Crawford Crossing HOA Handbook

CRAWFORD CROSSING HOA ENFORCEMENT RESOLUTION



















CRAWFORD CROSSING HOA COLLECTION RESOLUTION

Crawford Crossing Homeowners Association Resolution of The Board of Directors COLLECTION OF UNPAID HOA ASSESSMENTS RECITALS A. The Board of Directors of the Association is charged with the responsibility to establish, assess and collect homeowner assessments. B. The Board deems it in the best interest of the Association and the owners to adopt a uniform and systematic procedure for the collection of unpaid assessments that assures that unpaid assessments are timely and efficiently collected to minimize the loss of assessment revenue. C. To ensure that unpaid assessments are efficiently and effectively collected, the Board of Directors has entered into an agreement (“CFE Agreement”) with Vial Fotheringham LLP (“VF”) to undertake collection and enforcement of delinquent assessments on behalf of the Association. NOW, THEREFORE, IT IS RESOLVED that: I. The rules governing collection of delinquent assessments set forth below be adopted to provide for the uniform and systematic procedure for the collection of unpaid assessment. II. A copy of this Resolution be sent to all owners at their address as shown in the records of the Association. III. This Resolution supersedes any resolution regarding the collection of assessments currently in place. ARTICLE I AUTHORITY, DUTIES AND OBLIGATIONS UNDER GOVERNING DOCUMENTS & ACT 1.1 “Declaration” is Declaration of Covenants, Conditions, and Restrictions for Crawford Crossing Subdivision Marion County, Oregon recorded June 28, 2017, as Document No. 2017-00033546, Records of Marion County, Oregon, including any amendments thereto. 1.2 “Bylaws” is Bylaws of Crawford Crossing Homeowners’ Association, Inc. recorded on August 3, 2017, as Document No. 2017-00040411, Records of Marion County, Oregon, including any amendments thereto. 1.3 “Act” is the Oregon Planned Community Act, Oregon Revised Statutes 94.550 to 94.783. Resolution of Board of Directors of Crawford Crossing Homeowners’ Association Page 1

1.4 Specific Authority and Duties. (a) Article 4, Section 4.19 of the Declaration, Article 5, Section 5.16.8 and Article 8, Section 8.1 of the Bylaws and ORS 94.630(a) allow the Association to adopt rules. (b) Article 10, Section 10.3 of the Declaration, Article 5, Section 5.16.13 and Article 8, Section 8.2 of the Bylaws authorize the Board to enforce provisions of the Declaration, Bylaws and Rules and Regulations, including action to collect unpaid assessments. (c) Article 9, Section 9.7.3 of the Declaration, Article 7, Section 7.1 and Article 13 of the Bylaws and ORS 94.630(1)(n) authorize the Board to establish late charges for delinquent assessments. (d) Article 9, Section 9.7.3 of the Declaration Article 7, Section 7.1 and Article 13 of the Bylaws and ORS 94.704(5)(b) authorize the Board to establish interest on delinquent assessments. (e) Article 9, Section 9.7.2 of the Declaration and ORS 94.709(4) authorize the Board, on behalf of the Association, to bring suit to foreclose the lien against the lot. (f) Article 9, Section 9.7.1 of the Declaration and ORS 94.709(4) authorizes the Board to bring an action to obtain a money judgment against an Owner for damages and for unpaid assessments. (g) Article 9, Section 9.7.3 of the Declaration and ORS 94.709(5) provide that late charges, fines, interest, and attorney fees and costs of collection are enforceable as assessments. 1.5 Obligations. (a) Under Article 9, Sections 9.2 and 9.7.1 of the Declaration, Article 7, Section 7.1 of the Bylaws, owners are obligated to pay assessments. (b) Assessments are currently due and payable on the first (1st) day of each month. (c) An assessment is delinquent if not paid within thirty (30) days of its due date. (d) Under Article 9, Section 9.7.2 of the Declaration and ORS 94.709(1), all assessments, together with interest, attorney fees and costs of collection are a continuing lien on the lot against which the assessments are imposed. (e) Under Article 10, Section 10.3 of the Declaration, Article 13 of the Bylaws and ORS 94.630(1)(n), owners are obligated to pay reasonable fees and costs, including, but not limited to, attorney fees incurred in connection with efforts to collect delinquent and unpaid assessments, regardless of whether a suit or action is commenced. Resolution of Board of Directors of Crawford Crossing Homeowners’ Association Page 2

