One Health Student Group Start_up Toolkit

One Health Student Group Start-Up Toolkit How To Start a One Health Student Group Compiled by ISOHA 2019



Contents Background Page 4 Setting up the Group Page 7 Running the Group Page 14 Maintaining the Group Page 16 Recruiting Members Page 18 Handover of the Group Page 18 Closing Words Page 18 Further Resources Page 18 Contact Details Page 18

1. Background Who are we? overcome the historical boundaries that have existed between traditional disciplines and other human We are the Executive Council of the International institutions, in order to disseminate knowledge and Student One Health Alliance (ISOHA) and we have positive action as widely as possible. In many come together to write this toolkit. ISOHA is the regards, One Health is an emerging concept that international organization for student One aligns the interests of different disciplines to tackle Health groups across the globe. We ar e made up planetary and global health problems. ISOHA aims of One Health student groups at universities as well to connect students worldwide that are part of this so as individual members interested in promoting One -called \"One Health Movement\" to achieve the goals Health. of this movement within younger populations. This mainly focuses on education and collaboration to Originally, Students for One Health (SOH), we inspire and prepare the future leaders in One Health. collaborate with the One Health Commission to We think establishing One Health student groups provide One Health programming to students across across the globe will enable students to form disciplines. ISOHA aims to connect students connections with the aim of promoting One Health interested in One Health and promote the One within their communities and contribute positively Health concept to students, irrespective of their field to the international community. of study. This alliance run by students for students strives to create a global collaborative community of You can read more about the purpose of One Health students in One Health and we hope this toolkit here: helps students initiate and maintain successful One Why One Health? Health student groups. History Purpose Similar to the work of professionals, students have As defined by the One Health Commission (OHC), engaged in and studied transdisciplinary health One Health is the collaborative effort of multiple approaches long before the term “One Health” was professions, together with their related be coined, let alone regularly used (citation disciplines and institutions – working locally, needed). The earliest traceable mentions of student nationally, and globally – to attain optimal health work in One Health date back to 2009 (1), or for people, domestic animals, wildlife, plants, and possibly even earlier, and student events using the our environment. One Health specifically seeks to term One Health occurred as early as 2010 (2). By 4 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

the middle of the 2010s, many One Health- activities include initiating a global One themed student clusters existed worldwide. Health mentorship program, connecting One They were first formally organized by several Health student groups in different countries, students and the One Health Commission creating a global council for One Health, and OHC) in the Spring of 2015. The first Who’s providing educational materials and Who in Student One Health Webinar hosted opportunities in One Health. over twenty students representing One Health groups worldwide. Following this, OHC Goals and Scope released a call for applicants for students to serve on their board of directors. After 2 years ISOHA truly aims to achieve a global of service, OHC student representatives held presence, and familiarity with all students in an election process within the global OH all places who are connected by a shared community to form an international One passion for One Health. There is no official Health student body, called Students for One count of all One Health-centric student groups Health. Through, the election of new leaders that exist worldwide. Based on our current and the evolution of the group the study body member roster updated in November 2018, transformed in the International Student One ISOHA has 74 One Health student group Health Alliance (ISOHA). Our new leadership members in 24 different countries. strives to maintain continuity with the work and vision of our predecessors while Because of the uncertainty of global One improving and expanding upon their already Health groups, one of ISOHA’s core missions significant accomplishments. More specific is to exhaustively identify One Health groups objectives are outlined below. Some of our and the students that comprise them worldwide. Connecting these actors and ISOHA Members as of November 2018 5 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

promoting the flow of ideas and positive action between them is central to the purpose of ISOHA. Promoting the ideals of One Health to areas and student bodies that lack active student groups is an interrelated objective of ISOHA. ISOHA works closely with the One Health Commission (OHC), one of the major international One Health organizations. The OHC and ISOHA work with thousands of organizations and individual members across the globe, with ISOHA focusing on the global student community. https://www.onehealthcommission.org/en/ resources__services/whos_who_in_one_health/ One of our joint goals is to connect and inspire One Health collaborations worldwide. So the OHC and ISOHA are collaboratively identifying global groups, organizations and students working to advance the One Health concept 6 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

