Brochure

Who is this for? Continuity of Operations Planning for DepartmentsThis brochure is designed for all depart-ments on the Minnesota State University Minnesota State University MoorheadMoorhead campus, to aid them in their de-velopment of a Continuity of Operations Public Safety DepartmentPlan (COOP). Minnesota State University MoorheadEach department will assign a COOP Contactor Developer who will be responsible forcompiling and updating their respectivedepartment’s plan.How do we get started?The Public Safety Department and Emergen-cy Management Team will provide you withthe University-wide COOP, a departmentCOOP template, and other supporting mate-rials. Continuity of Operations planning is asubjective process that varies by depart-ment, so it is ultimately up to you to deter-mine what is most beneficial for your de-partment.The Public Safety Department and Emergen-cy Management Team will be available toassist each department in developing a com-prehensive and meaningful plan. Public Safety Department 1616 9th Ave S Phone: 218.477.2449 Moorhead, MN 56563 Email: [email protected]

What is COOP? Why do we have to do one? What is expected of us?A Continuity of Operations Plan, or COOP, is de- It’s Required! Each university department and division is onlysigned to provide guidance for sustaining depart- The Minnesota State Colleges and Universities expected to complete two items on an annualmental critical functions in response to an emer- system office requires each university to main- basis:gency incident. The COOP focuses on the follow- tain a Continuity of Operations Plan as an inte-ing potential disruptions to normal operations: gral part of their emergency management pro- Plan Exercise gram.  Loss of a facility, or portion of facility Plan Revision  Loss of services due to equipment or It’s Smart! As with all emergency plans, you don’t realize In most cases, these two tasks can be completed utility failure you need one until it is too late. MSUM has been at the same time. Exercises can be as small or as proactive with the creation of department COOP large as your department determines. They can  Loss of services due to a loss of work- plans in previous years, however, to be effective, range from a simple discussion/tabletop scenar- they must be continuously updated. io, to a full-functional drill. After each annual force exercise, departments shall complete an AfterThe COOP also contains other important infor- It’s Safe! Action Report using the template provided withmation that is determined before an incident Much like a last will to a family, a COOP provides your plan, and then proceed to revise their planoccurs, including: your department with a plan to manage an effec- based on the discussion after the exercise. tive recovery in case the worst happens. Sorting  Alternate facilities your department’s affairs out now will save time, Will we get help?  Lines of Succession money, and difficulties later down the road.  Faculty and Staff Responsibilities Absolutely! The Public Safety Department and the Emergency Management Team will be availa- COOP is NOT an Emergency Response Plan! ble to answer any questions or concerns during Continuity of Operations Plans come into the entire process each year. Contact the Public play during the recovery phase of an inci- Safety Director and they will connect you with dent; after all immediate threats to life and the necessary resources. property have subsided. [email protected] 218.477.5869