FEHAC Final-Year Project Policy

PENTECOST UNIVERSITY COLLEGE SOWUTUOM, ACCRA, GHANA FACULTY OF INFORMATION TECHNOLOGY UNDERGRADUATE DEGREEFINAL-YEAR PROJECT POLICY© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 1 of 19

CONTENTSGREETINGS FROM THE DEAN .................................................................... 31. INTRODUCTION .................................................................... 42. SELECTION OF PROJECT TOPICS AND SUPERVISORS ..............................43. WHEN SHOULD STUDENTS/TEAMS SELECT PROJECT TOPICS?.............54. NAMING OF RESEARCH DOCUMENTATION................................................55. TYPE OF BINDING FOR REPORTS...................................................................56. LENTH OF REPORT .................................................................... 57. REFERENCING STYLE .................................................................... 68. TEXT EDITING & BIBLIOGRAPHIC SOFTWARE PACKAGES ....................69. PROJECT REPORT ASSESSMENT GUIDELINES............................................7Introduction ................................................................................................................ 7Grade for Report ........................................................................................................7Grading Criteria .........................................................................................................8Grading Guidelines ....................................................................................................910. TECHNICAL PAPER AND ITS PRESENTATION AT FITCONCONFERENCE 1111. FITCON CONFERENCE: ORAL PRESENTATION OF THEIMPLEMENTATION PROJECT FINDINGS/RESULTS..........................................1112. PROJECT REPORT MODERATION .................................................................1213. GUIDELINES FOR PROJECT REPORT STRUCTURE ...................................1213. GUIDELINES FOR FINAL-YEAR PROJECT REPORT SUBMISSION .........1314. TITLE PAGE OF PROJECT REPORTS .............................................................1415. PROJECT DEADLINES .................................................................. 1516. PRIZES AND AWARDS .................................................................. 1517. ORAL PRESENTATION ASSESSMENT GUIDE FOR MARKERS ...............1518. ORAL PRESENTATION ASSESSMENT RECORD.........................................1719. ASSESSMENT GUIDELINES FOR MODERATORS OF FINAL-YEARPROJECT (IMPLEMENTATION) THESES..............................................................18© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 2 of 19

GREETINGS FROM THE DEANDear Student,Please allow me to thank the Almighty God on your behalf, and to congratulate you, for being able toreach the academic height that you now find yourself. Please remember that you have various reasonsto thank God for your achievements. Some people die at infancy, some die at high school, some survivehigh school but not able to start university, some start university but quits prematurely, all for variousreasons. Let all of us say that “The Lord has been good to us! And His Name must be greatly praised!”This document has been written with all thoroughness and conciseness, and yet conveys all the relevantinformation that you need to write a good report about your experiences as you go through your verylast bit of work to achieve a ticket for your professional journey. It is written for your information andtherefore you are expected to know and understand clearly what it contains before you begin your final-year project. Failure to do so can be a painful experience to you. This file has been written to guide youto: 1. Know how we expect you to write your final-year project report to meet the quality requirements of the faculty of Information Technology 2. Write an internationally competitive final-year project report 3. Learn the art of technical and professional documentation in the most appropriate manner 4. Know how your project and its report are going to be assessedFinally, your faculty has an officer with the designation Final-Year Project Coordinator (FYPC)who is in charge of everything relating to the project. Please contact your FYPC as soon as possible forany assistance relating to the final-year projects. I trust that you will cooperate with the FYPC to serveyou in the most appropriate manner.We find it to be a great privilege and a joy to have you here as our student. Therefore, we shall makeeffort to serve you in the best possible manner in order to make your stay with us a memorable one.On behalf of PUC and the staff of FIT, we wish you all the best with your studies and professionalaspirations. May the Lord bless you for choosing PUC as your priority University.Professor Amoakoh Gyasi-AgyeiDean, Faculty of Information TechnologyChairman, IEEE Ghana SectionSenior Member, IEEE (SrMIEEE, USA)Chartered Engineer (CEng, UK)Member, Internet Society (MISOC)PhD, Telecom Engineering & Computer Networks (Adelaide University, Australia)MSc Eng, Digital Communications (Chalmers University of Technology, Sweden)Bachelor of Electrical/Electronic Engineering (TU Hamburg-Harburg, Germany)GCE O & A Levels, Prempeh College, Kumasi, Ghana© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 3 of 19