2. Setting up the Group A. Frequently Asked Questions (FAQ) is important to share materials with your group especially as you are starting to create strategic What is a One Health student group? plans and recruitment materials. We suggest An organized group of students at an institution using Google Drive as a way to store and share interested in promoting One Health. important One Health student group materials What will I need to set up a group? because it is free and allows for collaboration.  A good group of people! Try reaching out to  Recruit members: You can use posters, social multiple disciplines related to One Health media, and/or your university’s resources to get (medical students, veterinary students, public the word out about your new group. It is important health, environmental and engineering) at your to try and engage students from multiple university to engage a diverse group of disciplines at your university as One Health spans students. across many fields of interest.  Compilation of materials to be shared with administrators, group leaders, and members. It What are the steps for setting up a group? There is not an official list of steps to start a One Health student group. It may vary greatly between universities and countries, but here are some general steps that are helpful to take when initiating a group:  Find a faculty/university mentor: it is impor tant to have someone at the univer sity who supports your group and can assist in getting you officially recognized by the university.  Write a constitution and action plan: these documents will help you get or ganized and establish the vision of your group!  Set up a repository/drive of your group materials: Staying or ganized is cr itical to star ting and maintaining your group. You will be creating action plans, agendas, rosters, info sheets, flyers, applications, etc. We recommend using a platform such as Google Drive to store your materials and collaborate with members. 7 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

 Get officially recognized by your university: This pr ocess var ies gr eatly acr oss institutions and countries. Many universities have a formal process through the administration or through student leadership organizations (student government) to apply and become officially recognized as a student group. This process may not exist at your specific institution. Reach out to your faculty/university mentor if you are unsure if this process exists. Formal recognition may come with university funding.  Tell us! : ISOHA maps and keeps tr ack of all new One Health student gr oups. Please email us about your group at [email protected].  Tell the OHC! : Add your gr oups infor mation to our collabor ative Who’s Who in One Health Google Sheet here.  Set up social media and email: Facebook, Twitter , email and other social media platfor ms ar e important to grow your membership base and keep everyone informed about your group! Let the global One Health community know you exist!  Recruit members: You can use poster s, social media, and/or your univer sity’s resources to get the word out about your new group. It is important to try and engage students from multiple disciplines at your university as One Health spans across many fields of interest.  Hold an event/activity: Some ideas for events/activities fr om cur r ent One Health student gr oups:  Invite a guest lecturer to speak about an important topic in One Health  Have students present on their work in One Health  Hold an awareness day about a One Health topic important to your group/country/the globe such as Antimicrobial Resistance or Rabies  Create an Outbreak DIY exhibit at your school, local coffee shop, or community center. Use free materials from the Smithsonian Institution’s exhibit Outbreak: Epidemics in a Connected World to teach your community about One Health. Email [email protected] to request download access to the exhibit materials. Virtual exhibit available here Who can I ask if I run into difficulties?  First check to see if this toolkit helps you address your difficulty.  Contact the ISOHA Executive Board on these platforms: 8 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

Email: [email protected] Facebook: @internationalstudentonehealthalliance Twitter: @ISOHA_OHC Also reach out to the other One Health student groups in your country or elsewhere! Each group has great advice on how they started and how they maintain their group. B. Setting up the Team communicate effectively and regularly?  Can my team attend meetings? Bringing together your team is one of the most  Is everyone on my team interested in One important first steps! Identify a core group of students who really care and have a passion for Health and why are they interested? One Health. It really needs to come from the  What are my team’s strengths and weaknesses? students themselves! Suggested leadership positions of a student groups are as follows: You can establish how long your team keeps their positions. We recommend holding election every President year or every two years. This may depend on how Vice President long your members are usually students. Elections Treasurer should be fair, transparent and all members should Secretary be eligible to apply for a leadership position. Head(s) of Education Head(s) of Outreach & Advocacy C. Defining Roles and Head(s) of Research Responsibilities However, you can be creative and create the Note: The leader ship r oles needed for any given leadership board that best suits your group, organization can vary widely. dead or lie, any core university and country. There are some team will consist of a president or head executive, a important factors when selecting your leadership secretary or administrator specialist, it's treasurer if team such as: the group has a budget, and any number or variety of  Can the members of my leadership team project lead(s) to pursue initiatives that the club views as most pertinent. The examples given below reflect common positions seen in One Health Clubs worldwide. 9 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