ARTICLE II INTEREST LATE FEES AND OTHER COSTS Pursuant to Section 1.4 above, the following apply to delinquent and unpaid assessments: 2.1 Interest. In accordance with Article 9, Section 9.7.3 of the Declaration, interest at a rate of twelve percent (12%) per annum may accrue on all delinquent assessments. 2.2 Late Charge. In accordance with Article 9, Section 9.7.3 of the Declaration, any assessment that is delinquent as set forth in Section 1.5(c) above may be charged a late charge in the amount of twenty-five dollars ($25.00). 2.3 Other Costs. All costs of collection as set forth in Subsections (a), (b) and (c) of this section are imposed against the owner and are due when incurred in the amounts incurred, regardless of whether suit or action is commenced. Collection costs include, without limitation, the following: (a) Management Company Charges. Collection charges imposed by the management company, if included in the contract between the Association and the management company, including reasonable mailing costs, recording fees, time spent for account maintenance, and other similar expenses. (b) Attorney Fees. Any attorney fees for work performed with respect to the assessment account such as file intake; preparing calculations; consultations and telephone calls with the Association, owners, court, witnesses and other individuals involved in the process; legal research; drafting and preparing legal documents; drafting and preparing letters; depositions; trial preparations; travel time; investigations; court appearances; analyzing the account to determine the appropriate action; and preparing and attending post judgment proceedings. (c) Other Costs. All expenses such as recording fees, postage costs, copy costs, service costs, court costs, filing fees, paralegal fees, private investigator fees, garnishment fees and other similar expenses. ARTICLE III PROCEDURE 3.1 Association Lien. When an assessment is levied against a lot and owner, the Association or an agent of the Association may cause a lien to be recorded in the Records of Marion County, Oregon. 3.2 Association Payment Demand Letter. When an assessment is delinquent, the Association or its agent shall, including VF if the association or manager does not send such notices, send the owner a written payment demand letter (“Association Payment Demand Letter”) that includes a: (a) Statement of the amount due under the assessment account. Resolution of Board of Directors of Crawford Crossing Homeowners’ Association Page 3

(b) Demand for immediate payment. (c) Notice if the stated amount due is not paid by the turnover date, the assessment account will be turned over to VF for collection in accordance with the Collection Resolution. (d) Statement that the owner is responsible for the payment of all costs for collection incurred, as specified in the Collection Resolution, and the costs constitute assessments against the owner and the lot. 3.3 Turnover of Assessment Account to VF. (a) Subject to Subsection (b) of this section, when an assessment remains unpaid after the turnover date specified in the Association Payment Demand Letter given under Section 3.2 above, Association or its agent shall turn over the assessment account to VF in accordance with the CFE Agreement. VF shall proceed as provided in the VF Agreement and this Resolution. (b) After the assessment account is turned over to VF, all contact and communications with the owner regarding the assessment account must be with VF, unless VF gives written consent otherwise. 3.4 Initial Notice; Recording of Lien. When an assessment account is turned over to VF, VF shall: (a) Initial Notice. Send a written notice for payment (“Initial Notice”) to the owner. The Initial Notice must include a notice that all moneys due under the assessment account be paid within thirty (30) days. (b) Association Lien. If an Association lien has not been recorded in the Records of Marion County, Oregon, prepare an Association lien against the lot and cause the lien to be recorded in the Records of Marion County, Oregon. 3.5 Final VF Payment Demand. If the total amount due is not paid by the date stated in the Initial Notice under Section 3.4 above, or arrangement for payment made in accordance with Section 3.8 below, VF shall send a final demand letter (“Final VF Payment Demand”) that demands payment of all moneys due under the assessment account within ten (10) days. 3.6 Legal Action. If the assessment, including all costs specified in Section 2.3 above, are not paid by the date specified in the VF Final Payment Demand given under Section 3.5 above, or arrangement for payment made in accordance with Section 3.8 below, VF, on behalf of the Association, shall initiate a lawsuit for a personal money judgment against the owner or foreclose the Association lien against the lot. 3.7 Execution/Enforcement of Judgment. After VF obtains a judgment, VF may begin collection of the judgment by any one or combination of the following: (a) Garnishing the owner’s bank account. Page 4 Resolution of Board of Directors of Crawford Crossing Homeowners’ Association