1. INTRODUCTIONThe final-year project SHALL have two phases: • Part 1: The planning phase leading to the report entitled “Final-Year Project Planning Report” • Part 2: The implementation phase leading to the all-inclusive report entitled “Final-Year Project Implementation Report”The project planning phase report shall include a thorough literature review,methodology to be used for the implementation report and a timeline/Gantt Chart for theimplementation report. The project implementation report shall illustrate how thetimeline/Gantt Chart proposed in the planning phase report has been accomplished; andwhether or not there has been a mismatch between what was promised in the planningreport and what was actually accomplished during the implementation. An explanation toany discrepancy is also expected. The report shall also illustrate clearly the hands-on orpractical experience gained, among other things. Thus, the planning phase engages thetheoretical and scholastic aspects of the project, while the implementation phase focuseson the hands-on or practical experience aspects of the project.This means that Part 1 of the report shall be completed in Semester 1 of Level 400 whilePart 2 is completed in Semester 2 of Level 400. The report resulting from the planningphase shall be submitted for grading, just as the report resulting from the implementationphase. However, the planning phase report should be integrated into the implementationphase report to serve as its preamble. 2. SELECTION OF PROJECT TOPICS AND SUPERVISORSAn officer called Final-Year Project Coordinator (FYPC), an academic staff member ofthe Faculty of Information Technology, supervises all the final-year projects. It isrecommended that a team of three (3) students work on the same project topic and write asingle project report. [A team is made up of individuals that work together efficiently justlike the parts of the human anatomy.] Being able to work in teams is very importantamong technologists. The reason is that it is very difficult for an individual to workefficiently on an average real-life technical project alone. Students have learnt sufficientlythe skill of working independently during their four-year life at the university through e.g.examinations and home works. Thus, it is now the right time to help them acquire theskill and competency of working efficiently in teams. Each report shall include a chapterentitled “Contribution of Each Team Member” that should precede the “Table ofContents” page. This is where individuals in a team indicate clearly but concisely, usuallyin a single paragraph, his/her contributions to the final project report, and, of course, thework reported on. This is meant to isolate and appropriately discipline students who donot contribute enough to the project.Upon assessment of the areas of interest, strengths and capabilities of individuals in thecohort of final-year students, the FYPC shall constitute the teams of three students andsolicit appropriate supervisors for each team. Please note that FIT lecturers may composesome topics and make them publicly available to students through the FYPC. Teams mayalso look for their own topics and register them with the FYPC for approval andsupervisor appointment. In the process of constituting the teams for the projects, the© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 4 of 19

FYPC shall ensure that the members in a team have a blend of heterogeneousbackgrounds to promote an effective teamwork. For example, a team of students withvery similar academic performance may be avoided.In consultation with the Dean of FIT, the FYPC shall convene a meeting of final-yearstudents and their supervisors in the first week of Semester 1 of every year to explain thisfinal-year project policy. 3. WHEN SHOULD STUDENTS/TEAMS SELECT PROJECT TOPICS?It is advised that students consult with the FYPC to help them constitute the teams andselect appropriate project topics and supervisor(s) before going for vacation after theexamination period in Semester 2 of Level 300. Latest, this activity should be completedby the end of Week 1 in Semester 1 of Level 400.4. NAMING OF RESEARCH DOCUMENTATIONThe reports generated by students of the faculty of information technology shall follow aconsistent convention with respect to naming of various types of reports, type of bindingused as well as the color of the binding as compiled in the table below:Degree / Type of Project Name of Report Recommended Colour of COVER/BindingBachelor Final-Year Project Report GreenMasters Thesis BlackDoctorate or PhD Dissertation RedIndustry Consulting Consulting Report BlueLaboratory Work Laboratory Report YellowThis naming convention must be adhered to consistently to prevent any confusingterminologies. The colour code will aid in easy identification of reports, and also makeour reports stand out. The need for a consistent naming of reports such as the above willbecome more conspicuous when the university starts its research degree programmes. 5. TYPE OF BINDING FOR REPORTSA binding that retains its quality over a considerable length of time should be embraced.Preferably, all reports, except laboratory report, shall be bound in hardcover, such as casebinding or adhesive case binding. It should be noted that paperbacks and plastic backs arenot acceptable. Loose or spiral binding such as comb binding, plastic spiral, and wiro arealso not acceptable. 6. LENTH OF REPORTThe total length of the project report including all graphics should not exceed 150 A4 pages. Thefont size should be between 10pt and 12pt. The font to be used is either Times New Roman orTimes. The minimum length of the report is 60 A4 pages in 10.5pt Times New Roman font.© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 5 of 19

