Feb. 7 Friday Facts

#HCISDPrideBeginsWithYou Friday Facts February 7, 2020

February 7, 2020 UPCOMING DATES IMPORTANT LINKS February ● 19-20 District PLC Dates ● 10- DISTRICT PLC-HS Science 11th grade ● 19-20 G/T Compliance Physics @BMS RM 454 Calendar ● 11-DISTRICT PLC-ELEM 5th grade ELAR,SLAR ● 19-20 G/T Professional @KES Kimbro Learning Guidelines ● 11- ELEM AP Meeting @Old Kyle LIbrary ● Hays CISD Assessment ● 11-Aspiring Administrator Academy @ C&I Plan Large Training Rm ● District Calendar ● 12-DISTRICT PLC-HS English II@BMS RM 454 ● Eduphoria How To’s: ● 12-SEC AP Meeting @Old Kyle LIbrary AWARE, FORMSPACE, and ● 12-INSPIRE Secondary Make-Up Training @ STRIVE C&I Large Training Rm For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢ Pearls of Wisdom Sometimes miracles are just good people with kind hearts! #HopeDealers #HaysCISDPrideBeginsWithYou!!! Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items ● No action items at this time Informational Items ● Elementary Huddle Notes ● Secondary Huddle Notes Student Transfer Update The community student transfer request window was open from Jan 6-Jan 31. If you receive questions from students/parents, please know: ● Student transfer approvals/denials will be sent out via email by the first Friday in March. ● The elementary campuses that were open for community requests (based on projected capacity) were Science Hall, Buda, Blanco Vista, Carpenter Hill, Hemphill and Fuentes (Fine Arts requests). ● There were no middle schools open for community requests. We do grant middle school program transfers as needed (example: Mariachi or dual language from elementary) ● For high schools (and WMS), the only students eligible for transfer approvals are those who have an older sibling on an approved transfer due to rezoning/opening of JHS. ● After this year, there will be no more high school sibling rezoning transfer requests accepted. Moving forward, all students not on an existing transfer must attend their zoned campus. ● Program transfers exist for a student participating in a program not offered at their zoned campus. ● Hays CISD does not accept out of district transfer requests. ● Once a student receives a transfer approval, that transfer remains in effect until the highest grade offered at that campus. The employee student transfer request window was open from Jan 6-Jan 31. Employees will also receive an approval/denial letter by the first Friday in March.Only those who live out of district must apply annually. Sandra Dowdy, Michael O’Guin, Jennifer Garcia, Jesus Gomez, Sami Kinsey

Curriculum and Instruction Action Items The Saturn V Application is now open for all 3rd and 4th grade students who currently attend and reside in Hays CISD! ● A flyer will be available for all 3rd and 4th grade students (coming from print shop) and will be sent to campuses by this week (Feb. 7). Please encourage your students to apply and encourage your teachers to send out the flyers.. (Link to flyer in Spanish) Admission Process: ● Parents and students complete an application online at the Saturn V website or a paper application and return it to the front office at their Hays CISD campus. ● A selection committee will review applications, teacher recommendations, and student test scores from this school year, in addition to STAAR scores (if applicable from the year prior; 4th graders only). Informational Items Important Dates for Saturn V Admissions: ● Application NOW OPEN at: http://saturnvstem.weebly.com ● Informational Parent Meeting: February 20, 2020 at Chapa Middle School at 6pm. ● Application to close: February 28, 2020 ● Paper copies of the application were delivered to all 14 elementary campuses in Spanish and English for any families who do not have internet access. They were sent attention to the campus secretaries to put in the front office. When they are filled out, please send them back to Katie Campbell STEM at C & I. ● Any questions about the program? Contact Katie Campbell Coordinator of STEAM/Elementary Science at [email protected] or call at 512-268-2141 Ext. 45021 Derek McDaniel

