1. NEIGHBORS2.3.4.5. (Attach additional sheet/s if necessary)C. Socio-economic and population data Presented by: _______________________________________ Source: ___________________________________________ Data as of: _________________________________________ DISASTER PREPAREDNESS MANUAL
14 REFERENCE for mlgooS BOX B: MEETING AGENDA IN CONVENING THE LDRRMC (CONT.) D. Assigned Incident Commander 1. Name: __________________________________________ 2. Contact No.: _____________________________________ 3. Command Post: ___________________________________ Assigned Sub-Incident Commander/s (if available) 1. Name: __________________________________________ 2. Contact No.:______________________________________B 3. Command Post:____________________________________E. Plans for discussion and preparation PLAN PREPARED/PRESENTED BY REMARKSINCIDENT ACTION PLANLDRRMC PLANCONTINGENCY PLAN • VOLUNTEER MANAGEMENT • RESPONSE OPERATION • EVACUATION PLAN • RELIEF OPERATIONDISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 15 BOX B: MEETING AGENDA IN CONVENING THE LDRRMC (CONT.)F. The Mayor organized the following teams and identified protocols and tasks: Administrative and Logistical Support MEMBERS DESIGNATION / CONTACT NO. LOCATION / REMARKS MAIN TASK POSITION1.2.3.4.5.Protocols and Agreements (Administrative and Logistical Support): B 1. ____________________________________________ 2. ____________________________________________ 3 ____________________________________________ CLUSTER 1: SECURITY, LIFELINE, SRR Search, Rescue, Retrieval Teams MEMBERS DESIGNATION / CONTACT NO. LOCATION / REMARKS MAIN TASK POSITION1.2.3.4.5. DISASTER PREPAREDNESS MANUAL
16 REFERENCE for mlgooS BOX B: MEETING AGENDA IN CONVENING THE LDRRMC (CONT.) Security Team MEMBERS DESIGNATION / CONTACT NO. LOCATION / REMARKS MAIN TASK POSITION1.2.3.4.5. Medical Team MEMBERS DESIGNATION / CONTACT NO. LOCATION / REMARKS MAIN TASK POSITIONB 1. 2.3.4.5. Clearing Operations Team MEMBERS DESIGNATION / CONTACT NO. LOCATION / REMARKS MAIN TASK POSITION1.2.3.4.5.DISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 17BOX B: MEETING AGENDA IN CONVENING THE LDRRMC (CONT.) MEMBERS DESIGNATION / Other Team/s LOCATION / REMARKS MAIN TASK POSITION1. CONTACT NO.2.3.4.5.Protocols and Agreements (Security, Lifeline, SRR): B 1. ____________________________________________ 2. ____________________________________________ 3 ____________________________________________ CLUSTER 2: HUMANITARIAN Supply/Asset Management Team MEMBERS DESIGNATION / CONTACT NO. LOCATION / REMARKS MAIN TASK POSITION1.2.3.4.5. DISASTER PREPAREDNESS MANUAL
18 REFERENCE for mlgooS BOX B: MEETING AGENDA IN CONVENING THE LDRRMC (CONT.) CLUSTER 2: HUMANITARIAN Budget/Finance Team MEMBERS DESIGNATION / CONTACT NO. LOCATION / REMARKS MAIN TASK POSITION1.2.3.4.5.B MEMBERS Other Team/s DESIGNATION / CONTACT NO. LOCATION / REMARKS MAIN TASK POSITION1.2.3.4.5.Protocols and Agreements (Humanitarian): 1. ____________________________________________ 2. ____________________________________________ 3 ____________________________________________DISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 19BOX B: MEETING AGENDA IN CONVENING THE LDRRMC (CONT.) CLUSTER 3: INFORMATION AND AWARENESS Other Team/s MEMBERS DESIGNATION / CONTACT NO. LOCATION / REMARKS MAIN TASK POSITION1.2. B3.4.5.Protocols and Agreements (Information and Awareness): 1. ____________________________________________ 2. ____________________________________________ 3 ____________________________________________ DISASTER PREPAREDNESS MANUAL