7. REFERENCING STYLEThe project reports in technology shall follow one of the most popular referencing stylesused in the field. Here, we adopt the referencing style used in the IEEE (pronounced Eye-Triple-E) publications. The IEEE website is hosted at www.ieee.org. Is the world’slargest professional body for the development and advancement of technology,engineering and related areas. Students are expected to be familiar with it by e.g. studyingsome of their articles at www.ieee.org. Students are encouraged to join the IEEE toenhance their experience in technological advancements. The IEEE Ghana Sectionwebsite is hosted at www.ieeeghana.org. It may be noted that every serious professionalis a member of at least one professional organization in his/her discipline. 8. TEXT EDITING & BIBLIOGRAPHIC SOFTWARE PACKAGESIn general, we have two main types of text editing software packages: a) The What You See Is What You Get (WYSIWYG) Packages, and b) The What You See Is NOT What You Get (WYSINWYG) PackagesThe WYSIWYG packages are relatively easy to use, while WYSINWYG editors have alearning curve. As their name indicate when the file is printed then one sees exactly whatcan be observed on the computer monitor screen. WYSINWYG editors, on the otherhand, must be run like a computer program to obtain a neat print out. UnlikeWYSINWYG editors, WYSIWYG packages are normally commercial, requiringpayment for licences. A typical example of WYSIWYG editors is Microsoft OfficePackages, while LaTeX is a typical example of WYSINWYG editors.Cross-referencing and citations in reports can be performed either manually orautomatically. Manual management of cross-referencing and citations in reports can belaborious and clumsy with potential inconsistent citations, especially when the documentcontains a fair amount of citations. An easy way out of this issue is the usage of automaticcitations, which requires the usage of a bibliographic software package. Two main typesof bibliographic software package can be identified: those for WYSIWYG text editors,and those for WYSINWYG text editors. Just as their parent WYSIWYG text editors,WYSIWYG bibliographic software packages are usually commercial packages and arerelatively easier to use than bibliographic software packages designed for WYSINWYGtext editors. However, for reasons of cost and tidiness of work, it pays for scientists andresearchers to adjust to the learning curve of WYSINWYG text editors and theirassociated bibliographic software packages.Therefore the choice is made between the two packages:a) MS Office text editor + EndNoteb) LaTeX text editor + BiBTeXScientists and technologists normally prefer to use option (b). In order for our graduatesto be research & technology savvy and competitive, The Faculty of IT enforces theadoption and the usage of WYSINWYG text editors and their associated bibliographicsoftware packages for final-year project reports. In particular, LaTeX/TeXLive text editorand BiBTeX bibliographic software package are introduced to students for adoption in© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 6 of 19

