Oct. 23 Friday Facts

#HCISDPrideBeginsWithYou Friday Facts October 23 , 2020

UPCOMING DATES October 23, 2020 October IMPORTANT LINKS ● 26-Board Meeting @JHS ● Schoology PLC District ● 27-ILT via ZOOM Codes ● 27-Pre-K District Math PLC via ZOOM ● Hays CISD Assessment K-5 District Math PLC via ZOOM Plan 3-5 District Science PLC via ZOOM ● 28-Board Meeting @JHS ● 20-21 Hays CISD ● 29- K-5 District Math PLC via ZOOM Assessment Calendar ● G/T Compliance Calendar ● G/T Professional Learning ● District Calendar For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢ Pearls of Wisdom Two tips for the week: 1. Let go of things that you can’t control 2. Affirm someone around you each day #HopeDealers #HaysCISDPrideBeginsWithYou!!! Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items ● Upcoming Save the Date- Oct. 27 ILT via ZOOM ○ Register in Eduphoria here ○ AP’s will join us beginning at 9am Documentation Training with Marivel followed with TELPAS training ○ In preparation for the ILT, you will need to complete pre-work by following these steps: 1) Open Schoology, click on courses, then click on “my courses” on the right-hand side. 2) Join the Pedagogy Pointers Course by entering course code 8M6R-63CS-TBH47 3) Scroll all the way down to open the TELPAS folder 4) Open the Pre-Work Folder 5) Review campus TELPAS data 6) Open Structured Note-taking document 7) Respond to discussion by posting your TELPAS glows & grows ● Informational Items Sandra Dowdy, Mary Noble, Jennifer Garcia, Jesus Gomez, Sami Kinsey

Curriculum and Instruction Action Items ● Upcoming PLC’s: ○ October 27 ■ Pre-K District Math PLC via ZOOM K-5 District Math PLC via ZOOM 3-5 District Science PLC via ZOOM ● October 29 ○ K-5 District Math PLC via ZOOM Informational Items ● ELAR I and II: Make sure to check out the TEA Assessed Curriculum documents using the link below! An RLA assessment transition for the State of Texas Assessments of Academic Readiness (STAAR®) through spring 2021 will include only items that assess overlap content in both the old 2009 and revised 2017 standards. The following documents identify the overlap standards. Assessed Curriculum Documents Derek McDaniel

Advanced Academics Action Items ● AP exam registration opened on September 21. Information on registration for each high school offering AP classes is here: ○ Hays High School ○ Lehman High School ○ Johnson High School ● Please note that the deadline for students to apply for additional financial assistance for AP exams has been extended through December 11. Please encourage students who may need additional assistance to fill out the form here. ● Updates to the AP registration timeline are highlighted in yellow on the template below. Informational Items ● Duke TIP has been discontinued for the time being. Information here. ● SAT School Day ○ Juniors--April 13, 2021 ● PSAT and PSAT 8/9 ○ PSAT (for grades 9-11)--January 26 ○ PSAT 8/9 (for grade 8)--TBD in January Joy Philpott

Gifted and Talented Services Action Items ● On Thursday, October 8, parents received an email from the district recruiting members for Hays CISD’s Gifted and Talented Advisory Council (GTAC). Each campus can have one parent/guardian member on the council. Parents will be advised to contact the campus principal if they are interested in serving on the council. Please submit the parent/guardian rep for your campus by October 27 on the document found at THIS LINK. Informational Items ● The G/T test administrator for your campus has been asked to share the information below with your staff. The Gifted and Talented (G/T) referral period is almost here. Referrals will be accepted from parents and staff during the month of November. The referral form can be found at THIS LINK. In order to provide more information about the characteristics of G/T students and the referral and assessment procedures, Tish Cawley, the Coordinator of Gifted and Talented Services, created a presentation which can be found at THIS LINK. The slides contain notes, if you are unable to see them, please follow the directions below. ●Click on View. ●Make sure there is a check mark next to “Show speaker notes.” If you have any questions, please contact me as I am the G/T test administrator for our campus. (They are supposed to add their name.) ● On October 21, parents had multiple options to attend a parent meeting regarding G/T assessments. A copy of the presentation will be posted on the G/T website at www.hayscisd.net/gt. Tish Cawley

State Assessments and Accountability Action Items NEW DATA PULL OPTIONS IN EDUPHORIA!! We now have 2 new options for pulling student data in Aware. We will update the In-Person/Virtual views every 9-Weeks, but also wanted to add the option of how our students completed the Spring of 2020. There were 8 PEIMS options for the 2020 Covid Participation Codes, but we felt it would make sense to combine to 2 categories to help teachers/admin create tutorial groups, etc. Informational Items As posted in the updated 2020-2021 Educator Guide to Accessibility, page 5 states: “The mode of testing (paper or online) should not be documented in the student’s paperwork and should be determined closer to testing once the student has been given the opportunity to practice online.” UPDATED PROCEDURE (Reviewed in this week’s AP Meetings): In SuccessEd, ARD Facilitators and 504 Coordinators will only have the option to choose STAAR for the type of assessment. (ARD Facilitators will also have the option for STAAR Alt 2 for special education students that qualify.) More info can be found HERE. ————— STAAR TESTING REMINDER: As of 10/23, all students will be required to complete any needed STAAR/TELPAS/STAAR Alt 2 assessment on their home campus in the Spring. TEA has no current plans to allow testing from home for virtual learners. Kevin Malandruccolo

