HR Newsletter - Public Sector Transformation and You

THE HR NEWSLETTER ISSUE 10 PUBLIC SECTOR TRANSFORMATION AND YOU

CHRISTINA MURRAY Human Resource Management Information Systems Officer [email protected] 2367 | 876-550-9451

INSIDE THIS ISSUE 03 04 PUBLIC SECTOR PUBLIC SECTOR TRANSFORMATION TRANSFORMATION 05 AND YOU UNIT SPOTLIGHT: 07 THE PAYROLL UNIT HOT TOPIC: 09 VACCINES CONGRATULATIONS 10 ON YOUR HR CANDID CAMERA APPOINTMENT

PUBLIC SECTOR PAGE 3 | HRN TRANSFORMATION Their recent projects include: HR Shared BUILDING A BETTER Services, Shared Corporate Services PUBLIC SERVICE and MyHR+. Of course, this only scratches the surface. The Transformation Implementation Unit (TIU) For more information on Public Sector was established in January Transformation Initiatives, visit the 2017 with the clear mandate official website: to ensure implementation of publicsectortransformation.gov.jm activities to transform the public sector. Hosted under the umbrella of the Ministry of Finance and Public Service, the TIU is responsible for improving efficiencies in the public sector. In the execution of its mandate, the unit manages the implementation of the multi-focal public sector transformation programme on behalf of the Government of Jamaica (GOJ). What is being transformed? Excessive Bureaucratic Processes High Transaction Costs and Long Wait Times Inadequate Use of ICT to Drive Performance Inadequate Human Resource Management Inefficiencies in Public Sector Operations Cumbersome Compensation Structure

PAGE 4 | HRN Managers Leave approval PUBLIC SECTOR Claims approval TRANSFORMATION Performance management AND YOU MEGJC and MHURECC are now among the first entities to have The results of public sector access to MyHR+. For us, the system transformation efforts have begun to launched in December 2020, and make their way to our entities. became accessible to all staff in January 2021. MYHR+ Human Resource departments are While our work continues to make increasingly required to be strategic more features available to you, the business areas. MyHR+ is a bespoke following features are currently live system developed to aid in this on MyHR+ Self Service: endeavour. View and Print your payslips The system is is a very easy-to-use View and Print your P24 web-based software that allows View and Request Personal organisations to manage and operate Information Updates (Address, more efficiently. Personal Contact, Emergency Contacts, Dependents) The benefits of MyHR+ are plenty. Request Job Letters They include: MYHR+ AND YOU Greater access to information through the standardisation of HR Big organizational changes can often functions, policies, practices and feel like they are happening to you procedures rather than in collaboration with Data analytics that ensure the availability of evidence-based you. As these improvements are information for strategic and effective decision-making made, you may ask what your part in The uses of MyHR+ are plenty as well this is. involved. Voice your - for employees, managers and HR ad Get Payroll alike. They include: concerns, join in on discussions. Employees Stay informed. Read emails, Access personal data Schedule leave, submit claims flyers - all the available HR and Payroll information. Recordings of last Process personnel actions Run regular payrolls years training sessions are Process bank deposits for net pay and deductions accessible via email as well. Utilize the system. I promise it is far less daunting than it appears. If you run into trouble, contact a power user for help.

JUDITH DALEY SLUIPNGOIHTTT PAYROLL MANAGER THE PAYROLL UNIT PRISCILLA A very key part of operations JOHNSON within the Ministry is the Payroll Unit. SENIOR PAYROLL OFFICER (MONTHLY) This small Unit currently consists of four team members: Payroll RENEICE Manager, Ms. Judith Daley, ELLINGTON Senior Payroll Officer, Ms. Priscilla Johnson, Payroll Officer, PAYROLL OFFICER Ms. Reneice Ellington and (FORTNIGHTLY) Assistant Payroll Officer, Mr. Akeem Fray. AKEEM FRAY The responsibilities of the Payroll ASSISTANT Unit go beyond just the PAYROLL OFFICER payment of salaries, upkeep, and (CLERICAL) personal salary deductions as one would initially believe. The team is responsible for record keeping and verifying the reliability of payroll date received from the Human Resource Management and Development Branch. They also maintain compliance with tax laws, and the paying over of all Statutory payments. Further, they prepare NIS, NHT, pension Statements requested by current and former employees, record paperwork for new hires