their final year project reports. This is expected to occur in the third year in a course suchas Research Methods. The LaTeX text editor and BiBTeX can be freely downloaded fromthe Internet. Inclusion of graphics in LaTeX documents is a tricky task, as LaTeX acceptson encapsulated postscript (.eps) formatted files. Free software packages like tkPaint andGNUplot can be used to convert graphics into the .eps format.Information on how to acquire the LaTeX software and its accessories can be found at thewebpages:TeXLive: http://www.tug.org/texlive/acquire.htmlLaTeX: http://www.latex-project.org/ftp.htmlMiKTeX: http://miktex.org/Editor for LaTeX: http://www.texniccenter.org/ 9. PROJECT REPORT ASSESSMENT GUIDELINESIntroductionThese guidelines are compiled to assist markers maintain equity of assessment withrespect to students’ project report.At the commencement of their project work, the FYPC and the supervisor should clearlyexplain to students that the final-year project report should be considered as theculmination of their undergraduate training and hence are an important assessment. Tofurther assist the markers, the guidelines given to the student for these presentations areappended.These assessment guidelines cover material preparation, presentation techniques, andtechnical content.Grade for ReportThe overall grading of the final-year project report/course shall be based on: Overall report grade = ½ * (Marks from planning phase report) + ½ * (Marks from implementation phase report) Grade for each phase = 0.3 * (Marks from oral presentation) + 0.7 * (Marks from written report)© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 7 of 19

Grading Criteria 1. Project progress reports will be assessed by supervisors in the course of the project. Supervisor must be able to ascertain that they are satisfied that the report, prima facie, is worthy of examination both in terms of its content and its technical presentation before the report is submitted for assessment and grading. The final report must be completed and submitted prior to the oral presentation. 2. Grades for this course will be based on the quality of work in the WRITTEN Report and in the ORAL presentation. Grades should be awarded on the following basis:© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 8 of 19

MARKS REQUIREMENTSBelow 50% a student has a fundamental inability to demonstrate the acquisition and50% – 59% application of learned knowledge and skills, and/or an unprofessional attitude demonstrated by a lack of effort/involvement in the project.60% - 69% a student shows acceptable acquisition and application of learned knowledge and skills, and professional attitude. There is evidence of70% - 79% satisfactory acquisition and application of knowledge and skills to project work.80% - 100% a student can generally apply their learned knowledge and skills in a generally familiar context. They generally use appropriate knowledge and skills as a basis for project work. Reflection and evaluation of their own work has demonstrated a satisfactory level in decision making processes, and has also resulted in the development of a professional attitude. a student can consistently apply their learned knowledge and skills in a generally familiar context. They demonstrably consistently use appropriate knowledge and skills as a basis for project work. Reflection and evaluation of their own work has demonstrated a commendable level in decision making processes, and has also resulted in the development of a distinct professional attitude. a student is able to demonstrate the mastery of acquisition and application of their learned holistic knowledge and skills and transfer these into new contexts in their project work. This will necessitate demonstration of a very high level of reflection on their work, critical evaluation of the decisions made within the project in terms of what they have learned, and thereby improvement of their decision making. To achieve this grade the individual will display a distinct and exemplary professional practice and attitude to their work, which would be demonstrated by the formulation of a professional practice approach that demonstrably drives their actions, and the generation of new approaches to dealing with technical and professional issues and problems on the basis of learned knowledge and skills.Grading GuidelinesThe grading of the reports shall be based on the criterion listed in the table below. Thetwo aspects of technical correctness and quality of report shall be the focus of theassessment. © aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 9 of 19