(b) Garnishing the owner’s wages. (c) Executing a writ against the owner’s real or personal property. (d) Any additional methods authorized by law. 3.8 Payment Plans. A payment plan proposed after the assessment account is turned over to VF must be approved by VF and the Board of Directors of the Association. 3.9 Payments. After the assessment account has been turned over to VF, all payments must be made to VF. 3.10 Owner Responsibility; Other Remedies. (a) Owner Responsibility For Payment of Assessments. Regardless of any procedure prescribed under this Resolution, it is the responsibility of the owner to ensure that assessments are paid when due. (b) Owner Responsibility To Update Address. It is the sole responsibility of the owner to notify the Association in writing of any change of owner mailing address. (c) Other Association Remedies. Nothing in this Resolution prevents the Association from taking any other actions against an owner, including termination of utilities and preventing the owner from access to recreational or service facilities, if provided under the Declaration, Bylaws, Rules and Regulations, or the Act. Resolution of Board of Directors of Crawford Crossing Homeowners’ Association Page 5



CRAWFORD CROSSING HOA RULES & REGULATIONS

Crawford Crossing Neighborhood Rules and Regulations The Board is hereby adopting these rules and regulations for the Crawford Crossing HOA. 1. All Common Areas are open from sunrise to sunset. Only walking is allowed in Common areas after dark. CC&R 4.19 2. Removal of any HOA property from the Common Area is a violation and will be fined upon proof of removal. CC&R 4.19 3. Pets must be leashed at all times, unless on homeowners’ lots. CC&R 4.13 4. All vehicles shall be parked in a legal manner, which includes, not blocking ADA or sidewalk access; parking only in the direction of traffic, and no parking in owner’s yards or landscaped areas. CC&R 4.14.3 & CC&R 4.19 5. Common Areas are open to residents and their guests. Guests are not permitted in the Common Area without the inviting resident present. CC&R 4.19 6. Gate codes if any are for residents only. If a resident gives the code to a nonresident, they will be charged for the recoding of the gates. CC&R 4.19 7. The Private Use Areas as designated in the plat map are closed to everyone, unless you have permission from the HOA Board. CC&R 5.2 8. No resident is allowed to shine lights across the lake or have lighting that reflects across the lake. CC&R 4.6 9. The east side of Crawford Crossing is bordered by an easement for a drainage system. No one is allowed in this area. This includes the entire eastern boundary of Crawford Crossing. CC&R 4.19 Rules Regarding Residents’ Actions and Property 10. Any construction or landscaping in Crawford Crossing must have an Approved ARC request form before any work can begin. (Except for the pre-approved items in the ARC guidelines) CC&R 4.2.1 11. Nothing may be left in or added to the Common Area without permission from the Board. CC&R 5.1 12. Trailers are not allowed to be parked in driveways or on the street, except for 24 hours before and after their time of use. CC&R 4.8.2 13. Garbage cans must be screened from view as described in the CC&R’s. 4.8.1 14. Livestock animals (chickens, goats, breeding rabbits) are not allowed in Crawford Crossing. CC&R4.13 15. Nuisance behavior (loud music, foul language, nudity, repeated yelling or noise, public intoxication) is not allowed in the Common or Private Use areas or any lot such that it interferes or jeopardizes the enjoyment of another owner/occupant. CC&R 4.14 16. Residents are required to maintain their yards. Grass must be kept green and mowed, without excessive weeds, and shrubs well-trimmed. CC&R 4.5.2 & CC&R 4.19 17. Residents are required to observe the 25-mph speed at all times. Recommended speed is 20-mph. CC&R 4.14.3 – State Law 18. Advertisement and political signs are not allowed on the exterior of homes or lots. Real estate “for sale” signs are allowed. CC&R 4.16 19. No temporary structures (portable greenhouses, pop up canopy, tents) are allowed on an owner’s lot Crawford Crossing Neighborhood Rules & Regulations – REV 4-7-22 Page 1

