NISHI NIVETHA ICT

LADY WILLINGDON INSTITUTE OF ADVANCED STUDY IN EDUCATION (AUTONOMOUS) CHENNAI 600005 E- MODULE ON MS WORD NAME : NISHI NIVETHA . R REGISTER NO : 2021BED216 SUBJECT: ENRICHING LEARNING THROUGH ICT BATCH : V (ENGLISH) ACTIVITY NO : 1

E- MODULE ON MS WORD SYNOPSIS ❖ INTRODUCTION ❖ APPLICATION SOFTWARE DEFINITION ❖ MS WORD ❖ OBJECTIVES ❖ HOW TO USE- STEP BY STEP EXPLANATION WITH SCREEN SHOT ❖ BENEFITS (EDUCATIONAL IMPLICATIONS) ❖ CONCLUSION ❖ REFERENCE

INTRODUCTION Application Software: Application Software is the type of software that runs as per user request. It runs on the platform which is provided by system software. High level languages are used to write the application software. Its a specific purpose software. The main difference between System Software and Application Software is that without system software, system can not run on the other hand without application software, system always runs.

APPLICATION SOFTWARE - DEFINITION Application program (application or app for short) is a computer program designed to carry out a specific task other than one relating to the operation of the computer itself, typically to be used by end-users. Word processors, media players, and accounting software are examples. The collective noun refers to all applications collectively. The other principal classifications of software are system software, relating to the operation of the computer, and utility software (\"utilities\"). Applications may be bundled with the computer and its system software or published separately and may be coded as proprietary, open-source, or projects. The term \"app\" often refers to applications for mobile devices such as phones.

NAME OF THE APPLICATION SOFTWARE MS WORD

OBJECTIVES Microsoft Word is part of the Microsoft's Office suite of software. It is a word processor, meaning its main function is the writing and editing of text documents. Microsoft has developed Word to be the premier word processor used by PC owners, and it is often bundled with new PC purchases. It is also available separately at many office supply and software retailers. Word Processing The primary objective of MS Word is to enable you, the user, to create and edit documents. This is the word processing component, and it allows you to type whatever you want and save it to view or edit later. These saved files can also be sent to another person, who can view it with her own word processing software. Editing Word features numerous editing tools for your documents. You can change margins, font, text size and other features. The size of the line breaks can be adjusted, as can the color of the text. The text can also be cut and pasted anywhere in the document by manipulating the many editing options in Word. Compatibility Microsoft Word features compatibility with many different types of text documents. The main format used by Word is the \".doc\" format, with \"docx\" used in newer versions of Word. Word can also read text documents in many other formats, with newer versions of Word able to download compatibility patches to enable it to read formats it isn't natively designed to read. Ubiquity By bundling Word with new PCs and providing free and discounted copies to schools, students and offices, Microsoft is seeking the ubiquitous presence of their software. Microsoft Office products are even available on Apple Macintosh computers. Track Changes A popular editing tool in literary and print circles, \"Track Changes\" is an option that can be turned on in many word processors, including most versions of Word. This tool marks any changes made to the document and allows the original document to be viewed simultaneously. These changes can later be viewed and accepted by the document's original author. Each

change can also be marked with explanations so viewers can see why certain changes were made, along with indications of which user made the change. Protecting Your Documents Word allows \"Read Only\" documents to be produced that cannot be edited later or can only be edited in certain spaces. This is useful when creating official documents that need to be reviewed and digitally signed. By allowing only the signature line to be editable, the rest of the document can be guaranteed safe from any changes made by the signer. Easy to Use Word is designed for ease of use. When opening the program, you are presented with a blank document upon which you can immediately begin placing text. All of the most basic editing options, like bold, italics, underlining and font size, are readily available in the default toolbar, with the more advanced options inside sub-menus and various other toolbars. Any user can easily hammer out a letter or a shopping list, while more advanced users can dig deep to uncover more powerful options. Style Word offers several options designed to be more stylistic than a plain text document. Word allows the addition of text borders, as well as clip art and other images. Styles you like can even be saved in the \"Quick Styles\" section for easier use. By using these, you can click a button and any font choices, like colour and text effects, will be all applied at once. Printing Of course, a word processor wouldn't be very useful if it weren't able to print documents. Word enables the printing of any document it can open. It will even allow you to manipulate printing options in accordance with your specific model of printer. These include the quality of the printing job and orientation of the paper. Multiple Word pages can even be printed on a single sheet of paper. Tables/Graphs/Charts Another option present in Word is the ability to generate productivity-related images like charts and graphs. Bar graphs, pie charts, line graphs and other related types of images can be generated. Open the chart options, input your data, select your graph or chart style, and Word will generate it for you. It can then be resized and placed anywhere within the document.

