Table of Contents Page(s) 1. Welcome Letters 3 x Commissioner’s Welcome Letter x Secure Facilities Deputy Commissioner Welcome Letter x Facility Director’s Welcome Letter 2. DJJ Quick Facts 201 3. Overview 8 x DJJ History x Elbert Shaw RYDC History x Georgia Juvenile Justice Reform x Elbert Shaw RYDC Mission and Vision x Elbert Shaw Organizational Chart x DJJ 2UJDQL]DWLRQDO&KDUW 6 x District/Counties of Demographic Coverage 7 x Aerial View of Facility 8 x '--$VVHVVPHQWV6HUYLFHVDQG2XWFRPHV)ORZ&KDUWV 291 4. Organization Summary 29 x Facility Human Resources 30 x Key Staff and Position Titles x Security Shift Information 1 x Administration Shift Information 1 x Physical Plant 2-36 . )DFLOLW\\0HGLFDO'DWDIRU$&$ 7-42 . Physical and Operational Security Features 3-47 . Programming 48 . Compliance Tally 49 . Non-Compliant Standards 0-51 . Not Applicable Standards 1-53 1. Comments/Notes
%ULDQ.HPS Tyrone Oliver *RYHUQRU &RPPLVVLRQHU *HRUJLD'HSDUWPHQWRI-XYHQLOH-XVWLFH &RYLQJWRQ+LJKZD\\ 'HFDWXU*$ *HQHUDO,QIRUPDWLRQ ZZZGMMJHRUJLDJRY Dear visiting ACA Members, As Commissioner of the Department of Juvenile Justice, I am pleased to extend this official DJJ Team Welcome to you in appreciation of your scheduled comprehensive assessment of state juvenile correctional operations for the care and custody of Georgia’s young offenders. Our intent to attain ACA accreditation following Georgia’s recent adoption of sweeping juvenile justice reforms represents a significant ‘next step’ in the pursuit of long-term department goals for aligning our agency policies with ACA-recommended national standards. The Department of Juvenile Justice welcomes the ACA ‘family of experts’ selected for this professional audit process from many areas in the field of corrections with expertise operating and evaluating each specific type of facility being inspected. The American Correctional Association is internationally recognized for establishing these best practices and professional benchmarks for effective operation of juvenile correctional systems. We look forward to applying the results from this accreditation audit to evaluate and improve the professional performance of DJJ policies and procedures that safeguard the life, health and safety of our staff and the young offenders in our secure facilities and community programs. ACA accreditation is unquestionably the best measure of Georgia’s commitment to professional performance at the Department of Juvenile Justice. We thank you for your guidance to document our professional accomplishments and accountability at DJJ! DJJ: One Team, One Mission -- One step closer to National Accreditation. Respectfully, Tyrone Oliver Commissioner Georgia Department of Juvenile Justice 3
%ULDQ.HPS Tyrone Oliver *RYHUQRU &RPPLVVLRQHU Dear ACA Auditors, It is an honor to welcome you to the Georgia Department of Juvenile Justice (DJJ). Every day, the nearly 4,300 state juvenile correctional employees working in 26 facilities and 96 community services offices engage in the restorative justice of more than 13,000 Georgia youth. DJJ staff works diligently to achieve the mission of this agency, to protect and serve the citizens of Georgia by holding young offenders accountable for their actions through the delivery of services and sanctions in appropriate settings and by supporting youth in their communities to become productive and law-abiding citizens. DJJ is committed to this effort through the delivery of key programming to include educational services, mental health programming, Positive Behavioral Interventions and Supports (PBIS), a variety of programs and case management services, a sexually harmful behavior interventions program and substance use treatment services. As you begin to assess and examine our facility operations, we are certain that the dedication and hard work of our staff and youth will be evident. We thank you for your commitment to ensuring the highest standards in correctional settings. Please let us know if we can be of assistance. Again, welcome and we hope that you enjoy your visit. Sincerely, Pamela Johnson Deputy Commissioner Secure Facilities 4
Brian P. Kemp, Governor DEPARTMENT OF JUVENILE JUSTICE Tyrone Oliver, Commissioner 3408 Covington Highway, Decatur, GA 30032 Telephone: 404-508-6400 Fax: 404-508-7271 Dear ACA Auditors As the Facility Director of Elbert Shaw Regional Youth Detention Center, I would like to wish you a warm welcome. The Elbert Shaw RYDC, mission is to uphold the values and priorities of DJJ, by providing exceptional services to youth, families, and the citizens of Georgia, through dedication, commitment to care, safety, and reentry. The Elbert Shaw RYDC vision is to lead the way in safety, services, and leadership; to prepare the youth in its care to become law abiding citizens; through integrity, duty, honor, and selfless service. As we move through our day to day operations, I am well assured by the expertise and dedication of my staff and their ability to provide exceptional therapeutic and educational programming as well as medical and nutritional services. Respectfully, Scott Evanietz Scott Evanietz Facility Director AN EQUAL OPPORTUNITY EMPLOYER 5
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DJJ CONTACT INFORMATION Georgia Department of Juvenile Justice 3408 Covington Highway Decatur, Georgia 30032 Office: 404-508-6500 Fax: 404-508-7289 www.djj.georgia.gov www.djj.georgia.gov Tyrone Oliver, Commissioner An Equal Opportunity Employer 20
