AREA X - ADMINISTRATION PARAMETER G

Strengths Weaknesses Opportunities Threats 13. The budget of the matters pertaining to fund institution is well- sources prepared, judiciously 14. Limited viable and allocated, sustainable effectively utilized, clearly income- accounted generating projects and fairly audited 14. Functioning MIS in to the support and Main Campus 15. Available external augment the funding regular budget 16. PRIME HRM LEVEL appropriated by the 2 government 17. QS Stars - 3 stars 18. UPM - 4 stars 15. Highly dependent University on 19. ISO 9001:2015 Certified government appropriations 16. Limited monitoring and evaluation of resource generation projects IV. Plan Framework: Strategies, PPAs, KPIs, and Targets This Section provides the Strategies, Programs/Projects/Activities (PPAs), Key Performance Indicators (KPIs) and Targets that WVSU has to perform in order to achieve its Vision. Strategies are general plans to achieve each identified objective; specific PPAs for each strategy are then ascertained. Programs are a collection of projects from an interconnected package of work. A project, on the other hand, is a single focused undertaking designed to reach the objectives. Activities are day-to-day operation methods done to deliver project deliverables. KPIs are measurable values that demonstrates how effective an organization is in achieving key organizational objectives. This particular section is organized into four subsections corresponding to the four identified goals. Objectives for every goal is individually presented including the details of the major strategies, PPAS, KPIs, as well as the yearly targets.



























































V. Financial Requirements for the Plan Implementation The West Visayas State University’s budget in the implementation of its five (5) – year Strategic Development Plan will be anchored on the following conditions: (1) there is a need to significantly increase the University’s current financial resources to realize its strategic directions, (2) there must be aggressive resource mobilization initiatives to contribute to the generation of funds to achieve the University’s medium and long-term goals, and (3) the University’s vision to be a research University will pave the way in generating more funds from external donors or partners to reach the long term targets. The University’s annual budget will be sourced out from the three (3) major sources of funds such as: (1) allotments from General Appropriations Act (GAA), (2) allotments from the internally generated income or the income from Trust Fund, and (3) donations and grants from partner agencies or private individuals. As a state university, bulk of its funds will be taken from the GAA which will sustain the general fund. The general funds will consist the University’s regular budget, supplementary releases, and congressional insertions/initiatives. The internally generated fund will be appropriated out of the projected current income and accumulated savings from the prior years. Current income includes incomes from operations (tuition and miscellaneous fees) and auxiliary services (URGPs. Internally generated income allotments may be allocated to recurrent spending and capital outlays. Trust Funds consist of external trust accounts. External trust funds consist of research grants from industry and private individuals/agencies/donors for professorial chairs, faculty development, etc. VI. Organization and Management for the Plan Implementation At the moment, the 2014 approved Organizational Structure will be used by the University in initiating its efforts in realizing the 5-year Strategic Development Plan. However, a revision will be done on the first year of implementation of the Plan to streamline the structure based on the newly created offices and innovation of the University which were not yet implemented. The streamlined structure will be geared at strengthening the operations of the University in performing its major functions such as instruction, research, extension, and administrative services across its covered campuses including the University Medical Center. The WVSU Organizational Structure emphasizes the empowerment of various colleges and campuses as the institutional backbone of the University of higher learning to implement its program priorities that are attuned to the University’s vision as a research University. It defines the institutional power in the University which is vested on the six (6) levels: (1) Board of Regents for policy direction, (2) the Office of the President, (3) the various councils (4) the Offices of the Vice Presidents, (5) the division directors/ administrative officers performing specific line functions of various program areas, and (6) the colleges and campuses at the forefront of each operation. The different goals/agenda will be managed by the Vice Presidents. The defined priorities as stipulated in the WVSU Strategic Development Plan 2021-2025 were set as common goals of all the members of the University like the faculty, staff, and students and the responsibility of attaining the targets shall be shared by the various offices and the respective development plans will indicate their performance commitments. In the operation, the different programs specified under Goal 1 shall be primarily the responsibility of the Office of the Vice President for Academic Affairs (VPAA) and the Office of the Vice President for Medical and Allied Sciences (VPMAS). The Goal 2 and Goal 3 will be managed by the Office of the Vice President for Research Extension and Training (VPRET), while the Goal 4 will be take charge by the Office of the Vice President for Administration and Finance (VPAF).

