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revised student handbook

Published by Jaycee Manansala, 2022-11-15 06:18:48

Description: revised student handbook

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CITY COLLEGE OF ANGELES STUDENT HANDBOOK OUTLINE: I . THE COLLEGE A. COLLEGE SEAL B. MOTTO C. VISION D. MISSION E. OBJECTIVES F. CORE VALUES II. ADMISSION A. ADMISSION POLICIES 1. Incoming Freshmen 2.Transferees B. ENROLMENT PROCEDURES C. PAYMENT OR REFUND OF TUITION AND OTHER FEES a.Payment of fees b.Refund of fees c.Non-payment of account III. ACADEMIC POLICIES A. SCHOOL CALENDAR B. ACADEMIC STATUS a. Student Classification b. Retention Policies C. ACADEMIC COACHING D. CLASS ATTENDANCE E. GRADING SYSTEM a. TABLE OF EQUIVALENTS b. GRADING POLICIES F. EXAMINATIONS G. ACADEMIC HONORS H. GRADUATION I. REQUEST FOR OFFICIAL DOCUMENTS IV. LIBRARY SERVICES V. STUDENT SERVICES AND AFFAIRS A. GUIDANCE OFFICE B. SCHOLARSHIP AND GRANTS C. HEALTH SERVICES D. STUDENT CONDUCT AND FORMATION I. Formation II. Implementation Non- Academic Policies: a. On School Uniform b. On Classroom Behavior c. On-Campus and Off-Campus Behavior d. Respect for Property e. Student Discipline f. Formative Procedures for Disciplinary Action


g. Procedure For Processing Of Student Discipline Cases h. Off-Campus Activities i. Student Organizations j. Student Publication k. Student Governance VI. APPENDICES APPENDIX A. THE ANTI-HAZING LAW OF THE REPUBLIC OF THE PHILIPPINES (REPUBLIC ACT No. 8049) APPENDIX B. AN ACT PROVIDING FOR THE DEVELOPMENT AND PROMOTION OF CAMPUS JOURNALISM AND FOR OTHER PURPOSES. (REPUBLIC ACT NO. 7079) APPENDIX C. AN ACT DECLARING SEXUAL HARASSMENT UNLAWFUL IN THE EMPLOYMENT, EDUCATION OR TRAINING ENVIRONMENT, AND FOR OTHER PURPOSES (REPUBLIC ACT NO. 7877) VII. ACKNOWLEDGEMENT / UNDERTAKING 1


I. THE COLLEGE: CITY COLLEGE OF ANGELES A. THE COLLEGE SEAL The seal of the College is a shield that contains the seal and symbol of the city as well as the year of its foundation. The phoenix symbolizes triumph over tragedy. The man symbolizes every Angeleño. The broken chains represent the capability of Angeleños to set themselves free from the bondages of man-made and natural disasters. The shield epitomizes the dignity and respect for the self. The verdant green color signifies hope for a bright tomorrow. White is a symbol of purity of intentions to provide service to the community. The color gold represents how, like real gold, Angeleños are “tested in fire” of adversities and in the end emerge triumphant. B. MOTTO Totalis Humanae The Latin phrase “Totalis Humanae” summarizes the mission of the City College of Angeles towards man’s total human development. C. VISION The City College of Angeles envisions itself as an Institution of Hope, a premier educational institution producing world-class and globally competitive professionals as well as technically capable individuals who will serve as future leaders for community development and nation building. D.MISSION The City College of Angeles is responsively committed in providing quality education for the holistic development of future professionals who can collaboratively work locally and globally.


E.OBJECTIVES 1. Provide degree and non-degree programs that are relevant to local and global demands and is in compliance with quality standards in education 2. Strengthen the natural capability of the College through continuous bench marking, program evaluation, innovation and professional development of the administrators, faculty and staff 3. Develop networks and linkages with local and international institutions to ensure the quality education 4. Produce research which will contribute to the efficient and effective management of the institution and to serve the community better 5. Develop and strengthen the moral values of administrators, faculty, staff and students 6. Develop a positive image of corporate social responsibility that will benefit the community 7. Serve as an active agent for the cultivation, promotion, preservation and appreciation of Kapampangan arts, culture and heritage F. CORE VALUES The City College of Angeles is committed to foster the following core values: a. EXCELLENCE - possess both knowledge of theories and its application; - professionally and technically competent; and globally competitive b. STEWARDSHIP - Socially responsible - Agents of change - Show respect for others and the environment c. RESILIENCY - Willingness to go through challenges to be formed as holistic individuals - Attitude of Angeleños to turn tragedy into triumph II. ADMISSION A. ADMISSION POLICIES Preference in the admission of students shall be given to the bona fide residents of Angeles City subject to the selection and admission policies of the College. Admissions the College is based on a selection process that is applied to all potential students regardless of age, race, sex, religion, national origin and economic status. Every applicant is assessed in terms of his qualifications. The following factors are considered such assessment: past scholastic records; scholastic aptitude, character, recommendations and applicant’s acceptance of the policies, rules and regulation of the Colleges and of the University. Student applicants are assisted by the Office of Admissions in processing their application based on the following admission requirements for: Admission Requirements: 1. Incoming Freshmen 1.1A High School Grade Point Average (GPA) of at least 80% for BS Tourism Management, Bachelor of Physical Education and Bachelor of Technical Teacher Education; 85% for BS Information System and BS Computer Science. However, a student with a GPA of below 80% can be considered on probationary status for all the courses. 1 * Students who are on probationary status need to sign an Undertaking (see Appendix D)


1.2 College Entrance Test (CET) results 1.3 Application Form (CCA Form 1) 1.4 Authenticated F-138 from the school principal 1.5Certificate of Good Moral Character from the school graduated 1.6 Certification of barangay clearance 1.7 Photocopy of NSO Birth Certificate 1.8 Four (4) Copies of 1.5 x 1.5 colored photos with white Background 1.9 Recommendation from HS Adviser/Principal (CCA Form 2) 1.10 BIR Certificate of Tax Exemption for all students (ITR) 1.11Certificate of Indigence (for scholars only) 2. Transferees 2.1 College Entrance Test (CET) results 2.2 Application Form (CCA Form 1) 2.3Certificate of good moral character and Honorable Dismissal 2.4 A photocopy of his/her transcript of records duly certified by the Office of the Registrar of the transferee’s school 2.4 Certification of barangay clearance H2.o5wAeGverra,daesPtuodinetnAt vweirthagaeG(GPAPAo)f obfealotwle8a5st%85c%an. be considered on probationary status 2.6 Photocopy of NSO Birth Certificate 2.7 Four (4) Copies of 1.5 x 1.5 colored photos with white background 2.8 Two (2) Recommendation letters from the Dean, Guidance Counselor, teacher/s from the previous school (CCA Form 2) B. ENROLMENT PROCEDURES For Incoming Freshmen: 1. Submit all required documents at the Admissions Office 2. Take the College Entrance Test (CET). (Those who passed the CET will go to the next step) 3. Upon the release of the CET results, proceed to the Admissions Office for the interview schedule. 4. Secure the permit to enroll from the Admissions Office after the interview. 5. Submit Permit to Enroll to the Registrar’s staff. 6. Secure and fill out Enrolment Information Form (EIF). 7. Submit EIF to the Registrar’s Office. 8. Get line number from the Registrar’s staff. For Old Students: 1. Submit class cards at the Registrar’s table. 2. Secure and fill out Enrolment Information Form (EIF). 3. Submit EIF to the Registrar’s Office. 4. Get line number from the Registrar’s staff. STEP 1: CASHIER 1. Present Permit to Enroll (new students) / class cards (old students) and filled-out EIF form to the Cashier. 2. Pay the Entrance Fee . 3. Secure official receipt of payment made. STEP 2: ENCODER 1. Present Permit to Enroll / class cards, filled-out EIF form and official receipt of payment to the encoder. 2. Secure assigned student number from the encoder. STEP 3: DEAN 1. Present filled-out EIF form for advisement on course and section. 2. Present to encoder the advisement slip for printing of registration


3. Sign the registration form and secure your student’s copy of the registration form STEP 4: SCHOOL I.D. 1. Get your I.D. picture taken. STEP 5: SCHOOL UNIFORM 1. .Have your body measurements taken by the dressmaker/tailor for School Uniform size identification. 2. Pay uniform fee to the Officer-in-Charge. Get the receipt for payment of uniform. STEP 6: 1. Submit your line number and EIF form back at the information table. Returning/Shifting Students 1. Get clearance form from the Registrar’s Office. Have it signed by all offices concerned. 2. Secure re-application form or shifting form at the Registrar’s office. 3. Returning students with more than one (1) year of duration of leave of absence are required to retake the entrance test. Get test results & recommendation from the Guidance Office. 4. Proceed to the Dean’s Office for the interview and approval of re-application. 5. Submit approved form by the Dean at the Registrar’s office. 6. Get Permit to Enroll & Advisement slip C. PAYMENT OR REFUND OF TUITION AND OTHER FEES a. Payment of Fees Tuition fees vary depending on the number of units enrolled by the student. The miscellaneous, laboratory and other fees collected are subject to existing rules and regulations as provided by law. A specific amount of entrance fee shall be set by the College and the remaining balance is divided into three (3) equal installments payable prior to preliminary, midterm and final examinations. Upon payment of due installments, the student is given an examination permit. Only the College cashier is authorized to collect all fees of students. No unauthorized fees shall be paid by any student or collected by any teacher or employee of the school. b. Refund of Fees A student who drops is entitled to refund tuition fees paid as follows: 1. Prior to opening of classes - 100% refund on tuition Fees 2. Within the first week of classes - 90% refund on tuition fees 3. Within the second week of classes until before the preliminary exam - 80% refund on tuition fees 4. After the second week of classes - no refund *Miscellaneous and laboratory fees are non-refundable c. Non-payment of Account The administration reserves the right to withhold from a student the issuance of certain student records such as transcript of records, certificate of honorable dismissal, etc. unless the student has fully settled his financial obligations with the 1 school.


