System Policies & Procedures        o Manufacturers maintenance instructions should be followed in              all instances Appropriate dress for the work and climate        o The company provides winter clothing inventory for each              vessel        o Officers should monitor expected weather conditions and              ensure appropriate clothing is issued to crew required to work              outside the accommodation area Avoidance of drugs other than medications for illness and injury        o Use of illegal drugs is prohibited        o Staff are tested for drug use prior to assignment onboard and              periodically thereafter, through both announced and              unannounced testing        o Test results indicating illegal drug use will result in dismissal              if confirmed        o Use of prescription drugs must be declared to the Master Vaccinations/inoculations required are fully up to date        o The company provides pre-assignment medical checks and              verifications        o Medications for prevention of illness (e.g. anti-malarial              tablets etc.) should be taken when required Avoidance of heat stress        o Staff should be aware that abnormal urine colour is an              indication of heat stress        o Officers should have awareness of symptoms of heat              exhaustion and heat stroke, and ensure adequate cool down              periods are providedControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 5 of 28
System Policies & Procedures        o The skin is to be protected from strong sunlight and crew              should be encouraged to drink plenty of liquids to replace the              body fluids lost through perspiration        o Consumption of electrolytes is encourage Avoidance of slips, trips and falls        o Staff and crew should be aware and continuously utilize              techniques to prevent slips, trips, and falls        o PA announcements should be made when heavy weather              precautions are in effect        o Oily areas should be wiped up by any individual observing              such hazards        o Anti-slip footwear should be worn when-ever working        o Three point climbing techniques should be understood by all              staff and practiced in climbing situations where appropriate8.2 Food HandlingWhen handling food, crew-members must observe good personalhygiene and food preparation practices, including: Food is not to be left lying around in ambient temperature. To    prevent growth of harmful bacteria it is essential to keep food    either very hot (above 63 Deg. C) or very cold (below 5 Deg. C) Cooled food items (e.g. fresh fruits and vegetables, processed and    cooked meat products and foods prepared for rapid use) should be    kept covered and stored at between 0 Deg C and 7 Deg C    depending on the product Cook food thoroughly, especially meat, poultry, eggs and seafood.    Bring foods like soups and stews to boiling to make sure that they    have reached 70°C . For meat and poultry, make sure that juices    are clear, not pink. Ideally, use a thermometer. Reheat cooked    food thoroughlyControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 6 of 28
System Policies & Procedures     Proper cooking kills almost all dangerous microorganisms.         Studies have shown that cooking food to a temperature of 70°C         can help ensure it is safe for consumption. Keep food at safe temperatures:       o Do not leave cooked food at room temperature for more than             2 hours       o Refrigerate promptly all cooked and perishable food             (preferably below 5°C)       o Keep cooked food piping hot (more than 60°C) prior to             serving               Microorganisms can multiply very quickly if food is stored                   at room temperature. By holding at temperatures below                   5°C or above 60°C, the growth of microorganisms is                   slowed down or stopped. Fruits and vegetables that are not in good condition (e.g. spoiled,    rotten, molded, etc.) are to be discarded Frozen provision defrosting should be carried out in a cool clean    area with the defrosting goods kept covered and separate from    cooked foods Separate work surfaces must be used for the preparation of raw    meat and if space is restricted, at least a separate chopping board    provided. However if the same surface is used for preparation of    raw and cooked meats then the area must be cleaned between    preparations Food that has been served and left-over food is to have a maximum    shelf-life of not more than 48 hours because of the possibility of    contamination Raw/unprocessed food must be kept apart from cooked food and    milk. Where raw/unprocessed and prepared food is kept in the    same compartment (freezer), items are to be kept well separatedControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 7 of 28
System Policies & Procedures Refrigeration thermometers should be easily visible to persons    working in passageways serving the refrigerated spaces or on the    engineers control panel Refer door seals to be maintained in good order Freezer and cooler compartments are to have properly maintained    and accurate thermometers for temperature control and monitoring Alarms must be in good working order in case of lock-in Ensure freezer and cooler compartments are clean before food    orders are received Dry food stores should be dry, cool, well lit and ventilated Food and provisions must not be ‘outdated’. Careful checking of    ‘best before’, ‘use by’ or ‘other’ markings is to be carried out to    ensure no ‘outdated’ provisions are retained onboard Personnel who are sick or infected by contagious diseases are not    to handle food or provisions The Master is to ensure food and provisions are handled and stored    hygienically by carrying out weekly inspections and general    observation The catering staff must be properly dressed when handling or    preparing food:       o No bare or open slippers       o Clean aprons to be worn when preparing food       o Hands are to be frequently washed with soap and hot water Food preparation and eating surfaces must be cleaned after each    meal with a clean cloth, antibacterial soap and water Dishes are to be promptly washed in dish soap and hot water Galley ConditionControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 8 of 28
System Policies & Procedures       o Hot plates to be switched off when the galley is unattended       o Equipment such as ranges, waste disposal units, hot plates,             etc., must be kept clean       o Mechanical ventilation system should be used to keep odours             and smoke clear       o Ventilation hoods and grease filters are to be kept in good             condition and cleaned weekly.       o Exhaust ducts should be inspected for grease build-up on a             quarterly basis, and thoroughly cleaned when build-up is             evident or at least annually       o Food waste to be separated from other garbage and kept in             sturdy, tightly covered garbage cans       o Galley staff are required to understand and adhere to             MARPOL garbage disposal requirements       o Cookware, crockery and utensils are to be thoroughly cleaned             after each use and properly stored       o Keep knives clean and sharp       o If plates, pots, pans, cutlery, etc. are washed by hand then             hot water should be used       o Where possible all galley utensils not in use are to be hung or             stored to avoid loss, damage or injury to seafarers when the             ship rolls       o Facilities are to be provided in or near the galley wash basin             for cleaning hands (e.g. soap and disposable towels or other             hygienic drying facilities) Galley Stores       o Store provisions so counting can be done easily       o Rotate stock first in – first outControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 9 of 28
System Policies & Procedures       o Wrap food items in freezers to prevent “freezer burns”       o Store at convenient and cost-effective ports       o Do not over-order as this leads to waste       o Check expiry of new stores when received       o Report poor quality stores via the ShipNet database8.3 Healthy Eating GuidelinesThe company promotes healthy eating through provision sufficientstores to provide a balanced menu in accordance with establishedguidelines, where the following proportionate distribution should usedas an approximate basis for preparation and consumption:Figure 8.3-1 Food Guide Pyramid       o 30% Fruits & Vegetables       o 30% Bread, Pasta, Rice, & Potatoes       o 15% Meat & FishControlled                                   Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT                            Approval:  WBF                                             Page: 10 of 28
System Policies & Procedures       o 15% Milk & Dairy Foods       o 10% Fat & Sugary Foods               Menus are to be prepared on a monthly basis and                   approved by the Master8.4 Infestation ControlAll spaces, especially where food is handled, are to be carefullymonitored for any sign of vermin infestation. If evident, controlmeasures must be applied as soon as possible, but subject to thefollowing restrictions: Poisons may only be used with the concurrence and oversight of the    Master and Safety Officer Poison must be properly labeled and all warnings adhered to Poison must never be stored in the same spaces as food or    medicine If cockroaches, mice, rats, flies or other vermin are evident, the    crew must bring this to the attention of the senior onboard    management immediately so extermination can be accomplished    before significant infestation occurs. Professional pest control services should be requested via the    technical superintendent if infestations resist treatments and    become chronic No uncovered or unsealed food to be left out in the galley or pantry No food to be brought to cabins8.5 Living ConditionsThe company has determined that to maintain good living conditionsonboard and to present a good impression to those inspecting the ship(e.g. Port State Control) the visual appearance, condition andControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 11 of 28