for longer than 24hours. CC&R 4.19 20. Vehicles damaged or in disrepair shall not be left on the street or lot for longer than 48 hours. CC&R 4.15 21. Lot owners and their guests are responsible for any damage to the Common Area or HOA property CC&R 5.5 22. Noise Hours in Crawford Crossing will reflect the City of Turners ordinance. 7am to 10pm Excessive noise outside these hours will be deemed a nuisance and dealt with under the Enforcement Resolution. CC&R 4.19 23. All personal belongings are to be stored out of sight from the street view. CC&R 4.19 24. Excessive and/or continual noise such as car stereos, motorcycles, engine revving, dog barking continually shall be deemed a nuisance. CC&R 4.14.3 25. Christmas decorations must be removed by Jan 31. All other holiday decorations must be removed within two weeks after the holiday. CC&R 4.1 26. Exterior antennas and satellite dishes, as defined in the CC&Rs, should be placed on the sides or rear of non-lakefront homes and not visible from the street whenever possible. Antennas and satellite dishes should be placed on the sides of lakefront homes, reducing visibility from the front or rear of homes, whenever possible. Exceptions will be allowed when the contractor/installer deems another location is necessary for acceptable reception quality. (CC&R 4.8.4) Lake Rules – Set by the City of Turner 1. No alcohol or smoking is allowed on the lake. 2. Fishing shall be done from designated areas. 3. No chemical or foreign substance shall be introduced into the lake. 4. No gas powdered motors on the lake, only electric. 5. Swimming and other water related activities by persons younger than 14 is not permitted without adult supervision. 6. All watercraft and persons on board shall adhere to all state laws. 7. Swimming and innertubes are restricted to 100ft from shoreline. 8. No one is allowed in the lake after sunset or before sunrise. 9. Life preservers shall be used to the extent required by Oregon law. 10. Access to the lake shall be done via approved boat ramps, developed beaches or approved access points. Crawford Crossing Neighborhood Rules & Regulations – REV 4-7-22 Page 2

