Training Package
A Methodology for a New Era
IntroductionA New EraHandbook Reference: Introduction - Pages 10-14Handbook Reference: Introduction - Pages 10-14
IntroductionA Refreshed Approach, A More Comprehensive MethodologyHandbook Reference: Introduction - Pages 10-14Handbook Reference: Introduction - Pages 10-14
Introduction IT ToolA ProcessHandbook Reference: Introduction - Pages 10-14 Training PackageHandbook Reference: Introduction - Pages 10-14
Phase 1Initiation
Phase 1 - InitiatingProcess A - Supervision of Initiation of Project Management CycleTopic 1.A.1 - Project as a Logic ModelHandbook Reference: Initiating - Pages 18-19
Phase 1 - InitiatingProcess A - Supervision of Initiation of Project Management CycleTopic 1.A.1 - Results-Based Approach Intervention ResultsHandbook Reference: Initiating - Pages 18-19
Phase 1 - InitiatingProcess A - Supervision of Initiation of Project Management CycleTopic 1.A.1 - Project as a Logic ModelHandbook Reference: Initiating - Pages 18-19
Phase 1 - InitiatingProcess A - Supervision of Initiation of Project Management CycleTopic 1.A.2 - Projects, Programs, Facilities and Action PlansHandbook Reference: Initiating - Pages 18-19
Phase 1 - InitiatingProcess A - Supervision of Initiation of Project Management CycleTopic 1.A.3 - Project Life Cycle InitiatingEvaluation Planning Closing ImplementingHandbook Reference: Initiating - Pages 18-19 11
Phase 1 - InitiatingProcess B - Logframe ManagementTopic 1.B.1 - Problem and Needs Analysis Effects Absence of Poor Policy Making Absence ofInformation to Information to NGOs ResearchersProblems to Poor Quality of Poor Dissemination of be Solved Statistics on Statistics on Disabled Disabled People People Statistic Data is Inadequate Lack of Key Skills No Strategy to Inexistentnot Desegregated Institutional on Specialised Disseminate Dedicated Web Arrangements Statistics Issues Statistics Platform CausesHandbook Reference: Initiating - Pages 20-21
Phase 1 - InitiatingProcess B - Logframe ManagementTopic 1.B.2 - Logframe Development - Results ChainImpact A Impact B Impact CBetter Information Better Policy Informationto Relevant NGOs Making Available to Researchers CoE/GOV Objectives GOV ObjectivesProblems Quality of Statistics StatisticsSolved on Disable People Widely Improved DisseminatedImmediate Outcome Intermediate Outcome Statistic Data is Adequate Capacity Built on Strategy to Dedicated Webnot Desegregated Institutional Key Skills on Disseminate Statistics Platform Online Arrangements Specialised Statistics implemented Output 2.2Output 1.1 Output 1.2 Output 2.2Handbook Reference: Initiating - Pages 20-21
Phase 1 - InitiatingProcess B - Logframe ManagementTopic 1.B.2 - Human Rights Approach to Needs AnalysisSituation and Problem Analysis without HRA Situation and Problem Analysis with HRA Why can those who have a duty (duty-bearers) to address the problem not take care of it?Why can those who have a duty (duty-bearers) to • Same as on the left but also:...Many staff needaddress the problem not take care of it? assistance in understanding and living up to• Lessons learnt from previous projects show that obligations under relevant domestic laws and policies, national plans, constitutional obligations there is a lack of knowledge about specific and human rights treaties (knowledge and minorities issues among Ministry staff. communication capacity gaps).• The Government lacks capacity to implement Same as on the left but also...The Government sufficient services and needs assistance to reach its • (duty-bearer) lacks capacity to implement obligations under domestic law. sufficient services and needs assistance to reach its• There are inadequate facilities obligations under domestic and international human rights law (a human and economic resources capacity gap. Which relevant legislation exists to address theWhich relevant legislation exists to address the problem? Which national plans exist? Which relevant international law exists to address the problem?problem? Which national plans exist? Complement the list on the left with:Domestic Policy The Constitution (art.XX)• The National Strategy/plan Local Authority Plans Domestic Law (Law n.678 etc…) International Human Rights Law (piece of HR Law to refer to)Handbook Reference: Initiating - Pages 20-21