System Policies & Proceduresstandard of maintenance of the crew accommodation and workingspaces is to be given high priority. The accommodation and working space heating, ventilation    systems, lighting systems, water closets, washing facilities and    similar fittings must be well maintained and operational. Individual crew accommodation (cabins) must be maintained in    clean, decent and habitable condition, and free of goods or stores    that are not the personal property of the occupants. All crew cabins, sleeping rooms and mess rooms are to be kept    ventilated. The system of ventilation must maintain a satisfactory    ambient condition under all external conditions of weather and    climate. The vessels air-conditioning system is to be cleaned, maintained    and operated as per the manufacturers recommendations. The PMS    system is be used for maintenance and record keeping. The ventilation may have to be controlled (e.g. re-circulation) when    handling certain hazardous cargoes such as petroleum in bulk.8.6 Sanitary AccommodationToilets, change rooms, showers and wash rooms must be kept cleanand sanitary including: Floors in are to be kept clean and well drained Sufficient lighting, heating and ventilation is to be provided Both hot and cold fresh water is to be available in all wash rooms Floor tiles should not be broken or missing Water closets are to be maintained with ample flush water and    available at all times All drains to be clear and free flowingControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 12 of 28
System Policies & Procedures Multiple water closets in one compartment are to be screened for    privacy Toilets are to be kept clean and well stocked with amenities:       o Toilet tissue x 2 Rolls       o Hand Soap       o Hand Towels       o Deodorizer8.7 Laundry FacilitiesEach vessel is to be provided sufficient laundry facilities to allowregular washing crew clothes and bed linens Laundry areas are to be kept clean and well organized There must always be sufficient dryers or drying rooms to preclude    hanging of laundry in the ships passageways It is prohibited to hang laundry on hand rails or rig clothes lines in    passageways or machinery spaces8.8 Potable Drinking WaterPotable water provided for consumption onboard should be maintainedin a clean and safe manner Potable water should be bright, clear; virtually colorless and    aerated (e.g. it should bubble when shaken). When loading potable water:       o Dedicated clean hoses are to be used.       o The hoses are to be flushed thoroughly before use       o Hoses are to be drained and properly stored between useControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 13 of 28
System Policies & Procedures        o Deck filling points must be protected and secured with covers Annually, samples of potable water stored in bulk onboard are to be    tested to confirm suitability for human consumption in accordance    with WHO guidelines        o If the quality of stored potable water is in doubt for any             reason, bottled water should used for drinking purposes until             tests can be arranged        o Any source of non-potable water available from access valves             or taps should be labeled to prevent inadvertent consumption8.9 Cabin MaintenanceThe company intends to maintain clean, functioning, healthy, sanitaryand aesthetically pleasing living quarters for everyone onboard. All Crew members must be given sufficient time off, while at sea, to    undertake a thorough cleaning of their personal cabins and the    common living areas Effectiveness of cleaning sessions must be checked every week by a    stringent inspection by Master and /or Chief Officer Results of this inspection and any defects found must be recorded    in an Inspection Register and rectified on the spot when possible Requisitions or repair specifications resulting from weekly Cabin    Inspections should be sent to the office promptly so that    requirements are made known to the Superintendent Engineers. Technical Superintendents are required to place suitable emphasis    and priority to living conditions and maintenance of a professional    standard onboard Any important matter not rectified promptly or that adversely    affects the health and well being of the crew should be brought to    the notice of the Designated Person AshoreControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 14 of 28
System Policies & Procedures8.10 Medical ScreeningThe company maintains industry standard pre-employment medicalchecks. Medical screening of all staff is conducted by physical exam todetermine suitability for employment. Anyone inadvertently exposed to toxic materials in excess of safe    limits will be subject to a structured medical screening process to    monitor possible health adverse health affects. Screening will be    based upon        o The physical examination upon initial employment as base             line        o A Post chemical exposure physical examination        o Periodic Physical Exams for continued sea service        o Post exposure physical examinations should include a             comprehensive blood analysis to check for indicators of the             specific chemical exposure.The exact make-up of the physical examination is in accordance withMarine Personnel employment criteria in consultation with thecompany's established network of approved medical clinics and/orregional medical facilities.8.11 Medical FacilitiesThe Master is responsible for ensuring that the ship at all times carriesa supply of medicines and medical equipment in accordance withcompany, flag state regulations, and IMDG Code where applicable. The On-board minimum inventory is based upon international    requirements. The Master may requisition any additional medicines    or equipment he considers necessary.        o The Master is to ensure that the ship’s medical supplies are             checked professionally by an approved pharmacist at least             once every 12 months and that a certificate in this respect is             issuedControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 15 of 28
System Policies & Procedures       o All medicines are to be labeled in English       o The Second Officer will normally serve as the medical officer       o Expired medicines are to be separated from valid medicines             and marked for disposal       o Medicine should be returned to the pharmacist whenever             possible and a log entry made describing the inventory             returned. Expired medicines should not be disposed at sea or             incinerated.       o The Master shall keep in his custody all the narcotics             onboard. These are to be listed and to be declared at every             port       o Other medication apart from first aid is to be dispensed by             the medical officer only after approval from the Master is             obtained       o Antibiotics issuance require extreme caution due to the             possibility of a life threatening allergic reaction to Penicillin Ships Hospital       o The hospital accommodation should not be used other than             for medical purposes and is to be maintained clean and ready             for receipt of sick and injured persons at any time.       o The medical chest is to be kept fully stocked with any time             expiring medicines replaced promptly       o Hot Water must be available from the sink tap       o Fixed Oxygen sets are to have operating instructions posted       o Oxygen sets are to have operating instructions readily             available       o Pesticide may not be store in the HospitalControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 16 of 28
System Policies & Procedures Medical Treatment       o The Master will supervise and confer with the Chief Mate on             medical matters, especially regarding any treatment of a life             threatening emergency.       o Radio advice from medical personnel ashore should always be             given prompt consideration.       o In all cases, illness and injuries must be treated with prompt             medical attention in strict compliance with the Ship Captain’s             Medical Guide or equivalent, or by doctor’s advice.       o It is a company requirement that all injuries, no matter how             minor, are reported to the medical officer8.12 Winter ClothingA full set of winter clothing and rain gear is to be stored storeroomwhich under the control of the Chief Officer. The Chief Officer is to be responsible for the administration ordering    and replenishment of stocks. Stocks should be replenished on a 4-6 monthly basis bearing in    mind that all on-signing officers and crew receive an issue of    certain items from Crewing Agents. Winter coats, rain gear, and other costly items must be signed for    and returned before signing off Minimum stock levels are indicated on SSA Master List 012, which    includes those items signed for and in use Boiler Suits, Waterproof and Winter Clothing shall be washed in    HOT water or dry-cleaned prior to their re-issue. All items are returnable and property of SeaTeam Management Pte    Ltd.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 17 of 28
System Policies & Procedures8.13 Dress and AttireIn port, officers are to wear uniform, company polo, or clean boilersuits with company logo and a badge of rank. Crew on duty will wear,clean boiler suits or company polo as may be suitable for the workbeing carried out. Catering Staff       o Catering staff serving in the Officers' mess room or Lounge             and crew's mess room are to be properly dressed, both in             port and at sea, in clean white catering jacket, or clean             company polo, and black or dark blue trousers. Catering             jackets and black or dark blue trousers are supplied by the             manning agents at the place of engagement. Attire in Mess-Rooms, Day-Rooms & Public Spaces       o Proper attire is to be worn in mess rooms and day-rooms at             all times. These are clean areas where shore staff and visitors             may be entertained and under no circumstances are working             clothes or boiler suits to be worn.       o Personnel coming in from watch or other duties should wash             and change clothes, if necessary, before seating themselves.             They must be allowed the necessary time to wash and             change. Whenever the work they are performing makes this             difficult, they should use the duty mess room.       o Personnel may wear off-duty clothes when they are in the             day-rooms.       o Flip flops are prohibited from use in any public area, including             passageways, stairs, smoking rooms, TV rooms, and mess             rooms, and may only to be worn in one’s own cabin       o Sandals with straps or other sung fitting, clean leisure             footwear may be worn in public spaces, when off duty.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 18 of 28