President Head(s) of Outreach & Advocacy  Leads administrative activities;  Reach out to professional and student partners in academia,  Ensures each member of the leadership government, industry, and the team completes their responsibilities; community to form partnerships and build a communal Vice President understanding of One Health and how it can be used to solve  Supports the President in administrative pressing issues in any given responsibilities; society Treasurer Head(s) of Research  Maintains the funds for the student  Can head up journal clubs and stay group; up-to-date on current research trends in associated scientific  Researches opportunities for fields. They may help find opportunities for interested programming funding; students to pursue research Secretary  Takes notes at all meetings;  Organizes the resources of the group; Head(s) of Education  Develops and finds One Health educational resources for the group;  Keeps educational resources up to date;  Plans educational programming opportunities such as lectures and webinars; 10 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

D. Mission and Vision It is helpful for groups to define a clear mission and vision that align with their strategic plan to make sure that the group is achieving its goals and is successful. It is important to get the insights and feedback from multiple students and mentors to create a collaborative and cohesive direction for the group.. What is a Mission or Mission What is a Vision or Vision State- Statement? Clear ly defines the ment? purpose of the group. Defines the optimal future state of the Answers these three questions on group such as what does the group why the group exists: what to achieve over time. Is a state-  What does the group do? ment of inspiration and guidance of  Who does the group do it for? what the One Health student groups  How does the group do what it wants to accomplish in the coming years. does? Often only a sentence or two more about the present status of the group. E. Constitution or other professional, or adult advisors who will be in their foundational documents current position for many years to help further ensure the continuity of the club. Many Become officially registered with your university, universities require this of their club. institution, or even your political jurisdiction (as a nonprofit/corporation). This makes continuity Definitions Leaders/Officers much easier. Try to find one or several faculty, Name Finances Mission Meetings Nondiscrimination Constitutional revisions/ statement (USA) amendments Members Continuity of club etc. 11 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

F. Strategic Plan G. Becoming an “official” When starting a One Health student group it is group important to also plan for the future to ensure that your group will thrive in its first year and even Many different processes exist for a student group after you have graduated. Creating a strategic plan to become officially recognized by its institution. helps you roadmap your group’s mission and Student groups also have the option of obtaining vision. Below are 1 Year and 5 Years Plans are official status at higher organizational levels such as suggested, but you can create action plans that becoming a nonprofit organization (NPO). Gaining best suit the timeline of your group. an official status at the university or other levels can often make your group eligible for funding or other 1 Year Plan opportunities. It makes your group better known in your community.  List achievable goals for your first year as a group such as what event University/Institutional Recognition: As stated do you want to hold and how many above, this process varies greatly across institutions members you hope to recruit. and countries. Many universities have a formal process through the administration or through  Set goals that will help guide your student leadership organizations (student group to achieving your mission government) to apply and become officially and vision. recognized as a student group. This process may not exist at your specific institution. Reach out to your  What does a successful first year faculty/university mentor if you are unsure if this look like for your group? process exists. Formal recognition may come with university funding and could increase your visibility 5 Year Plan at your institution.  Make specific and actionable Nonprofit Organization Status: Your student plans that achieve greater goals. group may also aim to gain Nonprofit Organization status. This is not required to  How will what you’re doing have maintain a student One Health Group. A continuity, contribute to your community, and contribute to the global One Health movement?  How do you want your club to improve in the upcoming years? 12 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

Nonprofit Organization is a tax exempt group leaders in the One Health community may speak that is often a public charity or group that to your group for free. Lots of programming can provides public benefit. This process also varies be conducted without funds! If you want to run a from country to country. The common steps are larger, funding-required activity or research, reach characterized by drafting bylaws and out to common funding organizations in your incorporating your organization to obtain the country. necessary licenses and permits. This process can be costly and may need intervention from lawyers or licensed professionals. G. Bank Accounts Your One Health student group may need funding to perform programming activities. Your university may have a pre-existing system for student group bank accounts. Your Treasurer or other fund-raiser(s) can take initiatives to find a safe account or system for maintaining funds for your group. If there are not any funding resources from your university, you can initiate fundraisers to get you started. Reach out to community members or private industry groups sympathetic to the cause of One Health. Do not be discouraged if you have trouble raising money! Many One Health student groups maintain themselves without much or any funding at all. Many free One Health educational materials exist and 13 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