as well as edit existing employee files. SELF CARE CORNER PAYROLL DEBUNKS MYTHS AND WAYS TO ADD SELF-CARE INTO ANSWERS SOME FREQUENTLY ASKED YOUR WORK ROUTINE QUESTIONS BELOW 1.Have a daily ritual you look Myth or fact: The Payroll team can forward to. Whether it’s give advice on human resource making a cup of coffee or a related matters. quick chat with a coworker, Myth! The team is not specifically trained in start your work day by getting human resource matters and as such can excited about something. It not always give advice on those matters. doesn’t need to be distracting Refer to the Human Resource from your work, but do Management and Development Branch for something that lights you up. help instead. Think about something you can look forward to each day Myth or fact: Staff can always be and do that thing, again and paid early. again. Myth! When Staff salary accounts are credited days before the stipulated payday 2.Give yourself an activity for a particular period, the Payroll Unit has away from the computer no control in it occurring at any other time. every once in awhile. Staring at a computer all day is hard on Myth or fact: All payroll does is pay the eyes. If you’re able to, find salaries. some work-related activities to Myth! As mentioned earlier, the Payroll Unit mesh in throughout the day. does a lot more than that. A few other Even if it’s as simple as making things they do are: a to-do list, it’s important to 1.Provide P24 mix it up and give your eyes a 2.Study leave calculations rest. 3.Liaison with NIS Office in respect of Pension requests Find more at: https://lifegoalsmag.com/self- care-work-routine/ Myth or fact: Payroll can cancel irrevocable orders received from Banks, Credit Unions, Insurance Companies and other lending agencies etc. Myth! The entity has to provide a stop order. Irrevocable means that it can only be stopped by the entity it is coming from.

PAGE 7 | HRN HOT TOPIC VACCINES The national conversation on Covid-19 has officially turned towards vaccines. Whether in agreement or in dissent, \"AstraZeneca\" is our Hot Topic of the moment. The AstraZeneca vaccine is one of the vaccines used in reducing hospitalization, illness and death associated with Covid-19 and is the vaccine currently in use in Jamaica. Vaccination roll-outs have already began but a number of Jamaicans have yet to be vaccinated. The 'why' ranges from general anxiety around vaccines, to the slow roll-out, to protests taking place against the very idea. WHAT DO THE EXPERTS SAY? The Ministry of Health states \"The World Health Organization (WHO) today listed two versions of the AstraZeneca/Oxford COVID-19 vaccine for emergency use,

PAGE 8 | HRN which a person becomes protected against a disease through vaccination – has proven to be one of the most successful and cost-effective health interventions ever,” WHAT DO YOU NEED TO KNOW? How is the Covid-19 Vaccine AstraZeneca given? It is given as an injection into a muscle in the upper arm. Two injections of the vaccine are required. The second shot is given 8-12 weeks after the 1st. Can you get a different vaccine for my second shot? No. It is currently recommended that the same product is used for both doses. giving the green light for these vaccines to be How quickly after getting rolled out globally through COVAX. The \"AstraZeneca\" can you get vaccines are produced by AstraZeneca-SKBio another type of vaccine? (Republic of Korea) and the Serum Institute of There should be a minimum India.\" interval of 14 days between administration of the Covid-19 Amid the discussions, Minister of Health and Vaccine AstraZeneca and any Wellness, Dr. Christopher Tufton reminded us, other vaccine against other \"Vaccination has proven an undeniable success conditions. in the public health toolkit to reduce the burden of infectious disease in Jamaica as well REMEMBER: as globally. Immunization – the process by Even after you are vaccinated it is still important to wear your mask, maintain physical distance and wash your hands and sanitize regularly.

CYOONUGRRAAPTPUOLAINTTIOMNESNOTN! Sep.2020 - Mar.2021 Syroney Smith Paula Parkes Director, Strategic Senior Director, Housing Monitoring & Evaluation, Policy, Research & MHURECC Monitoring, MHURECC Shanice Wright Kereene Robinson Research Officer, Administrator, MHURECC MHURECC Janet Coleman-Howlett Ingrid Wilson-Walsh Senior Director, Works Director, Land Policy, Research & Administration, MEGJC Monitoring, MEGJC Shana-Kay Rhooms Orlando Waisome Meteorological GIS Infrastructure Manager, Technician, MHURECC MHURECC Duron Goodall Omar Gunter Attendant, MEGJC Gardener Akeem Vascianna Evelyn Redway Senior Engineer, Procurement Officer, Designs, Pavement & MEGJC Hydrology, MEGJC Sydane Morrison Garfield German Senior Engineer, Technical Audit, MEGJC Public Procurement Clerk, MEGJC Georgina Linton Niki-Ann Lambert Senior Secretary, MEGJC Attendant, MEGJC

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PREPARED BY THE HRM&D BRANCH PUBLISHED APRIL 2021