III. ACADEMIC POLICIES A. SCHOOL CALENDAR The academic year at City College of Angeles consist of two (2) semesters. A semester is at least one hundred (100) days or eighteen (18) weeks of school days. The first semester normally begins in June and ends in October while the second semester starts in November and ends in March. B. ACADEMIC STATUS a. Student Classification Based on academic loads and entry credentials, students are classified as follows: a .1. Regular Student - one who carries the load prescribed in the program curriculum for his particular year level. a .2. Irregular Student - one who does not carry the regular load in the program curriculum for his particular year level or one with at least two (2) subjects that differ from the prescribed cur- riculum. The following students acquire the irregular status: a.2.1 Transferees; a.2.2 Students who enrolled in the City College for the first time in the second semester; a.2.3 Students on probation/with back subject; and a.2.4 Returning students or those readmitted after taking a leave. a.3. Shifter - one who is given the permission to shift to another course/major field. a.4. Returnee - one who has voluntarily withdrawn from the City College but did not file for an honourable dismissal and would like to resume his/her studies in the City College. a.5. Student on Leave - one who is not enrolled but has filed a leave of absence at the Registrar’s Office. The application for leave of absence is good for one semester, or at most 2 semesters. It must be filed before enrolment of the intended leave period. The student is advised to undertake the following procedures: a.5.1 Get application for Leave of Absence at the Registrar’s Office a.5.2 Secure Clearance from all concerned offices. a.5.3 Submit application form at the Registrar’s Office b. Retention Policies In order to monitor the academic performance of students in the programs they are pursuing, the City College implements a retention policy among students. Institute of Education 1. A student who fails in only one (1) of the Professional Education or major subjects and earns a grade point average (GPA) lower than 2.5 at the end


of any semester shall be considered on a probationary status. If the student’s GPA in the the following semester is again lower than 2.5 s/he will be advised to shift to another course. 2. A student who incurs failing grades in three (3) or more subjects within one academic year will not be admitted for re-enrolment the following academic year. 3. A student who fails in two (2) cumulative Professional Education subjects or major subjects will not be admitted for re-enrolment. Institute of Computer Studies and Tourism Management 1. A student is required to maintain a GPA of 2.75. 2. A student shall be placed on academic probation on the following grounds: 2.1 If a student fails in two (2) major subjects enrolled in any given semester, he will be on academic probation the following semester. 2.2 If a student fails twice in the same subject (General Education or Professional Subject); however, if the student fails the same subject the third time, he will no longer be admitted to the program. 2.3 If student fails in 50% of his enrolled units in a semester will be placed on academic probation on the following semester 3. A student shall no longer be admitted to the Program on the following grounds: 3.1 If a student who is placed under academic probation incurs a grade of 5.0(failed), or 6.0 (failure due to absences), or 8.0 (unofficial withdrawal) in any of his subjects; 3.2 The provision cited in 2.2. 3.3 If a student fails in 75% of his major subjects at a given semester. 4. A de-loading of minimum of (6) units is given to student who incurs four (4) grades of combination of 5.0, 6.0, 8.0, 9.0 in a given semester. He can only revert to a maximum number of units load if an improvement in an academic performance is evidenced by a passing mark of 3.0 in all subjects re-enrolled. C. ACADEMIC COACHING Academic coaching is a collective effort of Administrators and Faculty members which aims to facilitate a more in-depth learning apart from classroom hours to students who have difficulty in coping with their academics. Procedure for Academic Coaching: Step 1 Secure copy of faculty academic coaching hours from the Dean’s Office Step 2 Administration of survey forms by the Guidance Office Step 3 Consolidation / Scheduling of interested students by the Guidance Office Step 4 Submission of consolidated schedules to the Dean Step 5 Assignment of tutors and rooms by the Dean Step 6 Dissemination of information regarding the final schedule for tutorial Step 7 Checking of participants’ attendance by the tutor Step 8 Referral to Guidance Office for counseling and follow- up of participants who do not attend the tutorial sessions 1 Step 9 Call-in counseling of students with academic difficulty after the tutorial


D. CLASS ATTENDANCE Only officially enrolled students are admitted in the class. Any unofficial class attendance cannot be used as a basis for credit. Likewise, students are expected to attend classes regularly and take the required quizzes, examinations, laboratory and/or field work sessions of the courses for which they are enrolled in. Attendance is counted from the first regular class meeting regardless of the time of registration. 1. Limits of Absences 1.1 Student should not incur absences of more than twenty percent (20%) of the required total number of class and laboratory periods in a given semester. 1.1.1 The maximum absences allowed per semester are: For subjects held once a week, a maximum of 3 absences For subjects held 2x a week, a maximum of 6 absences For subjects held 3x a week, a maximum of 9 absences 1.1.2. A student who incurs more than the allowed number of absences in any subject will be given a mark of “FA” (failure due to excessive absences) as his final rating for the semester, regardless of his performance in the class. 1.1.3 Attendance is counted from the first official day of regular classes regardless of the date of enrollment of the student. 1.1.4. Absences due to sickness must be supported by a medical certificate or an excuse letter from a parent/guardian. 1.1.5. A student who participates in any school sponsored activity or who represents the City College in an official event is excused from his classes upon the approval of the Dean for Student Affairs. An excused absence is noted on the student’s attendance record but is not counted against the allowed number of absences in the subject. However, the student is held responsible in making up for missed work/lessons. E.GRADING SYSTEM A student’s academic performance is evaluated based on the standardized grading system of the College. The City College follows the decimal system of grading. The table below is used for the interpretation of grades in comparison with other schools: a.Table of Grade Equivalents Grade Percentage Grade Letter Grade General Classification 1.00 97 or above A+ Outstanding 1.25 94-96 A- Excellent 1.50 91-93 B+ Superior 1.75 88-90 B+ Very Good 2.00 85-87 B- Good 2.25 82-84 C+ Satisfactory 2.50 79-81 C+ Fairly 2.75 76-78 C- Fair 3.00 75 D+ Passed 5.00 Below 75 F Failed INC Incomplete 6.00 FA Failure due to absences 9.00 UW Unauthorized or Unreported Withdrawal 8.00 DRP Dropped (With Permission)


b. Grading Policies 1. The grade of “5.0” is given to: 1.1 A student whose performance does not meet the set standards; and 1.2 A student whose preliminary and mid-term grades are failing and who stops attending his classes after the mid-term examinations. 2. The grade of “FA“/6.00 is given to a student who has acquired absences of more than twenty percent (20%) of the total required number of hours in any given subject. 3. The grade “UW”/9.00 is given to a student who enrolled the subject but neither attended his/her classes nor officially dropped the subject 4. The grade “DRP“/8.00 is given to a student who officially drop any of his subjects before preliminary examination. However, after the preliminary examination, the student is no longer allowed to drop subject/s unless DROP ALL. 5.The grade “INC“(Incomplete) is given, if a student fails to take the Final Examination/s or to submit a major requirement/s of a subject on account of illness or other valid reasons. The completion must be scheduled and supervised by the Office of the Dean. A student must remove an incomplete grade within a year; otherwise, a failing grade shall be given. A completion form must be secured at the Registrar’s Office for this purpose. A student issued honorable dismissal by the College is not allowed grade completion and the grades issued to him/her upon dismissal shall become final. 4.1. A student who requests for Change of Grade is given a maximum of two semesters to effect such request. A change of grade form shall be accomplished together with the evidence/s to support the request and must be submitted by the faculty to the Dean who, in turn, endorses it to the AVPAA for appropriate action. Reasons for change of grade: Error in the computation, inputting, or wrong entry of the student’s final grade. Required Evidence/s: • Test Paper/Project Paper/Thesis • Computation of grade • Table of Equivalents F. EXAMINATIONS Every semester, students are required to take three (3) scheduled examinations,namely: Preliminary, Mid-term, and Final Examinations. Students should present an official examination permit issued by the College cashier before taking any major examination. If a student lost his/her permit, s/he: 1. The student must secure, fill up and conform to the official document for securing a lost permit. 2. A letter duly signed by parent/guardian stating the lost permit and a photocopy of the parent’s/guardian’s identification card with his/her official signature must be submitted by the student to the Registrar’s office. 3. A second permit will be given by the Registrar’s office to the student upon payment of fifty pesos to the cashier and upon submission of both the parent’s/ 1 guardian’s letter and the document for securing a second permit.