Overview Department of Juvenile Justice History The Department of Juvenile Justice (DJJ) was created in the 1992 session of the General Assembly as the Department of Children and Youth Services (House Bill 1549). The purpose of the legislation was to: • Create a separate department to provide for the supervision, detention and rehabilitation of juvenile delinquents committed to the state’s custody; • Provide for treatment of juvenile offenders with specialized needs; and • Define powers, duties and functions of the department, the board and the officials thereof. In 1997, the agency’s name was changed to the Department of Juvenile Justice. Elbert Shaw Regional Youth Detention Center History The “Dalton” Regional Youth Detention Center was constructed in 1973 and is located at 2735 Underwood Road NE, Dalton, GA 30721. On February 21, 2007 the facility was renamed the \"Elbert Shaw Regional Youth Detention Center\" through House Resolution 21 of the State of Georgia General Assembly. The late Mr. Elbert G. Shaw Jr. is recognized for over 31 years of volunteer work, counseling, ministry, and community support provided to the youth we serve within our facility and the surrounding communities. Mr. Shaw devoted over 12,000 hours of his time to volunteer work and was awarded the Presidential Service Lifetime Award by President George W. Bush. Mr. Shaw passed away on January 20, 2013 at the age of 91. The Elbert Shaw RYDC is a 30--bed facility with a capacity to house male & female residents ranging in age 12-17. The facility provides secure care, supervision and treatment services for youth who have been committed, awaiting disposition and other placement services. Elbert Shaw RYDC follows departmental policy and procedures based on federal and state law as well as a variety of professional standards. The numerous services that are offered in order to meet the needs of the youth include medical, dental, educational, recreational, mental health and case management services. The facility provides group meetings such as Anger Management, Structured Psychotherapy for Adolescents Responding to Chronic Stress (SPARCS), Risk and Decision, Prison Rape Elimination Act (PREA), and we are the pilot site for Skill Streaming. Elbert Shaw RYDC also offers additional programming activities such as a guitar program, aquaponics, Positive 21
Behavior Intervention and Support (PBIS), mentorship and religious services that are offered by volunteers from the community. At Elbert Shaw RYDC, the education department stands firm on this mission statement. We are committed to providing an education that empowers life-long learners to reach their potential and become college and career-ready. The Georgia Department of Juvenile Justice (DJJ) is the 181st School District in the state of Georgia and is accredited by AdvancED. Georgia Preparatory Academy (GPA) is the middle school and high school within the DJJ School System. Georgia Juvenile Justice Reform Passage of HB 242 prompted a major culture change in juvenile courts and Georgia’s detention of youth. Once the legislation took effect in January 2014, juvenile courts, in partnership with the Department, were governed by a new mandate: \"to preserve and strengthen family relationships in order to allow each child to live in safety and security.\" Under the banner of that revised philosophy, the system adopted multiple changes in policy and practice. Prior to detaining or incarcerating a youth, for example, juvenile courts are required to use standardized risk and needs assessments to determine the youth’s risk of reoffending and types of services needed. In addition, most youth who commit status offenses, such as truancy, may not be detained in secure facilities and must be treated in the community. Secure placement is typically reserved for those who commit serious crimes or repeat offenses\". State of Georgia. Report of the Georgia Council on Criminal Justice Reform -2017 (2017), 45. The passage of the comprehensive Juvenile Justice Reform Act of 2013 brought about a much- needed system-overhaul to help improve the futures of Georgia’s young offenders. While generating significant savings for Georgia taxpayers. These innovative juvenile law changes ae based on years of dedicated research encouraged by Governor Nathan Deal and developed by his justice reform panels. Now, only the state’s most serious and violent young offenders will be kept in DJJ custody. Other youth adjudicated on misdemeanors and minor offenses will receive appropriate treatment through specialized community-based programs, these programs are aimed at managing problems such as anger issues, dysfunctional families, drug and alcohol abuse and underdeveloped skills. 22
Elbert Shaw Regional Youth Detention Center Mission “Our Mission is to provide a safe, secure, and sanitary environment to foster positive change through efficient and effective programming provided to the youth in our care.” Elbert Shaw RYDC Vision ” Our Vision is for each youth to leave better than when they came.” 23