Phase 1 - InitiatingProcess C - Stakeholders Identification and InvitationTopic 1.C.1 - Stakeholders, Beneficiaries, Target GroupsHandbook Reference: Initiating - Pages 26-29
Phase 1 - InitiatingProcess C - Stakeholders Identification and InvitationTopic 1.C.2 - Human Resources Approach on Stakeholders Identification… meet their … empowered to be aware ofobligations and claim rightsHandbook Reference: Initiating - Pages 26-29
Phase 1 - InitiatingProcess C - Stakeholders Identification and InvitationTopic 1.C.2 - Human Resources Approach - Extensive Participation of Stakeholders Handbook Reference: Initiating - Pages 26-29
Phase 1 - InitiatingProcess C - Stakeholders Identification and InvitationTopic 1.C.2 - Human Rights Approach - Extensive Participation of StakeholdersSituation and Problem Analysis Situation and Problem Analysis with HRA without HRAWhich are the key actors in causing or Which are the key actors in causing or being affected by thisbeing affected by this problem? problem?• Who are the ‘stake-holders’? • Who are the likely right-holders and duty-bearers?• These include: Right-Holders- The Ministry of Justice - Minorities- The Department of Justice and - WomenOfficials in X - Young people- Local Organizations, Women’s - MigrantsUnion, etc. These are people who often suffer from discrimination, inequality- Minorities and exclusion for a variety of reasons, including residency exclusion,- Women lack of information in specific minority languages, literacy levels- Young people amongst other things, in relation to access to justice- Migrants Duty-Bearers -The Ministry of Justice - The Department of Justice and Justice Officials in X - Local Organizations, Women’s Union, etc. These are people who are required to work to respect, protect and fulfill the legal entitlements set out in the Constitution, domestic legal documents and international human rights treaties. Handbook Reference: Initiating - Pages 26-29
Phase 1 - InitiatingProcess C - Stakeholders Identification and InvitationTopic 1.C.2 - Stakeholders MappingHandbook Reference: Initiating - Pages 26-29
Phase 1 - InitiatingProcess G - Early Risk AssessmentTopic 1.G.1 - Types of Assumptions Political Strategic Level With impact on the sustainability of the benefits arising from the use of the outputs thus compromising the impacts Operational Managerial MiIdm-Lpeleveml eMnatantaigoenmLevnet l Coordination Level With impact on the With impact on how outputs performance of the activities are used thus compromisingthus compromising the delivery the achievement of the outcomes of the outputsHandbook Reference: Iniating - Pages 36-37
Phase 1 - InitiatingProcess G - Early Risk AssessmentTopic 1.G.2 - Defining AssumptionsYES Is the Assumption Important?Will it Hold True? NOAlmost Certainly Exclude it from the Possibly analysis Very Unlikely Include as an Assumption Redesign the project by YES adding Activities or Results; Is it possible to Reformulate the Project Purpose redesign the project in if Necessary order to influence external factor?Handbook Reference: Initiating - Pages 36-37 NO THE PROJECT MAY NOT BE FEASIBLE
Phase 1 - InitiatingProcess G - Early Risk AssessmentTopic 1.G.3 - Vertical and Horizontal LogicsHandbook Reference: Initiating - Pages 36-37
Phase 1 - InitiatingProcess G - Early Risk AssessmentTopic 1.G.4 - Risk RegisterHandbook Reference: Initiating - Pages 36-37
Phase 1 - InitiatingProcess G - Early Risk AssessmentTopic 1.G.4 - Assumptions, Risk Mitigation and ContingenciesHandbook Reference: Initiating - Pages 36-37
Phase 1 - InitiatingThe Value Added of the CoE Approach to the Initating PhaseTraditional Approach CoE Approach Mostly works with Duty Actively Works with Rights Bearers HoldersNeeds Analysis is Filtered Needs Analysis is Directly By Duty Bearers Managed with Rights Holders Real Politik prevails Human Rights, Democracy & Rule of Law Embedded in AnalysisHandbook Reference: Initiating - Pages 36-37
