New Board Member Orientation

JUNE 2021 Seaside at Fisher Island BOARD MEMBER ONBOARDING Prepared by Prepared For: PRIME QI MANAGEMENT SEASIDE AT FISHER ISLAND CONDOMINIUM ASSOCIATION, INC

PRIME QI MANAGEMENT TABLE OF CONTENT 1. INTRODUCTION Roles, promoting harmony, enforcing rules while building bridges. 2. CONTRACTS AND LEGAL MATTERS Current players of the operations of the Association. 3. LIVE DOCUMENTS AND ACCESS Our own space to share documents and promote transparency. WWW.PRIMEQI.COM

PRIME QI MANAGEMENT Welcome! Introduction On behalf of all Board Members, we would like to extend a warm welcome and appreciation for volunteering your time to maintaining and enhancing the quality of life of all at Seaside at Fisher Island. It is our experience that virtually everyone who serves on an Association Board does so for good reason, and the motivation always being one to make meaningful contributions to their community. However, new and even experienced Board members often do not know what will be expected of them or exactly how the organization is structured. Thus, we've prepared this guidebook to assist and guide you through some important information with a quick review of current Association matters and happenings. Sprinkled throughout the book are pointers describing “good practices” for nonprofit boards, and references to assist you in this endeavor. We hope that it will assist you in your new role and endeavor as a Board member. Management Duties of the manager vary widely based on the Association’s needs, desires and the Community Services Agreement; one Board of thing remains true for us, our devout desire to create and Directors deliver a unique take on resort-style living that is built solely by putting its people at the center. Omaida Rua - President E | [email protected] Norman Drubner - VP | Treasurer E | [email protected] Jared Larsen - Secretary E | [email protected] PAGE 01

PRIME QI MANAGEMENT Newly filed corporate report WWW.PRIMEQI.COM PAGE 02

PRIME QI MANAGEMENT Role of the Community associations are social entities neighborhoods of Board people who expect the board to preserve, if not improve, their quality of life. Thus being on the Board of Directors comes with great responsibilities, such as personal liability for the actions and decisions made by the board member. No. 01 — President Community association presidents are required to fulfill many roles, but the primary roles are leader and manager. Different situations will determine which role the association president assumes. Sometimes the president must set aside other roles, such as neighbor or friend, to accomplish a task or make a decision No. 02 — Secretary The Association secretary is responsible for preserving the association’s history, maintaining its records, and protecting it from liability. The secretary should be efficient, well organized, and have a commitment to the future of the association. No. 03 —Treasurer To help give your audience an overview, this section can include a brief description of the goal, its relevance to your sector or industry, and the specific sub-targets your organization is addressing. WWW.PRIMEQI.COM PAGE 03

PRIME QI MANAGEMENT Active Association Agreements CURRENT STANDING CONTRACTS: 1. KAYE BENDER REMBAUM | LEGAL COUNCIL ACTIVE LEGAL MATTERS: General Council actively handling the following 'Matters': AKAM | ThyssenKrupp | Annual Elections. 1. SEASIDE VILLAS and the Villas.. Responsible for the monthly maintenance of the 2. SOUTH FLORIDA AC | HVAC cooling tower and storage units. Responsible for the monthly maintenance of the cooling tower and storage AC units. 2. THYSSENKRUPP For non-payment, for reasons which remains 3. OMBS Responsible for monitoring the fire suppression unknown by us. system. 3. SLIP AND FALL 4. THYSSENKRUPP | ELEVATORS Newly modernized elevators. Active case filed Newly modernized elevators. Active case filed with the Clerk of Courts-Bender handling case. with the Clerk of Courts. 5. PRIME QI MANAGEMENT & CONSULTING CURRENTLY IN THE WORKS: Management company. 6. SEASIDE VILLAS 1. RESERVE STUDY Reserve study being updated by Paul Shared pool and expenses. Cassidy. Re-inspection scheduled for: 6/15. - Villas Pays 47%. Village Pays 53% ACTIVE LEGAL MATTERS FILE INFORMATION 2. FIRE INSPECTIONS CAN BE FOUND IN THE BOARD FOLDER Currently working on getting the Annual Inspection completed. *. CLICK HERE TO VIEW DOCUMENT 3. ELEVATORS INSPECTIONS Annual scheduled for July 3rd with TKE and Miami Elevators. WWW.PRIMEQI.COM PAGE 04

PRIME QI MANAGEMENT Last Financials provided by akaM FEBRUARY 2021 WWW.PRIMEQI.COM PAGE 05

PRIME QI MANAGEMENT Last Financials provided by akaM FEBRUARY 2021 WWW.PRIMEQI.COM PAGE 06