CRAWFORD CROSSING HOA ARC GUIDELINES

Crawford Crossing HOA Landscaping and Other Architectural Review Committee (ARC) Guidelines ARC request forms are available on the HOA website at www.crawfordcrossinghoa.com This document intends to give residents a guideline and clarity to the landscaping and other ARC requirements. Some landscaping projects can be done without the ARC approval while others will need ARC approval prior to their start. The ARC has full rights to have any landscaping modified that does not meet the Crawford Crossing guidelines or standards. Complete Landscaping: Landscaping additions or changes that involve more than 50% of the front yard or back yard must be approved by the ARC. ARC Review Applications forms are on Crawford Crossing web page, under ‘Documents’. Landscaping on new construction is required to be completed within six months of owner occupancy. Definitions: HEDGE - vegetation that blocks the view wider than 2 ft. SHED - a stand-alone outdoor structure with doors intended for storage. PATIO BOX - An outdoor-rated storage trunk/bench commonly used to store outdoor toys, cushions, tools, and other supplies. Landscaping that is NOT ALLOWED: 1. Fruit bearing plants or trees in the front yards. 2. Vegetation that could spread to a neighboring lot. 3. Hedges over 4 feet in height (lakeside). 4. Hedges over 6 feet in height (non-lakeside). Landscaping changes that DO NOT REQUIRE ARC approval: 1. Replacing plants or shrub with one of equal size and height. 2. Replacing or removing grass. 3. Adding plants, shrubs or trees to landscaping that have a mature height equal or less than your fence. 4. Replacing or adding bark dust or landscaping rock. 5. Removing plants, shrubs, or trees that do not have a trunk wider than 3 inches. 6. Adding planter boxes in a backyard that do not exceed the height of the fence. 7. Planting annual plants or bulbs. Property changes and additions that DO NOT REQUIRE ARC approval: 1. Repainting house with exact same colors. 2. Putting up seasonal decorations (Must be taken down within 30 days after the holiday). 3. Patio lighting that doesn’t exceed normal standard lighting illumination. 4. Kids play equipment, limit one without approval. 5. Staining fence (wood color stains only). 6. Flagpole attached to home. 7. Satellite Dishes (see Crawford Crossing Neighborhood Rules & Regulations). 8. All sheds or patio boxes that do not exceed the height of your fence (non-lakeside.) 9. Patio boxes not to exceed 2 ft in height (lakeside). Crawford Crossing ARC Guidelines REV 7-27-2022 Page 1

Property Changes and Landscaping Additions That REQUIRE ARC Approval Before Installation: 1. Building additions. 2. Sheds or patio boxes that exceed the height of your fence (non-lakeside). 3. Permanent gazebo, pergola, awning, and decks. 4. Home exterior remodel. 5. Fencing alterations. 6. Driveway/RV pad alterations. 7. Retaining walls. 8. Grade elevation changes to lot. 9. Flagpole installation (freestanding). 10. Any vegetation that will grow higher than your fence height. 11. All other changes or additions not listed in the previous section. 12. Painting exterior of home with a different color. 13. Arbors and trellises. (See specific guidelines on following page). Items that are NOT ALLOWED in Crawford Crossing 1. Any roofing materials other than composition shingles. 2. Gravel driveways/RV pads. They must be concrete or pavers. 3. Plastic or metal sheds that exceed the height of your fence (non-lakeside). 4. All plastic or metal sheds (lakeside). 5. T-111 siding. 6. Bold or bright paint colors, (earth tone colors required). 7. Reflective or mirrored windows. For changes, additions, removal, upgrades, etc. not listed in this document, please contact the ARC at [email protected]. Please do not proceed without seeking approval or confirming whether or not your project requires approval. Except for emergency repairs, failure to submit an ARC request form and receive approval in advance for required alterations is subject to a fine. If this occurs, the owner is notified to submit a request form within ten days to be reviewed by the ARC. Failure to submit an ARC request form will result in additional fines. Please refer to the Crawford Crossing Schedule of Fines at the end of the Enforcement Resolution for amounts. Crawford Crossing ARC Guidelines REV 7-27-2022 Page 2

