BBIS PTA Open MeetingJanuary 26th, 2015
• Decisions required - Voting• PTA Status Update• Events• Parent Volunteers• Hospitality and Social Outreach• Membership and Communication• Bridging Parents and BBIS• Financial Update• Fundraising• Open Discussion - Any Other Business• Adjournment 2
1. Approval of September minutes2. Approval to include Inna Grike on the PTA board
• Decisions required - Voting• PTA Status Update• Events• Parent Volunteers• Hospitality and Social Outreach• Membership and Communication• Bridging Parents and BBIS• Financial Update• Fundraising• Open Discussion - Any Other Business• Adjournment 4
PTA Members Volunteer sign-up Volunteer Hours 235 Community 167 185 11 38 +2012-20132013-2014 2014-YTD Board 53 on Committees 176 for EventsAdded 50 members Lots of volunteers… ...building our community!
International Week Oktoberfest Staff Lucky Draw (9 years) (2nd year) (2nd year)
Coffee Mornings Winter Bazaar Bake Sales (10+ years) (3+ years) (10+ years)
Orientation Barbecue Buddy Program Community Tree
Electronic forms Revamped Newsletter New website Volunteer s/w You Plan They Sign Up We Remind
• Decisions required - Voting• PTA Status Update• Events• Parent Volunteers• Hospitality and Social Outreach• Membership and Communication• Bridging Parents and BBIS• Financial Update• Fundraising• Open Discussion - Any Other Business• Adjournment 10
• Valentine themed bake sale• February 12th• Selling on both Level 2 and Level 3• 100% of proceeds goes to grants that benefit our school and students
• Evening of potluck dinner parties for BBIS parents and teachers hosted at different families’ homes.• In the spirit of building community, there will be a mix of parents (different nationalities, new and old families, different age children)• Each attendee to bring a dish from their home country• Average of 8 couples per dinner party
• Fundraiser to establish a large multi-purpose theater for the community• Dress up as your favorite film star from the “Golden Age of Film”• Enjoy an evening of live music, food and open bar• Bid on exciting Silent and Live Auction Items
• Largest community event held at the end of the school year• Parents prepare and sell food from different countries• Music, performances and fun games for all to enjoy• We plan to move Summerfest to one location in front of House 3 towards the sports field• Planning meeting for Summerfest starts Monday, Feb 2, 8am, Cafeteria
• Decisions required - Voting• PTA Status Update• Events• Parent Volunteers• Hospitality and Social Outreach• Membership and Communication• Bridging Parents and BBIS• Financial Update• Fundraising• Open Discussion - Any Other Business• Adjournment 15
• International Week (Oct 20-24th) • 55• Winter Bazaar (November 25th-26th) • 40• Parents club organizers (2014-2015) •8• Summerfest sub-committee • 15• Gala & Silent Auction sub-committee • 19• Communication sub-committee •7• Bridging sub-committee •7• Hospitality sub-committee •5• Room and Class Parents (2014-2015) • 33• Bake Sale Volunteers (October 10th) • 20• Cultural liaisons • 20Thank you for helping build our community!
Room Parents (ES = 19) Grade Parents (MS + HS = 14)• EC4: Katharina Douglas • 6th Grade: Kate Crook, Belky• EC5: Petra van Veelen Sherriff• 1st Grade: Kerstin Greaves, Ulrike • 7th Grade: Trine Ryfos, Mette Hoffman Strand• 2nd Grade: Sarah Kruger, Jane Miller• 3rd Grade: Alexandra Klingbeil- • 8th Grade : Julia Clevorn, Mette Holmark Simon, Anja Behner, Trine Ryfos• 4th Grade: Lucie Dolezalova, Grit • 9th Grade : Trena Beardsley, Caroline Fluh, Monica Geissler Doepke, Andra Hoermann, Tatiana Maksimov • 10th Grade : Frauke Zimmer,• 5th Grade: Erna Ludviksdottir, Anna Florentine Leichtenstein Nordin, Silke Wehrle, Franciska Gutsche, Joanna Kolodzie, Aggie • 11th Grade : Laurel Skillman Vass • 12th Grade : Blanka Leeker, Andrea Nehammer