System Policies & Procedures8.14 Prevention of Drug & Alcohol AbuseSeaTeam is committed to prevention of drugs and alcohol abuse basiszero tolerance. This Policy is an integral part of the Company’s Health,Safety, Quality & Environmental Policy, in order to prevent incidentsand accidents by proper control of drug abuse and consumption ofalcohol on board Company vessels. In this respect Company must beable to demonstrate at all times that its employees and contractorsare free from the effects of drugs and alcohol.   Every seafarer must understand that he is under a moral and       legal obligation to ensure that persons with “impaired” ability       from drug or alcohol abuse are not allowed to endanger the       safety of others onboard or cause damage to environment and       property. Protection of Human Life and Environment are above       all other considerations.   SeaTeam policy applies to all personnel employed on vessels       Managed, by SeaTeam, and all persons contracted to perform       duties on those vessels. It also applies to all Company personnel,       supernumeraries or visitors to the vessel.8.15 Drug & Alcohol Policies   Drug Abuse Policy       o The use and possession of any drug, unless medically             prescribed by a doctor or issued by the ships medical officer,             is strictly prohibited onboard any company vessel or when on             company business.       o The unlawful distribution of any drugs onboard any Company             vessel or whilst engaged in Company business is strictly             prohibited.       o The use of any drug prescribed by a doctor must be declared             to the Company prior employment and to the Master on             joining the vessel. Personnel should be aware that use of             prescribed drugs may impair a person’s mental and / or             physical ability to safely perform his duties without             endangering the safety of others onboard. The CompanyControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 19 of 28
System Policies & Procedures           reserves the right to consult with its Doctors before           employing such seafarers.     o Any person found unlawfully in possession of, abusing the           use of, or handling and distributing drugs, shall have their           employment immediately terminated and reported to the           appropriate authorities where they may face prosecution           under applicable national law.     o For purposes of employees the, unlawful drugs may be such           drugs as, but not limited to, Marijuana, Opium and           derivatives (Heroin), Cocaine, Lysergic Acid (LSD),           Amphetamines and Phencyclidine (PCP). Alcohol Policy     o The Company Policy for the fleet is a ‘Dry Ship’ Policy. No           alcoholic beverages are permitted to be taken onboard any of           the Company’s vessels by anyone or from any source           whatsoever. While this does not preclude the consumption of           alcohol while ashore, Company Policy requires that Ship’s           personnel must not join or return to the vessel from shore           leave with a detectable blood alcohol concentration above           0.04% (40mg/100ml). All personnel will be subject to           periodic and unannounced breathalyzer tests for alcohol use. Drug & Alcohol Screening     o Pre-employment blood and urine tests for drug use and or           alcohol abuse is required     o Staff are required to cooperate fully with the Company’s           random screening program carried out by Company           contracted doctors or professionals     o Staff are required to submit to random tests, using alcohol           testing devices placed onboard, to ensure that Company Drug           and Alcohol Policy is being observed.     o Staff will be tested following any accident. Such testing is           mandatory in certain jurisdictionsControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 20 of 28
System Policies & Procedures       o The seafarer must acknowledge that he has understood             company drug and alcohol policies and consents to fully             cooperate and abide by the policies. Any refusal to undergo             tests or tampering with the samples will constitute gross             misconduct and grounds for immediate dismissal. Policy Application       o The Master and Management of SeaTeam have the power to             terminate the employment of any person who has tested             positive to any of the tests, including random tests, or whom             is believed to be, through witnessed actions, impaired due to             the use or abuse of drugs or alcohol. Seafarers Responsibilities       o It is the duty of the every seafarer not to handover a watch             or permits any person who appears to be under the influence             of alcohol to carryout any shipboard duties. Such encounters             are required to be reported to the Master, who shall take             appropriate action in the best interest of safety of ships             complement and protection of the environment.       o Where any doubt exists as to the Master’s ability to perform             his duties through impairment by alcohol, then the Chief             Officer and Chief Engineer Officer must jointly assess the             need for the Master to be breath tested, and if the test             indicates use of alcohol, SeaTeam Management must be             immediately advised and the Chief Officer should assume             command in the interim.       o Minimum Period of Abstinence              All crew shall observe a minimum period of at least 8                   hours after consuming any alcohol prior to taking over a                   watch  Un-Announced Periodic Alcohol Testing On-Board       o The Master is to ensure random alcohol tests are conducted             at least once per month. The vessel will log results in an             “Alcohol Testing Record” which will be maintained onboard all             vessels.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 21 of 28
System Policies & Procedures     o Tests are to be administered to all officers and ratings           including the Master     o All tests will be witnessed by at least two officers, not           including the person being tested     o All test results will be entered in an “Alcohol Test” log, to be           maintained by the Master, and contain the following:            Name of Person tested            Date of Test            Time of Test            Test Reading            Readings 0.04% or less reported as negative            Readings above 0.04% will be reported to HSQE     o The HSQE Department will review cases of \"positive\" readings           (above 0.04%) and consult with Master     o The Master or Chief Engineer, with Master's concurrence,           shall carry out alcohol testing on personnel just prior to or           during, a duty status period whenever there is significant           evidence that the man is intoxicated to a point that he cannot           safely discharge his duties. Un-Announced Periodic Drug Testing     o The HSQE Department will advise the vessel when testing is           scheduled; each position will be tested within a twelve month           period. HSQE will advise the port and the date that the test           is to be carried out; this information is kept confidential until           the service provider is on route. Confidentiality     o The Drug & Alcohol Testing program must be handled in a           most discreet and confidential manner to protect the rights of           all seamen involved. The absolute control and security ofControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 22 of 28
System Policies & Procedures             samples and test data must be adhered to by the HSQE             Department, the Qualified Collectors, and by the ship's             officers administering onboard alcohol tests.   Alcohol Testing In Case Of Accidents       o The Master must, as soon as possible, after an accident has             occurred carry out alcohol testing of all personnel on duty or             involved, including himself, and log the result.   Endorsement of Declaration on Drug and Alcohol Abuse       o All Officers and Ratings are required to sign the Sea Team             Form Crew 028 \"Pre-Employment Declaration\". If a copy is             not available in the crew member’s sign-on documents,             Master is to ensure that the form is endorsed and filed.   Positive Test Results       o Any officer or crew member who fails to be within company             required limits for drugs and alcohol when tested will not be             employed or if already onboard then replaced.       o Any crew, visitors or others who are determined to be under             the influence of illegal drugs or controlled substances will be             immediately reported to the appropriate authorities and             transferred off the vessel.   Alcohol Test Equipment       o Due to the relatively low cost of new equipment, alcohol test             equipment should be replaced on an annual basis. All             Masters are to verify the purchase or last calibration date of             the supplied equipment and requisition new alcohol test             equipment 12 months from the original supply or last             calibration date.8.16 Shipboard WelfareTo cater for general shipboard welfare, the company has allocatedUSD $200 to be contributed each month, paid from the Master's cashControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 23 of 28