HOW TO USE STEP BY STEP EXPLANATION Creating a Basic Document 1. Open the Microsoft Word application. Do this by double-clicking the Microsoft Word icon. 2. Review the available templates. On the right side of the screen, you'll see several templates of interest: Blank document - A blank document with default formatting. Creative Resume/Cover Letter - A clean, pre-formatted resume (and accompanying cover letter) document. Student Report with Cover Photo - A document format geared toward an academic demographic. Fax Cover Sheet - A document to preface fax reports.

You can also search for specific templates online from within Word by using the search bar at the top of this screen. 3. Choose a template. Doing so will open the template in Word with whatever pre-determined formatting applies to it. Now that your document is open, you're ready to review your Toolbar options. When in doubt, open a blank document.

Navigating the Microsoft Word Toolbar 1. Click the File tab. It's in the top left side of the screen (or in the menu bar for Mac users). From here, you have several useful options on the far left side of your screen: Info (PC only) - Click this to review the documents statistics, such as when it was last modified, as well as any potential issues with the document. New - Click this to bring up the \"New Document\" page that lists all of the pre-formatted templates. Opening a new document will prompt you to save your old one. Open - Click this to review a list of recently-opened documents. You can also select a directory (e.g., \"This PC\") in which to search. Save - Click this to save your document. If this is your first time saving this particular document, you'll be prompted to enter a name, save location, and preferred file format as well. Save As - Click this to save your document \"as\" something (e.g., a different name or file format). Print - Click this to bring up your printer settings. Share - Click this to view sharing options for this document, including email and cloud options. Export - Click this to quickly create a PDF or change the file type.

2.Click ← in the top left corner of your screen. If you're using a Mac, you won't have this option--simply click your document to exit the \"File\" menu. 3. Review the Home tab to see your formatting options. At the top of your screen--from left to right--are five sub-sections of this tab: Clipboard - Whenever you copy text, it is saved on your clipboard. You can view copied text by clicking the Clipboard option here. Font - From this section, you can change your font style, size, color, formatting (e.g., bold or italic), and highlighting. Paragraph - You can change aspects of your paragraph formatting--such as line spacing, indentation, and bullet formatting--from this section. Styles - This section covers different types of text for various situations (e.g., headings, titles, and subtitles). You'll also see the popular \"No Spacing\" option here, which removes excess spaces between lines of text.

Editing - A couple of commonly-used tools--such as \"Find and Replace\", which allows you to quickly replace all appearances of one word with another--live here. 4. Click the Insert tab to review the types of media you can place in your document. Insert is to the right of the Home tab. The Insert tab allows you to add things like graphics and page numbers to your document. From left to right, a couple of notable options include the following: Table - Clicking this option will allow you to create an Excel-style table right in your document. Pictures - Use this feature to insert a picture into your document. Header, Footer, and Page Number - These options are all essential for writing in MLA- or APA- style formatting. The Header places a space at the top of the document for comment, while the Footer goes at the bottom--page numbers are customizable.

Equation/Symbol - These options use special formatting to accurately display simple equations. You can select these equations or symbols from the pertinent drop-down menu. 5. Click the Design tab to create your own template. It's to the right of the Insert tab. The Design tab contains pre-designed themes and formats listed across the top of the page.

6. Click the Layout tab to customize your page's formatting. This tab contains options for changing the following aspects of your document: Margins Page orientation (vertical or horizontal) Page size Number of columns (defaults to one) Location of page breaks Indentation

7. Click the References to manage your citations. If you have a bibliography page, you can also manage it from here. For quick bibliography formatting, click the Bibliography drop-down menu and select a template. In the \"Citations & Bibliography\" group of options, you can change your bibliography formatting from APA to MLA (or other citation styles). The \"Captions\" group has an option to insert a table of figures. This is useful for scientific review papers or similar documents in which statistical data is prioritized over quotations.

8. Click the Mailings tab to review your document sharing options. You can review your email settings and share your documents from within this section. You can also print an envelope or label template by clicking the pertinent option in the top left corner of your screen. The Select Recipients drop-down menu allows you to choose Outlook contacts as well as an existing contact list within Word

9. Click the Review tab. The Review section is geared towards editing, so it includes options for marking up documents and proofreading. A couple of important options include: Spelling & Grammar - Click this option (far left corner) to underline any spelling or grammatical errors. The \"Changes\" section - This is to the far right of the toolbar. From here, you can enable the \"Track Changes\" feature which automatically formats any additions or deletions you make in a document to appear in red print. .