Exercise 1Stakeholders Mapping
Phase 2Planning
Phase 2 - InitiatingProcess B - Logframe CompletionTopic 2.B.1 - Indicators Input Indicators Info on the resources mobilised to perform activities Output Indicators Info on the products made available through the performance of activitie Result Indicators Info on the immediate and intermediate effects of the intervention Impact Indicators Info on the ultimate effects of the intervention on the long-termHandbook Reference: Planning - Pages 42-43
Phase 2 - InitiatingProcess B - Logframe CompletionTopic 2.B.1 - Human Resources Approach on Formulation of Indicators Input Indicators Info on the resources mobilised to perform activities Output Indicators Info on the products made available through the performance of activities Result Indicators Info on the immediate and intermediate effects of the intervention Impact Indicators Info on the ultimate effects of the intervention on the long-termHandbook Reference: Planning - Pages 42-43
Phase 2 - InitiatingProcess B - Logframe CompletionTopic 2.B.2 - SMART / CREAM IndicatorsHandbook Reference: Planning - Pages 42-43
Phase 2 - InitiatingProcess B - Logframe CompletionTopic 2.B.3- Means of Verification Handbook Reference: Planning - Pages 42-43
Phase 2 - InitiatingProcess B - Logframe CompletionTopic 2.B.4- Full Matrix Intervention Indicators Baseline Current Targets Sources Assumptions Human Logic Value & MoV Rights IssueIMPACT Should be micro-level Measure the long- Ideally, to be IMPLEMENTATION Ideally, to To be drawn Optional within the project scope, term change to drawn from the be drawn from the which the project The value of the indicator at the indicated date from the partner's not Council of Europe contributes. partner's partner's strategy. Programme and Budget strategy strategy macro-level.IMMEDIATE INTERMEDIATE The direct effects which Measure the The starting The Sources of Optional OUTCOMES OUTCOMES will be obtained at change in factors point or current intended information and Optional determining the value of the methods to collect medium term and which value of the indicators. tend to focus on the outcome(s). indicators. and report changes in behaviour (including resulting from project who,when/how outcome- frequently). impact linkage. Reverse faces of the Sources of outputs – they enable bi- Measure the The starting The information and monthly reporting data with change in factors point or current intended methods to collect determining the value of the an outcome focus by value of the indicators. and report providing evidence of outcome(s). indicators. (including outcomes observed during who,when/how frequently). the activityOUTPUTS The direct/tangible Measure the Idem as above Idem as Idem as output- Optional outputs (infrastructure, degree of delivery for the above above for the outcome goods and services) indicators corresponding linkage. of the outputs. corresponding delivered by the indicators. indicator. project. ACTIVITY PLANNING Activity- Optional Output
Phase 2 - InitiatingProcess B - Logframe CompletionTopic 2.B.4- Logframe Completion - Vertical & Horizontal Logics Intervention Indicators Baseline Current Targets Sources Assumptions Human Logic Value & MoV Rights IssueIMPACT I1 IMPLEMENTATION Optional I2 Impact I3 Indicators The value of the indicator at the indicated dateIMMEDIATE INTERMEDIATE Oc1 Result Political Optional OUTCOMES OUTCOMES Oc2 Indicators Optional Aoc1 Aoc2 IOc1.1 (related to Oc1) Result IOc1.2 (related to Oc1) Indicators IOc2.1 (related to Oc2) IOc2.2 (related to Oc2)OUTPUTS Op1.1.1 (related to IOc1.1) Output Managerial Optional Op1.1.2 (related to IOc1.1) Indicators Op 2.1.1 (related to IOc2.1.) Aop1 Aop2 Op 2.1.2 (related to IOc2.1) A1.1.1.1 (related to Op1.1.1) Operational Optional A1.1.1.2 (related to Op1.1.1) Aa1