System Policies & Proceduresaccount, for reading materials, games, gymnasium equipment, videofilms, and other items as deemed appropriate by those onboard.   Masters are responsible for the overall health and well being of       the crew and should endeavor to improve morale and maintain a       hospitable environment onboard       o Masters, or their delegate representatives, are to ensure             welfare & morale issues are periodically discussed with the             crew, and use their input in procurement of recreational             materials as may best suit the needs of the majority of the             crew8.17 Office Occupational Health and SafetyOffice Occupational health and safety guidelines are provided for officeworkers by the HSQE department where “Office-wise” proceduresdeveloped by the Australian Government, has been adopted by thecompany and provided to employees on the shared common drive.Employees are advised to take appropriate countermeasures forcommon office hazards, such as:   Mechanical hazards, such as filing cabinets that tend to tip when       heavily laden top drawers are open.   Physical hazards, like glare or reflections from screens; hot       components of photocopiers; poorly designed chairs that do not       provide the user with adequate back support; or poorly designed       jobs and tasks that demand prolonged work in a fixed posture.   Chemical hazards, such as vapors in the atmosphere – for       example, paint, solvents or airborne particles like photocopier       toner.   Psychological hazards, like the need to perform excessive       workloads under pressure; being bullied by a co-worker or       supervisor; lack of satisfaction from a job where there is       inadequate recognition of work performed; or repetitive work and       insufficient task variety.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 24 of 28
System Policies & Procedures   Electrical hazards such as damaged electrical cords; or       overloaded power points that may lead to the risk of electric       shock.Employees are required to maintain an awareness of office hazards,and to follow manufacturer’s instructions in the use of office productsand equipment. The DMR should be notified if hazard situation existsthat cannot be controlled by the employee.8.18 AsbestosWorking with asbestos can release small fibres into the air. Breathingthese fibres in can eventually lead to a number of fatal diseases.These include:              o Asbestosis or fibrosis (scarring) of the lungs;              o Lung cancer; and              o Mesothelioma (cancer of the inner lining of the chest wall                   / abdominal cavity).Although the body will get rid of most of the larger fibres that canenter the nose and mouth, tiny fibres can pass into the lungs. Thebody naturally gets rid of any asbestos fibres taken in with food andwater. Asbestos fibres cannot be absorbed through the skin. Providedthe asbestos material is intact and in a position where it cannot easilybe damaged, it will not pose a risk to health by releasing fibres intothe air.There is no cure for asbestos-related diseases. There is usually a longdelay between first exposure to asbestos and the first symptoms ofdisease. This can vary between 15 and 60 years. It is possible thatrepeated low-level exposures may lead to asbestos-related diseases.Uses of AsbestosAsbestos was used for thermal insulation (lagging), brake (friction)linings, jointing and packing. In addition to solid sheets, it may occurin sprayed form, pre-formed mouldings and inside insulating boards.Use of the more dangerous “Brown” and “Blue” asbestos wasControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 25 of 28
System Policies & Proceduresdiscontinued many years ago, but “White” asbestos (which is notalways white) is still occasionally found in some applications.Complete Prohibition on Use of AsbestosSince 1st July 2002, the installation of materials that contain asbestoshad, under SOLAS Regulation II-1/3-5, been prohibited for all ships,except for some vanes, joints and insulation.From 1st January 2011, any new installation of materials that containasbestos is, under SOLAS Regulation II-1/3-5, completely prohibited,for all ships without any exceptions.Asbestos Free DeclarationFrom 1st July 2012, SOLAS regulation requires all suppliers of stores,spares and any equipment to issue an Asbestos Free Declarations tothe vessels whenever they supply anything. Similarly, all repairworkshops and shipyards are also required to issue an Asbestos FreeDeclarations to the vessel stating that no asbestos containing materialwas used while carrying out the repairs, servicing, overhauls orreconditioning. To this effect, TPMS has notified all its suppliers andworkshops to issue an Asbestos Free Declaration.Master and Chief Engineer are to ensure that they receive theAsbestos Free Declarations from all suppliers, workshops andshipyards as detailed below. In the event that such a declaration is notprovided to the vessel, then the Superintendent In-charge or FleetManager must be contacted immediately.An ‘Asbestos Free File’ should be maintained on board. This file shallbe in the custody of the Master and should include the following:            o An Asbestos Free Declaration provided by the ship yard or                 repair yard to which a vessel has been post 1st July 2012.            o An Asbestos Free Declaration provided by any workshop or                 subcontractor for any repair, servicing, overhaul or                 reconditioning, carried out post 1st July 2012.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 26 of 28
System Policies & Procedures            o An Asbestos Free Declaration provided by the supplier of                 spares and stores that have been procured onboard post                 1st July 2012.            o An Asbestos Free Declaration from supplier of spare parts                 that are already existing onboard and have not been                 consumed but will be consumed post 1st July 2012.The above declarations will be verified by the attending classsurveyors at the 1st scheduled periodical survey after 1st July 2012.Handling of Asbestos on Older VesselsThe hazard from asbestos only exists where material is in dust orfibrous forms. The hazard increases with disturbance of the material.Certain types of jointing may still contain small quantities of whiteasbestos. Products, such as in Section 2 above, which havetraditionally been made from asbestos, should be assumed to containasbestos, unless positively labelled otherwise.Such products should be kept damp whilst working on them. Cuttingtools must be sharp and only hand-tools may be used. They mustNEVER be ground, machined or filed down. Waste must not be allowedto accumulate and any dust or spillage cleaned up using wet cloths.Use a respirator where there is any risk of dust.If lagging material containing (or suspected to contain) asbestos isdamaged, it should be sealed until an expert contractor can replace itunder controlled conditions. It should NOT normally be removed fromsite by vessel's staff. When inspecting and sealing damaged laggingwhich contains asbestos, personnel involved should wear:            o Full sleeve disposable boiler suits.            o Rubber gloves.            o Suitable respirator incorporating complete nose and mouth                 cover.Care should be taken to minimise any disturbance of the material. Thearea must be kept well ventilated. Soiled clothing must be sealed indouble plastic bags and appropriately marked for disposal.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 27 of 28
System Policies & ProceduresIf it is absolutely necessary to disturb materials containing (orsuspected to contain) asbestos, a formal Dangerous Work Permitprocess must be followed, including a toolbox meeting (including riskassessment) and DPA approval obtained, prior to starting work. Thenumber of personnel involved should be minimised and considerationshould be given to the use of all-enclosing fireman’s suits andbreathing apparatus / smoke helmet.Any dust, broken or disturbed material containing, or suspected tocontain asbestos should be double-bagged (in plastic bags) and clearlymarked.Reference to be made to UK Health & Safety Executive Publication:INDG 289 & 187 when preparing work plan & risk assessment.   Documentation & Filing       o Onboard Alcohol Test Record       o External Drug & Alcohol Test Records       o Winter Clothing Issuance Record   Distribution       o All Offices       o All Vessels   References       o OHSAS 18001       o Ship Captains Medical Guide       o Tanker Safety Guide (Chemicals)       o MFAG, Supplement to IMDG Code       o International Medical Guide for Ships (IMGS)Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 008HEALTH MANAGEMENT             Approval:  WBF                              Page: 28 of 28
System Policies & Procedures9.0 Environmental Management        Purpose             o SeaTeam has established an Environmental Management                   System (EMS) in conformance with ISO 14001 as a means to                   implement environmental policies and objectives        Application             o All Offices             o All Vessels        Responsibility             o Shore Management Team             o Shipboard Management Team             o Individual Staff & Crew   9.1 Scope   The company HSQE System is designed to comply with the Safety   Management requirements of the ISM Code, the health standards of   OHSAS 18001 and the Quality Management requirements of ISO 9001   and TMSA requirements. The Environmental Management System   (EMS), specified in this manual, incorporates the environmental   management practices outlined by the International Standards   Organisation in the ISO 14001 standard.    • The environmental management practices and procedures          established within this document are to be implemented throughout          the organisation. A specific \"To Do\" implementation list, Form HSQE          023, will be provided to each office department and to each ship.    • The “To Do” list is required to be completed by all vessels to          facilitate system implementation and program awarenessControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      1 of 41