3. Running the Group Your action plan will help you  Educational webinars  Scholarship opportunities establish how you want to run your  Degree opportunities  Educational exchange opportunities group and your priorities. Suggested Helpful One Health Educational Resources: One Health student group priorities  CDC One Health Materials _ Here  United States Department of Agriculture include: education, advocacy, (USDA) One Health Fact Sheet_ Here programing, and conferences.  History of One Health by UC Davis_ Here  OIE One Health Education_ Here A. Education  CDC One Health Info Video _ Here One Health education can take many forms. It can B. Advocacy mean educating your fellow peers and faculty about the One Health approach. Education can also Pursuing advocacy for US students. Check out the encompass educational outreach to other students, example here on how to go about it. groups or communities about One Health. One Health student groups are also in a unique position C. Programming to provide global educational materials and opportunities to their members. You can create One Health student programming looks different in your own educational resources or connect your every group and country! Programming helps members with the many existing materials and engage your members and attract new members. Be opportunities in the One Health community. creative and also fulfill your One Health student Educational resources may be on One Health or group’s missions and vision. Some programming One Health topics important to you or your ideas ISOHA has are: country.  Advocacy days  Journal clubs Ideas for Educational Materials and Opportunities:  Information sheets  Educational campaigns  Invited One Health lecturer or speaking engagements  Infographics 14 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

 Essay/photo competitions Resources to find existing conferences:  Webinars  Volunteer days  One Health Commission Website_ Here  Speaker series  Student presentations  You can not only attend conferences, but also  Host an Outbreak DIY exhibit in your start your own conference! This link is the event proposal document for one of the 2017 Global community (see page 6 for description) One Health Day Student Event Competition  Teach a One Health lesson, written by Deborah winners. Please feel free to use this as an example or template for any of your own conference or Thomson, DVM, to a group of children in your event ideas! community.  Plan a One Health Day 20XX event https:// Visit OneHealthLessons.com for K- www.onehealthcommission.org/en/events/ 12 lesson plans (for ages 5-18) on COVID- one_health_day/ 19 and tick-borne, water-borne, and food- borne diseases. Read more about Dr.  Consider entering the OH Day Student Event Thomson and her lessons here and listen to Competition _ http://bit.ly/2MtDaxy her discuss bringing One Health into K-12 classrooms here. Dr. Thomson is also happy to speak at various universities on bringing One Health into local communities and can be reached at [email protected]  One Health Day! D. Conferences Attending conferences is a great way to:  Learn more about One Health and the current directions of related scientific fields.  Network with other students and professionals in One Health.  Help your One Health student group become visible in the international community. 15 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

4. Maintaining the Group A. Meetings C. Team & Task Management Meetings help keep the momentum of your group Collaborative & organizing software organizing what going. Consistency in meeting place and time can needs to be done, who needs to do it, and when it help retain motivation and members. It is very needs to be done are all integral parts of running and important to keep your members up to date about maintaining a group. In the modern world, there are meeting details. Try using a social media platform many useful applications and software platforms that such as Facebook or WhatsApp to keep your help greatly to coordinate these items and to keep members informed. You can have weekly, your team connected. bimonthly or monthly meetings depending on the dynamics of your group. It can be helpful to make  Group messaging applications: meetings specific for your leadership team and meetings for your general members. Almost all of these have iOS, Android, and desktop applications for messaging in the office or on the go. Whatsapp - widest adoption rate worldwide B. Agendas Slack - built specifically to organize teams and sub teams for businesses, ISOHA’s app Setting an agenda of items that need to be addressed of choice! before each meeting can improve group effectiveness. Meeting agendas: Facebook messenger - second in worldwide  Help put ideas and missions in to words; popularity to Whatsapp, and the most  Improve important group record keeping; popular in the US, Canada, and many other countries Flock - similar in purpose to Slack Agendas can be contributed to by just your WeChat (Most popular in China) leadership team or the entire membership. Your Secretary can take notes on all the agenda items Groupme another popular group messaging during the meeting, so you can go back and review app important decisions and group missions. Simple group text chains You can find a full comparison of messaging app popularity here. 16 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