ARBORS Definition: An arbor is a vertical element that acts as an entryway to a yard and should not exceed eight (8) feet in height and five (5) feet in width. Allowed in the side yard of a home. Specific Guidelines: 1. Arbors require ARC review and approval prior to installation. 2. Arbors are to be constructed of durable materials and of a style that is consistent with the existing home. In the cases where redwood, cedar, or pressure-treated lumber is used, the material may be painted to match the home, left to weather naturally, or may be sealed with an appropriate preservative. 3. Arbors must be appropriate in scale to the home. 4. Freestanding arbors are to blend in with the overall composition of the yard. 5. If changes to a previously approved Arbor are desired, a new ARC application is required and must be submitted for review and approval prior to making any changes. 6. An ARC request will be forwarded to the HOA Board of Directors for unique cases that may not fall within these guidelines but still meet the intent. TRELLISES Definition: A trellis is a structure of open latticework, especially one used as a support for vines and other climbing plants. Specific Guidelines: 1. Trellises require ARC review and approval prior to installation and are to be designed to be compatible with the existing house and neighborhood. 2. Trellises may be in the side or rear yards as an element of a landscape plan. 3. Multiple trellises within 8’ of each other will be reviewed as a fence or hedge and must meet the requirements of Section 4.5.3 of the Crawford Crossing CC&Rs. 4. Size, height, materials, and colors must be harmonious with the size of the property and the architecture of the house and any existing accessory structures such as a deck, patio, fence, etc. Lakefront homes: Trellises must not be attached to the fence unless less than 4’ in height. Non-Lakefront homes: Trellises must not be attached to a fence unless less than 6’ in height. 5. Each trellis measuring no wider than 4’ is allowed freestanding. 6. If changes to a previously approved trellis are desired, a new ARC application is required and must be submitted for review and approval prior to making any changes. 7. An ARC request will be forwarded to the HOA Board of Directors for unique cases that may not fall within these guidelines but still meet the intent. Samples of Acceptable Arbors Samples of Acceptable Trellises 4-7-2022

Crawford Crossing Rule Antennas and Satellite Dishes Exterior antennas and satellite dishes, as defined in the CC&Rs, should be placed on the sides or rear of non-lakefront homes and not visible from the street whenever possible. Antennas and satellite dishes should be placed on the sides of lakefront homes, reducing visibility from the front or rear of homes, whenever possible. Exceptions will be allowed when the contractor/installer deems another location is necessary for acceptable reception quality. (CC&R 4.8.4) Approved 4-7-22

CRAWFORD CROSSING HOA P RIVATE USE AREA GUIDELINES

Crawford Crossing HOA Lakefront Private Use Area Guidelines The Private Use Area (PUA) is the area between a lakeside property and the City’s property (lake and lake fringe). All work, uses or improvements in the PUA must be approved by the Board before started (see Private Use Area Application Process). The Board will review to make sure no adverse effects are made to the lake or wetlands areas or infringe on neighboring properties. Failure to get approval may result in a fine. Allowed items in the PUA (subject to review and PUA Permit): 1. Pathways 3 feet in width. Natural pathway materials are encouraged. 2. Retaining walls allowed when necessary to support or level a pathway to a dock or lake access point, or to control erosion. 3. Plants. Native, wetland and erosion controlling plants are strongly encouraged. 4. Concrete bulkhead(s) to attach a dock structure. 5. All materials must be natural in color. Prohibited items in the PUA: 1. The use of any fertilizer. 2. Retaining walls that alter the topography other than allowed with item #2 above. 3. The use of poured concrete, other than item #4 above, or wood building materials. 4. The planting of any trees or shrubs with mature height of over 4’. 5. Hedges are not allowed. 6. No storage of personal items when not actively being used. Personal items include lake toys, kayaks/paddleboards, boats, outdoor furniture, shade tents etc. 7. Artificial turf 8. Fire pits Lakefront homes located adjacent to Common Area (CA) Lakefront homeowners with property adjacent to the CA can submit an application for a dock and a pathway to their dock. Pathways cannot impede any future maintenance of the CA; therefore, must be created using gravel or crushed rock. Retaining walls are not allowed. PLEASE NOTE: • “Actively used” is defined as, by the end of the day which the item is used. • Homeowners are responsible, and take the risk of damage or loss, for items located in the PUA adjacent to their property. • The Board realizes each property is unique and may make exceptions to the Guidelines when appropriate. Crawford Crossing HOA PUA Guidelines 2-7-2022