System Policies & Procedures9.2 Environmental PrincipalsIt is a company ambition to achieve environmental excellence in allaspects of business operations and continuously improve performanceby taking into account evolving scientific and practical knowledge withinthe shipping sector.• SeaTeam, as a reputable and responsible ship manager, has made      a commitment to achieve a reduction in pollution, conserve and      protect the environment and will ensure that the utmost care and      all possible actions, with the available capabilities and resources,      will be undertaken to prevent pollution through safe operation of      managed vessels and efficient operations in the office.• The company will strive to, where possible, further reduce the      environmental impact of operations by reducing consumption of      materials, re-using, rather than discarding where practicable, and      through promotion of recycling and the use of recycled materials• Emphasizes that ultimate responsibility for compliance with      environmental procedures rests with each employee.• The company will encourage suppliers to continuously reduce the      impact of their operations by giving preference to environmentally      friendly products whenever it is economically feasible9.3 General ObjectivesThe objectives of the Environmental Management System are: • To implement, maintain, and improve environmental management      practices throughout the company • To ensure conformance with the company environmental policy • To demonstrate conformance to others • To ensure the company's practices are in conformance with ISO      14001 and certified by an external organisationControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      2 of 41
System Policies & Procedures9.4 Identification & Evaluation of Environmental AspectsAn annual screening of company activities is to be conducted by HSQEDepartment. For this purpose, SeaTeam Master List 017 forIdentification and Evaluation of Environmental Aspects will be used. Allidentified aspects are listed and rated with regards to the potentialimpact on different areas of the environment and the significance ofspecific aspects. Current criteria for significance are:Assessing Environmental Aspects for SignificanceThe following criteria will be used to determine numerical values forassessing significance of Environmental Aspects Listed in SAM Master-List 017 Scale of Impact:           o Toxicity (compositional characterization of materials and                wastes)           o Amounts (volumes and masses of emissions, waste, or                releases)           o Amounts (consumption of renewable and non-renewable                resources) Severity /Scarcity           o Frequency of episodes           o Severity of actual or potential impacts Interested Parties           o Legal Requirements           o Community ConcernThe potential impact to the environment will be scored by the HSQEpersonnel for the level of impact of each listed aspect in relation to thefollowing six categories: Air WaterControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      3 of 41
System Policies & Procedures Land Natural Resources Flora FaunaImpact will be indicated through assignment of a numerical score from1-5, with 1 being the lowest and 5 being the highest. A sum above 12in any two areas or a total of more than 40 points in any analysis willindicate if the Aspect is to be considered Significant under ISO 14001and will be subject to environmental initiatives through controlmeasures specified in the company’s’ Health, Safety, Quality &Environmental Program as detailed on HSQE Form 010, 5 Year Plan.For each Significant Environmental Aspect, the organization willestablish an appropriate objective and target on HSQE Form 010.There are three primary types of objectives: Control or Maintain – is an appropriate objective for SEAs that are    the subject of environmental regulations because the environmental    policy states that we will comply with the law. In these cases, the    objective will be to maintain conformance with operational controls,    such as procedures and work instructions that apply to those    significant aspects. The target will be ongoing. Improve – is appropriate for SEAs that our facility goals commit us    to improving upon. For example, energy- or water-use reductions    that are not required by law but fall within our commitment to    pollution prevention. Improvement objectives also can be used for    SEAs that have regulatory drivers and environmental improvement    goals. Study or Investigate – is appropriate in cases where the HSQE    thinks improvement will be feasible and beneficial, but study is    needed to determine how much improvement can be achieved and    timeframes that are feasible. The objective will be to study the    alternatives by a target date in preparation for later setting an    improvement objective (or dropping the objective if the study    reveals that the changes are not financially, technologically, or    logistically feasible).Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      4 of 41
System Policies & Procedures   The Health, Safety, Quality & Environmental Program specified on   HSQE Form 010 will address the objectives through controls that   provide:    Compliance Assurance    Materials Management    Pollution Prevention/Waste Minimization    Energy ManagementAt least annually, the identification and evaluation of environmentalaspects will be reviewed and updated, including the criteria forsignificance. The review will be indicated by the date on the form and willconsider any additional areas that need to be addressed, as evident from:    Observations, Suggestions & Best Practices    Business Needs   9.5 Identification of Legislation   The HSQE Department will routinely screen legislation based upon   applicable standards of the statutory regulations contained in applicable   international conventions, national regulations affecting vessels in   specific trading areas, and relevant industry guidelines and or   recommended practices.    • The applicability of various standards and pending new legislation         will be considered and addressed in the company's quarterly         management review.    • The HSQE Manager will subscribe to classification society news and         publications to compliance with applicable regulations and         standards is continuously monitoredControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      5 of 41
System Policies & Procedures9.6 Environmental PlanningSeaTeam will plan services and operations for vessels under itsmanagement to meet all pertinent environmental regulations andendeavour to incorporate environmentally friendly practices.• Company procedures will be evaluated in conjunction with      management reviews with the aim of reducing or eliminating      potentially negative environmental impacts from managed vessels9.7 Setting of Environmental Objectives & TargetsTargets for progressive improvement are established in conjunctionwith management review meetings and applied to company operationsthrough release of a comprehensive 5 years HSQE Plan.• The 5 Years HSQE Plan provides a time based Environmental      Program where objectives and targets are specified, based upon the      identified significant aspects and over which the company may      exert influence.• Current criteria for establishment of Objectives and Targets are:     o Areas where waste can be minimised and efficiency increased     o Must be measurable     o Must be achievable     o Initial Objectives and Targets were established and approved               by the Managing Director in advance of vessel management.• Progress is reviewed in conjunction with the company’s quarterly     management review.• The company Environmental Program may then be modified basis     the results of the reviews.• The company environmental program will address those     environmental issues affected by significant aspects, including:     o Environmental Initiatives to achieve objectives and targets     o ObjectivesControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      6 of 41
System Policies & Procedures     o Annual Targets for Improvement     o Responsibility for achieving Objectives and Targets9.8 Environmental ReadinessThe HSQE System provides detailed procedures for implementedprocedures for pollution prevention. Primarily these procedures arefound in the Tanker / Chemical Tanker or Bulk Carrier OperationsManuals, Shipboard Oil Pollution Emergency Plan or Shipboard MarinePollution Emergency Plan, Vessel Response Plans, Shipboard EnergyEfficiency Management Plan, US VGP Nation Pollution DischargeElimination System (NPDES) Logbook, as well as vessel specificprocedures for bunkering, cargo handling, bilge and ballasting, wastedisposal and emergency response.9.9 ResponsibilitiesKey responsibilities with regard to environmental protection areoutlined in this section.• Managing Director      o Manage company resources efficiently and effectively in line           with environmental targets and objectives      o Ensure that the aims of the company environmental protection           policy are achieved      o Ensure adequate resources are dedicated to environmental           management• Senior Manager HSQE      o Establish and implement the EMS      o Serve as the Management Representative      o Ensure all policies and procedures comply with statutory           requirements Ensure environmental targets and objectives are           appropriateControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      7 of 41
System Policies & Procedureso Annually Review the EMS, update and monitor environmental    risks and amend objectives and targets where neededo Approve all EMS procedures, objectives, and targetso Evaluate and coordinate the effectiveness of the EMS to deliver    continuous improvement• Department Heads      o Supervise EMS procedures in section where responsible      o Ensure policies and procedures are followed by subordinate staff      o Monitor environmental targets and objectives      o Motivate staff in EMS use and improvement• Office Administration      o Ensures new office staff receives a copy of the company           environmental policy      o Ensures office activities are carried out as efficiently as possible      o Ensures office related targets and objectives are monitored and           achieved      o Ensures office supplies are purchased in line with the           Environmental Program      o Establishes and monitors adequate recycling areas in the office      o Advises vendors that preference will be given to re-cycled or           environmentally friendly products and services• Purchasers      o Be aware of green purchasing strategies and endeavour to           standardize procurement of environmentally friendly products           when economically feasibleControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      8 of 41