G. ACADEMIC HONORS The College confers honors upon her students who exhibited outstanding academic excellence in their field of specialization. Policy Guidelines and Conditions: 1. The following honors are awarded to graduating students, subject to the conditions provided: Honors Based on General Weighted Average Summa Cum Laude 1.00 – 1. 25 (with no grade below 1.50 in any subject) Magna Cum Laude 1.26 – 1.50 (with no grade below 1.75 in any subject) Cum Laude 1.51 – 1.75 (with no grade below 2.0 in any subject) 2. Candidates for honors must: a. Comply with the College’s residence requirements for at least two (2) semesters immediately preceding date of graduation. b. Must have no failing grades or unresolved INC in any course, including PE and NSTP. Shifters and transferees with failure even in courses not required for their program are not eligible to graduate with honors c. Must have completed in the College at least 76% of the total num- ber of academic units for graduation d. Must have not less than 75% of regular load per semester unless a lighter load, due to justifiable reasons as determined by the Dean of the Institutes e. Must have never committed major or grave offenses and infraction of the College student manual nor have been convicted by final judg- ment of crimes f. Must not accumulate three (3) minor offenses President’s and Dean’s List The honor students included in the President’s and Dean’s List are given recognition every semester with the publication of honor roll and awarding of certificates. Requirements to Qualify for Honors: a. A semestral weighted graded point average of 1.0 – 1.25 President’s list 1.26 – 1.75 Dean’s list b. All academic units registered in the previous semester are included in the computation of the weighted average. c. The minimum grade requirement in all subjects is 2.0 except for PE and NSTP. d. The semestral weighted average is not lower than 1.75 e. The students must carry the number of units as prescribed by the curriculum f. All PE and NSTP subjects taken should be passed G. GRADUATION It is the policy of the College to confer upon a candidate the degree which s/he seeks upon satisfactory completion of all academic and other requirements prescribed for graduation. To be eligible for graduation, a candidate should meet the following requirements: a. Satisfactory compliance with all academic, non- academic and other requirements of the given institute b. Residence in the College should be at least one (1) year c. Payment of all related graduation fees to the College d.The student must have completed his/her clearance signed by all concerned offices.


H. REQUEST FOR OFFICIAL DOCUMENTS 1. Transcript of Records Transcript of records are released two weeks after the submission of application at the Records Section of the Registrar’s Office subject to the following procedures: 1.1. Pay the transcript fee at the Cashier 1.2. Secure and fill out the application form at the Registrar’s Office 1.3. Get the clearance form from the Registrar’s Office and have it signed by all the concerned offices indicated 1.4. Submit duly accomplished form at the Registrar’s Office together with 2x2 photograph and documentary stamps. 1.5 Transcripts of records are sent directly to the institution designated by the student. *No transcript of records will be issued to any student applying for the same, unless he is cleared by the Cashier and all concerned offices. 2. Diploma/Certificate of Completion 2.1. Pay the transcript fee at the Finance Office 2.2. Secure and fill out theapplication form at the Registrar’s Office 2.3. Get the clearance form from the Registrar’s Office and have it signed by all the concerned offices indicated 2.4. Submit duly accomplished form at the Registrar’s Office together with 2x2 photograph and documentary stamps. 3. Honorable Dismissal Students seeking honorable dismissal from the City College must observe the following procedure: 3.1 Secure and fill out an application form for transfer credentials at the Registrar’s Office. 3.2. Obtain clearance from all units indicated in the clearance form. 3.3. Pay at the Finance Office all the charges for preparation and transmittal of the transcript of records to the school or college where the student will enroll. The required documentary stamps must be submitted upon payment of the above fees. 4. Certificate of Good Moral Character (c/o Guidance Office and Conduct Services Officer) If a student is transferring to another school and requesting for such documents, s/he will go through the following procedures: 1.Sign an application form for the document requested from OSSA 2.Secure a clearance form from OSSA and have it signed by the offices concerned 3.Submit accomplished clearance form to OSSA. Certification will be issued after 3 working days. V. LIBRARY SERVICES Library Hours The College Library is open from 7:30 A.M. to 5:30 P.M. or until there are on-going classes from Monday to Friday. The Library is open not only during the hours that the College is in session, but also outside of these times in order that students may have adequate opportunity to complete assignments and pursue personal interests in a fashion that is truly characteristic of genuine scholars. Use of Library Facilities 1 The facilities of the library are easily accessible to the library clientele. It is quiet, well-lighted, ventilated and furnished with functional furniture and facilities.


There is sufficient space for collections, work areas and reading areas. The library is to be used exclusively for intended purpose such as studying, reading and research. It is not to be used as classroom, discussion area, sleeping area or eating area. However, if there is a necessity to do so, permission should be requested from the Chief Librarian. Use of Library Card The library card (LC) serves as the means to avail of the library services. This may be issued to student upon enrollment or during the semester. It may also be issued to faculty or City College staff upon request. It is non - transferrable. The LC is required when one needs to take out materials from the library. It contains the transactions between the library and the user. If the LC is full because of constant use, it will be surrendered to the library and a new one will be issued free of charge. But if it was lost or damaged due to negligence, it will be replaced with a fee of P20.00. Signing of Clearances At the end of every semester, faculty and students are required to return all the borrowed materials to the library. As an internal control they are required to clear themselves from their library accountability by requiring end of semester clearance to be signed by the Chief Librarian. The teachers are required to present the clear- ance before receiving the final pay for the semester while the students are required to present clearance before the issuance of grades. This is to facilitate recovering issued library materials to teachers and students. Proper Behavior of User in the Library Library users/readers are obligated to conduct in a manner that will not disturb the peace, quiet and order of the library. The following are suggested practice in the use of the library: 1. Walk quietly when entering the library 2. Silence must be observed in the library 3. When one desires to talk, he may do so briefly in modulated tone 4. Return borrowed books to the library staff. 5. Books, magazines and newspaper should be returned in the place designated after using. 6. Nobody should loiter, sleep, eat, play or do industrial works or cut-out projects in the library 7. Chairs are to be used properly and exclusively inside the library 8. Chairs are to be pushed under the table before the leaving the library 9. Do not leave scratch paper on the table, throw them in the garbage container 10. Always practice courtesy and love of public property. Rules on the use of Library Equitable lending policies should be extended to all qualified patrons. 1. Student has to bring his library card whenever he enters the library so that if he desires to take the book out of the library he can do so. 2. Library cards are non-transferable. Owner of the card is responsible for all the books issued in his name. 3. Bags are to be deposited in the baggage area. Only writing materials can be allowed to be brought inside the library. 4. Any library materials that will be taken out of the library must be properly recorded. Taking library materials out without permission is prohibited. 5. Library client should read directional signs posted inside the library to guide him the location of the books. If he encounters difficulties in locating the books he needs, he may ask the assistance of library staff.


6. Library clients are expected to return the book on the shelf where they took it. If unsure of the location, they may just leave it on the table to avoid misplacement of books. 7. Not all books can be taken out of the library for home use or photocopy. To make sure, s/he may ask the library staff for guidance. General references, theses, research studies, periodicals are to be read inside the library. 8. Fiction books can be borrowed for one week and can be renewed thereafter provided there is no reservation made by other users. 9. One copy of every book with several copies should be reserved for library use only. 10. Only one copy of multiple copies of book can be used for photocopy to avoid damaging all the copies from photocopy. Penalty/Sanctions 1. Violation of any of the rules stated is subject to disciplinary action by the Chief Librarian in the form of library privilege suspension or rendering community service inside the library. 2. Failure to return a book on scheduled due data will be charged P10.00 per day including Saturday and Sunday. 3. Lost book should be reported immediately to avoid daily charges. This should be replaced with the same book or its latest edition, if there is any. However, if the book is no longer available, s/he may pay to the cashier the acquisition cost plus 15% provision for incremental cost. It should be settled within 15 days. 4. Destroyed/damaged book in the care of borrower should also be replaced with the same book or its latest edition. However, if the book is no longer available, he may pay to the cashier the acquisition cost plus 15% incremental cost. It should be settled within 15 days. 5. A student caught mutilating or defacing library materials will be deprived of his privilege for one month and must replace the book or pay the amount determined by the librarian. VI. STUDENT SERVICES AND AFFAIRS A. GUIDANCE OFFICE The Guidance Office is open from 8:00 a.m. – 5:00 p.m. to serve the needs of its clientele who are the students, parents, and teachers. The Office supports the holistic development of the students. This can be achieved thru the collabora- tive efforts of the guidance counselor, teachers, parents, and the administration. The students, parents, and teachers are encouraged to visit the office. The Guid- ance Office which serves as stewards in promoting wellness of its clientele offers the following services: a. Student Adjustment Program aims to assist all students in their level adjustments on their respective college program. It is also a way of helping students in their college transition. This aims to address the developmental needs of the students on their emotional, behavioral, social, physical, educational, and career welfare. b. Information service provides students with personal-social and educational- academic information that will help them develop their personality and social life. Every semester, the assigned Guidance Counselor in an institute gives classroom guidance as part of this service. c. Individual Inventory service systematically collects, evaluates, and interprets data to identify the characteristics and potential of every client. This service 1 can be accessed through the individual folders of the students where different