City of Turner property (lake and lake fringe): Because the lake fringe is a designated wetland, specific rules by the City of Turner apply to this area. Please know the width of the City property along the lake varies greatly from property to property. If you have questions where this property line is, please contact a Board member or a member of the Lake Committee. 1. Removal of any vegetation without City approval is prohibited 2. Vegetation can be trimmed to 6”. 3. Fertilizers are prohibited 4. No furniture, beach toys, kayaks/paddleboards, boats, etc. can be stored along the lake fringe (wetland area) at any time. 5. If a dock is not used to access the lake, one 3’ wide area across the City’s property is allowed. 6. Fishing is only allowed from a dock or if no dock is installed, then from one 3’ wide area access point along lake fringe. 7. No tethering of floats, floatation devices or toys in lake. Crawford Crossing HOA PUA Guidelines 2-7-2022

CRAWFORD CROSSING HOA WRITTEN COMMENTS/ OWNERS FORUM GUIDELINES

Crawford Crossing HOA Communications Guidelines Written Communication 1. Written communication may be sent to the HOA Board at PO Box 249, Turner OR, 97392 or via email to [email protected]. 2. The Board will acknowledge receipt of all reasonable written communication within ten (10) business days. Communication that includes personal attacks or accusations against the Board will not be acknowledged. 3. Questions and/or concerns sent to the Board that deal with the Association may be shared with HOA homeowners. The owner’s name who submitted the question will be included. 4. The Board will review communication and choose to either respond to an owner by email or ask the owner to present their question(s) during Owners Forum at the next HOA meeting. a. Questions answered by email will also be sent to the HOA. This will ensure transparency and reduce questions being repeated. b. Questions to be addressed during Owners Forum will be attached to the meeting agenda that is emailed to the HOA. The questions, owner’s name, and other documentation provided to the Board will be included. 5. The Board asks that questions be limited to two (2) per owner. This will ensure that everyone has an opportunity to present their questions. The Board may determine which questions to address due to time constraints and relevance of the question. At the Board’s discretion, some questions may be tabled to the next scheduled Board meeting. REV 7/27/22 CCHOA Communications Guidelines Page 1 of 2

Owners Forum 1. Homeowners who wish to receive a Board response to a question during Owners Forum must submit their question(s) a minimum of ten (10) business days prior to a Board meeting. This will allow the Board sufficient time to provide a response. The Board may choose to respond at the next month’s meeting if not received within the stated timeline. 2. Owners who are not asking for a Board response may address the Board during Owners Forum without advance submission. Questions will be limited to two topics per owner. 3. Owners will be allowed to speak for two (2) minutes per topic. Discussion will be limited to no more than five (5) minutes per topic unless the board deems it productive to extend the timeline. The following actions will be used if necessary: a. The Board will tell the owner that their time is up after two minutes. b. If they continue to speak, they will be called out-of-order and asked to stop. c. If they still continue, they will again be called out-of-order and warned that they will be asked to leave the meeting if they do not stop. d. If the owner still continues to speak, they will be told to leave the meeting. 4. A resident may not speak on behalf of others unless said resident(s) is named. 5. Owners must be civil and refrain from name calling, profanity or personal attacks against Board members or other residents. If an owner becomes disruptive, they may be expelled from the meeting and fined/sanctioned. 6. These guidelines will apply to board meetings conducted electronically (Zoom) also. Owners may be muted or removed from the meeting if they violate the Owners Forum guidelines. REV 7/27/22 CCHOA Communications Guidelines Page 2 of 2