• Germany: Julia Clevorn, Blanka Leeker, Katharina Douglas • Home country• United States: Jane Miller resource to• Israel: Lisa Davidson parents• Russia: Elena Levinson• United Kingdom: Amanda Falkenberg • Advice on• Netherlands: restaurants,• Korea: Kim Park tutors, etc..• Denmark: Mette Holmark, Käthe Jensen• Japan: Ryoko Takahashi, Wakane Yamanaka • Share their• France: Alexandra Klingbell-Simon culture and• Armenia: Hezmine Mazkosyam, Bet Williams cuisine during• Latin America: Patricia Moreno International• Bulgaria: Raia Androvska Week and• Iceland: Erna Ludviksdottir Summerfest• Czech Republic: Pavlina Kupka, Lucie Dolezalova• Hungary: Andrea Nehammer, Ottilia Unrath
Bake Sale Gala/Silent Auction SummerFest• February 12th • March 7th • Volunteers needed• Volunteers needed! • Volunteers needed – Planning – Set-up – Bake – Ticket sales – Ticket Sales – Sell – Items or Services – Country Booths – Prep – Auction book – Games – CorporateSign Up at http://vols.pt/bCwrmc IBCC support sponsors Dine Around – Cash donations • Volunteers needed – Registration – BBIS• April 18th – Decoration merchandise• Volunteers needed! – Internships set-up – Hosts – GuestsVolunteer and Help Build our community! E-mail [email protected]
• Decisions required - Voting• PTA Status Update• Events• Parent Volunteers• Hospitality and Social Outreach• Membership and Communication• Bridging Parents and BBIS• Financial Update• Fundraising• Open Discussion - Any Other Business• Adjournment 22
PTA Coffee Mornings• Sep 23rd: Julie Kriesel• Oct 17th: 9:00am Coffee Lounge• Nov 6th : 3:00pm Coffee Lounge• Dec 9th: Renee Johnson• Feb 10th: Andrea Nehammer• Apr 21st: Käthe Jensen• Jun 9th: MaryAnn Li
• Matched over 100 new families to buddies last term• Coffee Morning on Feb 10th with a special invite to new families and their buddies
Membership Join Us Events Housing www.bbisparents.com
Health Enjoy Sale www.bbisparents.com
Community building is BBIS Community Clubs also about finding your Club Organizer Time “home” at BBIS • Parent Choir • Mette Holmark • ThuBUILDING • Booster Club • Mette Holmark • TBACOMMUNITY SPIRIT • German Club • Katja Holtman • Mon, Wed • Knitting Club • Audrey Schneider • Mon • US University • Laurel Skillman • Monthly • Book Club • Blanka Leeker • Tues • Film Group • Laurel Skillman • TBA
• Organized by Laurel Skillman• Taught by Dr. Brigitta Wagner• Geared towards high- school students• Mix of film history, analysis and filmmaking skills, using smartphone or cameras and Mac film editing software
• Decisions required - Voting• PTA Status Update• Events• Parent Volunteers• Hospitality and Social Outreach• Membership and Communication• Bridging Parents and BBIS• Financial Update• Fundraising• Open Discussion - Any Other Business• Adjournment 29
235 Easy enrollment members • Fill out forms onhttp://eepurl.com/2tXbv www.bbisparents.com and www.bbis.de • URL is given to new families who join BBIS • Enroll at PTA events with tablets Members can: • Indicate volunteer and email preferences • Unsubscribe at any time – no obligations to membership
9 issues so far Contents: • Snapshots • Upcoming PTA events • Spotlight • Ask Tante Agatha • Community Events • Thank Yous • Get Connected • Classified Ads • Contact
Spotlight Tante Agatha What’s On• Features staff member • Advice column • Local events,• 9 interviewed so far • Topics suggested by exhibitions, etc. readers
Issue 8 -- December 18, 2014 View this email in your browser BBIS PTA Newsletter Content Note from Co-Chairs December 20-January 13 Winter Break Click on a link to go Happy Holidays! The season of directly to a section giving is here! The PTA has January 26 awarded 3500€ in grants to PTA General Meeting Snapshots teachers and programs, parents Upcoming PTA have donated nearly 100 gifts for February 10 Events the Lucky Draw, and Renee Coffee Morning Spotlight Johnsson has kindly hosted a Ask Tante Agatha memorable coffee morning and February 12 What's On cookie exchange. PTA Bake Sale Community Events & Clubs Thank you to all who have March 7, 2015 Thank Yous participated in this year's PTA \"All the World's a Stage\" Get Connected events. We wish you a wonderful Gala and Silent Auction Classified Ads holiday season! See you in 2015! Contact Julie Kriesel & MaryAnn LiCommunity Calendar Get Connected Easier Navigation• Parent clubs • Link to Membership forms • Hyperlinked Table of• Calendar • RSVP buttons• Community Flyers Contents • Back to Top links