20 REFERENCE for mlgooS BOX B: MEETING AGENDA IN CONVENING THE LDRRMC (CONT.)Monitoring and ReportingNote: It is recommended that monitoring and reporting is done every four hours to facilitate real-time updates. However, this doesnot preclude immediate reporting if something is of pressing concern that needs to be reported. MEMBERS DESIGNATION / CONTACT NO. LOCATION / REMARKS MAIN TASK POSITION1.2.3.4.5.B Protocols and Agreements (Monitoring and Reporting): 1. ____________________________________________ 2. ____________________________________________ 3 ____________________________________________Reporting Template: DATE TIME STATUS/UPDATES REMARKS/SPECIAL INSTRUCTIONS1.2.3.4.5.DISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 21BOX C: LIST OF RESOURCES NEEDED BY CLUSTER 1 (SRR TEAM) (Please be guided with the list of resources needed indicated in the Mayor’s checklist) SUPPLIES NUMBER OF UNITS POSITIONED AT REMARKS C AVAILABLE POSITIONED AT REMARKSFirst aid kitsInclusions: NUMBER OF UNITS AVAILABLE 1. _________________________ 2. _________________________ 3. _________________________ 4. _________________________Vaccines 1. _________________________ 2. _________________________Cadaver bags EQUIPMENTBoatVanTrucksBusAmbulanceAmphibian vehicleBackhoeDump truck DISASTER PREPAREDNESS MANUAL
22 REFERENCE for mlgooS BOX C: LIST OF RESOURCES NEEDED BY CLUSTER 1 (SRR TEAM) (Please be guided with the list of resources needed indicated in the Mayor’s checklist) ` EQUIPMENT NUMBER OF UNITS POSITIONED AT REMARKS AVAILABLE Fire trucks Crawler Tractor Scoop loaderC Siren Megaphone Whistle Two-way radio GPS device Other communication equipment Ropes Throw bags Search light/Flash lightDISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 23BOX C: LIST OF RESOURCES NEEDED BY CLUSTER 1 (SRR TEAM) (Please be guided with the list of resources needed indicated in the Mayor’s checklist) EQUIPMENT NUMBER OF UNITS POSITIONED AT REMARKS AVAILABLEProtective gears - Helmet C - Life vestReflectorized vestExtrication kit - Spine board - Shovel - Chainsaw - Jack hammer - Alternative digging deviceBoloShovelWater PumpMobile water treatmentCaution tapeK9 unit (if available) DISASTER PREPAREDNESS MANUAL
24 REFERENCE for mlgooS BOX C: LIST OF RESOURCES NEEDED BY CLUSTER 1 (SRR TEAM) (Please be guided with the list of resources needed indicated in the Mayor’s checklist) STOCKPILE NUMBER OF UNITS POSITIONED AT REMARKS AVAILABLEGasolineExtra batteriesPortable generator, solar-poweredgenerator, and flashlightsPotable water Food packC - Rice - Canned goods - Noodles - Ready-to-eat mealsNote: List down insufficient resources (if there is any): LIST OF SUPPLIES/EQUIPMENT/ NUMBER OF ITEMS SOURCE OF ITEM REMARKS STOCKPILE NEEDED1.2.3.4.5. (Attached additional sheet/s if necessary)DISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 25BOX D: LIST OF RESOURCES NEEDED BY CLUSTER 2 (HUMANITARIAN TEAM) (Please be guided with the list of resources needed indicated in the Mayor’s checklist) SUPPLIES NUMBER OF UNITS POSITIONED AT REMARKS D AVAILABLE POSITIONED AT REMARKSRegistration logbook NUMBER OF UNITS POSITIONED AT REMARKS EQUIPMENT AVAILABLEStandby vehicles NUMBER OF UNITSMegaphone AVAILABLEWhistleTwo-way radioOther communication equipmentFlashlightTV or radio STOCKPILEFirst aid kitsInclusions: 1. _________________________ 2. _________________________ 3. _________________________ 4. _________________________ 5. _________________________ DISASTER PREPAREDNESS MANUAL