CRAWFORD CROSSING HOA ARC APPLICATION

CRAWFORD CROSSING HOMEOWNERS’ ASSOCIATION Mail or email completed application form to: [email protected] Architectural Review Committee (ARC) PO Box 249 Turner, Or 97392 ARCHITECTURAL REVIEW APPLICATION FORM Owners Name (Print): Phone: Property Address: Lot #: Mailing Address: Email: Submit this completed Architectural Review Application when requesting ARC approval for new projects, changes or small additions to existing property exterior or landscaping (decks, patios, awnings, spas, fences, screening, landscape additions or any other change to the exterior of home or landscaping). In order to expedite approval, please ensure that the information requested is attached. You may also include any other information that would help the ARC understand the proposed changes. GENERAL REQUIREMENTS: Review the ARC Guidelines. Changes must comply with those requirements and the provisions of the CC&R’s. Submit plans detailing the proposed changes, including dimensions, scale drawings, materials, color samples and an indication of how the change affects or ties in with the existing structure. If changes are to landscaping, include scaled drawings showing location and type of plant materials etc. Professionally drawn plans are not required. NOTICE: Failure to submit an application and receive approval in advance of alterations is subject to a $250 fine. If this occurs, the owner is expected to submit an application to be reviewed at the next scheduled ARC meeting. Failure to do so will result in an additional $250 fine and a fine of $15 per day until the corrections are made. Please email the ARC at [email protected] for meeting information. Request (Describe specific nature of approval requested): Name, Address & Phone Number of Architect/Builder or Other Owner’s Representative: Time Frame for Beginning and Completing Work: Page 1 of 2 Revised 06/22

INDEMNIFICATION AGREEMENT I (we) hereby acknowledge that we are the owners of the lot/home located within Crawford Crossing and are applying for an architectural review of the building plans by the Architectural Review Committee (ARC) of CrawfordCrossing Homeowners Association. I (we) further acknowledge that I (we) have carefully read, understand and agree to comply at all times with all the requirements of the CC&R’s, the ARC Guidelines and any other reasonable directives of the Crawford Crossing ARC. I (we) further agree that the development of this lot/property shall conform to all development plans submitted and approved by the ARC and that any and all changes to the approved plans must be submitted to and approved by the ARC before any altered plans are implemented. I (we) further understand that building may not commence on this lot/property until approval from the ARC has been received. All requirements of any law, ordinance or regulation of the State, County or City and any other government entities shall be complied with as far as the building process is concerned. Once plans have been approved, inspections may be made at any time to ensure compliance. By signing this agreement, specific permission is hereby given to the ARC/Association and/or its agents to enter the property at reasonable times to make said inspections. Failure on the part of the contractor and/or owner to strictly adhere to the CC&R’s, the ARC Guidelines, and the plans approved by the ARC, will force the Association to take all steps necessary steps to remedy such noncompliance. If the undersigned are notified that they are not in compliance with this agreement, they agree to stop construction, submit revised plans if required by the ARC, and to pay the costs of the Association in enforcing compliance if applicable, whether or not any legal action is taken. I (we) hereby acknowledge that this agreement is binding on all parties. Property Owner Signature: Date Date Property Owner Signature: Color Samples OWNER’S CHECK LIST Current Photo or Area to be Altered Signed Application Form Dated ___________________ Plans Submitted Materials and Dimensions Detailed Date Received HOA USE □ Approved □ Denied Revision Received Date Reviewed Fee Received Action: Amount of Fee ARC Member Signature Board Member Signature CONDITIONS OF ARC Response Email Sent APPROVAL: Completed Form Returned Revised 06/22 Page 2 of 2

CRAWFORD CROSSING HOA B OA R D APPLICATION

Crawford Crossing HOA Board of Directors Application Please complete the following information if you are interested in serving on the Crawford Crossing Board of Directors. Please attach a second sheet if more room is needed. Name Address I have lived in Crawford Crossing since I am interested in serving on the HOA board because: My background/skills that would be beneficial in serving on the board are: I understand that I may be asked to chair or serve on an HOA Committee. I would be interested in serving on the following. (You may choose more than one.): Property Development Lake Committee ARC Events & Hospitality Please email completed application to: [email protected] – OR – Mail to Crawford Crossing HOA Board, PO Box 249, Turner OR 97392. Please refer to the board email for the application deadline. Please note: The above information may be shared with Crawford Crossing homeowners. Thank you for your interest. CCHOA Board of Directors FOR BOARD USE ONLY Alternate phone if applicable: I may be reached at: Phone: Email Address: 1.6.2022