System Policies & Procedures• HSQE Department      o Develop EMS documentation      o Serve as Internal Auditors for audits of the EMS      o Identify non-conformances and required corrective action      o Identify environmental aspects and develop objectives, targets           and program      o Maintain relevant legislation      o Advising interested parties of EMS requirements      o Provide EMS training as needed• Shipboard Management Team      o Ensures HSQE Policy statement is posted      o Ensures ship activities are carried out as efficiently as possible           and operations are managed in accordance with the established           polices and procedures      o Ensures targets and objectives are monitored and achieved           onboard ship      o Ensures supplies are purchased in line with the Environmental           Program      o Establish and coordinate recycling on board      o Provide EMS training to crew• Second Engineer      o Environmental Officer with primary responsibility for EMS           implementation aboard shipControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      9 of 41
System Policies & Procedures• Sea Staff and Employees      o Sea staff and employees will be responsible for improving the           environment in daily activities and wherever possible, reporting           environmental hazards and participating in environmental           initiatives9.10 Training, Awareness & CompetenceThe purpose of this procedure is to provide a system whereby companypersonnel are trained in EMS procedures, instructions, andassignments.While initial training is provided during induction, the Training Managerand Shipboard Management Teams are responsible for ensuring staffsare adequately trained in EMS requirements. Familiarisation re-trainingsessions are to be conducted as needed to facilitate EMSimplementation. For shipboard and office staff, training is to placeemphasis on specific roles key personnel. Re-training will be required ifand when lack of knowledge is detected during annual internal audits.• Training Agenda     o HSQE Policy & Documentation     o Roles and Responsibilities of Key personnel     o Operational Practices     o Environmental Impacts     o Potential Consequences     o The current Environmental Management Program     o Targets and Objectives     o Garbage Management / Re-cycling     o SEEMP / Office Energy efficiency     o Ballast Water ManagementControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      10 of 41
System Policies & ProceduresCompetence is ensured through the training provided as well as theprofessional licenses and educational background of staff and crew.• An “Environmental Management Training Power Point Presentation”,      and related videos materials will be provided to each vessel to      facilitate training9.11 CommunicationsThe purpose of this procedure is to provide a system whereby internaland external communications procedures regarding the EMS arespecified• Internal Communications      o Internal communications and inter-relations are specified in the           HSQE Administration Manual. The procedures detailed will be           used for all internal communications related to the           Environmental Management System and will include use of the           ShipNet Marine Information Suite for information exchange and           record keeping  • External communications procedures are specified in the HSQE      Administration Manual. The approved procedures will be used for      External communications related to the Environmental      Management System.Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      11 of 41
System Policies & Procedures• Interested Parties      o Notice is served to business associates, principals, that, out of           concern for the environment, SeaTeam Management Pte Ltd has           established an Environmental Management System in           accordance with the standards of ISO 14001. It is company           policy to promote good environmental practices as a part of our           daily business. This means that we will give preference to           products, services, and vendors that are environmental friendly.           It is our policy to promote conservation, recycling, pollution           prevention, and efficiency in all that we do. We therefore           request interested parties to take note of our efforts to improve           the environment and understand that we will reward those           practicing or promoting environmentally friendly products and          services with our business.”• Subcontractors and Suppliers      o In order to communicate concern for the environmental impact           of goods and services used, purchase orders and quotation           requests must include a statement indicating a preference for           environmentally friendly products and services or ISO 14001           certified vendors.9.12 Core Environmental Management DocumentationThe core elements of the Environmental Management System are:• HSM Part A - SPP Doc No. 009• Referenced sections in the HSQE System• Applicable company Forms• Environmental Records and logs• Contingency Plans• Garbage, SEEMP, and VOC Management PlansControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      12 of 41
System Policies & Procedures9.13 Operational ControlThe company has established specific procedures to control operationsand activities associated with significant environmental aspects.Procedures that cover situations where absence could lead to deviationsfrom environmental policy, objectives and targets are specified in:• HSQE Document 009 - Environmental Management• Referenced sections in HSQE System• Operating criteria is stipulated in HSQE Operations Manuals• Manufacturer’s Instructions9.14 Goods and ServicesFor the purpose of mitigating the impact of company procured goodsand services, all suppliers and vendors are notified of the companyEnvironmental Management System and preference is given to thosegoods and services that are environmentally friendly and have a lesserimpact of identified significant aspects.9.15 Environmental EmergenciesPurpose The purpose of this document is to identify and specifyprocedures for response to accidents and emergency situations and forpreventing or mitigating environmental impacts.• Contingency PlansProcedures for response to emergency situations and mitigation of anypotential environmental impact are covered in the company'semergency and contingency plans which include:     o The Shipboard Oil Pollution Emergency Plan (SOPEP)     o Shipboard Marine pollution Emergency Plan (SMPEP)     o The OPA 90 Vessel Response Plan     o U. S. State Vessel Response Plans (California/Alaska)Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      13 of 41
System Policies & Procedures     o HSQE System Emergency Contingency Plan     o Office Building Emergency Plan• Review of Emergency Procedures      o It is standard procedure to review emergency and contingency           plan content following significant accidents and exercises. Post           incident evaluations are used to determine if revision to           procedures is necessary.• Drills and Exercises      o Each contingency plan has specific periodic drills and exercise           requirements that are consolidated under company HSQE           System schedules.9.16 Compliance Monitoring & ControlThe company has established procedures to regularly monitor andmeasure key characteristics of operations and activities that can affectthe environment.Environmental protection onboard ships and in the office functions, iscontinually monitored and measured through inspections, audits andsuperintendent oversight to ensure conformance with theenvironmental management standards contained in this manual andISO 14001.Key shipboard and office operations are regularly monitored to checkand ensure areas which may have a significant impact of theenvironment are monitored via established procedures, including:• Assessment of environmental performance versus environmental      objectives and targets during management reviews• Monitoring safety during critical and essential operations aboard      ship by certified officers• Ensuring periodic calibration of environmentally critical measuring      instruments:Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      14 of 41
System Policies & Procedures      o Oil Discharge Monitoring Equipment – Testing / Service during           dry dockings      o Bilge oily water separator – Testing / Service during dry           dockings      o Incinerator high temperature cut out - Per makers instructions           onboard      o Sewage Plant – During DockingsFurther Monitoring is accomplished via Periodic Inspection. Managedships are visited 2-3 times a year by a technical superintendent ormanager. During these visits, a technical survey is conducted inaccordance with an approved condition check-list. The findings areentered in the ShipNet Database after discussion with the Master andChief Engineer, who are charged with itemized follow-up.The HSQE department conducts internal audits on the ships and eachoffice department annually. A primary focus of the internal audit is toverify compliance with safety, environmental protection, security andoperational legislation and regulations. Approved audit check- listForms are used to ensure an adequate cross section of relevantoperations are examined onboard.• All reports from superintendents, in-house and external auditors,      and classification or oil company inspectors are analyzed in the      ShipNet System and dealt with in accordance with statutory and      commercial requirements.• When periodical inspections reveal a non-conformance, a non-      conformity note, as incorporated in the ShipNet database, is issued.      The responsibility for closure, root cause investigation, and      corrective and preventive actions are built into the ShipNet System.• The HSQE Departments are responsible for evaluating any possible      environmental impact and ensuring corrective and preventive      action is properly initiated, followed up and closed. The corrective      and, or preventive actions should always be appropriate to the      magnitude of the problem and commensurate with the      environmental impact.Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      15 of 41