Curriculum and Instruction Action Items February 17th professional development day.This is a campus PD day for: ○ TELPAS training, Writing Calibration- (flexibility with presenting this content on this day or at another staff meeting this month) ○ Optional Professional Development district training sessions by content area - if you would like content specific support, you can reach out to the Content Coordinators ○ All Electives were given this time as a PLC, which is posted on the PLC spreadsheet. Here is the link to the Electives PLC schedule for this school year: ● https://docs.google.com/spreadsheets/d/1iww3Fxnqp4R8EBkzWaOOr6wJwsheVNVlzKXYmY UtQfg/edit#gid=205462239 The spreadsheet indicates the PLC lead and location for the PLCs. The Elective PLCs begin at 10:00 am so that staff can report to their campuses first and then report to their PLC for planning at 10:00 am until 4:00 PM. Informational Items ● Please be advised about Texas Gateway Online course information released by TEA: ● The Gateway site will be temporarily closed for maintenance at midnight on February 17th, 2020 and is expected to reopen by early March 2020. ● The Texas Gateway Courses professional development platform will transition to a new learning management system. As a result, the following Gateway courses will be temporarily closed (link to impacted course list). TEA will release additional information in the coming weeks to provide directions for how educators can access courses in a new environment. This transition should not impact summer professional development schedules given the highest volume of participants complete courses at that time. If you are not currently enrolled in a course, you will not be able to enroll or access course material until the transition process is complete. Participants currently enrolled in courses on the Gateway must complete the following activities to obtain credit prior to midnight on February 17th: ● Complete all lessons and tests ● Download, save, and/or bookmark any helpful documents and resources ● Generate and save a course completion certificate ● Note: Participants who do not complete courses by February 17, 2020 may have to start a course over in the new course system Derek McDaniel

Advanced Academics Action Items ● Academic deans/AP coordinators--please make sure to communicate registration timeline for AP tests for spring semester AP classes. The deadline for ordering spring-semester exams (and for paying for ANY exams) is March 13, 2020. ● Informational Items ● The next Pre-AP curriculum committee meeting has been moved to March 3 to accommodate the timeline for the updated RFP ● Spring Semester payments for OnRamps English and U.S. History courses are now due. Weekly updates on which students have paid are being sent to academic deans and the teachers of record for those classes. Joy Philpott

Gifted and Talented Services Action Items Informational Items TAGT Scholarship Applications Due Feb. 28! Each year, with the help of our generous donors, TAGT offers four student scholarships. Over the years, these scholarships have been awarded to almost 4,000 students with over one million dollars in assistance. Please share these opportunities with the students in your lives who might benefit from the support of a TAGT scholarship. All applications are due on February 28, 2020. Available Scholarships TAGT Summer Enrichment Scholarship Awarded to identified gifted students’ grades K- 12, who are currently participating in a gifted program and who want to enrich their learning experience during the summer months. The maximum summer scholarship award is $400. Students may use these scholarships to attend programs with academic, fine art, or performing arts focus. Education in Action's Lone Star Leadership Academy Camp Scholarship Travel to the Dallas/Fort Worth, Austin/San Antonio, or Houston/Galveston area to join delegations of other distinguished students from across Texas for a week of fun, learning, leadership development, and visits to significant Texas destinations. Participants must be in 4th-8th grade, nominated by an educator based on demonstrated leadership ability, maintain an 85 or higher average, and be involved in school/community activities. The top-scoring student applying for a Summer Enrichment Scholarship attending the Lone Star Leadership Academy will receive a full scholarship to the program. Laura Allard Future Vision Scholarship A $2,500 scholarship awarded to a graduating G/T high school senior who has demonstrated outstanding academic achievement, possesses a strong sense of purpose, clearly defined goals, and has a long-term plan for achieving these goals. Adelle McClendon Young Leader Scholarship A $2,500 scholarship awarded to a graduating G/T high school senior who has demonstrated outstanding leadership. CLICK HERE to apply! Tish Cawley

State Assessments and Accountability Action Items ● If your campus needs help running the Lead4ward Growth Reports for our 5th/8th Math/Reading or English II Benchmarks, please contact Kevin or Kim. #GrowthForAll will be key for all of our campuses to get to an A or B rating! ● For upcoming Science/Biology Benchmarks, we will not be able to use the STAAR Online Platform for our online testers. We will be testing out the new text-to-speech feature through the Eduphoria Testing Platform. More info to come, but you can see what the students will see HERE. Informational Items ● Hays CISD TELPAS Calendar ● April STAAR Suggested Timeline Kevin Malandruccolo