Federal Programs, State Reports and Grants Action Items Upload Title 1 Files Goal: Meet with CLT and work on goals/strategies GOAL: Upload Family Engagement Meetings Plan4Learning Plan4Learning Campus Improvement Plans: https://docs.google.com/document/d/1IH1qTMRqPdBi-VcZ_G7dfXcNA6_SbZtUeUrt7oGIGIY/edit?usp=sharing Time for Goal Setting and creation of new Strategies. REMINDER: these are YOUR campus goals… what are you doing on YOUR campus to improve student outcomes? Please reach out if I can help in any way! Due October 30th Informational Items ● Please make sure you are encouraging parents to submit their Free/Reduced Lunch Applications! This information is due by October 27th to count in our Snapshot numbers (Applications = $$$$) Mary Noble

Digital Learning Action Items Hybrid Teaching Toolkit The Hybrid Teaching Toolkit is a Hays CISD crowdsourced site to organize tutorials, resources and best practices that support our shift to virtual and blended learning models. This site offers support from the teacher perspective. For support for virtual learners at home, see our Parent/Student Support Site. Informational Items If your campus wants to purchase additional pro licenses for Zoom, please contact the technology office for the appropriate information to request your PO. Each additional Pro license is $13 through Region 13. Once your PO goes through and licenses are added to our account, you will contact Emily Herrin with the names and email addresses of those accounts that need to be upgraded to Pro. Digital Learning Coaches are available for office hours. Click on their name or bitmoji for their Google Appointment calendars. Tim Garrison Tracy Mulligan Eric Rodriguez Brandi Snead Online School Johnson Hays Lehman Impact Dahlstrom Live Oak Simon McCormick Chapa Wallace Kyle Fuentes Buda Barton Hemphill Uhland Tom Green Negley Camino Real Elm Grove Blanco Vista Science Hall Carpenter Hill Tobias Pfluger Emily Herrin

Guidance and Counseling Action Items COMPREHENSIVE COUNSELING PROGRAM PLANS DUE TO CHARLOTTE WINKELMANN ASAP. THEY WERE DUE AT THE END OF SEPTEMBER. At risk Professionals Meeting Nov. 12 9:00-10:30 ES Counselor University Nov. 10 1:00- 2:30 MS Counselor University Nov. 10 8:30- 9:30 HS Lead and CCR Meeting Nov. 13 2:00- 3:30 MS and HS TCHATT Implementation for tele-therapy/medicine in collaboration with Dell Medical Center starts on Oct. 19. The MS and HS campuses find a safe place for referrals for students. Informational Items Planning Ahead for MS and HS counselor training: Region 13 FREE workshops for Counselors: 10/29 Multi-tiered Systems of Support: The Elementary Counselor’s role FA2043139 9-11 10/29 Multi-tiered Systems of Support: The Secondary Counselor’s role FA2044411 1-4 Charlotte Winklemann

Academic Support Action Items RtI: Please send letters home to our families informing them of intervention services provided to their child at tier 2 and tier 3. 504: Please work on compliance reports. Informational Items October is Dyslexia Awareness Month:Each year, October is recognized worldwide as Dyslexia Awareness Month, a time to come together to raise awareness, share resources, and tell stories about dyslexia successes. Join the international Go Red for Dyslexia movement. Debbie Brown

Multilingual Education and Migrant Programs Action Items FROM THE DESK OF BEN ESTRADA, LPAC/TELPAS COORDINATOR: Dear LPAC Chairs and Clerks, I just want to send you a friendly reminder to keep looking at you ELLevation dashboard and make sure you are keeping up with new students that are registering. Some of you will need to be holding another round of LPACs soon. Remember that you have 4 weeks from the date of district enrollment to: 1. test for language proficiency 2. meet as a LPAC and 3. get parent permission in order to meet requirements into the bilingual and or ESL program and receive funding. Thank you for all that you do! Informational Items Multilingual Department Support Meetings: Thank you to everyone that came out to attend this week’s bilingual support meeting. Carolina and Joy host them every week for our bilingual teachers. Please see the link below for the schedule and Zoom meeting links. Hope to see you next week! ● Multilingual Dept. Support Meetings: 20-21 ● K-2 SLAR Weekly Support Meeting, 10/20 ● 3-5 SLAR Weekly Support Meeting, 10/22 Because you all are HEROES: ● https://www.youtube.com/watch?v=NkDNp4ATCso A little inspiration during the pandemic: ● https://www.facebook.com/watch/?v=270546437452098 Patricia Melgar-Cook