System Policies & Procedures9.17 Environmental RecordsEnvironmental records are to be legible, identifiable, and traceable.Environmental records are to be stored and maintained in a way that iseasily retrievable and protected from damage and loss. For thispurpose, environmental management and training records are primarilymaintained in the ShipNet database or otherwise assigned file and formnumbers in accordance with the established filing index.• Records specifically related to environmental management are      those listed in this document, when referred too in context with or      for the primary purpose of environmental management or training.• The retention time of environmental records will be three years      unless connected to a claim or accident, in which case records will      be retained for a period of ten years.9.18 Environmental AuditsThe company HSQE System has a periodic audit process for verificationof conformity with ISM Code Safety Management Standards, ISO 9001Quality Management, and OHSAS 18001 Safety & Heath Standardswhich will be used for concurrent auditing of the EnvironmentalManagement System to ISO 14001 Standards. Audits will be conductedby the HSQE Department personnel who have completed appropriateinternal auditor training courses.• Company audit check-lists include requirements of ISO 14001 for      both the company offices and vessels under technical management.      Audits will be scheduled annually and will confirm:      o Environmental Management implementation      o The results of previous audits have been properly addressed      o The results of the audits will be formally recorded in the ShipNet           Database9.19 Environmental Management Practices ReviewPeriodic review of Environmental Management processes isincorporated in and recorded in conjunction with the quarterly HSQEmanagement system review. A more comprehensive report is preparedControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      16 of 41
System Policies & Proceduresannually basis information collected through audits, inspections,Master's reviews, and feedback from staff, crew, principals, andindustry organisations.The management review will address the possible need for changes topolicy, objectives, and other elements of the environmentalmanagement system based upon changing circumstances and thecompany commitment to continual improvement.9.19.1 Monthly Environmental ReportTo facilitate structured monitoring of shipboard effluent discharges, thecompany has included a monitoring record in HSQE Form 006 - MonthlyHSQE Report for Effluent Discharges in Current Month. To harmonizemonitoring strategies, the listed effluents correspond with those in theUS NPDES VGPQuantities are to be estimated in cubic meters (m³) basis followingmethods: A. Flow rate x Duration of discharge B. Cubic volume of area x Duration of discharge C. Total volume of blasting residue recovered - Volume of blasting grit     used D. Average Monthly Anode Consumption Rates x No. of anodes E. Manual Removal F. Total m² of Surface Area x Estimated thickness G. Quantity Replaced H. Average daily production x MonthOnly those effluents known to have been discharged within the currentmonth should be included in the monthly report.Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      17 of 41
System Policies & ProceduresMeasurement GuidanceEffluent                   Method Effluent              MethodDeck Wash down and         A  Bilge-water / Oil Water   ARunoff                        Separator EffluentDischarges of Ballast      A  Anti-Fouling Hull         CWater                         CoatingsAqueous Film Forming       B  Boiler / Economizer       AFoam (AFFF)                   Blow down                 ACathodic Protection        D Chain Locker EffluentControllable Pitch         G  Distillation or Reverse   APropeller Hydraulic Fluid     Osmosis BrineElevator Pit Effluent      E Fire Main Systems          AFreshwater Lay up          A Gray Water                 AEffluent produced from     A  Refrigeration and Air     HInert gas Scrubbers           Condensate DischargeRudder Bearing             G  Seawater Cooling          ALubrication Discharge         Overboard DischargeSeawater Piping            A  Small Boat Engine Wet     ABiofouling Addictive          ExhaustUnderwater Ship            F  Stern Tube Oily           GHusbandry Discharges          DischargeGray water mixed with      A  Exhaust Gas Scrubber      ASewage from Vessels           Washwater DischargeControlled                                  Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT                    Approval:      WBF                                                 Page:  18 of 41
System Policies & Procedures9.20 Prevention of PollutionThe company is committed to the prevention of pollution andincorporates by reference, the measures specified in the publications:International Safety Guide for Oil Tankers & Terminals (ISGOTT),Tanker Safety Guide (Chemicals), IBC / BCH Code, Tanker Clean SeasGuide, and Prevention of Oil Spill through Pump room Sea Valves.9.20.1 Bunkering OperationsBunkering is a critical operation that must be properly plannedmonitored and controlled.• The Chief Engineer should personally supervise all bunkering      operations. Close cooperation and continuous communication      should be maintained with terminal or bunker-barge during the      transfer operations.• The Officer of the Watch on Deck should be advised before starting      bunkering operations. This is to make sure that appropriate      precautions are taken by the deck department. The OOW should be      kept informed of the progress and completion of the bunker      operations.• Transfer procedures shall be established, be permanently posted      and contain all required information.• These should be posted in a place where they can be easily seen      and used by members of the crew when engaged in bunkering      operations.• Each ship is provided a generic set of “Transfer Procedures” but the      Chief Engineer is responsible to render content specific for use      onboard. The completed bunker procedures should be approved by      the signed endorsement of the Chief Engineer.• Bunker samples shall be taken at the ships manifold from an      approved sampling point• If the sample point cannot be agreed upon, the vessel should not      sign for any samples offered by the supplier as this may later be      interpreted as an acceptance and thereby prejudice any claim.Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      19 of 41
System Policies & Procedures9.20.2 Bulk Liquid Cargo HandlingCargo or Bunkering operations involving the transfer of oil or othersimilar products have a high potential for pollution if not properlyplanned and carried out in accordance with ISGOTT, IBC Code / BCHCode, Tanker Safety Guide (Chemicals), and/or other ship specifictransfer procedures. The company has established strict controls fortransfers as detailed in the bulk carrier or tanker operation manual9.20.3 Piping SystemsPollution incidents have often been caused by leaking cargo line,dresser couplings, valve flanges, faulty pressure gauge connections andother parts of the main cargo piping system on deck. External orinternal pipe corrosion, in particular at the bottom of the cargo pipes,may not be easily detected.9.20.4 Funnel EmissionsThere strict regulations and fines for smokestack emissions of blacksmoke. Vessels should keep a strict check on their equipment and, asmuch as possible, limit the smoke from the boilers and engines.• Daily comparison of funnel emissions to a smoke density chart is      required each noon so the OOW may alert engine staff well in      advance of port call if dark smoke is detected• Fuel oil consumption will be used to calculate CO2 emissions, in      accordance with the Shipboard Energy Efficiency Management Plan      requirements and recorded on From HSQE 039 as the Energy      Efficiency Operational Index9.20.5 Marine OrganismsMany countries in the world have experienced problems with marineorganisms being transferred in the ballast water of ships. In somecountries, this has resulted in harm to local marine life affectingfisheries due to depletion of resources. In general legislation requiresthe ship to change ballast when in deep sea prior to arrival. The vesselis provided with a Ballast Water Management Plan in accordance withinternational rules which must be followed during ballast exchanges.Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      20 of 41
System Policies & Procedures• Masters should check with port agents or charterers as well as      consult all relevant port information systems to ensure all such      regional regulations are complied with as part of pre-arrival      planning• Every vessel is provided with a Bio-fouling Management Plan      (BIOMP) for inclusion as appendix to the Ballast Water Management      Plan9.20.6 Contaminated BallastContaminated ballast may easily result in a pollution incident.Operations must always be monitored and due care taken       o Those ballast tanks containing ballast are to be inspected for oil           contamination at least weekly while at sea.       o Inspection for oil contamination is to done by a visual check of           the surface of the water in the ballast tanks if possible. Those           tanks situated next to cargo oil or fuel oil tanks are to be           identified for extra attention.       o It is recommended that ballast pipes and sea-chests be flushed           through so no discoloured water will be sighted on start up of           de-ballast operations.       o A permanently stencilled sign to be marked at the ballast           pump/s control panel (or operating station) requiring that the           ballast tank/s to be discharged be inspected for oil           contamination prior to commencing de-ballasting.       o At start of de-ballast operations and again during final stripping           of a ballast tank the area of the ocean close by the overboard           valve is to be constantly monitored for signs of oil pollution.       o If any oil pollution is suspected then all operations are to cease           and the vessels oil pollution emergency action plan is to be           activated.       o Masters and officers in charge of de-ballasting operations are           reminded that sampling via the tanks sounding pipes may not           be a good indicator of oil contamination due to the sounding           pipe being solid. If manhole covers or tank vents heads areControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      21 of 41