VII. Plan Implementation, Monitoring and Evaluation The implementation of the WVSU Strategic Development Plan 2021-2025 shall commence on FY 2021 and will end on FY 2025. The Plan will be implemented as stated unless the changes are strongly justified. The implementation shall be done in the five (5) years regardless of who leads the University. All the key players cited in Part V1 are expected to cooperate and perform their respective roles for the realization of the plan. The WVSU Strategic Development Plan provides a framework for assessing the progress of the plan implementation. This assessment framework emphasizes the importance of (1) methods and tools to capture and measure the accomplishments under a given objective or priority, (2) combining quantitative metrics and qualitative indicators, and (3) minimizing staff time devoted to such measurements. The procedures and instruments for assessment are already existing but new means may be required due to changes in government reporting systems, technological advancements, demands of funding agencies, and other factors. For the time being, the metrics and qualitative assessments shall be gathered through the following means: (1) Semi-Annual Review (2) Annual Performance Review (3) Mid-term Review (4) Final Review Semi-Annual and Annual Performance Review All programs, projects, and activities (PPAs) identified in the WVSU Strategic Development Plan 2021-2025 whether new or on-going will be monitored and evaluated semi-annually and annually. The results of the review and evaluation will be captured in regular and special reports. This way, the respective units will be able to address the hindering factors, anticipate probable problems, apply corrective measures, or come-up with an enhancement plan, as deemed necessary. The role of the existing Performance Management Team (PMT), which was created for the purpose of the Strategic Performance Management System (SPMS) will be expanded to include decision and policy making. The PMT is composed of the President as the Chairperson, the Vice President for Administration and Finance as the Vice Chairperson, while the other vice presidents, campus administrators, first level directors, chief administrative officers, and the presidents of faculty and staff associations as members. The University Planning and Development Office serves as the Secretariat. A Monitoring and Evaluation Team duly created by the University President shall be responsible for the actual monitoring of the PPAs in the field. Each campus including the University Medical Center is well represented in the team. The monitors shall conduct site visits and submit evaluation reports to the PMT for review. The reports shall include the monitors’ collective findings and recommendations. The site visits depend on the schedule of project implementation, but at the end of the year, all PPAs conducted within the year shall be assessed and the milestones or major accomplishments shall be published through the WVSU Annual Report. The steps involved in the Semi-Annual and Annual Performance Reviews and Publication are as follows: 1. the Office of the President issues a memorandum instructing all concerned units/offices to submit their annual performance reports (APRs) to the PMT; 2. the PMT checks the completeness and correctness of the APRs; 3. the Office of the President through the University Planning and Development Office creates an Annual Report Committee (composed of chapter writers, style

editor, content editor, chief editor, statistician, and lay-out artist) 4. the PMT submits APRs to the Annual Report Committee; 5. the Annual Report Committee prepares a report in cooperation with the University Printing Press; and 6. the PMT distributes the printed Annual Report. Mid-Term and Final Review A review of the WVSU Strategic Development Plan as a whole is very essential to ensure the successful implementation of plans. An annual or mid-term review conference (mid of 2023) may be organized and conducted first at the unit level and then at the University level as follows: 1. the Office of the President issues a memorandum on the conduct of a Performance Review Conference; 2. the PMT convenes and determines the design of the review, templates for the reports, guidelines, etc.; 3. the Secretariat disseminates pertinent information; 4. the Units conduct review and prepare reports/presentation materials; 5. the units present their respective accomplishments versus targets, timeline and budgets at the University Level Review Conference 6. the PMT provides feedback and recommendations; and 7. The units prepare revisions and submits revised Unit Plans to the PMT, if applicable. Just before the end of 2025, a Final Review conference shall be conducted to assess the implementation of the five (5) year plan. The process of the Final Review Conference shall be the same except for the last step wherein the Units can no longer revise their plans. Instead, the units will have to use the assessment results as a reference for the next round of planning exercises. Planning/Management Team (WVSU Strategic Development Plan 2021-2025) Group 1 – Team Academics Dr. Ma. Asuncion Christine V. Dequilla, VPAA Dr. Celina C. Gellada, VPMAS Dr. Alona M. Belarga, DIQA Dr. Nancy S. Surmieda, OSA Dean