ELBERT SHAW RYDC Tyrone ORGANIZATIONAL CHART Commi Reviewed and updated : 10/01/19 Scheduled Review: 10/01/20 Pamela Revised: 10/10/19 Deputy Com Audrey Stokes Asst. Dep. Commissioner Mental Selma C Health NW Re Admini Scott Ev Mgr. 2 Correctiona #0009 Safety and Security Intake Counselor Augusta Med. Kristen Nix Tyson Beaty Michelle Kittle VACANT Monica Headrick Grace Mgr. Cor. Admin/Asst. Dir. CO 2/ JCO 2 Intake Rehab Coun 2/ JDC Social Srvs Prgm Coordinator 2/ SSP 2 PH Registered Nurse Su- Corr. Sgt/P #0093832 #00093861 #00093833 pervisor #00093864 #000 Shelia Griffis Adam White VACANT Amanda Stewart-Smith Stephen Baker Dr. Chris Ackerman VACANT Dr. Grantley Joseph Cor. LT/JCL PrkPrgWkr/ Rec. Wkr PrkPrgWkr/ Rec. Wkr Clerical Worker SSW/SSW Psychologist/Contract Registered Nurse 2 Facility Physician #00159758 #00095753 #00205492 #00205494 #00205495 #00161356 Cindy Yerkie Dr. Joe Rowland Charles Barbee Admin Support 2 Prof Health Care Wkr Den Cor.LT/JCL Gregory Davis Gregory Cooper VACANT John Heard Rhonda Vought #00159755 Cor. LT/JCL Cor. LT/JCL Cor. LT/JCL SSW/SSW Psychiatrist/Contract #00182589 #00159756 #00159759 #00205493 WandaKrSistteon Nriex y #0095975 JCO II Kassie Graeser Michael Moon John Grice Cor. Sg#0t0.0/93J8C55S Cor. Sgt./JCS Cor. Sgt./JCS Cor. Sgt. / JCS Xan Overman #00093853 #00093854 #00093855 #00093863 Prof Social Service Dakota Baer Charles Pavlu Bobby Minjarez Worker/PSSW CO 1/ JCO 1 CO 2/ JCO 2 CO 2/ JCO 2 Vanessa Robledo #00093848 #00097188 #00097189 CO 1/ JCO 2 #00095752 #00093841 Maveis Brooks John Edgerton CO 1/ JCO 1 CO 2/ JCO 2 Whitney Ringer Samuel Burchfield #00093860 #00160924 CO 1/ JCO 1 CO 2/ JCO 2 #00163483 #00093859 Petronilo Andrew Bailey De Los Santos CO 2/ JCO 2 Victoria Blaylock Amanda Teeters CO 2/ JCO 2 #00093842 CO 2/ JCO 2 CO 1/ JCO 1 #00093840 #00093844 Ireshia Paige Tiffany Adame CO 1/ JCO 1 CO 2/ JCO 2 Cheyenne Croft Maria Arceo Escobedo #00152747 #00093846 CO 2/ JCO 2 #00093862 CO 1/ JCO 1 Selina Cowan Sarah Flatebo #00093856 CO 2/ JCO 2 CO 2/ JCO 2 #00164585 #00093843 Daniel Palacios Kelly Elrod CO 1/ JCO 1 CO 1/ JCO 1 Austyn Pickel VACANT #00160923 #000163484 CO 1 / JCO 1 CO 2/ JCO 2 #00097187 #00093849 VACANT CO 1/ JCO 1 VACANT #00093845 CO 1 / JCO 1 #00093851
e Oliver issioner Johnson mmissioner Martha Dalesio Asst. Dep. Commissioner Calloway Food Support egional Service Staff istrator Evanietz al Admin/Director 93831 Education Maintenance Business Personnel Jackson R.D. Noren Stephanie Morrison Jeremy Smith Elizabeth Waters Sandra Burch Marilyn Calhoun VACANT Lead Teacher Spec Ed Food Svc Supervisor Gnrl Trades Admin Assist 3/ AOC 2 HR Tech 2 Admin Support 2/ PREA Mgr./JCS Tech 2/ Gnrl Trades Craftsman #00192724 Admin Support 2/ #0097148 #00093837 #00093836 #0093834 Clerk 2 SEC 2 093850 #00094116 VACANT Lalita Macon #00083835 James Taylor Teacher Food Svc Wrkr 2/ FSE 2 Teacher #0093852 VACANT #00093857 #00097172 Jason Hope P/T Maintenance ntal Practical Inst 2/ Voc. Cheryl Trentham Worker Food Svc Wrkr 1/ FSE 1 Inst. #00158541 #00093858 #0093839 Chains in Command: Positions: Alma Cuna Whitney Villafan Practical Inst 2/ Voc. Food Svc Wrkr 1/ FSE 1 Inst. #0093838 #00152683 Delia Todd P/T Food Service #00096775 Mgr. 2 Correctional Admin 1 Mgr. Correctional Admin Mgr. Correctional Admin 5 Correctional Lieutenants Correctional Lieutenant 5 Correctional Sergeants Lead Teacher 25 CO 1 and CO 2 Rehabilitation Counselor 2 36 Security Staff Social Services Program Coord. 2 Administrative Assist 3 20 Non-Security Staff Correctional Sergeant on Duty 12 P/T Staff 68 Total Positions Vacant Positions: 1-RN -AU staff 1-P/T Main. Wkr. 1-Teacher 1-P/T Rec. Wkr. 3-CO 1 , 1 CO LT 1-SSP II 1- Admin Support II 24
EXECUTIVE ASSISTANT GEORGIA DEPARTMENT OF ORGANIZATIONAL COMMISSIONER S CHIEF OF STAFF ADMINISTRATIVE SERVICES SECURE FACILITIES ASSISTANT COMMISSIONER SUPPORT SERVICES
JUVENILE JUSTICE L CHART ASSOCIATE FINANCIAL SERVICES GOVERNMENT RELATIONS GENERAL COUNSEL COMMUNICATIONS SUPERINTENDENT HUMAN RESOURCES INVESTIGATIONS PROFESSIONAL CRIMINAL HISTORY OMBUDSMAN DEVELOPMENT AND STANDARDS COMMUNITY SERVICES SPECIAL OPERATIONS Effective 10/72/52019
Counties of Demographic Coverage NW Region, District 1, Whitfield County Scott Evanietz, Director Capacity: 22 Males & 8 Females Counties Served: Whitfield, Murray, Catoosa, Fannin, Gilmer, Pickens, Dade 26
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Facility Organization Summary DJJ Statewide ACA Coordinator Agency Accreditation Manager: Heath Holloway Title: Agency Statewide ACA Coordinator Telephone Number 478-231-0902 E-mail Address: [email protected] Yes Existing ACA Member: 10787392 ACA Membership Number: Facility Human Resources Facility Administrator: Scott Evanietz Title: Facility Director (706) 847-0507 Telephone Number [email protected] E-mail Address: No No Existing ACA Member: ACA Membership Number: Facility Accreditation Manager: Grace Jackson Title: Admin Sgt. (706) 272-2309 Telephone Number [email protected] E-mail Address: No No Existing ACA Member: ACA Membership Number: Facility Medical Leader: Monica Headrick Title: Lead Nurse (404) 947-9910 Telephone Number [email protected] E-mail Address: No No Existing ACA Member: ACA Membership Number: Health Services Administrator: Gary Albin Title: Regional Health Services Admin (404) 796-3410 Telephone Number [email protected] E-mail Address: No No Existing ACA Member: ACA Membership Number: 29