Technical Assessment (Total Score = 60%)Criterion Available Marks Awarded MarksDemonstrated an ability to apply knowledge of basic science and 6%technology fundamentals;Demonstrated an in-depth technical competence in the discipline 6%of the project;Demonstrated an ability to undertake problem identification, 6%formulation and solution;Demonstrated an ability to utilise a systems approach to design 6%and operational performance;Demonstrated an ability to function effectively as an individual in 6%and with multi-disciplinary and multi-cultural teams, with thecapacity to be a leader or manager as well as an effective teammember;Demonstrated an understanding of the principles of sustainable 5%design and development;Demonstrated an understanding of professional and ethical 5%responsibilities and commitment to them;Achieved the aims of the project following the plan and schedule 5%developed in the prerequisite planning course.Demonstrated the ability to adhere to work schedules and 5%timelinesDemonstrated a detailed technical knowledge of the project area 5%and proficiency in all technical aspects of the projectDeveloped the ability to think critically1 and to make sound 5%judgementAverageQuality of Report (Total Score = 40%)Criterion Available Marks Awarded MarksDemonstrated an ability to communicate effectively 10%in both technical and general contextsDemonstrated the ability to communicate 10%effectively in written formDemonstrated an ability to write a technical report with 10%the correct usage of terminology and English language.Demonstrated critical assessment and evaluation of the 10%project.Average© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 10 of 19

10. TECHNICAL PAPER AND ITS PRESENTATION AT FITCON CONFERENCEThe implementation report, but NOT the planning report, shall include as appendix asummary of the project work in the form of a conference paper which we refer to astechnical paper. Students are expected to read some IEEE conference papers tofamiliarize themselves with how technical papers are written. They can also consult withthe FYPC for help. The technical paper should NOT be longer than 6 A4 pages written in11-point Times New Roman font with single line spacing. Each technical paper shall bepresented at the FITCON conference and the team that shall present the best paper shallbe awarded an IEEE Ghana Section sponsored prize in the form of an IEEE GhanaSection Certificate and an amount of circa fifty new Ghana cedis (i.e. GH¢50).Each presentation shall be marked by at least three (3) independent people with goodbackground in the subject matter of the topic presented. In liaison with the facultylecturers/supervisors, the FYPC share prepare a schedule for the presentations latest twoweeks prior to the event and notify both the students and all FIT academic staff. Thepresentation schedule should be in a tabular form such asDate & Presentation Name of Title of Presentation Markers Name(s) ofTime Venue Presenters Chair Project Presentation Mrs Supervisor(s)11 Moon Hall Mrs Do Mr Kind, Mr Agya KooJun’09, Average, How to live a Moderator Gentle, Nimo10- Mr Do holy life in Miss10.20am Wonders, joy Bridge Miss HolinessAs seen above, one of the markers shall be designated as chair of the session by theFYPC. The session chair shall collate the Oral Presentation Assessment Records and handthem to the FYPC for documentation. The FYPC shall schedule the presentations so as toshare the workload equitable among the teaching staff of the faculty. 11. FITCON CONFERENCE: ORAL PRESENTATION OF THE IMPLEMENTATION PROJECT FINDINGS/RESULTSA conference of Final-Year Project Students called FITCON (i.e. Faculty of IT Students’Conference) shall be organized yearly for teams to present their Technical Papersummarizing their final-year projects. Usually FITCON takes off in the first three (3)business days immediately following the end of the Semester 2 examination period. TheFYPC shall announce the schedule for this conference latest one month prior to theevent. Each team of final-year students shall be allocated 15-20 minutes to present theresults of their final-year implementation projects. There shall also be an exhibition ofproject work in the area near the presentations room, in which students display posters oftheir work for people to interact with them. Students will be expected to stand on theirexhibited work for people (including FIT markers) to interact with them. Students areencouraged to invite their parents, carers, friends, employers, family members, adult kids,etc. to attend the FITCON conference. A fee of GH¢20 shall be levied from each final- © aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 11 of 19