26 REFERENCE for mlgooSBOX D: LIST OF RESOURCES NEEDED BY CLUSTER 2 (HUMANITARIAN TEAM) (Please be guided with the list of resources needed indicated in the Mayor’s checklist)STOCKPILE NUMBER OF UNITS POSITIONED AT REMARKS AVAILABLEMedicines: 1. _________________________ 2. _________________________ 3. _________________________ 4. _________________________ 5. _________________________ Food pack - Rice - Canned goods - NoodlesD - Ready-to-eat meals Potable water (in liter or gallons)Hygiene kitInclusion - Soap - Shampoo - Alcohol - Toothbrush - Toothpaste - Sanitary pads - DeodorantClothing - Jacket - Raincoat - Hard hat - BootsDISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 27BOX D: LIST OF RESOURCES NEEDED BY CLUSTER 2 (HUMANITARIAN TEAM) (Please be guided with the list of resources needed indicated in the Mayor’s checklist) STOCKPILE NUMBER OF UNITS POSITIONED AT REMARKS AVAILABLEGasolineExtra batteriesPortable generatorFlashlightsBedsBeddingsPortable toilets DMosquito netsNote: List down insufficient resources (if there is any): LIST OF SUPPLIES/ HOW MANY WHO/WHAT AGENCY REMARKS EQUIPMENT/ STOCKPILE ADDITIONAL WILL I TAP FOR THE RESOURCES NEEDED?1. INSUFFICIENCY?2.3.4.5. (Attached additional sheet/s if necessary) DISASTER PREPAREDNESS MANUAL
28 REFERENCE for mlgooS BOX E: LIST OF RESOURCES NEEDED BY CLUSTER 3 (INFORMATION AND AWARENESS TEAM) DATA AND INFORMATION NUMBER OF UNITS POSITIONED AT REMARKS AVAILABLE REMARKSMaps Hazard maps - Risk maps - Potential flush points maps -Directory/contact numbers of key localand national DRRM officials, TV and radiostations, school principals/administrators Copy of the advisory from PAGASA/ CODIXE Template of PSAs (Public Service Announcements) EQUIPMENT NUMBER OF UNITS POSITIONED AT AVAILABLECentralized Hotline (operated andmonitored by the Command Center )VehiclesSiren/BatingawTelephoneFax machineInternet connectionMegaphoneTwo-way radioGPS deviceDISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 29 BOX E: LIST OF RESOURCES NEEDED BY CLUSTER 3 (INFORMATION AND AWARENESS TEAM) EQUIPMENT NUMBER OF UNITS POSITIONED AT REMARKS AVAILABLE POSITIONED AT REMARKSOther communication equipmentFlashlightTransistor radio (single frequency) NUMBER OF UNITS STOCKPILE AVAILABLEGasolineExtra batteriesPortable generator DNote: List down insufficient resources (if there is any): LIST OF SUPPLIES/ HOW MANY WHO/WHAT AGENCY REMARKS EQUIPMENT/ STOCKPILE ADDITIONAL WILL I TAP FOR THE RESOURCES NEEDED?1. INSUFFICIENCY?2.3.4.5. (Attached additional sheet/s if necessary) DISASTER PREPAREDNESS MANUAL
30 REFERENCE for mlgooS BOX F: GUIDELINES IN UTILIZING THE LDRRM FUND1. Total LDRRM Fund for the year _________________________2. Current available LDRRM Fund_________________________as of _________________3. Reported by:______________________________________F LIST OF ACTIVITIES/ BUDGET RESPONSIBLE REMARKS PROGRAMS/ ALLOTMENT DESIGNATED PERSON/ PURPOSE ACQUISITIONS GROUP1.2.3.4.5.DISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 31 BOX G: HIGHLY VULNERABLE COMMUNITIES LANDSLIDE-PRONE BARANGAYS BARANGAY ACTUAL NO. NO. OF TIME OF EVACUATION REMARKS OF FAMILIES INDIVIDUALS IN OUT1. EVACUATED EVACUATED2.3.4.5. G COASTAL AND ISLAND COMMUNITIES BARANGAY ACTUAL NO. TIME OF EVACUATION REMARKS OF FAMILIES IN OUT1. EVACUATED2.3.4.5. DISASTER PREPAREDNESS MANUAL