Fall Into PTA (Sep - Nov) PTA is snow cool (Dec-Jan)Keep an eye out for new themed boards in February
Scrolling TV screens inHouses 2 & 3• Announcements• Events• Invitations• Community photos
• Decisions required - Voting• PTA Status Update• Events• Parent Volunteers• Hospitality and Social Outreach• Membership and Communication• Bridging Parents and BBIS• Financial Update• Fundraising• Open Discussion - Any Other Business• Adjournment 36
• Monthly bridging meetings – PTA Board and teacher reps – PTA Board and BBIS management• Discuss how PTA and the school can collaborate together
Peace Tree CAS hoursOrientation BBQ IBCC internshipTeacher tickets Mosaic Project School merchandise
• Decisions required - Voting• PTA Status Update• Events• Parent Volunteers• Hospitality and Social Outreach• Membership and Communication• Bridging Parents and BBIS• Financial Update• Fundraising• Open Discussion - Any Other Business• Adjournment 39
Inflow of funds Outflow of funds* 100% = Euro 14,097 100% = Euro 18,913 Merchandise Donation Admin costs Bake sale 10% 2% Hospitality 7% 2% 7%Bake Sale Merchandise 26% 16% Grants 51% Winter Bazaar Taxes 62% 17% Bank balance as of January 21st 2015 = Euro 7,392.70 Cash as of January 21st 2015 = Euro 1,150.00* Note: Admin costs include fees to lawyer, tax and insurance; Total = Euro 8,542.70
Grants to BBIS - Term 1100% = Euro 3,500 14% 6% 14% Grad. Committee Teacher23% Tickets 500 € 14% Art Department Pottery Glaze 500 € 29% MFL Smart Board 1.000 € MFL/Library Flipped Classroom 800€ Library E-Books 500 € EAL \"Hi-Lo\" Books 200 €
Cash policy • Two people counting cash • Keep a minimum in petty cash Financial • Proceeds are immediately deposited reporting • Immediate view of current balanceElectronic and transactionpayments • Review financials monthly • Publish results at general meetings (3 times per year) • Report our financials to tax authorities annually • Move away from cash • Encouraging wire transfers • Exploring use of card reader to accept usage of cards
• Decisions required - Voting• PTA Status Update• Events• Parent Volunteers• Hospitality and Social Outreach• Membership and Communication• Bridging Parents and BBIS• Financial Update• Fundraising• Open Discussion - Any Other Business• Adjournment 44
• Highlight of the gala• Largest fundraiser going towards a BBIS community theater• Sign up on-line• Items and services donated by parents, teachers and business community• Silent and live auction
Vacation Products Services• 1 week accommodation in • Loewe flat screen TV • College Consulting Service (8 Lugano, Italy • Hertha jersey and ball • Sonos Play:3 hours)• Weekend villa by the Baltic • Box of Cuban Cigars • Tina Mortimer Property Services Sea • Custom Design Chair and Pillows • Student Organization and Time • Designer Dress by Berlin designer Dining Management Consultation (2000 Euro Value) • Netzmerk Computer Network,• Suisse Fondue dinner for 8 • TEN Themed Gift Baskets persons • Villa Sant’ Anna Chianti Colli Technology Consultation • Satori Health Club 3 vouchers• Medoc Restaurant voucher Senesi Wine 2009-one case: • One Evening of Babysitting and bottle of champagne Art Beauty• Vegan Picnic Lunch • Contemporary Art • Maske Make-over, a Sculpture by local artist Haircut, Color and Style and Make-up consultation • SIX One-Of-A-Kind Art pieces by BBIS Students • Polish Pottery
0.50 2.00 Available for1.00 5.00 sale on the PTA website1.00 Create an internship opportunity for 3.00 BBIS students1.00 to sell merchandise2.00 10.00
• Decisions required - Voting• PTA Status Update• Events• Parent Volunteers• Hospitality and Social Outreach• Membership and Communication• Bridging Parents and BBIS• Financial Update• Fundraising• Open Discussion - Any Other Business• Adjournment 48
• Decisions required - Voting• PTA Status Update• Events• Parent Volunteers• Hospitality and Social Outreach• Membership and Communication• Bridging Parents and BBIS• Financial Update• Fundraising• Open Discussion - Any Other Business• Adjournment 49
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