pertinent files can be seen like psychological test results, needs assessment survey, personal information sheet, anecdotal records, and counseling notes and documentation. Every student can access this service with the assistance of the guidance counselor through their individual folders in the Guidance Office. d. Counseling service can be availed by students and their parents. This can be done through individual or in groups. This service aims to bring about meaningful awareness and understanding of the self and environment, improving planning and decision making, and formulating ways of behaving, feeling, and thinking for problem resolution. If a student is identified or referred for counseling and wishes to get into a counseling relationship, a consent form has to be signed to understand the process of confidentiality. If the student is below 18 years old, the consent form has to be signed by their parent before counseling. e. Testing service administers psychological tests such as: intelligence, achievement, aptitude, interest and personality to gain better understanding of the students. The test results are interpreted as scheduled in class guidance given by the guidance counselor. f. Career Guidance and Placement Assistance Service is offered to students in terms of needed knowledge and skills in applying for a job. Under this service are the following: i. Seminar-workshop on Job hunting ii. Seminar on personality development iii. Sample job interviews iv. Giving of recommendations to the employers or companies v. Job Fairs vi. Celebration of Career Consciousness week B. SCHOLARSHIPS AND GRANTS ENTRANCE SCHOLARSHIP A 100% tuition fee discount is granted to valedictorians and salutatorians duly recognized by the Department of Education who are residents of Angeles. However, the miscellaneous fees will be shouldered by the student. ACADEMIC SCHOLARSHIP Students with outstanding academic performance may qualify for academic scholarship. Students in the President’s list will have 100% tuition fee discount, but will shoulder the miscellaneous fees. PESO SCHOLARSHIP This kind of scholarship is given by the Public Employment Service Office (PESO) of the City Government. Incoming Freshmen with a High School GPA of 85% may apply at PESO. Upon the submission of all the requirements, a qualifying examination will be taken by student applicants to determine who will be given the scholarship grants. A grade of 2.0 in each subject is required to maintain this type of scholarship.


pertinent files can be seen like psychological test results, needs assessment survey, personal information sheet, anecdotal records, and counseling notes and documentation. Every student can access this service with the assistance of the guidance counselor through their individual folders in the Guidance Office. d. Counseling service can be availed by students and their parents. This can be done through individual or in groups. This service aims to bring about meaningful awareness and understanding of the self and environment, improving planning and decision making, and formulating ways of behaving, feeling, and thinking for problem resolution. If a student is identified or referred for counseling and wishes to get into a counseling relationship, a consent form has to be signed to understand the process of confidentiality. If the student is below 18 years old, the consent form has to be signed by their parent before counseling. e. Testing service administers psychological tests such as: intelligence, achievement, aptitude, interest and personality to gain better understanding of the students. The test results are interpreted as scheduled in class guidance given by the guidance counselor. f. Career Guidance and Placement Assistance Service is offered to students in terms of needed knowledge and skills in applying for a job. Under this service are the following: i. Seminar-workshop on Job hunting ii. Seminar on personality development iii. Sample job interviews iv. Giving of recommendations to the employers or companies v. Job Fairs vi. Celebration of Career Consciousness week B. SCHOLARSHIPS AND GRANTS ENTRANCE SCHOLARSHIP A 100% tuition fee discount is granted to valedictorians and salutatorians duly recognized by the Department of Education who are residents of Angeles. However, the miscellaneous fees will be shouldered by the student. ACADEMIC SCHOLARSHIP Students with outstanding academic performance may qualify for academic scholarship. Students in the President’s list will have 100% tuition fee discount, but will shoulder the miscellaneous fees. PESO SCHOLARSHIP This kind of scholarship is given by the Public Employment Service Office (PESO) of the City Government. Incoming Freshmen with a High School GPA of 85% may apply at PESO. Upon the submission of all the requirements, a qualifying examination will be taken by student applicants to determine who will be given the 1 scholarship grants. A grade of 2.0 in each subject is required to maintain this type of scholarship.


PERFORMING ARTS SCHOLARSHIP 1. A student must have a residency of at least 1 semester and enrolled with at least 18 units in the current semester 2. S/he must not have any failing or incomplete marks in the preceding se- mester 3. S/he must maintain a GPA of 2.50 with no failing grades in any subjects upon granting of the scholarship 4. S/he must satisfactorily pass the audition 5. S/he must not have disciplinary action of any kind 6. S/he must not be engaged in other performing groups in the college and/or community, whether or not he/she gets paid for his/her service STUDENT ASSISTANTS 1. S/he must be enrolled in at least 18 units unless prescribed by the curriculum. 2. S/he should submit accomplished Scholarship application form with supporting documents (proof of billing: electric bill, water bill, apartment rental receipt-if the billing address is not a private property). 3. S/he must submit a Certificate of Indigency 4. S/he should not have any disciplinary action record Maintenance Requirements: 1. S/he must maintain a GPA of 2.50 2. S/he should not have any failing grade in all of his/her subjects 3. S/he should not drop any of his/her subjects unless approved by the Guidance Officer and the Scholarship & Grants Officer. 4. Any disciplinary action disqualifies the grantee from his/her scholarship. Duties and Responsibilities: 1. A student must render 4 hours of duty a day (a total of 300 hours in a semester) to his/her assigned station. 2. A student is expected to come on time and must avoid absenteeism unless his/her reason/s is/are valid. 3. For foreseen absences, the student needs to inform the office where s/he is assigned as well as the Scholarship & Grants Officer. 4. A student assistant who is absent will extend his/ her duty hours to compensate for his absence. (All scholars are required to submit a copy of their grades to the Scholarship and Grants Officer at the end of each semester) C. HEALTH SERVICES The clinic is available to the students during school hours to render health ser- vices. The services offered are the following: a. annual medical and dental check-up b. seminars/lectures (in coordination with the offices concerned) c. signing of medical certificates and excuse letters made by parents/ guardians All students are required to attend the scheduled medical / dental check –up. If the student fails to attend the scheduled check – up, s/he is required to submit medical/dental certificate from his/her physician for record purposes. Students and school personnel may stay in the clinic only when necessary and they are assisted by the clinic personnel. A student who goes to the clinic for consultation shall sign in the log book


for record purposes. If the student’s health requires him/her to go home, the following procedures will be observed: 1. Two (2) copies of the SENDING HOME FORM will be given by the school nurse signed by the nurse or physician on duty, Student Conduct Officer and noted by the OSSA dean. (one copy stays at the clinic; the second copy goes to the student for signature to the faculty concerned) 2. The Student Conduct Officer will contact the parent/guardian to inform them about the student’s sickness. If the parent/guardian cannot be reached by phone, the student is accompanied/ brought home by authorized school personnel if the student is below 18 years old. Students who are 18 years old and above will sign a waiver that s/he will directly go home. 3. The parent/guardian signs his/her name on the logbook of the security personnel For a student who is absent due to sickness, the following procedure will be observed: 1. Secure an EXCUSE FOR ABSENCE FORM from the school nurse duly signed by nurse on duty, Student Conduct Officer 2. Attach the medical certificate or excuse letter signed by the guardian with a photocopy of a valid identification card (ID) 3. The medical certificate shall be presented to the Institute Dean for signature. 4. The EXCUSE FOR ABSENCE FORM and MEDICAL CERTIFICATE shall be presented to the faculty concerned for signature. In case of emergency, the student may be brought to the hospital when it is needed thru the assistance of authorized school personnel. Parents or legal guardian will be informed immediately. D. STUDENT CONDUCT AND FORMATION The City College of Angeles upholds discipline guided by the core values of the institution. Students are expected to observe proper decorum in and outside the school. The Student Conduct and Formation Office (SCFO) is responsible for upholding the CCA’s core values and for promoting discipline to ensure peace and orderliness in the campus. The primary responsibilities of the office are classified into formation, implementation, and lost and found services. I. Formation The SCFO commits to contribute in the school’s mission for the total development of the students. It aims to inculcate the core values of the school among the CCA students through the formative programs and lectures given by the office. II. Implementation One of the major roles of the SCFO is to ensure the safety and welfare of 1 the students and to maintain peace and orderliness in the campus. Thus, every CCA student is expected to faithfully follow the non-academic policies of the school.


