employeehandbook

HOPE CLINIC EMPLOYEE HANDBOOK

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GETTING TO KNOW US May 2017 The Hope ClinicOur Mission Our VisionThe mission of the Hope Clinic is to conduct human research stud- Our Vision is the im-ies and clinical trials for infectious diseases of public health im- provement of the healthportance; e.g., HIV/AIDS, tuberculosis, seasonal and pandemic in- of our patients and com-fluenza, diarrhea (Clostridium difficile, rotavirus, norovirus), Staphy- munities through infec-lococcus aureus, bioterror agents (anthrax, smallpox, tularemia), tious diseases research,HPV, and others. The clinical studies encompass vaccines, treat- training and education,ments, prevention, community-based research, and laboratory- and service.based translational human immunology. .The Hope Clinic of the Emory Vaccine Center (EVC) is an interna-tional Center of Excellence in clinical and translational research ininfectious diseases vaccines, treatment, and prevention.Who are the team members?http://hopeclinic.emory.edu/about/faculty-staff.htmlMore about us: http://hopeclinic.emory.edu/about/index.html 500 Irvin Court Suite 200 Decatur, GA 30030 404-712-1370

@TheHopeClinicofEmory University Meet one of the first Zika volunteers @HopeClinicEmoryA Glimpse into Our WorldAs part of your orientation it is important to under-stand exactly what we do. There are several articlesthat give insight into the exciting work being done bythe Hope Clinic. Take a few minutes to review thesearticles about the exciting work at Hope Clinic.http://www.hopeclinic.emory.edu/about/news.htmlHope Clinic Operational PracticesNow its time to become familiar with the operation-al side of things.Remember: Hope Clinic is part of Emoryand all Emory University (EU) policies apply.EMORY UNIVERSITY POLICIES http://policies.emory.edu/

Helpful Acronyms proval is subject to clinic needs.) ALL staff are asked to leave the building by 6:30PM and entry on weekends will need manager’sAKA: Clinic Slang approval.CAB–COMMUNITY ADVISORY BOARD Dress Code: Business casual is appropriate attire. FridaysCFAR-CENTER FOR AIDS RESEARCH are JEAN DAY– jeans must be free of holes or tears.CRID-CLINICAL RESEARCH FOR INFEC- Emory Network ID: APPENDIX CTIOUS DISEASES Exam Rooms: Cleaned and stocked weekly by staff teamCTU-EMORY-CDC HIV/AIDS CLINICAL TRI- members.ALS UNIT Hope Clinic Calendar: You must request access to the cal- endar from the Sr. Associate Director Programs. The calendar isDMID–DIVISION OF MICROBIOLOGY AND used for scheduling staff and participant visits. You will not be able to make changes to the calendar, unless you have beenINFECTIOUS DISEASES granted access to edit.EML-EMORY MEDICAL LABS Housekeeping: M/W/F-please set trash outside of office.EIDCRL-EMORY INFECTIOUS DISEASES ID Badge: click hereCLINICAL RESEARCH LAB Information Technology Support: You may email your re-ERMS-EMORY RESEARCH MANGEMENT quests to [email protected] or call 7-7777. IT supportSYSTEM also provides onsite support (approximately every 2 weeks).EVC-EMORY VACCINE CENTERHPTN-HIV PREVENTION TRIALS NETWORK Lunch/Breaks: Will be taken according to clinic/team sched-HVTN-HIV VACCINE TRIALS NETWORK ule. Please indicate your departure and return times, usually onOCR-OFFICE OF CLINICAL RESEARCH office door. This ensures that staff is notified.OSP-OFFICE OF SPONSORED PROGRAMSVRC-VACCINE RESEARCH CENTER Kitchen/Refrigerator: The break room is cleaned monthly byVTEU-VACCINE AND TREATMENT EVALUA- staff volunteers.TION UNIT Security/Keys: Obtain keys to building and office from Sr. Associate Director Programs. Staff Meetings: General Hope Clinic meetings are held every Wednesday afternoon. Clinical Staff meetings are bi-weekly (also on Wednesday afternoon). Supplies: Staff submit order requests on Tuesdays Telephone: APPENDIX A.

 Tour of facilities  Review staff roles and job responsibilities  Receive key and alarm code  Phone/Calendar/Printer Access  Review Standard Operating Pro- cedures  Sign Confidentiality Agreement  Meet VTEU Lead Coordinator  Meet HVTN Lead Coordinator  Meet QA/QI Manager  Meet Regulatory Team  Meet Finance Team  Meet Principal Investigators (PIs)After receiving a tour of the facilities, you will then meet to discuss your re-sponsibilities and review your job description. From there, you will meet withthe Operations manager to review Standard Operating Procedures and tosign the Confidentiality Agreement.You will also meet with other staff members to get information about VTEU,



HIPPA and Research 210002 https://elmprod.emory.edu/HIPPA Security 210003 https://elmprod.emory.edu/CITI Human Subjects Protection www.citiprogram.orgCITI Good Clinical Practice (GCP) and www.citiprogram.orgICH www.citiprogram.orgCITI Biomedical Focus www.citiprogram.org You must enroll online at:CITI Clinical Research Coordinator https://elmprod.emory.edu/2-Day Classroom Introduction into 205037 http://www.ehso.emory.edu/training/Clinical Research (if clinical re- courses.html http://www.ehso.emory.edu/training/search experience less than 5 yrs) courses.html http://www.ehso.emory.edu/training/Blood Borne Pathogens (BBP) for 240100 courses.htmlResearch 240120 https://www.ecoi.emory.edu/ 240150BiosafetyResearch Laboratory SafetyConflict of Interest (COI)

 All training courses must be completed within 30 days. Additional training for your assigned studies will be given to you. Training certifications expire and must be renewed as required.

What do I need to give to Regulatory? Basic Requirements: CV—dated and signed in center of page, with your Hope Clinic Ti- tle on it. You also need a revision date. Biomedical CITI Certificate Good Clinical Practice CITI Certificate Official Start Date Confidentiality Policy Hepatitis B Declination Form Coordinator Training: Emory ID Number EHSO Research Lab Safety Certificate EHSO Blood borne Pathogens Training Certificate Biosafety Training Certificate HIPAA and Research Certificate HIPAA Security Certificate HIPAA in a Hurry Certificate Introduction to Clinical Research at Emory Sponsor/Network Trainings:

 Additionally, please give your name, credentials, position title, email and office phone number to website manager,. Complete the photo release form (Appendix D) and send it to the website manager

Emory University QUICK LINKS:Human ResourcesTime Off & HolidaysBenefitsLGTB LifeNew Hires

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