If the facility uses a Healthcare contractor for healthcare services, please provide the name of the company. Medical - Augusta University-GCHC-Juvenile Division Dental – Dr. Joe Rowland List the number of full – time staff by category. Security Administrative Program Others (Medical) 35 Support 2 3 14 Program Others (Medical) List the number of part-time staff by category. 6 2 Security Administrative N/A Support N/A Key Staff and Position Title Area of Responsibilities Staff Name Official Title Key Control Officer Grace Jackson Admin Sgt. Maintenance Supervisor Jeremy Smith Craftsman Tool Control Officer Grace Jackson Admin Sgt Chemical Agent Control Officer N/A Craftsman Resident Transport Supervisor N/A Disciplinary Hearing Officer Tyson Beaty JCO II Sanitation Officer Shelia Griffis Admin Lt. Caustics Control Officer Jerry Smith Food Service Supervisor Stephanie Morrison Food Service Supervisor Nutrition Program Admin Registered Nutritionist Jessika Anderson Recreation Supervisor Recreation Supervisor Adam White Regional Chaplain Religions Coordinator Emily Kelly Lead Teacher Education Director R.D. Noren AOC I Human Resource Sandra Burch JCO II / Intake Classification Supervisor Tyson Beaty Admin Sgt Training Coordinator/Facility Grace Jackson ACA Compliance Manager Lead Teacher Vo-Tech Supervisor N/A Library Supervisor R.D. Noren Recreation Supervisor Laundry Supervisor N/A Lieutenant Mailroom Supervisor Adam White Gang Coordinator Gregory Davis 30
Emergency Response Team Grace Jackson, Shelia Griffis Admin Sgt. & Lt. Leaders Security Shift Information Number of Shifts 2 Shift #1 Time 0645 Shift # 2 Time 1845 # of Officer on 1st Shift 5 # of Officer on 2nd Shift 5 Rank Structure Lt., Sgt., JCO II, JCO I Administration Shift Information Shift Hours 8 Number of Employees on Shift 5 Rank Structure Director, A.D., Admin Lt., Admin Sgt., JCO II Physical Plant Date of facility construction: 1973 Date of the last renovation: N/A Designed Facility Capacity: 30 Current Population: 17 Average daily population for the last 12 months: 15.2 Number of Buildings: 7 Number of single cells/rooms: 30 Number multiple occupancy cells/rooms: N/A Number of Living Units/Dormitories: 3 Number of satellite facilities: N/A Does the facility have an Infirmary: No 31
Facility Medical Data for ACA Audit Elbert Shaw RYDC Layout of the facility (provide floor Plan if available) Waiting area? YES Seating for 4 (brings 2 at a time) Patients. Water? YES Bathrooms 2- 1 for youth and 1 for staff Educational Material? Yes, Pamphlets and Posters Examination Rooms 2 (one in clinic and one in Inside Medical) Pharmacy 1- pill call room in Inside Medical Offices 2 Lab: in exam room in Medical Dental:1 Describe Emergency Area: NA Supplies Secured: YES Crash cart / bag: Yes-1 Emergency Bag AED: Yes (7 AEDs located throughout the facility) Emergency Meds: YES Infirmary (Applicable / Not Applicable) NA Toilet Access: # beds Bathing Facilities: Handicap Access: Wash Basins: Suicide Observation Room: Glass Room Neg. Pressure Room: 0 First Aid Kits: Yes, 11 kits (located throughout facility and transportation vans). STAFFING Staffing Matrix available? (Provide): Clinic Hours: 7:00 a.m. to 7:00 p.m. 1 Staffed 24/4 (Describe): 12 hours 7 days a week Medical Director: Dr. Grantley Joseph 32 Health Svs Administrator: Gary Albin NP/PA: 0 RN's: 2 fulltime including the Lead Nurse, one part-time LPN's: 0 Lab Tech: 0 Radiology: 0 Clerical: 1 CARE Orientation of new arrivals: Medical Intake, by who: Screener Where: Intake When: Upon arrival Days / hours sick call conducted: 7 days a week in the am. How is a sick call initiated? Youth puts Help Request in box, Nurse checks boxes each
am and triages. For Seg.: Daily When & how are requests triaged? Each morning the help request boxes are checked, nurse triages and places in JTS. Security is notified when youth needs to be seen. What time to be seen? (non- emergencies) Nurse has 72 hrs to see youth, but every effort is made to see youth the day help requests are picked up. Daily Seg rounds: Daily but times vary depending on when youth is placed on isolation. Specialty Clinics: Chronic care- Asthma, Mental Health,Dermatology, Hypertension, Pregnancy, etc. How are labs handled: Labs are drawn per policy requirements. No labs are drawn on Saturdays. How soon are results received? 24-72 hours Radiology: (Global Diagnostics-inhouse) How soon are readings received? 24-48 hours Does the facility have a Pharmacy? No, Medication Cart and Cabinet Storage. Pharmacy Inspections: We do not have a pharmacist to do inspections, RHSA monitors medication and completes destruction of expired or discontinued medications. Medication Inventory: monthly Security of Meds: behind double locks Controlled Substances: behind triple locks How are meds inventoried? Monthly. Narcotics are inventoried in a red Narcotic Control Log Book along with ChartMeds. How and where are meds administered? They are administered by RN using medcart in Inside Medical doorway. Med Pass times: 0700 am, 1200 pm, 0700 pm MAR Type (Review): EMAR How are meds obtained from a pharmacy? Provider enters prescription into DRfirst, Medications are received via FedEx from the pharmacy. Once med is ordered, how soon is it received? 24-48 hours Are KOPs allowed? No Are OTCs allowed? Yes Is Chronic care provided? Yes if so, what clinics? Asthma, Mental Health, Dermatology, Pregnancy, Diabetes, Orthopedic, Seasonal Allergies, and etc. Outside consults referred to: Orthopedic, Optometry, Orthodontist etc. Wait time to be seen for consult: Varies and depends on the provider. 2 33