Non-academic Policies: a. On School Uniform a.1. For female college students the following guidelines apply: • White blouse; the length must be (3) inches below the waistline • The skirt must be knee-length. • Closed black shoes. Wearing of slippers will only be allowed during floods and other calamities • Wearing of black or colored undergarments is not allowed a.2. For male college students the following guidelines apply: • White polo with collar and plain white under shirt • Wool/ linen slacks and closed black shoes. Tight fitting pants and denim pants are not allowed. • the prescribed hairstyle for male students is short (exposing the nape) a.3 Students not in uniform will not be allowed to attend classes unless they present the written permission from the Student Conduct and Formation Office. a.4 Wednesday is a casual attire day. Students are required to wear appropriate clothing and must observe proper grooming. The following, but not limited to, are not allowed: • Sleeveless T-shirt/blouse and those with spaghetti straps • Hanging/ blouse with plunging neckline • Slippers, “bakya” • Mini skirts • Shorts • Break pants • Peddle pushers (puruntong shorts) • Any apparel that may offend other students, faculty, administration and other members of the school community. • T-shirts with malicious /green slogans or messages a.5 On wearing the School ID • Students are required to wear their identification cards (ID) on campus and present the same whenever requested by school personnel. • If a student lost his/her ID, he/she should report immediately to the Student Conduct Office and secure a temporary gate pass. The temporary gate pass is issued only once a semester. If a student lost his/her ID twice, he/she will be advised to pay and secure another ID. . . a.6 The following may be exempted in wearing the prescribed uniform: • Students who have subjects with practicum. However, they are required to wear the prescribed practicum attire/uniform. • Pregnant women, but only when pregnancy is already evident • Full-time working students may wear their company uniform provided that they secure a Uniform Exemption Pass from the SCFO. a.7 P.E./NSTP Uniforms are for P.E./NSTP classes only. Students are not allowed to enter their other classes in their P.E./NSTP uniform. a.8 Loud/Bold hair color as well as excessive body piercing is not allowed in the campus. Male students are not allowed to wear earrings and/or make up. Inappropriate attire such cross dressing is not allowed in the school.


b. On Classroom Behavior b.1 Students are expected to show respect to their teachers and classmates in the classroom. b.2 Students are not allowed to leave the class without the permission of the teacher. b.3 Students are not allowed to eat and drink inside the classroom. b.4 The use of cell phones and other gadgets are strictly prohibited inside the classroom. b.5 . Students are expected to stay inside the classroom in case the teacher fails to come on time. If notice is not given after 15 minutes, the president of the class should notify the Dean’s Office. b.6 . All students are compelled to always observe and maintain cleanliness and orderliness inside the classroom. c. On-Campus and Off-Campus Behavior c.1 Students are expected to show respect to all the members of the faculty, administration, non-teaching personnel, and to fellow students. c.2 Students are not allowed to stay in vacant rooms, dark places and/or other restricted areas. c.3 Public display of affection (PDA) such as, intimate necking, petting, kissing and any indecent display of affection is strictly prohibited in the campus. c..4 Students should refrain from being involved in public scandal c.5 Students should refrain from preparation, publication, display and distribution of pornographic materials in print or electronic media. d. Respect for Property d.1 Students are encouraged to conserve water and energy. Turn off lights and faucets when not in use. d.2 Students should refrain from sitting on tables, stepping on chairs. d.3 Dispose trash properly. Practice proper waste management. d.4 Students are responsible for all their belongings before, during, and after class. d.5 Students are discouraged from holding meetings, academic and non- academic practices in CCA during non-class days. However, if such activities are unavoidable, students should secure a written request from their teacher/ adviser and have it noted by their respective dean. The request should be forwarded to Campus Development and Services Offices (CDSO). d.6 Silence should be observed in the library, corridors, classrooms, and during symposia or other assemblies. d.7 All bulletin boards are for official notices. No student may write or tamper with these notices without the permission of the administration. Boards of organizations should also be kept clean and carry only official notices. Announcements and notices should be approved by OSSA prior to posting. d.8 Lost and found articles should be reported immediately to the SCFO. Items not claimed within the semester will be forwarded to the Community 1 Development Office for outreach programs.


e. Student Discipline e.1 Major Offenses e.1.a. Academic Dishonesty 1. The following acts are considered as cheating during examination: • Looking at others’ papers • Any form of unauthorized communication • Possession and/or use of notes or any materials that may be related or of use to the subject of an on-going examination. • Giving/passing of answers • Unauthorized use of cell phones or any gadgets • Making unnecessary noise and movements/acts 2. Plagiarism 3. Submission of altered information, projects, assignments, etc. 4. Other forms or acts of cheating. e.1.b. Forging, falsifying and tampering of official school documents, records, and school requirements. e.1.c. Carrying of firearms, explosives and deadly weapons e.1.d. Vandalizing, destruction of school properties. e.1.e. Unauthorized use of school property, equipment and other school facilities e.1.f. Smoking in any form is prohibited inside the school premises and within 200 meters outside school premises. e.1.g. Bringing in, or possession of, or drinking liquor/alcoholic beverages inside the campus. Entering the school premises in the state of intoxication. e.1.h. Violation of the Dangerous Drug Law e.1.i. Gambling in any form inside the campus. e.1.j. Staying in vacant rooms, dark place, and restricted/secluded areas. e.1.k. Use of demeaning words and disrespectful deeds towards any member of faculty, administrators, non-teaching personnel, and towards another student. e.1.l. Formation of/or membership in illegal organizations or those not officially recognized by the college. e.1.m. Engaging or getting involved in hazing or brawls whether inside or outside the campus. e.1.n. Public scandal in any form. Preparing, publishing, displaying, distributing pornographic, obscene, immoral, libelous or subversive materials in the form of printed and/or electronic media. e.1.o. Voyeurism e.1.p. Creating commotions or serious disturbance inside the school. e.1.q. Theft or stealing or an attempt thereof. e.1.r. Misuse of students’ funds e.1.s. Preventing or threatening any student or school personnel from entering the school premises or from attending classes or discharging their duties; physical assault within the premises of the school or outside if the incident originated from the campus.


e.1.t. Illegal use of school name, seal/logo for solicitation and other unlawful activities e.1.u. Extortion e.1.v. Bullying in any form e.1.x. Habitual disregard of the established policies and regulations of the college. Three (3) minor offenses is equivalent to one (1) major offense e.2. Minor Offense e.2.a. Violation of school uniform and ID policy e.2.b. Violation of policies On Maintaining Cleanliness, Orderliness and appropriate use of School Facilities (not included in the major offense policy) e.2.c. Loitering e.2.d. Improper use of mobile phones and other electronic gadgets dur- ing class hours e.2.e. Violation on decency policies (not included in the major offense policy) e.2.f. Other acts inconsistent with proper behavior e.2.g. All other offenses which may distract the peace and order in the campus, which are not classified as major offenses. F. Formative Procedures for Disciplinary Actions The imposition of the appropriate disciplinary action shall be progressive in character, taking into account the previous violations committed by the offender. Penalties shall be imposed for violations of the Student Code of Conduct. A penalty is a disciplinary measure imposed to instill in the student the understanding that any act of misbehavior, willful violation and / or defiance of lawful rules and regulations will not be tolerated by the College. Specifically, penalties are intended to inculcate in the students the ideals of justice, to have a healthy respect for rules and authority, rectify unacceptable behavior, help strengthen the character of students and protect the good name and reputation, both of students and the College. Hence, the penalties imposed shall range from warning, parental admonition, suspension, exclusion to expulsion depending upon the gravity of the offense committed. The authority to impose penalty is reposed in the administration or its agents and shall be imposed only after due process has been observed. F.1. Minor Offense F.1.a. First Offense: • Verbal reminder will be given to the student • Issuance of call slip • Any authorized school personnel may confiscate the ID of the student F.1.b. Second Offense: • Written and behavioral contract F.1.c. Third Offense: • Equivalent to one(1) major offense 1 • The student is to required to do community service for six (6) hours


• Attend formative sessions with the Guidance Counselor • Attend and complete the Lecture Series given by the SCFO • Parent/guardians will be called for a conference F.2. Major Offense: 1. Parents will be informed about the alleged offense of the student and will be called for a conference at the OSA. The penalties imposed shall range from suspension with community service and session with the prefect of discipline and guidance counselor, exclusion to expulsion depending upon the gravity of the offense committed. 2. Suspension, a penalty in which the student is denied or deprived of attendance in classes but is required to report to the Office of the Student Affairs for appropriate disciplinary action. This shall be imposed for major offenses or habitual violations of the Student Code of Conduct and Discipline. The length of suspension will depend on the gravity of the offense. Grave offenses may warrant the imposition of a longer duration of suspension for the student concerned which could range from a whole semester to an entire academic year as the assigned Panel for the case would deem appropriate and just. 3. A student under investigation of a case involving the penalty of exclusion or expulsion may be preventively suspended from entering the College promises if the merits of the case warrants it and the OSA is morally convinced that the continued stay of the student during the period of investigation would constitute a disturbance / distraction to the normal operations of the College or would pose a risk or danger to the life of persons and property of the College. 4. For serious violations of the Code of Conduct and Discipline, exclusion, a penalty in which the College excludes or removes the name of the erring student from the rolls of the College may be imposed by the College. 5. The extreme penalty of expulsion in which the student is excluded from admission to any public or private school in the Philippines, shall be imposed only upon careful and objective determination by the school authorities that this is the proper imposable penalty for the offense or violation committed, taking into consideration: a. The gravity of the offense or violation committed b. Previous record of the student c. Manifestation that the student, in violating the Code of Conduct, acted with intent, malice, and/or bad faith d. The injury caused or the resultant loss e. Absence of contrition or remorse despite clear proof of wrong doing f. Other applicable variables 6. The lighter penalty of simple reprimand for non-serious offenses may be immediately carried out by any faculty member or College official without need of formal proceedings by calling the student’s attention to the transgression committed in the presence of such faculty member or College official. 7. Should the student in violation of rules be an elected or appointed officer in accredited student organizations or student council, the penalty to be imposed may include suspension or removal from office as the case may be. 8. Other penalties which the school administration upon careful consider- ation of the case may deem necessary may also be imposed.