32 REFERENCE for mlgooS BOX G: HIGHLY VULNERABLE COMMUNITIES COMMUNITIES NEAR RIVER BANKS AND WATERWAYS BARANGAY ACTUAL NO. NO. OF TIME OF EVACUATION REMARKS OF FAMILIES INDIVIDUALS IN OUT EVACUATED EVACUATED1.2.3.4. 5.G FLOOD-PRONE BARANGAYS BARANGAY ACTUAL NO. TIME OF EVACUATION REMARKS OF FAMILIES IN OUT1. EVACUATED2.3.4.5.DISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 33BOX H: GUIDELINES FOR THE DEPLOYMENT OF CLUSTER 1 TEAMS (Please be guided with the deployment operations of each cluster indicated in the Mayor’s Checklist on Critical Preparedness Actions) SEARCH, RESCUE AND RETRIEVAL TEAMTeam Leader: _______________________________________Contact No.: ________________________________________ UPON RECEIPT OF ALERT/BEFORE THE TYPHOONACTIONS TO BE DONE ACTUAL ACTIONS DONE REMARKS REMARKSDeliver potable water to the evacuation center HProvide updates on readiness of personnel andequipmentMobilize volunteers (Tanods, BPATs, Kabalikat,Fire Brigade, Red Cross, NSTP, etc.)Conduct rescue and evacuationOther actions/activities DURING THE TYPHOONACTIONS TO BE DONE ACTUAL ACTIONS DONEAdvise all teams to standbyOther actions/activities DISASTER PREPAREDNESS MANUAL
34 BOX H: GUIDELINES FOR THE DEPLOYMENT OF CLUSTER 1 TEAMS AFTER THE TYPHOON ACTIONS TO BE DONE ACTUAL ACTIONS DONE REMARKS Deliver potable water to the evacuation center Continue providing updates on readiness of personnel and equipment Continue mobilizing volunteers (Tanods,H BPATs, Kabalikat, Fire Brigade, Red Cross, NSTP, etc.) Continue conduct of rescue and evacuation Provide head count of injured, missing and other casualties Conduct retrieval of dead bodies Coordinate with funeral parlors to manage the dead Other actions/activitiesDISASTER PREPAREDNESS MANUAL
35BOX H: GUIDELINES FOR THE DEPLOYMENT OF CLUSTER 1 TEAMS SECURITY TEAMTeam Leader: _______________________________________Contact No.: ________________________________________ UPON RECEIPT OF ALERT/BEFORE THE TYPHOONACTIONS TO BE DONE ACTUAL ACTIONS DONE REMARKSProvide updates on status of public safety REMARKS REMARKSMaintain peace and order to prevent lootingSecure jail facilitiesPatrol communities and evacuation centersOther actions/activities H DURING THE TYPHOONACTIONS TO BE DONE ACTUAL ACTIONS DONEAdvise all teams to standbyOther actions/activities AFTER THE TYPHOONACTIONS TO BE DONE ACTUAL ACTIONS DONEContinue providing updates on status of publicsafetyContinue maintaining peace and order toprevent lootingContinue securing jail facilitiesContinue patrolling communitiesOther actions/activities DISASTER PREPAREDNESS MANUAL
36 REFERENCE for mlgooSBOX H: GUIDELINES FOR THE DEPLOYMENT OF CLUSTER 1 TEAMS MEDICAL TEAMTeam Leader: _______________________________________Contact No.: ________________________________________ UPON RECEIPT OF ALERT/BEFORE THE TYPHOONACTIONS TO BE DONE ACTUAL ACTIONS DONE REMARKS Provide medical assistance to the evacuationH centers and affected areas Ensure sufficient medicine/supplies in the evacuation centers and affected areasProvide psycho-social care to affectedcommunities as neededOther actions/activities DURING THE