Who receives consult reports: MD What specialty services are provided on site? Dental , Radiology, lab. Type of medical records: Hard copy and electronic (Review for organization, legibility, confidentiality and timeliness) Are Pt's given TB tests? Yes-Quantiferon Is staff offered annual TB tests? Yes-March Do pt.'s have a co-pay for services? No What treatment requires a co-pay? None QUALITY ASSURANCE Is there a Quality Assurance Team? Yes Who is a member? Facility Director, Department heads and designees How often do they meet? Quarterly Goals and Objectives? To review/identify problem areas, review staffing patterns, statistical reports, department needs and infection control reports. How are the goals and objectives monitored? Monthly chart reviews and Infection control reports, and Statistical reports. Emergencies transported to: Hamilton Medical Center ER 3 CPR Training current: YES 4-minute response training? YES How are grievances handled? Through the grievance officer 34 # of pt.'s deaths: 0 Review of death with the Health Services Administrator: (if any reported) NA Review of Outcome Measures with Health Services Administrator (YDCs only) DENTAL Describe dental suite / office: Dental Office has a dental exam chair, dental equipment, and x-ray equipment. Staffing: Dentists: 1 Hygienists: 0 Assistants: 0 Others: Care: Hours/Days of dental clinic: Dental Services are provided one 10 hr day-every two weeks.
Wait time from request until seen: 7-14 days Treatment provided: Exams, cleanings, temporary fillings, x-rays, and hygiene education. What treatment are sent outside? Orthodontic maintenance, any other needed dental procedure that cannot be provided on site. The Dental Clinic at Atlanta YDC or Eastman YDC are utilized. Universal Precautions? Yes Supplies Available: PPE (gloves, mask, face shield, eye goggles, gowns, etc) Sterilization method: Autoclave with test strip Spore Count frequency: NA Spore count record: NA Sharps and instruments secured: Yes Sharps and instruments inventory: Daily Process for dental emergencies: Call emergency number for the dentist, Dr. Rowland. Hygiene education provided: Yes When? During the nurse health appraisal within 24 hours of youth being detained. MENTAL HEALTH: (Care Provided) Crisis Intervention: Yes Individual counseling: Yes Ind. treatment plans: Yes Groups: Yes Substance Abuse: Yes Dual diagnosis: Yes Therapeutic Community: NA Other: SPARCS (Structured Psychotherapy for Adolescents Responding to Chronic Stress) Staffing: Licensed Social Workers: 1 Psychiatrist: 1 Psychologists: 1 Mid-Level: 0 RN's: 3 Other: SSPII- vacant, PSSW- 1 JDC- 1 4 35
How do patients access care? Through the help request system How soon are pt.'s seen after a referral? It depends on the type of referral. Referral for an assessment is 72 hours. Referral for psychiatrist/psychologist has a 10 day window. How soon are patients seen after a request: If an emergency youth is seen immediately. Non-emergency- youth are seen within 72 hours of triage. How are mental health emergencies handled? Through the mental health on call. Describe the process for a suicidal patient: Interventions are determined on a case by case basis and my include the following: Safety protocol, one on one observation, assignment to observation room/glass room, suicide garments, additional referrals, and SMP (Special Management Plan) Are suicidal patients housed at the facility? YES if so, where? Observation room/Glass room Level of Observation provided: Level I-Level Ill Who provides the observation: Trained security staff How is the observation documented? Behavior records, Room scans, and Hall Log Book. Mattress provided? Yes, Safety measures are determined on a case by case situation. Suicide garment? They are available if needed- determination is made on a case by case situation (suicide gowns and blankets are available) How long can they be housed at the facility? Length of stay is determined by a court order Who does intake mental health assessments? Intake screening is provided by a certified mental health screener. Mental health assessments are provided by a QMHP with at least a masters degree. When are assessments done on people new to the facility? Intake screening is completed within 2 hours of admission. If youth is referred for assessment by the screening it is completed within 72 hours. Frequency of mental health rounds for special housing: Daily Who conducts mental health rounds for special housing? Mental Health staff or Programs Case management staff. Medical staff (RN) can also do mental health rounds when mental health or program staff are not available. Are psychotropic meds prescribed in this facility? Yes # of patients on psych meds (or estimate) 12 out of 22 during the month of September 2019. How often are pt.'s on psych meds evaluated by MD? Once every 30 days or more frequently if needed, depending on policy requirements. 5 36
PHYSICAL AND OPERATIONAL SECURITY FEATURES Security level of the facility: Maximum ___________ Medium______X_____ Minimum___________ Security level of the satellite facility (if applicable): N/A Maximum ___________ Medium___________ Minimum___________ Number of offenders by custody: __________________________ Maximum ___________ Medium ____17_______ Minimum___________ Type of campus: Open _______ Secured enclosed _____X______ Other__________ Fence and/or perimeter security features (Check all that apply): Motion _____ Sound _____ Shake ____________ Microwave______ Razor Wire _______X_______ Riverbed Rocks______ Number and location of Gate[s]: 3, Front Entry Gate, Vehicle Gate, Medical Enclosure Pedestrian: Front Entry Intake / receiving: Vehicle Gate Number and location of sally port[s]: N/A Vehicular: One Pedestrian: One Number and locations of tower[s]: N/A Armed posts: N/A Towers [types of weapon[s]: N/A 37
