Unit 1 Project Meeting (บทที่ 1 ประชุมโครงการ)

Unit 1 Project Meeting Unit Goals You should be able to: • run a meeting as the chairperson; • give suggestions and discuss ideas. Department of Languages and Communication, RMUTL (Copyrighted) 1A Running a Meeting Energizing A. Watch a VDO “The Business of English – Episode 4: Any other business?” on YouTube. Answer the questions from the dialogue. Chairperson: Has everybody got a copy of the agenda? John: Chairperson: Would you mind taking minutes, John? Tan: Not at all. Chairperson: Good. Well, then let’s get it started. First of all, thank you everyone for attending at short notice. As you know the objective of this meeting of the Capital Works committee is to discuss a proposal for some urgent building work at our Southside plant. As we’ve got to reach a decision which may involve spending. We’ll run it as a formal meeting. Now, you’ve read the proposal, so without further ado, I’d like to open it up for discussion. Perhaps if we can start with you Tan – What’s your view? Well, I’m not convinced that work is as urgent as this report suggests, so perhaps we should … So, to sum up I think we are all aware that some urgent work does need to be done, and we will need to work on a longer-term plan for a major refit. Well, if there’s no more discussion – we’ll put it to a vote. We’re recommending that tenders be called for the urgent work needed. All those in favor? All those against? Then that’s agreed. Any other business? Then we’ll close the meeting. Thank you everyone. The next meeting will be in two weeks, at the same time. 1

1. Why is the meeting held? ______________________________________________________________________ 2. Who is invited to begin giving suggestions? ______________________________________________________________________ 3. What is the result of their votes? ______________________________________________________________________ B. Complete each definition using the words in the box. Department of Languages and Communication, RMUTL (Copyrighted) chairperson objective proposal consensus agenda minutes without further ado 1. _________________________ is a list of items to be discussed. 2. _________________________ is a detailed suggestion in a written form. 3. _________________________ is a person who runs the meeting. 4. _________________________ means without further procedure. 5. _________________________ is an agreement during the discussion. 6. Take _________________________ is to keep a record of the meeting. 7. _________________________ is the purpose of the meeting. Empowering A. Watch the VDO again, minutes 1:41 – 9:03. Complete the phrases below. 1. Begin the meeting (a) Has everybody _______________ a copy of the agenda? (b) Does everyone _______________ an agenda? (c) Everybody should _______________ an agenda. (d) Would you mind _______________ minutes John? (e) Could somebody _______________ the minutes please? (f) Well, then let’s _______________ started. 2

Department of Languages and Communication, RMUTL (Copyrighted)2. Thank people for attending a meeting (a) First of all, _______________ everyone for attending at short notice. 3. State the objective of the meeting (a) The _______________ of today’s meeting is to discuss the proposal … (b) _______________ today to discuss a proposal … (c) The _______________ of our meeting today is to discuss the following proposal … 4. Invite discussions (a) Let’s _______________ it up for discussion. (b) Who’d like to _______________ the discussion? (c) What’s your _______________ Tan? (d) Let’s _______________ from Tan. (e) Do you _______________ a view on this Tan? 5. Summarize the discussion (a) To _______________ … (b) In _______________ … (c) So the main _______________ are … 6. Put recommendations to a vote (a) Well, if there’s no more _______________ – we’ll put it to a __________. (b) We’re _______________ that tenders be called for the urgent work needed. (c) All those in _______________? All those _______________? Then that’s agreed. 7. Close the meeting Any other _______________? Then we’ll _______________ the meeting. Thank you everyone. The next meeting will be in two weeks, at the same time. Engaging Practice speaking. Imagine you are the chairperson of the meeting. The objective of the meeting is to ask the attendees to suggest a topic for a problem-solution project. Use the phrases you have just learned to practice starting the meeting including thanking the attendees, stating the objective, inviting discussions, summarizing, putting recommendations to a vote, and closing it. 3

Department of Languages and Communication, RMUTL (Copyrighted)1B Suggestions and Discussions Energizing A. Watch a VDO “How to Make Suggestions in English” on YouTube. Fill in the blanks to complete the language use for giving suggestions. 1. Why don’t we + infinitive? (a) Why don’t we _______________ to that new Japanese place? (b) Why don’t we _______________ that vegetarian place on the corner? 2. How about + (that) clause (a) How about ________________________? 3. How about + verb (ing) (a) How about _______________ to that pizza place in Soho? (b) How about _______________ a take away? 4. We could + infinitive (a) We could _______________ to that sushi place near your office. Empowering A. Listen and complete the conversation. A: OK, are we ready to start? The first item on the agenda is the schedule. The trade fair runs for five days, and we want to have an interesting and varied program. _______________________________? Bruce? B: ________________________ have the fashion show on the first day. It’ll attract a lot of media attention. What do you think, William? C: ________________________. And ________________________have an Australia bush band on the first day too. A: ________________________. What do you think, Alison? D: ________________________ have the bush band on the last day, instead? Live music is always popular, and it will be a chance for people to hear some real Australian country music. And it will make a great ending to the whole event. B: That’s true. And ________________________ holding cooking demonstrations and wine tastings too? We can create a kind of party atmosphere. A: OK, that sounds good. Now, have you had any further thoughts on the exhibition idea, William? C: Let’s do it. People are very interested in Aboriginal art these days. A: ________________________. An art exhibition will attract a lot of people. And now we should talk about trade promotion. 4

B. From the dialogue, choose the topics they discuss. art food and drink sports fashion tourism music Department of Languages and Communication, RMUTL (Copyrighted)C. Put the phrases from the conversation into these categories. Add any more you can think of. Giving suggestions Agreeing Disagreeing Engaging Practice a conversation in groups. One person is the chairperson of the meeting and asks the attendees to suggest a topic for a problem-solution project. The rest give suggestions and discuss ideas, using the phrases you have learned and choose the best topic. 5