10. Decide on the set of options that best apply to your work. If you're a student, for example, you'll likely use the Insert and References tab often. Now that you're familiar with the toolbar options, you can format your first Word document

Formatting Your Writing 1. Open a new Blank Document in Word. If you have an existing document, you can open that instead. 2. Enter text. Do this by clicking on the blank section of the document and typing away. If you opened an existing document, be sure to save your work before re-formatting.

3. Highlight a section of text. To do this, click and drag your cursor across your writing, then let go when you've highlighted the section you wish to edit. 4. Consider what you want to do to the writing. Some potential options include: Quickly format your writing. Do this by right-clicking (or two-finger clicking) your highlighted text and then selecting an option from the right-click menu. Change the font of your selection. You can do this by clicking the drop-down bar at the top of the \"Font\" section (Home tab) and then selecting a new font. Bold, italicize, or underline your highlighted section. To do this, click the B, I, or U in the \"Font\" section of the Home tab.

Change your document's spacing. This is easiest to accomplish by right-clicking your selected text, clicking Paragraph, and modifying the \"Line Spacing\" value in the bottom right corner of this window. 5. Continue working with Word. Your preferred options for your documents will differ based on the intention behind creating them, so the more you work within your own particular format, the more proficient you'll become.

BENEFITS Here are some of the benefits that come with it and they will definitely entice you to use this program; 1. Access Anywhere, Anytime As a student you will need something versatile. Microsoft Office allows you to get access to your vital documents, your emails and even contacts. You can access the web on most devices such as android phones, iPhones and PCs. This means that you are free to work wherever you want and at any time that you choose. This is an important feature for students as they tend to spend time in different places. Whether you are at the library, at friend’s house or even at home you don’t need to worry about not having access to your emails or documents. Microsoft office gives you full control over time and place. 2. Can Help you Stay Focused As a student having maximum concentration on your studies and assignments is very important. Microsoft office is designed in a way to help you keep your focus on what you are doing. The new Microsoft office comes with a focus mode. The focus mode keeps any distractions out of your way. The desktop will be kept clear of anything that will slow down your concentration. If you want to use this feature then you have to download Microsoft Office 2016 or Office 2019. 3. Straightforward and Easy to Use You can easily learn how to use Microsoft office with no worries of getting stuck all the time. Every program has its own features that are meant to help you achieve just about anything that you want. It can be used for both personal and business purposes. You only need a few minutes before completely familiarize with the Microsoft office. This definitely makes your work as a student simple and way much easier.

You will not have to spend time learning how to handle Microsoft office. That time will instead be spent studying and doing assignments. 4. Always Updated You can agree with me that having to update your Microsoft office application after a number of days can be tiresome. As a student, you have a lot to do. You may be preparing for an examination, trying to catch up on some notes in class or even finishing up your assignments. You may not even remember to update your application. The new Microsoft office was designed with the best interests of the students in mind. You no longer have to deal with updating manually to the latest version of the Microsoft office. In this case, the application is automatically updated by Microsoft itself. When you log in, you get access to the latest version of Microsoft office. This is definitely a load off your shoulders. 5. Access to Online Support Should you encounter a problem or get stuck? It is easy to reach a solution. Microsoft offers online support for its users. All you have to do is go to the Microsoft website and all the help you need you will find it there. It won’t even take you long to get a solution to a problem that you have encountered. There are also templates that will enable you to do some troubleshooting. Additionally, the automatic updates ensure that your software is secure and free from bugs. A Safe software is less likely to have problems and will always be working as it should. 6. Complete Software Suite The different kinds of software that you find on the Microsoft office will help you do a good number of tasks. As a student Microsoft office is all you need. There are a lot of tasks that you have to do at school. For instance, if you want to write an essay the best software in this case is the Microsoft word. If you are dealing with data Microsoft excel is the best fit for this task.

There is just about everything that you will need as a student. Additionally, your work and assignments will be so much easier to handle. 7. Universal Software Microsoft office is used almost everywhere. This makes it one of the best software to use. There are very few places that will reject the use of Microsoft office. In most cases, at your school the lecturer will require you to have your documents in the Microsoft word format. Having Microsoft office already puts you ahead when it comes to trends. It is actually what most people are using and you should therefore be no exception. Considering all the other benefits that it comes with; it is the software that every student should be using. CONCLUSION: I want to conclude this article by saying that Microsoft Office is very beneficial for students and if you are a student then you must give it a try and you will definitely like it as it will save your lots of quality time and help you making your assignments with ease. Microsoft Office and its variety of business based applications are useful tools that can and should be utilized within organizations of any size in order to encourage and facilitate organization, team-work, and cohesion within an organization.

REFERENCE ❖ www.techwalla.com ❖ shaunakelly.com ❖ www.traingsadda.in ❖ www.wikihow.com