G. Procedure for Processing of Student Discipline Cases In the processing of discipline cases, the College strives to provide for expeditious adjudication of student discipline cases; inculcate a sense of justice among students and develop in them self-discipline; maximize student learning experience by establishing a just and humane penalty or sanction; provide for remedies to redress a wrong; and protect the interests of the students. G.1.The Committee on Student Discipline (CSD) shall be composed of: a. Dean of OSSA, sitting as the Chairman b. Dean of Institute/his/her Representative c. Guidance Counselor d. Student Conduct and Formation Officer e. Representative from the members of the Faculty f. Representative from the Student Council G.2.Jurisdiction of the Committee on Student Discipline (CSD) The Committee on Student Discipline (CSD) has the jurisdiction to hear and decide the following cases, without prejudice to the complainant’s right to seek redress of grievances in proper venue: • Violation of the policies in the Student Manual • Violation of a School Memorandum • Crimes involving moral turpitude • Other unlawful acts G.3.Filing of a Complaint and Reply thereof: A complaint should be made in writing, dated and signed. The complainant should personally submit the written complaint to the Student Conduct and Formation Officer in three copies. Additional copies shall be required if there are more than one respondents. A complaint should state: • The name of the complainant and the name of the student who caused him damage or prejudice. When the offense if committed by more than one student, all of them shall be included in the complaint. • The complaint should specify in details the acts or omission complained of, the damages it caused to the complainant, and the remedy the complainant sought to obtain. • If the offense is specified in the Student Handbook or Philippine laws, its designation should to obtain. • The complaint should also indicate the date of the commission of the offense and the place where it was committed. The Student Conduct and Formation Officer shall evaluate the complaint and shall determine whether or not the acts or omissions, complained of constitute an infraction of the Student Handbook, standing school memoranda or the laws of the Republic of the Philippines. The Discipline Office shall also determine whether there is enough ground to hold the respondent for due process. If the Student Conduct and Formation Officer, in a sound exercise of his discretion, finds the complaint to be sufficient in form and substance and that there is a strong possibility that the act complained of, which constitutes an offense, had been committed, he/ she shall convene the Committee Student Discipline (CSD). CSD shall order the respondent to reply within 48 hours. The respondent should submit the reply to the CSD in three copies. 1 Additional copies shall be required if there are more than one complaints. Failure to submit the reply within the time required, the respondent shall be


deemed to have waived his right to file said reply. Requests for extension of time to file reply shall be allowed at the sound discretion of the Committee. Extension of time, if granted, may be allowed only once and should not exceed forty- eight (48) hours. Upon receipt of the reply, the complainant at his option may make a comment to the reply within forty-eight (48) hours from receipt thereof. Upon the receipt of the comment, the respondent at his option, may also make a reply to the comment when forty-eight (48) hours from receipt thereof. After the lapse of forty-eight (48) hours without comment or reply filed, the submission of said pleadings shall be deemed waived. G.4. Hearing After the submission of the last pleading, the parties are notified by the Committee on Discipline of the date and time of hearing. The parties are requested to bring along with them their witnesses and evidence/s to support their claims. During the hearing, the complainant shall first establish his cause in the presence of the respondent. He shall produce testimonial, documentary and object pieces of evidence to prove his claims. He shall be examined, through questions and answers, either by the Committee on Discipline or by the respondent himself to ascertain the veracity of his claims. The respondent may, during the same hearing, present testimonial documentary and object pieces of evidence in defense of himself. He shall also be examined, through questions in defense of himself. He shall also be examined, through questions and answers, by the Committee on Discipline who ascertain the veracity of his defenses and counterclaims. Unjustified absence of any party during the hearing shall not postpone the hearing. The absent party’s right to present any form of evidence apart from submitted as part of his pleadings shall be waived. Parties may be assisted by legal counsel but the same is not mandatory. The absence of a legal counsel shall not be a ground for the postponement of any hearing. G.5 .Decision and Range of Penalties/Sanctions After the hearing of a case, the Committee on Discipline shall release the Decision within fifteen (15) days from the last day of hearing. The respondent shall be notified of the decision. If the decision is contested, the respondent may submit an appeal to the Dean of Student Affairs within 15 days from receipt of the decision. If the decision of the Dean of Student Affairs is still contested, the respondent may submit another appeal letter to the President within another 15 days. The decision of the President is final and executory. For non-appealed decisions of the Committee on Discipline, the recommendations become executory. The list of sanctions/penalties includes but is not limited to the following: verbal reprimand, written undertaking, community service, public apology, suspension, exclusion, and expulsion. For a persistent offender or one guilty of a major offense, a suspension or expulsion may be imposed. Suspension may be given for one (1) or two (2) semesters; but not more than one year. The school, however, should forward to the Commission on Higher Education Regional Office concerned within ten (10) days from termination of the investigation of the case for its information. Parents/Guardians will be informed about the alleged major offense committed by the student through a phone call and a call slip.


H. OFF-CAMPUS ACTIVITIES The College allows recognized student organizations and other legitimate student groups like classes or sections to engage in off campus activities that will contribute to their holistic development Policy Guidelines and Procedures: a. Duly recognized student organizations and other legitimate student groups may organize off campus activities like field trips, community service activities etc. Likewise, they may be allowed to participate in competitions, seminars etc. that are to be held outside the College subject to the policies therein b. Proposals for the off campus activities shall be submitted for the approval of the Dean of the Student Affairs. The organizer shall fill up the Application for Off-Campus activities form. A letter of proposal together with the accomplished form shall be submitted to the Office of the Student Affairs at least seven (7) working days before the proposed date of activity. This policy also applies to students who shall participate in competitions, seminars, etc. that are to be held outside the College. c. To promote the safety of the students in an off-campus activity, the office of the Student Affairs requires at least one faculty member / adviser to accompany the students. d. A complete list of participants, together with the accomplished waivers or parental consent shall be submitted to the Office of the Student Affairs at least two (2) working days before the date of the activity e. Students are expected to observe the Student Code of Conduct and Discipline stipulated in the Student Manual during the off-campus activity f. The Office of the Student Affairs reserves the right to deny the request or withdraw permit of the activity if it is not in keeping with the vision and mission of the College. I. STUDENT ORGANIZATIONS The City College of Angeles recognizes the role of molding its students to become well rounded individuals by encouraging formation and membership in organization. Only Student organizations whose objectives uphold the mission and vision of the College will be recognized. Student organizations may be formed upon application for recognition with the Student Affairs Office. Recognition may be renewed every year upon compliance with renewal requirements. A group of thirty (30) students of the College may apply with the OSSA to organize and operate a student organization. The membership of such an organization shall be limited to bona fide students of the school. Solicitation using the school’s name is not allowed. Requirements for Accreditation: 1.A copy of the approved Constitution and by-laws of the organization, signed by the initial set of officers and members of the organization 2. A list of the set of officers and members of the organization including an indication of their respective positions, date of assumption to office and 1 their respective specimen signatures


3. Strategic Plans of the organization, proposed projects (e.g. community service) and proposed dates of implementation 4.Faculty Adviser’s letter accepting appointment (maximum of one ad- viser) Requirements for re-accreditation: 1. Submission of all the above requirements 2. Financial report prepared by the Treasurer and Auditors, certified by the faculty adviser 3. List of Activities accomplished in the preceding year 4. At least one (1) community outreach activity per semester Only duly recognized organizations are allowed to: a. Post announcements on the designated bulletin boards. However, the approval of the Office of the Student Affairs should be obtained. b. Use the name and facilities of the College but only upon the approval of the OSA c. Organize and/or engage in any approved activity. Students who organize or engage in activity should exercise diligence. They shall be responsible for the outcome of the activity. Should any damage result, the students shall be liable for the same. While the College encourages the formation of associations and societies not contrary to law, the school prohibits associations which may be harmful to its legitimate interests. The school strictly prohibits the employment of physical, psychological, torture, force, violence, threat and intimidation as a requisite of membership. The school reserves the right to penalize students who persist in such memberships. Except for prohibited organizations, the school respects the student’s rights to associate or to refrain from associating with interest groups. J. STUDENT PUBLICATIONS The Phoenix is the official student publication of the College. The members of the editorial staff are selected through an editorial examination which is conducted annually. Previous staffers may re-apply but are required to take the annual editorial examination. Publication fees are authorized to be collected from the students. Financial statements / reports with attached pertinent documents and official receipts must be submitted to OSA at the end of every semester and published in the Phoenix prior to the release of future publication budget / funds. Misuse / malversation of funds shall subject the erring student/s to disciplinary action and/ or administrative charge/s without prejudice to filing a legal suit. K. STUDENT GOVERNANCE The Institutes have their respective student councils and a supreme council- City College of Angeles Student Council (CCASC). The elective positions under CCASC are: President, Vice – President for Internal Affairs, Vice- President for External Affairs, six representatives (two from each institute) The elective positions under the institute councils are the: Chairperson, Vice- Chairperson, and five Councilors.