Mobile patrol [types of weapon[s]: N/A Inmate transport [types of weapon[s]: N/A Sally port[s] [types of weapon[s]: N/A Other: What type of personal security devices are used? N/A Cameras - outdoors Total number of exterior cameras: 14 Types of cameras [VCR, digital, zoom-pan-tilt, etc.]: CCTV How long are recordings retained: 30 Days Monitored from where: Control Room, Asst. Director’s Office & Director’s Office Cameras – indoors Total number of interior cameras: 26 Types of cameras [VCR, digital, zoom-pan-tilt, etc.]: CCTV How long are recordings retained: 30 Days Monitored from where: Control Room, Asst. Director’s Office & Director’s Office Entrances to Administration Number of entrances: 1 Positioning of entrances and who has access: Front Entry Gate, Control Room Access Control center[s] Location: Main Control Security access features: CCTV, 38
Number of staff assigned: One Activities and responsibilities Monitor CCTV, Control Facility Movements, Coordinate Communication Inmate Counts Coordinated from: Control Room Number and time of formal/ on premises counts: 4 Formal Counts (0700, 1200, 1500, 2200) Number and time of informal counts: Every two hours and after every youth movement. Away counts: Inmate movement & tracking Describe how movements are conducted: All students will be escorted from one area to another by a certified staff member only. Uncertified staff members may escort students with the assistance of a certified staff member. The Control Room Operator will be notified when a student is being escorted from one area to another. There will be two Juvenile Correctional Officers when 8 or more students are being escorted from one area to another. We should always avoid moving youth in lines or groups over 10 individuals. If a unit has 16 they all have to move then conduct two separate movements. Security staff will, at all times, ensure enough separation by TIME and SPACE during movements of male and female youth. This must be strictly enforced to prevent any risk of contact and/or verbal communication. Pass system: Y / N Describe the mass call out system [education, sick call, etc.]: Key control Locations where stored [key shop, control center, etc]: Director’s Office Closet Method of storage: Back-up Keyboard How secured: ripple Lock Types of keys: Medeco, Folger Adams, Master Method of issue [issue control log, chits, etc.]: KeyWatch System How often inventoried [in the key shop][in the control center] : Weekly Location of blanks: Director’s Office Closet 39
Weapons control [armory/ arsenal]: N/A Location: Access /security: Types of weapons: Types of ammo: Method of storage: Issue control & accountability: how often inventoried: Chemical agent control [include all locations]: N/A Types of agents: Location[s]: Access security: Method of storage: Issue control & accountability: how often inventoried: Method of disposal: Restraints: Types of restraints: Mechanical: Handcuffs, Flex Cuffs, Leg Irons, Belly Chains Locations: Control Room Method of storage & access security: Lockbox Issue control & accountability: Chits and Issuance Log How often inventoried: Restraining devices [chair, bunk, etc] : Restraint Chair 40
Tool Control: Location: Maintenance Shed Method of storage: Shadow Board Issue control & accountability: Chits and Logs How often inventoried : Weekly What system do you have in place for Inmate transport: Utilize DJJ Transportation Unit Other: Do you have a Special Management Unit: Y / N What search procedures do you use (circle all that apply): x Pat searches x Wands Living area [housing/dorm] searches: x Inside common areas x Outside grounds x Strip searches: K9 Outside agencies Body cavity [orifice] x searches Employees K-9 unit (if applicable): N/A How many dogs and what breeds: N/A What types of dogs: (check all that apply) Attack_______ Narcotics_______ Cell phone_____ Other_______ What Drug testing procedures do you use: Pre-Employment, DJJ Random, and Upon Request due to suspicions. Inmates-system of testing & frequency: DJJ Monthly Random testing and upon request due to suspicions. Name of field test & name of outside lab: Lab Corps for DJJ Staff Random and I-Cup for DJJ youth Employees-system of testing & frequency: Pre-Employment and DJJ Monthly Random testing 41
Brand name of field test & name of outside lab, if different: Pre-Employment and DJJ Monthly Random testing Gangs: Number of Gangs active in the facility: One Number of Gang Members (total): One What special consideration are they given in Housing/Classification? Limit proximity to other gang members Signature: Title: Facility Director Printed Name: Scott Evanietz Date: 9/11/19 42