Career and Technical Education (CTE) Action Items ● No action items at this time Informational Items ● February is CTE Month, a public awareness campaign that takes place each February to celebrate the value of CTE and accomplishments of CTE programs across the country. CTE is education that directly prepares students for high-wage, high-demand careers. CTE encompasses many different types of education, from classroom learning to certification programs to work-based learning opportunities outside the classroom. ● If you see a CTE teacher, please celebrate them this month and the lifelong impacts that they are making on so many of our students. Suzi Mitchell

Digital Learning Action Items Decision Ed is available in ClassLink to add to your dashboard. If you are a campus administrator, please select “Decision Ed - CAMPUS”. If you are a district admin, please select “Decision Ed - DISTRICT” You will not be able to save your password due to the sensitive information available in the platform. Informational Items If your school is wanting to show a movie, be sure you are getting a license to show the movie! You can do that on the swank website: https://www.swank.com/k-12-schools/ If you want to read the story that’s motivating this informational item, read HERE about the school that is losing ⅓ of their fundraising money from their event because they chose not to get a license beforehand. Emily Herrin

Guidance and Counseling Action Items 9:00-12:00 Buses are National Hispanic College Fair Jrs Austin Sports Center provided from each HS. Counselors register juniors. TSI testing for Dual Credit for rising 9-12. Some testing done on Feb. 8 (Saturday). MS Counselors should collaborate with HS counselors for testing times. Rising 9th can take COSC 1301, Span. 1411, 1412 at ACC campuses in summer and next school year. Dual Credit AAS interested rising sophomores-juniors can enter DC classes on campuses. Scheduling timeline: https://docs.google.com/document/d/1QaDHvZQ47Xb5AU0wQ_w0NNHIEdgJ8lp6cQgtsj2VdVU/edit Course selections for HS should be entered Feb. 24-28. Rising 6th grade MS Course selections should be entered Feb. 3-21. All Course sheets should be entered no later than March 2. Counselor schedule data cleanse March 4 from noon-4:30 in the LTR. Informational Items February 20 Oppositional Defiant Disorder Region 13 9:00-12:00 Region 13 9:00-4:00 February 27 Screenagers Growing UP in the Digital Age Region 13 9:00-12:00 Region 13 9:00-4:00 March 24 Play Therapy and Nurturing Groups LTR 1:00-3:00 LTR March 26 Trauma Informed Behavior LTR 9-10:30 2:30-4:00 March 5 ES Counselor University March 12 At Risk Professional Meeting March 12 Lead and CCR Counselor University Charlotte Winklemann

Academic Support Action Items ● 504 Coordinators: Please upload all 504 meeting documentation into Eduphoria. This includes dyslexia DNQ and homebound. Informational Items ● 504 Coordinators: Thank you for all of your hard work, time and talent. Our 504 compliance reports are looking better all of the time. Let me know how I can support you. ● RtI: Thank you for updating the Tier 2 and Tier 3 Google Sheet. ● Talking Books - when holding 504 meetings with our dyslexia students, please be sure to share with our families about Talking Books. It is a resource available to our students with reading disabilities. The link below is the application. https://www.tsl.texas.gov/tbp/application/index.html#forms Debbie Brown

Multilingual Education and Migrant Programs Action Items Keep preparing your students for TELPAS Informational Items BELOW IS THE TELPAS PRACTICE PRESENTATION FOR YOUR INFORMATION: ● TELPAS PRACTICE PRESENTATION UPCOMING TRAINING & ELAC MEETING DATES: ● Here is the link of the district slides that are being presented at the 2/4 & 2/11 bilingual meetings. Administration: PLEASE REVIEW FOR YOUR INFORMATION ● February 11, 2020- EE Bilingual After-School meeting at TGES, 3:35-4:35 p.m. Copy the following link for users to enroll directly in a course: https://hays.schoolobjects.com//wshop/default.aspx?cid=9187 ● February 18, 2020- Bilingual ELAC Meeting at BMS Library, 3:45-5p.m. ● February 20, 2020- ESL ELAC Meeting at BMS Library, 4:30-5:45 p.m. ● February 21 & 22, 2020: ESL Academy: This course will prepare participants for the TExES ESL Supplemental Exam #154 Copy the following link for users to enroll directly in a course: https://hays.schoolobjects.com//wshop/default.aspx?cid=8397 Patricia Melgar-Cook