The Officers must possess the following qualifications: a. He/she must be a regular student and have at least one semester residency in CCA previous to the election with the exception of First year students. b. He/she must be of good moral character c. He/ she must not be under or have not undergone academic or disciplinary probation during the past years d. Must be an example to others in following the College’s rules and regulations e. Must be willing to devote his/ her time and effort in the service of the students and the community f. Must have a grade not lower than 2.75 in all subjects g. For the president of the Student Council, he/ she must have a grade not lower than 2.50 Financial statements / reports with accompanying official receipts must be prepared by the student councils and to be published in the school publication every end of the school year. The financial statements must be approved by the OSA endorsed to the Finance Office prior to the release of the latter’s collection of student activities fees. Misuse / malversation of funds shall subject the erring student/s to disciplinary action and/ or administrative charge/s without prejudice to filing a legal suit. APPENDIX A. THE ANTI-HAZING LAW OF THE REPUBLIC OF THE PHILIPPINES REPUBLIC ACT No. 8049 AN ACT REGULATING HAZING AND OTHER FORMS OF INITIATION RITES IN FRATERNITIES, SORORITIES, AND ORGANIZATIONS AND PROVIDING PENALTIES THEREFORE. Be enacted by Senate and House of Representatives of the Philippines in Congress assembled: SECTION 1. Hazing as used in this Act is an initiation rite or practice as a prerequisite for admission into membership in a fraternity, sorority or organization by placing the recruit, neophyte or applicant in some embarrassing or humiliating situations such as forcing him/her to do menial, silly, foolish and similar tasks or activities or otherwise subjecting him/her to physical or psychological suffering or injury. The term organization shall include any club or the Armed Forces of the Philippines, Philippine National Police, Philippine Military Academy, or cadet corps of the Citizen’s Military Training, or Citizen’s Army Training. The physical, mental and psychological testing and training procedure and practices to determine and enhance the physical, mental and psychological fitness of prospective regular members of the Armed Forces of the Philippines and the Philippine National Police as approved by the secretary of National Defense and the National Police Commission duly recommended by the Chief of Staff, Armed Forces of the Philippines and the Director General of the Philippine National Police shall not be considered as hazing for the purpose of this act. SECTION 2. No-hazing or initiation rites in any form or manner by a fraternity, sorority or organization shall be allowed without prior written notice to the school authorities or head of organization seven (7) days before the conduct of such initiations. The written notice shall indicate the period of the initiation activities which shall not exceed three (3) days, shall include the names of those to be subjected to 1 such activities, and shall further contain an undertaking that no physical violence be employed by anybody during such initiation rites.


SECTION 3. The head of the school or organization or their representatives must assign at least two (2) representatives of the school or organization, as the case may be, to be present during initiation. It is the duty of such representative to see to it that no physical harm of any kind shall be inflicted upon a recruit, neophyte or applicant. SECTION 4. If the person subjected to hazing or other forms of initiation rites suffers any physical injury or dies as a result thereof, the officers and members of the fraternity, sorority or organization who actually participated in the infliction of physical harm shall be liable as principals. The person or persons who participated in the hazing shall suffer. a.) The penalty of reclusion perpetual if death, rape, sodomy or mutilation results therefrom. b.) The penalty of reclusion temporal in its maximum period if in consequence of the hazing the victim shall become insane, imbecile, impotent or blind. c.) The penalty of reclusion temporal in its maximum period if in consequence of the hazing the victim shall have lost the use of speech or the power to hear or to smell, or shall have lost an eye, a hand, a foot, an arm or a leg shall have lost the use of nay such member shall have become incapacitated for the activity or work in which he/she was habitually engaged. d.) The penalty of reclusion temporal in its minimum period if in consequence of the hazing the victim shall become deformed or shall have lost any other part of his/her body, or shall have lost the use thereof or shall have been ill or incapacitated for the performance of the activity or work in which he/she has habitually engaged for a period of more than ninety (90) days. e.) The penalty of prison mayor in its maximum period if in consequence of the hazing the victim shall have been ill or incapacitated for the performance of the activity or work in which he was habitually engaged for more than thirty (30) days. f.) The penalty of prison mayor in its medium period if in consequence of the hazing the victim shall have been ill or capacitated for the performance of the activity or work in which he was habitually engaged for ten (10) days or more, or that the injury sustained shall require medical attendance for the same period. g.) The penalty of the prison mayor in its period if in consequence of the hazing the victim shall have been ill or incapacitated for the performance of the activity or work in which he was habitually engaged from one (1) to nine (9) days, or that the injury sustained shall require medical attendance for the same period. h.) The penalty of prison correctional in its maximum period if in consequence of the hazing the victim shall sustain physical injuries, which do not prevent him/her from engaging in his habitual activity, or work nor require medical attendance. The responsible officials of the school or of the police, military or citizen’s army training organization may impose the appropriate administrative sanctions on the person or persons charged under this provision even before their conviction. The maximum penalty herein provided shall be imposed in any of the following instances: a.) When the recruitment is accompanied by force, violence, threat, intimidation or deceit on the person of the recruit who refuses to join; b.) When the recruit, neophyte or applicant initially consents to join but upon learning that hazing will be committed on his person, is prevented from quitting. c.) When the recruit, neophyte or applicant having undergone hazing is prevented from reporting the unlawful act to his parents or guardians, to the proper school authorities or to the police authorities, through force, violence, threat or intimidation; d.) When the hazing is committed outside of the school or institution; or e.) When the victim is below twelve (12) years of age at he time of hazing.


The owner of the place where the hazing is conducted shall be liable as an accomplice, when he/she has actual knowledge of the hazing conducted therein but failed to take any action to prevent the same from occurring. If the hazing is held in the home of one of the officers of members of the fraternity, sorority, group, or organization, the parent shall be held liable as principals when they have actual knowledge of the hazing conducted therein but failed to take any action to prevent the same from occurring. The school authorities including faculty members who consent to the hazing or who have actual knowledge thereof, but failed to take any action to prevent the same from occurring shall be punished as accomplices for the acts of hazing committed by the perpetrators. The officers, former officers or alumni of the organization, group, fraternity or sorority who actually planned the hazing although not present when the acts constituting the hazing were committed shall be liable as principals. Officers or members of an organization, group, fraternity or sorority’s adviser who is present when the acts constituting the hazing were committed and failed to take any action to prevent the same from occurring shall be liable as a principal. The presence of any person during the hazing is prima facie evidence of participation therein as a principal unless he prevented the commission of the acts punishable herein. Any person charged under this provision should not be entitled to the mitigating circumstances that there was no intention to commit so grave a wrong. This section shall apply to the president, manager, director, or other responsible officer of a corporation engaged in hazing as a requirement for employment in the manner provided herein. SECTION 5. If any provision or part of this Act is declared invalid or unconstitutional, the other parts or provision thereof shall remain valid and effective. SECTION 6. All laws. Orders, rules of regulations, which are inconsistent with or contrary to the provisions of this Act, are hereby amended or repealed accordingly. SECTION 7. This Act shall take effect fifteen (15) days after its publication in at least two (2) national newspapers of general circulation. Approved: June 07, 1995 (Signed) FIDEL V. RAMOS President of the Philippines 1


APPENDIX B. REPUBLIC ACT NO. 7079 AN ACT PROVIDING FOR THE DEVELOPMENT AND PROMOTION OF CAM- PUS JOURNALISM AND FOR OTHER PURPOSES. Section 1. Title. — This Act shall be known and referred to as the “Campus Journalism Act of 1991.” Sec. 2. Declaration of Policy. — It is the declared policy of the State to uphold and protect the freedom of the press even at the campus level and to promote the development and growth of campus journalism as a means of strengthening ethical values, encouraging critical and creative thinking, and developing moral character and personal discipline of the Filipino youth. In furtherance of this policy, the State shall undertake various programs and projects aimed at improving the journalistic skills of students concerned and promoting responsible and free journalism. Sec. 3. Definition of Terms. — (a) School. — An institution for learning in the elementary, secondary or tertiary level comprised of the studentry, administration, faculty and non-faculty personnel; (b) Student Publication. — The issue of any printed material that is independently published by, and which meets the needs and interests of, the studentry; (c) Student Journalist. — Any bona fide student enrolled for the current semester or term, who was passed or met the qualification and standards of the editorial board. He must likewise maintain a satisfactory academic standing. (d) Editorial Board. — In the tertiary level, the editorial board shall be composed of student journalists who have qualified in placement examinations. In the case of elementary and high school levels, the editorial board shall be composed of a duly appointed faculty adviser, the editor who qualified and a representative of the Parents-Teachers’ Association, who will determine the editorial policies to be implemented by the editor and staff members of the student publication concerned. At the tertiary level, the editorial board may include a publication adviser at the option of its members. (e) Editorial Policies. — A set of guidelines by which a student publication is operated and managed, taking into account pertinent laws as well as the school administration’s policies. Said guidelines shall determine the frequency of the publication, the manner of selecting articles and features and other similar matters. Sec. 4. Student Publication. — A student publication is published by the student body through an editorial board and publication staff composed of students selected but fair and competitive examinations. Once the publication is established, its editorial board shall freely determine its editorial policies and manage the publication’s funds. Sec. 5. Funding of Student Publication. — Funding for the student publication may include the savings of the respective school’s appropriations, student subscriptions, donations, and other sources of funds. In no instance shall the Department of Education, Culture and Sports or the school administration concerned withhold he release of funds sourced from the savings of the appropriations of the respective schools and other sources intended for the student publication. Subscription fees collected by the school administration shall be released automatically to the student publication concerned. Sec. 6. Publication Adviser. — The publication adviser shall be selected by the school administration from a list of recommendees submitted by the publication staff. The function of the adviser shall be limited to one of technical guidance.