PROGRAMMING Art Enrichment This program provides opportunities for artistic inspiration. Participants meet once a week to gain skills/knowledge in various mediums; become familiar with different types of art and poetic expression styles; grow socially and become enriched. Behavioral Health Services Mental health programming includes the screening, assessment and treatment of youth placed in DJJ facilities that have a mental illness, emotional disturbance or substance abuse problem. Within two hours of admission, all youth are screened for treatment history, mental health, traumatic experience, substance abuse, and suicide risk. Approximately 50% of those youth screened upon admission are referred for a more thorough mental health assessment. The primary goal is to identify any at-risk youth as early as possible and then to provide the care required ensuring that their basic mental health needs are met. This goal is accomplished through services provided to youth from designated master’s level mental health clinicians, psychologists, and psychiatrists in each secure facility. This information, along with the comprehensive assessment from the Admission and Orientation Unit, is utilized to develop a mental health treatment plan on selected youth. Service includes individual therapy, group therapy, psychiatric treatment and crisis intervention. Evidence-based treatment approach for you on the mental health caseload includes: • Structured Psychotherapy for Adolescents Responding to Chronic Stress (SPARCS): This is a group treatment model for youth who have experienced multiple traumatic events. SPARCS focuses on helping youth develop affect/emotional regulation skills, develop healthy self-soothing and self-control techniques, and address their physiological and psychological responses to trauma. • A New Freedom: New Freedom is a model that is based on evidence-based concepts of cognitive-behavioral therapy (CBT), motivational enhancement (MET), motivational interviewing (MI), trans-theoretical stages of change, the social learning model and key coping and problem solving skills for self-efficacy. New Freedom can be delivered through group and individual therapy. Counseling Services Programs and case management staff offer an array of evidence-based group interventions for skill building and risk reduction. In addition, facility case managers provide supportive individual counseling sessions and facilitate regular youth communication with their families. Youth are assigned an individual counselor immediately upon entering the facility. Parental involvement in all areas of treatment is encouraged and supported. 43
Services include: New Freedom Risks and Decisions - a comprehensive workbook based program that addresses the most common risk factors youth face– the same risk factors that underlie not only gang involvement, but all sorts of behavior that gets young people in trouble and that puts their lives in jeopardy. Victim Impact – a group program for youth offenders designed to help them focus on accountability for the harm they have caused to the victims, as well as their families and their communities. The Impact of Crime Curriculum teaches juvenile offenders about the dynamics of various types of crimes, ranging from property crimes to more serious crimes such as domestic violence, sexual battery, and child abuse. PREA - The Prison Rape Elimination Act (PREA) curriculum is a comprehensive, lesson- based program developed by A.R. Resources, Inc. It is implemented in each facility within the Georgia Department of Juvenile Justice. Seven Brief Challenges Program - The Seven Brief Challenges Program is designed specifically for adolescents with drug problems, to motivate a decision and commitment to change - and to support success in implementing the desired changes. The Program simultaneously helps young people address their drug problems as well as their co- occurring life skill deficits, situational problems, and psychological problems. The Seven Brief Challenges is listed as an evidence-based program in the SAMHSA National Registry of Evidence-Based Programs and Practices. Skillstreaming the Adolescent – This program employs a four-part training approach— modeling, role-playing, performance feedback, and generalization—to teach fifty essential prosocial skills to adolescents in the following areas: · Classroom Survival Skills · Friendship-Making Skills · Skills for Dealing with Feelings · Skill Alternatives to Aggression · Skills for Dealing with Stress Community Engagement and Advisory Council DJJ facility Advisory Councils serve facilities as a non-governmental link to the community promoting the agencies mission and goals and leveraging community support. The facility advisory council hosts events throughout the year for the youth in the facility as well as seek donations or contributions to enhance activities for the youth. The Advisory Council can host 5- 10 members. The role of the Advisory Council includes but is not limited to: • Serve as link between the facility and the community • Promote public understanding and support of the youth 44
• Offer advice on available community programs and/or resources • Recruit volunteers • Advocate for non-monetary resources • Promote effective participation in the facility Educational Services The education program at Elbert Shaw RYDC concentrates on all core subjects. Students in middle and high school are enrolled into Georgia Preparatory Academy. All credits earned count toward a high school diploma. Elbert Shaw RYDC has a teaching staff of 3. Staff consists of 1 ELA teacher, 1 Science teacher, 1 Math teacher, 1 Social Studies teacher, 1 Special Education Teacher and 2 Vocational Instructor. Food Services Elbert Shaw RYDC participates in the United States Department of Agriculture's (USDA) National School Breakfast, Lunch and Afterschool Snack Programs, meeting all regulations required to obtain reimbursements for meals and utilize USDA commodity foods. Youth are provided nutritionally balanced meals and snacks that meet USDA guidelines, including offering a variety of colorful fruits and