TYPHOONACTIONS TO BE DONE ACTUAL ACTIONS DONE REMARKSAdvise all teams to standbyOther actions/activitiesDISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 37BOX H: GUIDELINES FOR THE DEPLOYMENT OF CLUSTER 1 TEAMS AFTER THE TYPHOONACTIONS TO BE DONE ACTUAL ACTIONS DONE REMARKSCoordinate with district or provincial hospitals Hfor admission of injured individualsContinue providing medical assistance to theevacuation centers and affected areasContinue ensuring sufficient medicine/suppliesin the evacuation centers and affected areasContinue providing psycho-social care toaffected communities as neededOther actions/activities DISASTER PREPAREDNESS MANUAL
38 REFERENCE for mlgooSBOX H: GUIDELINES FOR THE DEPLOYMENT OF CLUSTER 1 TEAMS CLEARING OPERATIONS TEAMTeam Leader: _______________________________________Contact No.: ________________________________________ UPON RECEIPT OF ALERT/BEFORE THE TYPHOONACTIONS TO BE DONE ACTUAL ACTIONS DONE REMARKSTake down billboardsPrune treesClear canalsH Ensure unobstructed routes of other teams for faster delivery of relief goods/supplies/ equipmentAssess other structures or places as additionalto the pre-identified evacuation centers/warehousesEnsure adequate markers that would guideevacuees and operation teamsOther actions/activities DURING THE TYPHOONACTIONS TO BE DONE ACTUAL ACTIONS DONE REMARKSAdvise all teams to standbyOther actions/activitiesDISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 39BOX H: GUIDELINES FOR THE DEPLOYMENT OF CLUSTER 1 TEAMS ACTIONS TO BE DONE AFTER THE TYPHOON REMARKSCut uprooted trees ACTUAL ACTIONS DONEStart clearing roadsAssist SRR teams in searching for victims Htrapped in collapsed structuresContinue ensuring the safety of routes of thereturning evacueesCoordinate with electric and watercooperatives to repair damaged water andpower linesOther actions/activities DISASTER PREPAREDNESS MANUAL
40 REFERENCE for mlgooS BOX I: EVACUATION CENTER STANDARDS A. STRUCTURE AND LOCATIONPermanent and disaster-resilient evacuation centers (multi-purpose centers) at the province/municipality/city/barangayGuidelines for assessment and reporting - Not in high-risk areas (refer to your risk map) - Accessibility for people - At most six (6) families per evacuation room (40m2) LOCATION CAMP MANAGER/ CAPACITY (NO. OF ACTUAL NO. OF REMARKS CONTACT NO. EVACUEES) ACCOMMODATED EVACUEES1. 2.I 3.4.5.Animals – Relief Park (separate space or structure for livestock, domestic animals and crops) LOCATION RESPONSIBLE CAPACITY (NO. OF ACTUAL NO. OF REMARKS OFFICER/ EVACUEES) ACCOMMODATED1.2. CONTACT NO. ANIMALS/3. LIVESTOCK4.5.DISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 41BOX I: EVACUATION CENTER STANDARDS B. AMENITIES LOCATION/ NO. OF NO. OF REMARKS POSITIONED AT UNITS BENEFITED EVACUEESToilet for men and women (1:50)/ IAdditional portable toiletsGuidelines for assessment: - Separate toilet for PWDs - Consider designated area for LGBTs and assigned bathrooms (if available) - Well-lighted - Can be locked from inside - With proper ventilation - With water supply, pail/dipper and soapGenerator setsChild, women, elderly andPWDs-friendly spaceAssembly area for relief distributionConsider designating couples/conjugalroom DISASTER PREPAREDNESS MANUAL
