Job Description - Accounts Assistant v0.1 200921

JOB Finance Dept JOB Accounts Assistant JOB Sign Solutions Job Description – Accounts Assistant FAMILY TITLE PURPOSE 1. To provide full accounting support to the Finance Manager 2. To ensure timely and accurate recording of all accounting detail up to Trial balance stage, including all necessary reconciliations of ledger and balance sheet items 3. To liaise with Finance Manager regarding all Cash flow matters on a daily basis 4. To carry out credit control and respond to client queries in a timely and efficient manner. 5. To have excellent attention to detail, good time management and administration skills. KEY RESULT AREAS SKILL SETS TARGETS and MEASURES 1. Generic • Team working • Feedback from Finance Manager 1.1 Contribute to a positive working • Feedback from Finance Manager and other staff/management • Time management environment • Feedback from client, minimal queries on supplier and customer accounts 1.2 Work alone, and be able to • Problem solving and professional relationship • Ensure accounting function is efficient and update and own processes as necessary prioritise to ensure all task are skills . carried out in a timely manner 1.3 Dealing with Customers and • Accounts dept efficiencies • Provides a role model example of how a professional Sign Solutions employees should represent suppliers efficiently themselves and the company • Displaying a professional 1.4 Participate in the creation of and positive attitude • Has confidence to work at all levels of hierarchy and professional competence both within Sign Solutions internal accounting processes and within client organisations • Adopting a continual 1.5 Personal development improvement approach in all • KPI 7 – Debtor Days – 32 days Target areas • Debtor days target is adhered to when possible 2. Role Specific • Any problem accounts should be reported to the finance manager before legal action is taken 2.1 To take full responsibility for the • Continually look for training opportunities • Filing must be timely to ensure other members on the office and management team can easily reference credit control function and to documents they want to identify. collect debts in professional • Communication and Co- and timely manner ordination to ensure all creditors are chased at least 2.2 To ensure filing is done in a monthly timely and accurate manner • Customer relations and professionalism • 2.3 To prepare quarterly Vat • Knowledge of vat legislation • Vat return is delivered to HMRC via Internet submission each vat ¼ by the deadline indicated by HMRC returns and ensure monies are rules paid to HMRC in a timely manner • Knowledge of timing deadlines set by HMRC 2.4 To prepare and update the daily • Timely and accurate • Cash flow remains at an acceptable liquid level cash flow forecast and report to reporting • Shareholders dividends are paid in a timely manner Finance manager on a weekly • Bank reconciliation is ready for management accounts preparation basis & reconcile monthly bank V0.1 20/09/21 Page 1 of 2

2.5 To prepare, check, print and • Skill to spot errors/omissions Sign Solutions Job Description – Accounts Assistant send Customer Invoices on a • Client receives an accurate Invoice for the assignment carried out in a timely manner daily basis • CRM skills • Invoice is billed as required by client e.g. includes timesheet/receipts etc • Communication and • Clients query is resolved in an efficient and timely manner and Invoice settled as a result. 2.6 To deal with any customer/supplier queries problems solving • Petty Cash schedule is balanced and ready for monthly management accounts preparation by the efficiently and professionally • Skill to spot errors/omissions finance manager • Timely and accurate 2.7 Process & balance Petty Cash • Suppliers are paid correctly and on time reporting 2.8 Supplier payment run • Attention to detail and timely • Client receives a monthly detailed summary of assignments and their corresponding invoices where requested 2.9 Tender Invoicing process and payment • V0.1 20/09/21 Page 2 of 2