Special Education Action Items Upcoming PD for Resource/Inclusion Teachers and Paraprofessionals February 17, 2020 AM and PM session Please remind your Resource/Inclusion Teachers and Paraprofessionals to be on the lookout for an email with explicit instructions and information regarding their assigned time. We will be registering them for the sessions according to their availability indicated in the survey sent earlier this month. Thank you for your support as we move toward improving our compliance with State standards. Informational Items Want to make informed decisions for students? Want to ensure maximum success for students? Below is an excellent resource from Region 14 outlining the benefits for STAAR Online. CHECK IT OUT! https://drive.google.com/file/d/1e7KzrEjo4Uk3I45RN8LDL4AzSPiy1zH-/view?usp=sharing Nadine Hogan

Early Childhood Action Items Circle Progress Monitoring ● MOY Data collection window closes Feb. 14th ● Please check with your PK teachers to ensure they are completing their data collection. Monday, Feb. 17th - PK District Wide PLC ● Full Day Off Campus ● Both PK Teachers and Aides will attend this PLC Classroom Environment Checklist ● If you have not yet completed your MOY walks, sign up here. Informational Items ● Circle Classroom Environment Checklist Resource ○ High Quality Classroom Examples ● Calendar of Assessments for the following: ○ PLC District Data (letter names / letter sounds) Patty Santoyo

Student Information Systems (SIS) Action Items ● 2/10 - TEA Membership Reconciliation Process for 4th Six Weeks starts. ● 2/12 - Teacher deadline to complete TEA Membership reconciliation. Informational Items ● 2020-2021 School Year Open in TEAMS ○ Timeline for Assigning Students to Next Year Campuses ○ How to Run Reports in TEAMS to see Your 2021 Students ● Old Reports Disabled in TEAMS ○ Old reports in TEAMS were developed using a report development system that can no longer be supported. The reports have been disabled and cannot be restored. ○ Please email [email protected] if you need a report. Thank you for your patience during this transition! ● Important Dates for Student Online Registration ○ 2019-2020 - online reg closes 3/29. 3/30-5/22 paper enrollment packets used for current year enrollments only. ○ 2020-2021 - online reg opens 4/23 for all new and returning students. ● Final Fall PEIMS Snapshot Data Available - OnData Suite https://105906.ondatasuite.com/index.php/gate/login ○ Login - same username and password as computer. ● Important SIS Dates ● Revised Secondary Grading Timeline Dana Braun

Community Partnerships Informational Items ● Hays CISD Education Foundation It is time to begin our annual process for choosing candidates for the Hays CISD Teachers of the Year (TOY) program. ● Timeline: February -March Campus will select a TOY, candidate must meet the attached criteria Tuesday, March 31 - Campus TOY nominee form is due to [email protected] Monday, April 20- Campus TOY district application form is due. This form is used by the review committee to determine the Elementary and Secondary District TOY. Thursday, May 7- Teacher of the Year luncheon, 11:30a.m. Trattoria Lisina Restaurant, 133 FM 150 West. Click on link for: TOY Nominee form and criteria Click on link for: Campus TOY district application , please download and email this document back to [email protected] If you have any questions, please contact Angie Mendez at [email protected] Angie Mendez

Community Partnerships Informational Items This February the Hays Education Foundation (HEF) will launch the Love HAYS 2020 campaign with a fundraising goal of $20,000. The Love HAYS 2020 campaign will be a month of opportunities for our community to rally in support of teachers and students in all Hays CISD schools. Part of the campaign will provide two unique opportunities for our teachers and campuses. 1. Each donation of $20.20 (or more) made in honor of a teacher will enter the teacher in a drawing for a “Day for You”. (Unlimited entries) Three teachers will be selected (one at each level: elementary, middle and high school). 2. The campus that has the most individual donations will receive a special “Fill the Fridge” prize. There will also be plenty of other events throughout the month of February to engage the community in support of teachers and students. Please visit www.haysef.com for more information or to make a donation! Angie Mendez