42 REFERENCE for mlgooS BOX I: EVACUATION CENTER STANDARDS LOCATION/ NO. OF NO. OF REMARKS POSITIONED AT UNITS BENEFITED EVACUEESCommunity KitchenGuidelines for assessment:Stove/fuelKitchen utensilsWater facilitiesLaundry space Boat garage for coastal barangaysI C. SERVICES 1. ON HEALTH AND NUTRITION1.1 SUPPLIES/EQUIPMENT/ LOCATION/ NO. OF NO. OF REMARKS FACILITIES POSITIONED AT UNITS BENEFITED EVACUEESHealth Station/ClinicBreastfeeding RoomBasic drugs:Medicines1. _________________2. _________________3. _________________DISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 43BOX I: EVACUATION CENTER STANDARDS 1.1 SUPPLIES/EQUIPMENT/ LOCATION/ NO. OF NO. OF REMARKS FACILITIES POSITIONED AT UNITS BENEFITED EVACUEES Medical Supplies 1. _________________ I 2. _________________ 3. _________________ Medical Equipments 1. _________________ 2. _________________ 3. _________________Hygiene kit: Toothpaste Toothbrush Soap Shampoo Sanitary pad Diaper DISASTER PREPAREDNESS MANUAL
44 REFERENCE for mlgooS BOX I: EVACUATION CENTER STANDARDS SUPPLIES/EQUIPMENT/ LOCATION/ NO. OF NO. OF REMARKS FACILITIES POSITIONED AT UNITS BENEFITED EVACUEES Food packs: Canned goods Ready-to-eat meals Noodles Water Milk for infants ContraceptivesI 2. PERSONNEL MEDICAL TEAM: DOCTORS, NURSES, MIDWIVES (IN THE EVACUATION AREA) Team Leader: _______________________________________ Contact No.: ________________________________________ NAME DESIGNATION REMARKS 1. 2. 3. 4. 5.DISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 45 BOX I: EVACUATION CENTER STANDARDS CREW (EMERGENCY MEDICAL SERVICES)Team Leader: _______________________________________Contact No.: ________________________________________ NAME DESIGNATION REMARKS1.2.3.4.5. I TRAINED PSYCHO-SOCIAL SUPPORT RESPONDERS (AT LEAST TWO PER LGU-PCMB FROM DOH)Team Leader: _______________________________________Contact No.: ________________________________________ NAME DESIGNATION REMARKS1.2.3.4.5. DISASTER PREPAREDNESS MANUAL
46 REFERENCE for mlgooS BOX I: EVACUATION CENTER STANDARDS NAME 3. ON SECURITY REMARKS POLICE OFFICERS DESIGNATION 1. NAME 15 TANODS (BPAT/BERT) REMARKS 2. DESIGNATION 3. 4. 5.I 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.DISASTER PREPAREDNESS MANUAL
REFERENCE for mlgooS 47 BOX I: EVACUATION CENTER STANDARDS NAME 15 TANODS (BPAT/BERT) REMARKS DESIGNATION11.12.13.14.15. DESIGNATED PARKING SPACE/HELIBASE I LOCATION CAPACITY (AREA IN METERS) REMARKS1.2.3.4.5. DISASTER PREPAREDNESS MANUAL
48 REFERENCE for COPS AND FMSBEFORE ACTIONS FM COP £ Prepare teams and equipment £ Prepare teams and equipment FM £ Attend the LDRRMC meetingCONVENE THE LDRRMC £ Coordinate with other government agencies COP in the conduct of disaster response operation/ £ Attend the LDRRMC meeting support needed £ Prepare & submit to the Mayor the required £ Establish an advanced command post of the Action Plan Disaster Incident Management Task Group £ Prepare and submit to the Mayor the forced (DIMTG) when deemed necessary relocation/pre-emptive evacuation plan of residents in flood-prone/landslide-prone areas in £ Prepare and submit to the Mayor the security coordination with corresponding LDRRMC and plan at the evacuation center other concerned agencies £ Prepare and submit to the Mayor the forced relocation/pre-emptive evacuation plan of residents in flood-prone/landslide-prone areas in coordination with corresponding LDRRMC and other concerned agenciesDISASTER PREPAREDNESS MANUAL
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