System Policies & Procedures           removed then these must be properly re-secured after           inspection. If inspection is intended by overflowing tanks to           confirm no oil on top great care must be exercised to ensure           that the tanks are not over pressurised.      o To assist in the detection of contamination of ballast water a           stock of oil finding paste is to be carried onboard.9.20.7 SewageMARPOL Annex IV regulations shall be followed. No untreated sewageshall be discharged from the vessel. The sewage treatment plant shallbe properly used and maintained.9.20.8 GarbageAll garbage shall be sorted and handled strictly in accordance withMARPOL Annex V. No garbage shall be discharged / thrown overboardin port or at sea except for food waste, cargo residues, cleaningsolvents, and other limited items as allowed by the MARPOL conventionwhich must be consulted prior to discharge of any garbage overboard.• Garbage shall always be disposed of in accordance with Annex V of      MARPOL 73 / 78.• The company has produced standard Garbage Management Plans to      ensure the crew comply with International regulations and company      policy. The Shipboard Management Team is responsible to ensure      that plan is followed.      o The Garbage Management Plan and Garbage Record Book are           provided in Sections A & B of HSQE Booklet 009      o Poster STP 033 is to be prominently posted so that all staff are           reminded that discharge of all forms of plastics into the sea is           prohibited      o Poster STP 034 is also provide for prominent posting to remind           the crew “ DON’T THROW GARBAGE OVERBOARD”Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      22 of 41
System Policies & Procedures• The company Garbage Record Book is pre-printed and includes      MARPOL 73/78 regulations and the prescribed method of      documentation. Entries are to be made for all operations specified      in the instructions and always in compliance with the MARPOL      Convention.• The Chief Officer is in charge of Garbage Management and      completion of the Garbage Record Book. He is responsible to:      o Arrange collection of the garbage from all the receptacles placed          aboard the ship as and when necessary but generally weekly,          however, galley waste is to be collected daily      o Ensure the garbage is properly separated      o Ensure all processed and unprocessed garbage is stowed in          tight, securely covered containers      o Ensure that there is no build up of gas from the waste in the          storage area      o Ensure Joining crew are given proper instruction concerning the          Garbage Management Plan and procedures onboard to ensure          that non compatible waste is stowed separate from each other.      o To ensure the area is kept properly cleaned and disinfected to          prevent infestation by flies, insects, etc. Crew members must          assist in garbage management by properly separating and          placing garbage in the relevant receptacles provided onboard.      o To assist with separation, extra receptacles are to be placed in          the following areas where feasible:                Galley & Pantries - 3 in total – 1 marked for Plastics &                    Plastics mixed with non- plastics, 1 marked for Food                    Waste and 1 marked for Other Garbage (Paper, rags,                    glass, metal, bottles, crockery, etc.)                Common rooms – Bridge, Engine Control room, Cargo                    Control Room, Mess and TV rooms - 2 in total – 1 marked                    for Plastics & Plastics mixed with non-plastics and 1                    marked for Other Garbage (Paper, rags, glass, metal,                    bottles, crockery, etc.)Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      23 of 41
System Policies & Procedures                Sufficient receptacles to be placed at all other places                    (cabins, etc).                All garbage containers within the accommodation and                    machinery spaces are to be constructed of non-                    combustible material.      o The Waste Management Plan, shall be displayed in the galley           and pantries, on the bridge, in the engine control room, in the           accommodation near the mess rooms.      o Wherever possible the ships garbage is to be discharged to           proper port facilities in an effort to minimise the amount of           garbage being discharged into the ocean.      o Plastic is to be landed for shore disposal and not burned unless           the incinerator is certified for such purposes.      o Regional or state variation may further restrict what cannot be           burnt / disposed of shall be stored onboard and disposed of in           the appropriate shore facilities in a port. Following can only be           discharge to the sea when the ship is proceeding on her voyage9.20.9 Special Care ItemsCertain wastes require special care to ensure environmental hazardsare appropriately controlled.• Any asbestos that has to be discarded is to be stored, sealed in      plastic and the quantity advised to the company who will arrange      disposal at a hazardous waste facility.      o Removal, sealing and handling must be accomplished in           accordance with the Code of Safe Working Practices and under           the close supervision of the 2/E as Environmental Officer• Used batteries are to be stored in plastic containers and landed for      shore disposal• Batteries are explosive and must never be burnedControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      24 of 41
System Policies & Procedures• Used and contaminated cleaning chemicals are to be stored in      sealed drums for disposal to port facilities or preferable, returned to      the manufacturer• Chemicals must never be mixed• Chemical Drums must be well marked• Used chemicals must never be burned.• Where there are rags or material contaminated with these      chemicals:      o Washed dry and recycle if possible      o Burn if not recyclable      o Store for disposal at port facilities if unsafe to burn• Paint should be used for the purpose purchased and wastage kept      minimal• Items such as used aerosol cans, toner cartridges, etc are to be      stored for disposal to port facilities.• Medicines shall not be disposed of into the ocean. Expired      inventory must be returned to the pharmacy supplying the      replacement inventory.      o Narcotic drug disposal/return must be logged in the Official Deck          Logbook.• Oil Impregnated Waste      o Any oil impregnated must be stored carefully and only for short          periods as the waste can be self heating and self igniting.      o Oil impregnated waste (e.g. rags, lining, etc) capable of being          burnt in the incinerator is to be burnt.      o Pyrotechnics                Ideally pyrotechnics should be returned to suppliers in                    exchange when new pyrotechnics are supplied.Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      25 of 41
System Policies & Procedures                If no alterative exists, safe stowage is paramount.                    Expired flares should be marked “Expired Pyrotechnic –                    DO NOT USE” and stowed away from other safety                    equipment in a secure store or weapons magazine, in a                    waterproof container, sealed and locked. Maintain                    continued safe stowage and wait until subsequent ports                    and continue to request disposal via local agents.9.21 Pollution Prevention and ResponseRegulations do not apply to emergency discharges for securing thesafety of the ship or saving life at sea or to discharges resulting fromdamage, provided that all reasonable precautions have been taken andthat the Owner or Master has not acted intentionally or recklessly.Tank overflows is one of the more common causes of oil pollution.• Monitor loading rates in all tanks to make sure levels are the same      as those expected.• Maintain constant communication with shore terminal regarding      transfer rates.• Regularly monitor the ullages of the tanks being loaded, especially      when tanks are approaching the topping off stage.• Where fitted, high level (95%) alarms, and overfill (98%) level      alarms should be maintained in good operating condition. However,      these are only a back up and should not be the only means of      monitoring during topping off of tanks.      o In the case of accidental discharge or the possibility of such           discharge, the Master must send a report giving all relevant           details by the fastest possible means to the authorities of the           nearest coastal state without delay as per the approved SOPEP.      o Spill containment is a critical backup when oil has spilled on           deck. Many pollution incidents could have been avoided by           prompt action and careful preparation of containment           beforehand.      o Make sure that all scuppers are tightly pluggedControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 009ENVIRONMENTAL MANAGEMENT      Approval:  WBF                              Page:      26 of 41
                                
                                
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