Group 2 – Team Research and Extension Dr. Ma. Lulu L. Loyola, VPRET Dr. Greta G. Gabinete, URDC Director Dr. Ricky P. Becodo, UEDC Director Group 3 – Team Administration and Governance Dr. Porferio J. Barlas, Jr. Mrs. Jasmin L. Vargas, Admin Officer (Finance) Mr. Julius B. Undar, Admin Officer (Administration) Mr. Agustin C. Cabahug, Jr., HRMO Mrs. Ma. Lydia G. Callano, Planning Officer 1V Dr. Wilhelm P. Cerbo, UPDO Director





















PLANNING AND DEVELOPMENT OFFICE NARRATIVE REPORT FOR 2020 ACCOMPLISHMENTS HIGHER EDUCATION SERVICES A. Screening of Qualified Applicants In line with the thrust of Dr. Joselito F. Villaruz of making West Visayas State University a hub of excellence in the Visayas Region, WVSU-HCC tried to improve its standard and practices in operation and services. In particular, the Registrar office has continuously took its part of helping the organization achieved its goals and objectives by selecting qualified applicants who are willing to undergo training and education, the WVSU-HCC way. Historically, the enrolment of WVSU-HCC started with a humble beginning of 202 students in 2006, 235 in 2007, 318 in 2009. In 2016 with 924 students, it has produced a top-notcher in the Licensure Examination for Teachers, a valid proof that WVSU-HCC has strengthened its selection and retention policy as well as its curriculum program. The Registrar office enrolled 975 students in 2020 even under the potent threat of COVID. These numbers of enrolees was achieved because of the schools partnership with Local Government Units who served as centers of enrolment of our students using the “drop box” method. Students did not need to go to school to enrol but rather pick- up their enrolment form and submit the same through their LGU for checking and enrolling at WVSU-HCC. Likewise, the Registrar office, as the record keeper of student’s record and other data, has established a bulletin of information to provide the immediate community with data related to enrolment trend, dropout-rate, admission trend and the like. It has also provided data needed for the series of evaluation of the campus like Certificate of Program Compliance (COPC) and Preliminary Survey Visit (PSV) for BSED, BEED, BPED, BSIT and BSHM. Amidst COVID, the Registrar office has served as liaison between the focal persons of LGU, in the distribution and retrieval of module of the students. These LGU’s served as the pick-up and drop-off centers of the modules. The Registrar office is continuously doing its work of submitting reports to Commission on Higher Education, Philippine Regulation Commission, WVSU Main Campus and other agencies. Likewise, it continuously prepares and issues Transcript of Records, Credentials, Diploma and other related documents which maybe requested by the students.

B. Quality Assurance In the pursuit of the campus to deliver quality instruction and services to her clienteles, the office of Quality Assurance would like to highlight the following accomplishments: a. Orientation on Accreditation: Last January 29, 2020 an orientation for the preparation of Pre- Survey Visit (PSV) was conducted by Dr. Dolly Rose Temelo and Miss Ludylie Buendia from the office of the Director of Instruction and Quality Assurance (DIQA) main campus. This whole day activity was attended by the faculty and staff. b. Application for COPC of all Programs: The RQAT of CHED Region VI conducted a virtual evaluation of the five programs namely: BSHM, BSIT, BEED, BPED and BPSED (majors in Filipino, English, Mathematics, and Social Science) last July 22- August 5, 2020 to check whether the campus has meet the standard requirements prescribed by CHED. On December 21, 2020, having met the standard, and having complied all the requirements, the Certificate of Program Compliance (COPC) for BEED, BPED, and BSED were granted. However, the COPC for BSHM and BSIT are still on process for approval.