vegetables, whole grains, a choice of 1% unflavored or fat-free flavored milk and sodium and saturated fat maximum levels. ONFS's mission is to provide high quality, nutritious meals to all youth, promote awareness of life-long healthy food choices and support Georgia Grown products and GA DOE 20/20 vision. Medical/Dental Services Elbert Shaw RYDC provides medical care to the youth through a clinic staffed Monday-Friday 11 hours per day and 10 hours weekend coverage; through a contract with Augusta University— Georgia Correctional Healthcare-Juvenile Division/Department of Correctional Healthcare. The clinic provides initial physical examinations and annually if the youth is still present at DJJ. Chronic medical conditions receive additional care through enrollment in chronic care clinics. Youth access daily sick call visits through the process of submitting a Help Request. Clinic provides coordination of ancillary services such as pharmacy, radiology and laboratory services and access to specialty care and hospitalization. Dental services are provided by Dr. Joe Rowland. Covered services include examinations and general dental treatment, restorative and preventive treatment and access to specialty care such as wisdom teeth extractions and impactions. 45
Office of Chaplaincy Services Mission Chaplaincy Services supports the Department of Juvenile Justice mission by ensuring First Amendment Rights to religious worship and through Pastoral Care to youth and staff by providing spiritual guidance, counseling, support and education, and crisis intervention. Elbert Shaw RYDC provides Pastoral Care throughout the facility by the assigned chaplain (Emily Kelly, MDiv) who provide services in the following areas: Bereavement, Religious Practice, and Spiritual Health. Elbert Shaw RYDC Promotes Teaching Spiritual Disciplines: 1) Prayer, 2) Meditation, 3) Study & 4) Service The four spiritual disciplines above may be embraced and taught to youth who are detained in a DJJ facility by DJJ certified volunteers in all DJJ RYDC’s and YDC’s. The teaching of these disciplines offers an opportunity to the youth to embrace and “own” their own spirituality; to be responsible for their own decisions. Teaching Spiritual Disciplines as opposed to Doctrine significantly reduces proselytizing. Presently Elbert Shaw RYDC religious teachings are mainly Bible Studies. Planning and Preparedness: The Office of Planning and Preparedness (OPP)—provides leadership within DJJ in all phases of disasters (preparedness, response, recovery and mitigation). The OPP Director serves as the primary point of contact with the Georgia Emergency Management and Homeland Security Agency and provides timely emergency management information to local facilities and executive staff. The primary function of the Office is to plan, direct, and administer agency-wide emergency operation plans and procedures. The Office also works closely with DJJ Engineering to provide technical assistance in fire and life safety code compliance. The Director of OPP serves as the Fire Marshal for the agency through the State Fire Marshall’s Office. The Office of Planning and Preparedness staff conducts routine inspections to the local facilities to ensure that the emergency response plans and procedures are up to date and compliant. Recreational Services A complete recreational assessment, which includes recreational interests, becomes a part of each youth’s service plan. We offer basketball, kickball, volleyball and other extracurricular recreational activities. Residential Youth are assigned to a dorm which houses up to 18 male youth or 8 female youth. A four room Annex Hall can be utilized to house either male or female youth depending on need. One room on 46
each dorm can accommodate handicapped youth, if necessary. The dorms are staffed with specially trained Juvenile Correctional Officers during waking hours. Furniture includes a TV, chairs and tables. Support Services While at Elbert Shaw RYDC, provide support facility services through assignment on building and ground maintenance, as groundskeepers, and through participation in constructions trades. Security Operations Staffing for security operations includes an Assistant Director, Admin Lieutenant, Admin Sergeant, 4 Shift Lieutenants, 4 Sergeants and 30 Juvenile Correctional Officers. Security personnel are responsible for operation of the control center, perimeter security, and transportation services. Volunteer Services and Community Engagement Elbert Shaw RYDC offers opportunity for community engagement through volunteer programs and services to young offenders detained. The programs are designed to empower young offenders to live safe, healthy, and productive lives. Volunteer opportunities include but are not limited to: • Chaplaincy and Religious Services • Mentoring • Recreation • Art and Cultural Activities • Animal Services • Specialized Activities and Service Learning • Internships 47
ACA Compliance Talley Number of Standards in Manual MANDATORY NON-MANDATORY Number Not Applicable 31 390 Number Applicable 0 19 Number in Noncompliance 31 371 Number in Compliance 0 0 Percentage (%) of Compliance 31 371 100 100 Number of Standards minus Number of Not Applicable equals Number Applicable Number Applicable minus Number Noncompliance equals Number Compliance Number Compliance divided by Number Applicable equals Percentage of Compliance 48
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