year student that must participate in the FITCON conference. This fee will be used toprovide food and drinks at the conference.Students shall stand by their posters after the formal oral presentations for markers andany other person to interact with them about the projects. Markers will allocate marks tostudents based on how they answer questions related to the projects. These marks formpart of the overall marks allocated for “Handling of questions’’ in the oral presentationassessment sheet. 12. PROJECT REPORT MODERATIONTheses moderation is separate from the oral presentations. At the end of each semester,and immediately following the submission deadline for project reports, the FYPC shallconvene a meeting of the academic staff of FIT to evaluate each report within 15- 20minutes. Latest 24 hours prior to the moderation day each project supervisor shallindependently evaluate the report and propose to the FYPC in writing the grade the reportdeserves. The committee will then ratify the grades at this meeting to promote fairness.It should be therefore noted that the FITCON conference is organized only once each yearat the end of Semester 2. However, each project report must be defended orally and eachreport moderated as well. However, the moderation of the implementation report is muchmore stringent than that of the planning phase report. It is expected that experts outsidethe university shall be invited to serve as quality and fairness monitors at the evaluation &moderation of the implementation project reports in Semester 2. About two experts fromthe industry and/or academia from both Ghana and outside Ghana shall be invited to sit inthe moderation of the final-year implementation project reports. 13. GUIDELINES FOR PROJECT REPORT STRUCTUREThe overall size of the final-year project report shall not exceed 100 A-4 pages written in1-point (Times) New Roman font with single or 1.5 line spacing. The report should bedecently written. The report should include:1. Title page with details: PUC Institute’s name and logo Faculty of Information Technology (FIT) Title of Project Student name and student number and course code Supervisor’s name2. Executive summary No more than two pages giving an overview of the project introduction, objectives, methodology, report content and results.3. Table of contents4. Introduction Background into the project including the rationale supporting the need to undertake it and defining the objectives.© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 12 of 19

5. Literature review This is where students thoroughly review what others have accomplished in the subject matter, find the missing link that leads to their hypothesis or why their work is important.6. Method (how you planned and what work needs to be done) A detailed description of the work that has been performed in planning the project. This should include technological details and analysis for and other technical information of the work that will occur during the implementation phase and a Gantt chart for the project implementation phase.7. Results and analysis8. List of tables9. List of figures10. Conclusions A short description of the plan and an account of the problems encountered during the planning phase. Information on how your work can be improved upon is also needed. This comes under future extensions.11. Acknowledgments: Students thank all people and entities that have been helpful in one form or the other.12. References (Students should use consistently IEEE style of referencing)13. GUIDELINES FOR FINAL-YEAR PROJECT REPORT SUBMISSIONUpon approval of the supervisor(s), students shall submit the prima facie report and other items belowshall to the FYPC for assessment by the set deadline. The FYPC shall forward a copy of the report tothe library after the theses moderation process. It must be noted that ONLY the implementationphase reports shall be deposited in the library as the planning phases reports are interimdocumentations.The report should include: a. Title Page should contain: a. PUC Institute’s name and logo b. Faculty of Information Technology (FIT) c. Title of Project d. Students’ names, student numbers and course code (if any) e. Supervisor’s name2. Letter of transmittal This is a one page letter, and a sample is available upon request from the Final-Year Project Coordinator3. Declaration to Accompany the Deposition of the Report This is a one page form to be submitted to the library. The form is available upon request from the Librarian.4 Confirmation of Deposition This is a one page form to be submitted to the university library. The form is available upon request from the University Librarian.5 Technical Paper6. Project Report© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 13 of 19

14. TITLE PAGE OF PROJECT REPORTSEach project report shall use the title page below with appropriate insertions. PENTECOST UNIVERSITY COLLEGESOWUTUOM, ACCRA, GHANA FACULTY OF INFORMATION TECHNOLOGY<Please Replace with Project Title here>FINAL-YEAR PROJECT REPORT SUBMITTED IN PARTIAL FULFILLMENT FOR THE DEGREE OF <name of degree here> <Replace with students’ names> SUPERVISOR: <Name of supervisor here> Semester x, 20xx© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 14 of 19