c. In-house Mock Accreditation: In-house mock accreditation of the documents prepared by the different programs was evaluated last November 16, 2020 with area chairs as evaluators. d. Mock accreditation: This mock accreditation was conducted to rehearse and orient the faculty of the flow of the online evaluation. Mock accreditors were from COE and PESCAR from the main campus and five from External campuses. e. Pre-Survey Visit (PSV): The online Pre- Survey Visit of the 5 programs namely BSHM, BSIT, BPED, BEED and BSE were conducted last November 23-27, 2020. The results of the survey are expected to be sent by the AACCUP soon. f. Establishment of DIQA office and Accreditation center were made possible through the effort and provision of the Local Government Unit of Himamylan city under the administration of Mayor Rogelio Raymund I. Tongson. g. Procurement of the office equipment and furniture for the DIQA use. The Office of the Quality Assurance with the support of the administration, faculty, and staff is forever committed to its mandate on securing quality service and instruction in the campus and in the university as a whole. More accomplishments will happen from this year onwards as we journey towards excellence and quality service. Please see attached pictures as proof of the above mentioned accomplishments. C. Faculty Development Program This year the campus had hired 11 faculty members to strengthen the existing faculty profile. Out of 11 newly-hired faculties one (1) is Summa Cum Laude and a LET Topnotcher, four (4) are Magna Cum Laude and two (2) are Cum Laude. Presently, 100% of permanent faculty in the campus is at least Master’s Degree holders. Four (4) are Doctors of Philosophy, ten (10) are pursuing doctorate degree and ten (10) are Master’s Degree holder. Likewise, 100% of this faculty had attended/participated in seminars, conferences, and trainings relevant to their respective field.

D. Upgrading of Facilities and Equipment In order to meet the requirements for COPC and PSV of the five programs, the Local Government Unit had provided the campus the budget for the construction of Kitchen Lab, Accreditation office, and walkway canopy. They have also sponsored the purchase of equipment for the offices and laboratories. RESEARCH SERVICES

RESEARCH SERVICES The West Visayas State University Himamaylan City Campus (WVSU-HCC) has paved way in the pursuit of conducting research in various fields alongside with the University President, Dr. Joselito Villaruz’s vision. In 2020, the campus had undergone a lot of changes since her integration through Republic Act 11308. The Research Office had participated in the series of evaluation for the campus which include Certificate of Program Compliance (COPC) and Preliminary Survey Visit (PSV) for the five programs (Bachelor of Secondary Education, Bachelor in Elementary Education, Bachelor of Physical Education, Bachelor in Information Technology and Bachelor of Hospitality Management). In September 2020, faculty researchers from the campus had crafted seven research proposals for the screening. Fortunately, these seven proposals were accepted for the technical review which was held last October 26, 2020. The seven group of researchers cooperated in the said activity. This was very helpful in the refinement and improvement of the research proposals ready for the In-house Review. On November 12, 2020, the faculty researchers presented their proposals in the different thrusts: Poverty Alleviation, Teaching and Learning Initiatives, Disease Management, and Environmental Awareness. At the concluding month of the same year, the office conducted a seminar-workshop on research with theme, “Revisiting the University’s Research Thrust and Agenda” with Dr. Greta Gabinete as the Resource Speaker. Notwithstanding the challenge of research capability, three of the faculty members in the name of Mr. Jan Mark Garcia, Mrs. Irene A. Gilua, and Mr. Almar J. Java presented in the Third Multidisciplinary Research Conference organized by the Philippine Association of Institutions for Research and the three of them were awarded as the Best Research Presenter.

Year 2020 could be considered as a challenging times, but with the endless support of the campus and the university, all were made possible in the name of research. EXTENSION SERVICES A. Mentoring the Mentors Program The Mentoring the Mentors program of the campus is geared towards capability building among teachers of low-performing elementary schools in Himamaylan City and in working partnership with community outreach of the LGU. However, due to COVID 19 pandemic, some of the proposed projects under the Mentoring the Mentors Program were not realized with the partner schools. Only the BSIT program conducted this activity last January-February 2020. It sponsored a seminar workshop on Spreadsheets and Multimedia with Ms. Rhoda Katrina Eregia, and Mrs. Michele Delfino as resource speakers. B. WVSU-MRT Kitchen