PRIME QI MANAGEMENT Board Library & Resources Online Access Created just for you: WE HAVE CREATED A SPACE TO ASSIST AND ENABLE EVERY BOARD MEMBER TO PERFORM AND ACT IN THE MOST EDUCATED WAY. PLEASE FIND BELOW THE LINKS AND ACCESS INFORMATION TO SAID BOARD PRIVILEGED DOCUMENTS. 1. SEASIDE LEGAL MATTERS Information relating to a current or recently dismissed Complaint/Matter. 2. MEETING MINUTES Draft, or past Minutes. 3. CONDOMINIUM GOVERNING DOCUMENTS Along with other important pertinent information/documents. And much more. This folder is an ever growing space to continuously be updated with information you should know! CLICK HERE TO VIEW FOLDER! AS A REMINDER, THE NEXT BOARD OF DIRECTORS ZOOM CERTIFICATION CLASS WILL TAKE PLACE ON: *. JUNE 16TH, 2021 AT 10:00AM We hope to see you there! Join from a PC, Mac, iPad, iPhone or Android device: Click Here to Join Note: This link should not be shared with others; it is unique to you. Passcode: 512845 WWW.PRIMEQI.COM PAGE 07

PRIME QI MANAGEMENT COMMUNITY ENGAGEMENT & BESPOKE APP Useful TERMS ONR's PLATFORM WILL PROVIDE THE FOLLOWING: LIMITED COMMON ELEMENTS: ELECTRONIC PAYMENTS (adjective) Common elements With ONR Wallet, users can add their Credit and Debit cards which are reserved for the use of to pay for their maintenance fees, tips, amenity reservations a certain unit to the exclusion of and other services from anywhere. all other units, as specified in the declaration. COMMUNITY BOARD No more old mail room cork-board and elevator notices no FIDUCIARY: (adjective) Involving one pays attention to. With ONR, your community’s bulletin trust, especially with regard to board moves to the owner’s and resident’s pockets, giving the relationship between a them instant access to the association’s calendar and trustee and a beneficiary. community classifieds SELECTIVE ENFORCEMENT: CONCIERGE (adjective) of rules is when an As Community Leaders continue to find ways to keep up HOA enforces rules against some with social distancing guidelines, ONR Bookings allows homeowners and not others. admins to set parameters such as capacity, cleaning time slots, time allowances per unit, and more. Residents are EACH STAY EXPERIENCE IS A able to book times on a user-friendly interface on their WORK OF ART CRAFTED ONE-BY- mobile app or on the web. ONE ACCORDING TO THE NEEDS AND INTERESTS OF EACH VERY IMPORTANT RESIDENT AND GUEST. Important Useful Documents Every new Board Member should be familiar with the below documents & parliamentary rules: Governing Documents Financial Monthly Reports (AKAM) Rules and Regulations Robert's Rules - Click HERE Lastest Financial Audit WWW.PRIMEQI.COM PAGE 08

PRIME QI MANAGEMENT BOARD MEMBER CODE OF ETHICS BOARD MEMBERS SHOULD: BOARD MEMBERS SHOULD NOT: 1. Strive at all times to serve the best interests 1. Reveal confidential information provided by of the association as a whole regardless of contractors or share information with those their personal interests. bidding for association contracts unless 2. Use sound judgment to make the best specifically authorized by the board. possible business decisions for the association, taking into consideration all 2. Make unauthorized promises to a contractor or available information, circumstances and bidder. resources. 3. Advocate or support any action or activity that 3. Act within the boundaries of their authority violates a law or regulatory requirement. as defined by law and the governing documents of the association. 4. Use their positions or decision-making authority for personal gain or to seek advantage over 4. Provide opportunities for residents to another owner or non-owner resident. comment on decisions facing the association. 5. Spend unauthorized association funds for their 5. Perform their duties without bias for or own personal use or benefit. against any individual or group of owners or 6. Accept any gifts—directly or indirectly—from non-owner residents. owners, residents, contractors or suppliers. 6. Disclose personal or professional relationships with any company or individual 7. Misrepresent known facts in any issue involving who has or is seeking to have a business association business. relationship with the association. 8. Divulge personal information about any 7. Conduct open, fair and well-publicized association owner, resident or employee that was elections. obtained in the performance of board duties. 8. Always speak with one voice, supporting all 9. Make personal attacks on colleagues, staff or duly adopted board decisions—even if the residents. board member was in the minority regarding 10. Harass, threaten or attempt through any means actions that may not have obtained unanimous to control or instill fear in any board member, consent. owner, resident, employee or contractor. 11. Reveal to any owner, resident or other third party the discussions, decisions and comments made at any meeting of the board properly closed or held in executive session. WWW.PRIMEQI.COM PAGE 09

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PRIME QI MANAGEMENT SOON AFTER YOU WILL BE ASSIGNED A USER NAME AND PASSWORD FOR PORTAL ACCESS TO VIEW AND APPROVE ASSOCIATION INVOICES. WWW.PRIMEQI.COM PAGE 11