 Collaborative task management &  Teleconferencing Applications: scheduling: Google Hangouts Meet - one of the Google Calendar - Calendar that most widely adopted free video integrates with Google tasks, Google conferencing platform for up to 100 Keep, and Google Hangouts Meet. participants Set Reminders and schedule hangouts meetings. Robust sharing Zoom Meetings - close competitor to options Google Hangouts, is also free, and Google Tasks - Tasks app for one allows for up to 100 participants person; track to-dos and set due dates - currently has somewhat Skype - popular platform with free limited features and priced options Google Keep - Make lists that can be shared with others GoToMeeting - Multiple pricing options, and has more options to host Microsoft To Do A popular to-do up to hundreds of participants list app D. New Members Any.do - Another popular to-do list app One Health is all about collaboration and inclusivity. Asana - Team task management New members should be able to join your group at platform with limited free features any time. Student groups often change over time and people join and go. It is important to ensure that new members are familiar with the particulars about your group and the information in the toolkit. New members may bring new skills and enthusiasm to the group. They may also be able to assume new roles to run and improve your group.  Collaborative document software: Google Docs - free and mostly compatible with other standard office suite formats Microsoft Office Suite Online - requires a license from at least one user, but has more features 17 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

5. Recruiting Members Identify a core group of students who really care  Social media pages and campaigns such as on and have a passion for One Health. It really needs Facebook or Twitter; to come from the students themselves. There are many ways to recruit new members to your group  University-wide email (if you institution allows); and you may need to tailor our suggestions to your community/university/country.  University student group open houses; Member recruitment suggestions:  University’s website;  Hanging posters/info sheets/leaflets at your  Hold an event at your school or in your university; community to raise awareness; 6. Handover of the Group  Writing a profile or article about your group or one of your programs/events; Sustaining a student group can be just as difficult  Keep good meeting notes stored on a shared as starting the group. Transitioning from one server or drive leadership team to another takes hard work. It is  Store all student group materials and resources important to have a dedicated handover period on a shared server or drive where the previous leadership team shares information, data, advice, and mentorship with the  Prepare for an overlap period for past leadership to mentor the new leadership incoming leaders. Some ideas to facilitate a smooth handover of the group: 7. Closing Words Thank you for taking the time to read this toolkit! It is the One Health network that moves the global needle forward for One Health thinking and acting. Please share this email with any students, academics, or professionals who may be interested. We’re looking forward to seeing you in the global One Health student community! 18 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health

8. Further Resources 9. Contact Details  If you know of students who embrace and are Many national and global One Health working to advance One Health, please direct organizations exist - here we outline some them to the ISOHA Who’s Who in Students for potential organizations and contacts of interest:. One Health webpage to: Connect with ISOHA https://conta.cc/2yfVsOb  Submit their group’s information on an international Google Spreadsheet to get on the Check out Student One Health News on Facebook Who’s Who in SOH map (https://www.facebook.com/ internationalstudentonehealthalliance/ ) and  Student groups can download and complete Twitter and here.... http://bit.ly/2JJhwUB information about their One Health group and send it to isohaexco@gmailcom for posting on Learn about other Student One Health groups the OHC webpage. around the world on the Who's Who in Students for One Health webpage. http://bit.ly/2I1PiXX  You can sign onto the Commission’s Global See the spreadsheet .. http://bit.ly/2J3YXxw (The One Health Community listserv to receive map needs to be updated as soon as the website global One Health Happenings News ). person is back at work.)  Students working for One Health can add themselves to the ISOHA Student Listserv to receive the same news plus student specific announcements.  Global Map: _ Here  Organizational Leadership and Structuring:: https://www.utdallas.edu/soc/manual/04/ (Credit: University of Texas at Dallas Student Organization Center) Student Organization Success Publication (Credit: Candace Brooke Gooding) Student Leadership Guide (Credit: Brendon Lee Burchard) 19 / Isohaonehealth.wordpress.com / ISOHA / ISOHA_OneHealth / Students for One Health