Phase 2 - InitiatingProcess B - Logframe CompletionTopic 2.B.4- Logical Sequence Intervention Indicators Baseline Current Targets Sources Assumptions Human Logic Value & MoV Rights IssueIMPACT 1 9 10 11 12 Optional IMPLEMENTATIONIMMEDIATE INTERMEDIATE 1 15 16 Optional OUTCOMES OUTCOMES The value of the indicator at the indicated date 2 13 14 8 3 17 18 19 20 OptionalOUTPUTS 4 21 22 23 24 7 Optional 5 6 Optional
Exercise 2 Manage Risks
Phase 2 - PlanningProcess D - Work PlanTopic 2.D.1- Activity Plan List Main Breakdown Activities Activities into Manageable Tasks Estimate Start- Clarify Up, Duration and Sequences and Dependencies Completion of Activities DefineMilestones Define Expertise Allocate Tasks Among TeamHandbook Reference: Planning - Pages 48-49
Phase 2 - PlanningProcess D - Work PlanTopic 2.D.2- Activity Plan - Example MAIN TASKS SEQUENCIES & START-UP ANDACTIVITIES DEPENDENCIES DURATION Prepare Contract Technical 1º 1 Month in Hardware Launch Tender January Supplier 2º Evaluate Offers 1 Week in Contract 3º February Software Negotiate Contract Supplier 4º 2 Weeks in April 1 Week in April Establish PMU 37Handbook Reference: Planning - Pages 48-49
Phase 2 - Planning DependentProcess D - Work PlanTopic 2.D.3- Activities & Tasks - Categories Sequential Planning Unit Task Continuous IndependentHandbook Reference: Planning - Pages 48-49 38
Phase 2 - PlanningProcess D - Work PlanTopic 2.D.4- TemplateHandbook Reference: Planning - Pages 48-49
Phase 2 - PlanningProcess F - Team PlanTopic 2.F.1- Define Expertise MAIN TASKS EXPERTISEACTIVITIES Prepare 1 Engineer Contract Technical Hardware 1 Expert in Trade MILESTONE 1 Information Launch Tender 1 Expert in. Procurement Evaluate Offers MILESTONE 2 Negotiate ContractHandbook Reference: Planning - Pages 52-53
Phase 2 - PlanningProcess F - Team PlanTopic 2.F.2- Human Rights Approach on the Team Planning Gender Children’s Civil Society Youth’sMainstreaming Rights Participation RightsHandbook Reference: Planning - Pages 52-53
Phase 2 - PlanningProcess F - Team PlanTopic 2.F.2- TemplateHandbook Reference: Planning - Pages 52-53
Phase 2 - PlanningProcess E - Activity-Type-BudgetTopic 2.E.1- Step-by-StepList Main Specify the Aggregate the Use each activityActivities resources cost information as a checklist to necessary to into categories ensure that all undertake each (fees, Incidental inputs required under that activity activity expenditures) are provided Define Schedule Total Cost Cost per Planning PeriodHandbook Reference: Planning - Pages 50-51
Phase 2 - PlanningProcess E - Activity-Type-BudgetTopic 2.E.2- Example MAIN SPECIFY AGGREGATE SPECIFY UNITSACTIVITIES RESOURCES COSTS Person / Month Contract Fees Fees and Direct Calendar Day Hardware Expenses Month Supplier DSA Month Equipment and Office Materials Consumables Office SpaceContractSoftwareSupplier Establish PMUHandbook Reference: Planning - Pages 50-51
Phase 2 - PlanningProcess E - Activity-Type-BudgetTopic 2.E.2- Example SPECIFY SPECIFY UNIT COST PER PLANNING PERIODQUANTITIES COST Engineer 1P/M= Prepare Tender € 20 000 1,5 P/M € 10 000 €0Expert in Trade IS Total Cost € 5 700 1,5 P/M € 45 600 € 15 000 € 3 000 Procurement Negotiate € 1 900 0,5 P/M Contract DSA= Day= 15 D € 200Office Space = Month= 4M € 1 500Consumables = Month = 4M € 400Handbook Reference: Planning - Pages 50-51
Phase 2 - PlanningProcess E - Activity-Type-BudgetTopic 2.E.2- Budget ToolHandbook Reference: Planning - Pages 50-51
Phase 2 - PlanningProcess D - Project ProposalTopic 2.D.5- Template
Phase 2 - PlanningProcess D - Project ProposalTopic 2.D.1- Quality Control
Phase 2 - PlanningThe Value Added of the CoE Approach to the Planning PhaseTraditional Approach CoE ApproachResult Indicators are mostly Result indicators should be available upon completion mostly available during implementation Indicators are not Desegregated Desegregated Indicators to Ensure Equality and DiversityOutput Driven Planning Outcome Driven PlanningHandbook Reference: Planning - Pages 50-51
Exercise 3ToR for Outsourced Activities
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