15. PROJECT DEADLINESThe loose deadlines for the various milestones of the project are tabulated below. Inevery year the Final-Year Project Coordinator shall publicly announce to the final-year students the exact dates for the deadlines below latest three (3) calendar monthsbeforehand.ITEM DEADLINE COMMENTFITCON Conference First three (3) business days immediately following theTheses submission end of the Semester 2Theses assessment examination periodcompletion Latest one week after the FITCON conference Latest two months after the submission report deadline, and prior to the begin of Semester 1 of the following year. 16. PRIZES AND AWARDSEvery year the best and the second best theses presented by an FIT student shall beawarded a prize by the IEEE Ghana Section (www.ieeeghana.org). The awards shallinclude a certificate of achievement and a token. IEEE student members win such anaward shall be recommended to join the IEEE Student Paper Context usuallyorganized in Europe. 17. ORAL PRESENTATION ASSESSMENT GUIDE FOR MARKERSThere shall be a minimum of three assessors for each presentation. Assessors foreach presentation should include the immediate project supervisor and a person with atechnical qualification of Bachelor degree or higher in the field of the project beingpresented. Among the assessors of each project presentation, one person shall chairthe presentation. It is anticipated that a set of assessors shall be appointed to evaluatea set of presentations. Staff not appointed as assessors for a presentation areencouraged to attend the presentation and participate in the assessment if they chooseto do so. However, staff appointed as assessors of a presentation MUST be presentand perform their duties. After the presentations the assessors will convene a shortmeeting to ratify the grading before submission to the Project Coordinator. Eachproject presentation should last not longer than 20 minutes plus 5 minutes forquestioning. In the case of group presentations, it is left to the team to decide on howto share the presentation time. However, every team member should be given theopportunity to speak.The marking of the presentation shall proceed in the following three parts:© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 15 of 19

1. Technical ContentIncluding: a. Is the project well defined? b. Is there sufficient technical background material? c. Is the methodology that was used clear? d. Are the expected results clearly stated? e. Is there a Gantt chart or other suitable project schedule for the implementation phase?2. Quality of PresentationIncluding: a. Method of presentation(Was the presentation done….Without reading? Partly reading? Reading only?Reading without understanding?) b. Proper use of visual aids such as PowerPoint, OHP, demonstration(Was the presentation …High quality and readable? Readable but low quality?Unreadable? Well explained? Not clearly defined?) c. Was the presenter dressed properly for the occasion?3. Handling of QuestionsIncluding: a. Did the presenter understand the questions? b. Did the presenter give a clear answer/avoid a straight answer? c. Did the replies show a significant involvement in, and understanding of, the project?© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 16 of 19

18. ORAL PRESENTATION ASSESSMENT RECORD [NOTE: Each student shall be assessed independently even if multiple students work on the same project and hence present the report in a team. This form must be submitted to the FYPC after completion. The page preceding this page must also be provided to markers.]Names of Presenter(s)ID Number(s) ofPresenter(s) Allocated MarkTechnical Content (maximum 50%)Quality of presentation (maximum 35%)Handling of questions (maximum 15%)Signature of MarkerDateName & Position of MarkerPlease write any other comment below:© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 17 of 19

19. ASSESSMENT GUIDELINES FOR MODERATORS OF FINAL-YEAR PROJECT (IMPLEMENTATION) THESESThe spreadsheet on the following page below will assist the moderation of Final-YearImplementation Reports. • It is designed by presenting the essential assessment criteria in columns and the moderator will assign their score for the report according to the Table 1 below. • Each panel member will average all assessment scores for each student to arrive at their mark for that student. • The “panel” mark for each student will be determined by averaging across the panel member marks for that student. • The panel will consult with the supervisor, if a discrepancy exists and negotiate a final mark. The supervisor’s mark will be made available for moderation.© aga/FIT 27th Oct 2009, Updated 22nd March 2010 FIT Final-Year Project Policy Page 18 of 19

Student Name Student Evidence Demonstrated Developed the Demonstrated a Demonstrated Mean Score Number supporting the the ability ability to detailed the aims were to adhere think critically technical ability to achieved using to work and to make knowledge of communicate the plan schedules. sound the effectively by and (20%) judgement. project area and writing schedule (20%) proficiency in a technical developed prior all report with to technical the correct implementation. aspects usage of (20%) of the project. terminology (20%) and English language. (20%)© FIT/PUC 25h Nov 2009 FIT Final-Year Project Policy - End of Policy - Page 19 of 19