Sec. 7. Security of Tenure. — A member of the publication staff must maintain his or her status as student in order to retain membership in the publication staff. A student shall not be expelled or suspended solely on the basis of articles he or she has written, or on the basis of the performance of his or her duties in the student publication. Sec. 8. Press Conferences and Training Seminar. — The Department of Educa- tion, Culture and Sports shall sponsor periodic competitions, press conferences and training seminars in which student-editors/writers and teacher-adviser of student publications in the elementary, secondary and tertiary levels shall partici- pate. Such competitions, conferences and seminars shall be held at the institu- tional, divisional, and regional levels, culminating with the holding of the annual national elementary, secondary or tertiary School Press Conferences in places of historical and/or cultural interest in the country. Sec. 9. Rules and Regulations. — The Department of Education, Culture and Sports, in coordination with the officers of the national elementary, secondary or tertiary organizations or official advisers of student publications, together with student journalists at the tertiary level and existing organizations of student journalists, shall promulgate the rules and regulations necessary for the effective implementation of this Act. Sec. 10. Tax Exemption. — Pursuant to paragraph 4, Section 4, Article XIV of the Constitution, all grants, endowments, donations, or contributions used actu- ally, directly and exclusively for the promotion of campus journalism as provided for in this Act shall be exempt from donor’s or gift tax. Sec. 11. Appropriations. — For the initial year of implementation, the sum of Five million pesos (P5,000,000.00) is hereby authorized to be charged against the savings from the current appropriations of the Department of Education, Cul- ture and Sports. Thereafter, such amount as may be necessary shall be included in the General Appropriations Act. Sec. 12. Effectivity. — This Act shall take effect after fifteen (15) days following the completion of its publication in the Official Gazette or in at least two (2) news- papers of general circulation. Approved: July 5, 1991 1


APPENDIX C. SPECIAL ISSUE: SEXUAL HARASSMENT Sexual Harassment Defined. Work, education or training-related sexual harassment is committed by an employer, employee, manager, supervisor, agent of the employer, teacher, instructor, professor, coach, trainor, or any other person who, having authority, influence or moral ascendancy over another in a work or training or education environment, demands, requests or otherwise requires any sexual favor from the other, regardless of whether the demand, request or requirement for submission is accepted by the object of said Act. In an education or training environment, sexual harassment is committed: (1) Against one who is under the care, custody or supervision of the offender; (2) Against one whose education, training, apprenticeship or tutorship is entrusted to the offender; (3) When the sexual favor is made a condition to the giving of a passing grade, or the granting of honors and scholarships, or the payment of a stipend, allowance or other benefits, privileges, or consideration; or (4) When the sexual advances result in an intimidating, hostile or offensive environment for the student, trainee or apprentice. The following may be examples of sexual harassment: a. special attention, dropping of a case, admission and re-admission and others in exchange of a sexual favor b. Actual sexual assault c. Malicious touching of the sensitive parts of the body d. constant telling of green or smutty jokes / constant talk of sex or sexual innuendos directed to a particular person e. Displaying of offensive pictures f. Threats that are sexual in nature g. Asking intimate questions on sexual activities h. Making offensive hand and body gestures i. Making obscene phone calls, text messages in and outside the College j. Other related acts that creates an environment of sexual harassment * Any student – victim of sexual harassment should bring the matter to the attention of the office of the Dean, Guidance Counselor or any faculty member in whom he/ she has confidence or to any official of the College who shall endorse the matter to the Office of the Student Affairs. The latter shall then act according to the provisions of the Implementing Guidelines for Republic Act 7877, otherwise known as the Anti-Sexual Harassment Act 1995.


REPUBLIC ACT NO. 7877 AN ACT DECLARING SEXUAL HARASSMENT UNLAWFUL IN THE EMPLOYMENT, EDUCATION OR TRAINING ENVIRONMENT, AND FOR OTHER PURPOSES. Be it enacted by the Senate and House of Representatives of the Philippines in Congress assembled: SECTION 1. Title. - This Act shall be known as the “Anti-Sexual Harassment Act of 1995.” SECTION 2. Declaration of Policy. - The State shall value the dignity of every individual, enhance the development of its human resources, guarantee full respect for human rights, and uphold the dignity of workers, employees, applicants for employment, students or those undergoing training, instruction or education. Towards this end, all forms of sexual harassment in the employment, education or training environment are hereby declared unlawful. SECTION 3. Work, Education or Training -Related, Sexual Harassment Defined. - Work, education or training-related sexual harassment is committed by an employer, employee, manager, supervisor, agent of the employer, teacher, instructor, professor, coach, trainor, or any other person who, having authority, influence or moral ascendancy over another in a work or training or education environment, demands, requests or otherwise requires any sexual favor from the other, regardless of whether the demand, request or requirement for submission is accepted by the object of said Act. (a) In a work-related or employment environment, sexual harassment is committed when: (1) The sexual favor is made as a condition in the hiring or in the employment, re-employment or continued employment of said individual, or in granting said individual favorable compensation, terms of conditions, promotions, or privileges; or the refusal to grant the sexual favor results in limiting, segregating or classifying the employee which in any way would discriminate, deprive or diminish employment opportunities or otherwise adversely affect said employee; (2) The above acts would impair the employee’s rights or privileges under existing labor laws; or (3) The above acts would result in an intimidating, hostile, or offensive environment for the employee. (b) In an education or training environment, sexual harassment is committed: (1) Against one who is under the care, custody or supervision of the offender; (2) Against one whose education, training, apprenticeship or tutorship is entrusted to the offender; (3) When the sexual favor is made a condition to the giving of a passing grade, or the granting of honors and scholarships, or the payment of a stipend, allowance or other benefits, privileges, or consideration; or (4) When the sexual advances result in an intimidating, hostile or offensive environment for the student, trainee or apprentice. Any person who directs or induces another to commit any act of sexual harassment as herein defined, or who cooperates in the commission thereof by another without which it would not have been committed, shall also be held liable 1 under this Act.


SECTION 4. Duty of the Employer or Head of Office in a Work-related, Education or Training Environment. - It shall be the duty of the employer or the head of the work-related, educational or training environment or institution, to prevent or deter the commission of acts of sexual harassment and to provide the procedures for the resolution, settlement or prosecution of acts of sexual harassment. Towards this end, the employer or head of office shall: (a) Promulgate appropriate rules and regulations in consultation with and jointly approved by the employees or students or trainees, through their duly designated representatives, prescribing the procedure for the investigation of sexual harassment cases and the administrative sanctions therefore. Administrative sanctions shall not be a bar to prosecution in the proper courts for unlawful acts of sexual harassment. The said rules and regulations issued pursuant to this subsection (a) shall include, among others, guidelines on proper decorum in the workplace and educational or training institutions. (b) Create a committee on decorum and investigation of cases on sexual harassment. The committee shall conduct meetings, as the case may be, with officers and employees, teachers, instructors, professors, coaches, trainors, and students or trainees to increase understanding and prevent incidents of sexual harassment. It shall also conduct the investigation of alleged cases constituting sexual harassment. In the case of a work-related environment, the committee shall be composed of at least one (1) representative each from the management, the union, if any, the employees from the supervisory rank, and from the rank and file employees. In the case of the educational or training institution, the committee shall be composed of at least one (1) representative from the administration, the trainors, instructors, professors or coaches and students or trainees, as the case may be. The employer or head of office, educational or training institution shall disseminate or post a copy of this Act for the information of all concerned. SECTION 5. Liability of the Employer, Head of Office, Educational or Training Institution. - The employer or head of office, educational or training institution shall be solidarily liable for damages arising from the acts of sexual harassment committed in the employment, education or training environment if the employer or head of office, educational or training institution is informed of such acts by the offended party and no immediate action is taken. SECTION 6. Independent Action for Damages. - Nothing in this Act shall preclude the victim of work, education or training-related sexual harassment from instituting a separate and independent action for damages and other affirmative relief. SECTION 7. Penalties. - Any person who violates the provisions of this Act shall, upon conviction, be penalized by imprisonment of not less than one (1) month nor more than six (6) months, or a fine of not less than Ten thousand pesos (P10,000) nor more than Twenty thousand pesos (P20,000), or both such fine and imprisonment at the discretion of the court. Any action arising from the violation of the provisions of this Act shall prescribe in three (3) years. SECTION 8. Separability Clause. - If any portion or provision of this Act is


declared void or unconstitutional, the remaining portions or provisions hereof shall not be affected by such declaration. SECTION 9. Repealing Clause. - All laws, decrees, orders, rules and regula- tions, other issuances, or parts thereof inconsistent with the provisions of this Act are hereby repealed or modified accordingly. SECTION 10. Effectivity Clause.- This Act shall take effect fifteen (15) days after its complete publication in at least two (2) national newspapers of general circulation. Approved: (Sgd.) EDGARDO J. ANGARA President of the Senate (Sgd.) JOSE DE VENECIA, JR . Speaker of the House of Representatives This Act is a consolidation of House Bill No. 9425 and Senate Bill No. 1632 was finally passed by the House of Representatives and the Senate on February 8, 1995. (Sgd.) EDGARDO E. TUMANGAN Secretary of the Senate (Sgd.) CAMILO L. SABIO Secretary General House of Representatives Approved: February 14, 1995 (Sgd.) FIDEL V. RAMOS President of the Philippines 1


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