Special Education Action Items ● Remind your special education teachers to complete their contingency plans for students ● Pat them on the back and check in on them. Contingency plans have been a lot of work and we are getting ready for round two...Compensatory Service Documentation Informational Items OMG...CHECK IT OUT! There are some awesome little behavior nuggets here!!! Special Education Behavior Team YouTube Channel The following link will take you to the Youtube Quick Tip Clip homepage. All Behavior Quick Tip Clips previously shared are posted & accessible at the following link. https://www.youtube.com/channel/UCW3kOMhYfcrHAbFvQDVX2yg/ Behavior Specialist Quick Tip Clip of the Week Virtual Brain Breaks https://www.youtube.com/watch?v=ZkRkOZkxf_o&feature=youtu.be Nadine Hogan

Early Childhood Action Items Prekindergarten ● PLC (All PK Teachers) ○ Will be held after school via zoom ○ Scheduled for Oct. 20th and 27th ● CANCELLED ---->BOY - Circle Environment Checklist Submission ● BOY - PK Progress Monitoring Data Review ○ Please remind teachers to send BOY Parent Reports home by Nov. 6 ■ These are generated through CLI Engage Informational Items ● PK Meeting / PD Calendar ● COMING UP: ○ 1st Nine Weeks Report Card Testing Testing ○ Reporting of Letter Name & Letter Sound Data ○ 2020-2021 Pk Assessment Calendar ● HB 3 High Quality PK Teacher Requirements ○ List of teachers needing Coaching and Mentoring by your campus IC will be sent out next week. ○ Any teacher who does not meet the 15 hrs of college coursework in EC will need to engage in 150 hrs of Coaching/Mentoring for 5 years. Patty Santoyo

Fine Arts Action Items ● Urgent: Elementary and middle school principals - please work with your art teacher(s) to order the supplies on the district-wide Elem Art List and MS Art List using campus art budgets. This is an abbreviated list just for 20-21. These supplies are critical for art instruction so your support is greatly appreciated! Informational Items ● The Austin Symphony Orchestra received a $9,000 grant from 3M to bring the virtual Halloween Concerts to Hays CISD elementary schools. The music teachers are preparing the activities for this special repertoire. ● The Fine Arts central office budget will pay for the elementary, middle and high school art teachers’ membership to Texas Art Educators Association and the virtual conference on November 20 - 22, 2020. Many of the session will be recorded and available through December 30th. Teachers have been asked not to miss instruction for this virtual conference. ● The Fine Arts central office budget will pay for the middle and high school dance teachers’ membership and virtual conference for the Texas Dance Educators Association in January 2021. Teachers have been asked not to miss instruction for this virtual conference. ● Performances may happen as long as social distancing protocols are followed for the performers and the audience. Patty Moreno

Career and Technical Education (CTE) Action Items ● No action items at this time Informational Items ● Save the Date: COW Day will be January 12, 2021. Note that this is a date change due to changes in the calendar. Suzi Mitchell

Human Resources Action Items No action items at this time. Informational Items If you have questions about COVID-19 please refer to the Employee FAQs on the district site. If you experience symptoms of COVID-19 in a way that is not normal for you, it is important to stay home and contact your primary care provider. In order to return after having symptoms you to meet one of the following criteria: 1. Contact your nurse on campus regarding your symptoms. IF you don't have a nurse, contact immediate supervisor. 2. Provide a negative PCR test (see the link below to testing sites RAPID ANTIGEN TEST WILL NOT BE ACCEPTED) OR SERVE EXPECTED QUARANTINE PERIOD, OR 3. Provide a note from a physician stating you do not have COVID-19, OR 4. You must wait 10 days from your onset of symptoms, AND be fever free for 24 hours, and have an improvement in symptoms. ***In any of these circumstances, you must be cleared by HR before returning. If you have had close contact with someone with COVID-19 lease wait for HR to contact you to get additional details in order to determine if you may return. If you are positive for COVID-19 you must wait 10 days from your onset of symptoms or positive test date (whichever is earlier), AND be fever free for 24 hours, and have an improvement in symptoms. You must be cleared by HR before returning. If you are looking for testing we will accept results from a TDEM approved testing site. This link allows for an easy search by city or zip code for your closest locations. Many people have questions about the types of COVID test; this link provides information about the types of tests and why only accept a PCR test result for clearance. There are three ways for you to return to work: 1. Cleared by HR for symptoms that are related to a normal and explained occurrence. i.e. eat ice cream + lactose intolerant=diarrhea OR 2. Doctor's note clearing you as they have determined that your symptoms are not COVID related OR 3. A COVID test (PCR) in which returns negative OR in which you have successfully completed a set quarantine cycle. Marivel Sedillo