AREA X - ADMINISTRATION PARAMETER G

V. Financial Requirements for the Plan Implementation The West Visayas State University’s budget in the implementation of its five (5) – year Strategic Development Plan will be anchored on the following conditions: (1) there is a need to significantly increase the University’s current financial resources to realize its strategic directions, (2) there must be aggressive resource mobilization initiatives to contribute to the generation of funds to achieve the University’s medium and long-term goals, and (3) the University’s vision to be a research University will pave the way in generating more funds from external donors or partners to reach the long term targets. The University’s annual budget will be sourced out from the three (3) major sources of funds such as: (1) allotments from General Appropriations Act (GAA), (2) allotments from the internally generated income or the income from Trust Fund, and (3) donations and grants from partner agencies or private individuals. As a state university, bulk of its funds will be taken from the GAA which will sustain the general fund. The general funds will consist the University’s regular budget, supplementary releases, and congressional insertions/initiatives. The internally generated fund will be appropriated out of the projected current income and accumulated savings from the prior years. Current income includes incomes from operations (tuition and miscellaneous fees) and auxiliary services (URGPs. Internally generated income allotments may be allocated to recurrent spending and capital outlays. Trust Funds consist of external trust accounts. External trust funds consist of research grants from industry and private individuals/agencies/donors for professorial chairs, faculty development, etc. VI. Organization and Management for the Plan Implementation At the moment, the 2014 approved Organizational Structure will be used by the University in initiating its efforts in realizing the 5-year Strategic Development Plan. However, a revision will be done on the first year of implementation of the Plan to streamline the structure based on the newly created offices and innovation of the University which were not yet implemented. The streamlined structure will be geared at strengthening the operations of the University in performing its major functions such as instruction, research, extension, and administrative services across its covered campuses including the University Medical Center. The WVSU Organizational Structure emphasizes the empowerment of various colleges and campuses as the institutional backbone of the University of higher learning to implement its program priorities that are attuned to the University’s vision as a research University. It defines the institutional power in the University which is vested on the six (6) levels: (1) Board of Regents for policy direction, (2) the Office of the President, (3) the various councils (4) the Offices of the Vice Presidents, (5) the division directors/ administrative officers performing specific line functions of various program areas, and (6) the colleges and campuses at the forefront of each operation. The different goals/agenda will be managed by the Vice Presidents. The defined priorities as stipulated in the WVSU Strategic Development Plan 2021-2025 were set as common goals of all the members of the University like the faculty, staff, and students and the responsibility of attaining the targets shall be shared by the various offices and the respective development plans will indicate their performance commitments. In the operation, the different programs specified under Goal 1 shall be primarily the responsibility of the Office of the Vice President for Academic Affairs (VPAA) and the Office of the Vice President for Medical and Allied Sciences (VPMAS). The Goal 2 and Goal 3 will be managed by the Office of the Vice President for Research Extension and Training (VPRET), while the Goal 4 will be take charge by the Office of the Vice President for Administration and Finance (VPAF).

VII. Plan Implementation, Monitoring and Evaluation The implementation of the WVSU Strategic Development Plan 2021-2025 shall commence on FY 2021 and will end on FY 2025. The Plan will be implemented as stated unless the changes are strongly justified. The implementation shall be done in the five (5) years regardless of who leads the University. All the key players cited in Part V1 are expected to cooperate and perform their respective roles for the realization of the plan. The WVSU Strategic Development Plan provides a framework for assessing the progress of the plan implementation. This assessment framework emphasizes the importance of (1) methods and tools to capture and measure the accomplishments under a given objective or priority, (2) combining quantitative metrics and qualitative indicators, and (3) minimizing staff time devoted to such measurements. The procedures and instruments for assessment are already existing but new means may be required due to changes in government reporting systems, technological advancements, demands of funding agencies, and other factors. For the time being, the metrics and qualitative assessments shall be gathered through the following means: (1) Semi-Annual Review (2) Annual Performance Review (3) Mid-term Review (4) Final Review Semi-Annual and Annual Performance Review All programs, projects, and activities (PPAs) identified in the WVSU Strategic Development Plan 2021-2025 whether new or on-going will be monitored and evaluated semi-annually and annually. The results of the review and evaluation will be captured in regular and special reports. This way, the respective units will be able to address the hindering factors, anticipate probable problems, apply corrective measures, or come-up with an enhancement plan, as deemed necessary. The role of the existing Performance Management Team (PMT), which was created for the purpose of the Strategic Performance Management System (SPMS) will be expanded to include decision and policy making. The PMT is composed of the President as the Chairperson, the Vice President for Administration and Finance as the Vice Chairperson, while the other vice presidents, campus administrators, first level directors, chief administrative officers, and the presidents of faculty and staff associations as members. The University Planning and Development Office serves as the Secretariat. A Monitoring and Evaluation Team duly created by the University President shall be responsible for the actual monitoring of the PPAs in the field. Each campus including the University Medical Center is well represented in the team. The monitors shall conduct site visits and submit evaluation reports to the PMT for review. The reports shall include the monitors’ collective findings and recommendations. The site visits depend on the schedule of project implementation, but at the end of the year, all PPAs conducted within the year shall be assessed and the milestones or major accomplishments shall be published through the WVSU Annual Report. The steps involved in the Semi-Annual and Annual Performance Reviews and Publication are as follows: 1. the Office of the President issues a memorandum instructing all concerned units/offices to submit their annual performance reports (APRs) to the PMT; 2. the PMT checks the completeness and correctness of the APRs; 3. the Office of the President through the University Planning and Development Office creates an Annual Report Committee (composed of chapter writers, style

editor, content editor, chief editor, statistician, and lay-out artist) 4. the PMT submits APRs to the Annual Report Committee; 5. the Annual Report Committee prepares a report in cooperation with the University Printing Press; and 6. the PMT distributes the printed Annual Report. Mid-Term and Final Review A review of the WVSU Strategic Development Plan as a whole is very essential to ensure the successful implementation of plans. An annual or mid-term review conference (mid of 2023) may be organized and conducted first at the unit level and then at the University level as follows: 1. the Office of the President issues a memorandum on the conduct of a Performance Review Conference; 2. the PMT convenes and determines the design of the review, templates for the reports, guidelines, etc.; 3. the Secretariat disseminates pertinent information; 4. the Units conduct review and prepare reports/presentation materials; 5. the units present their respective accomplishments versus targets, timeline and budgets at the University Level Review Conference 6. the PMT provides feedback and recommendations; and 7. The units prepare revisions and submits revised Unit Plans to the PMT, if applicable. Just before the end of 2025, a Final Review conference shall be conducted to assess the implementation of the five (5) year plan. The process of the Final Review Conference shall be the same except for the last step wherein the Units can no longer revise their plans. Instead, the units will have to use the assessment results as a reference for the next round of planning exercises. Planning/Management Team (WVSU Strategic Development Plan 2021-2025) Group 1 – Team Academics Dr. Ma. Asuncion Christine V. Dequilla, VPAA Dr. Celina C. Gellada, VPMAS Dr. Alona M. Belarga, DIQA Dr. Nancy S. Surmieda, OSA Dean

Group 2 – Team Research and Extension Dr. Ma. Lulu L. Loyola, VPRET Dr. Greta G. Gabinete, URDC Director Dr. Ricky P. Becodo, UEDC Director Group 3 – Team Administration and Governance Dr. Porferio J. Barlas, Jr. Mrs. Jasmin L. Vargas, Admin Officer (Finance) Mr. Julius B. Undar, Admin Officer (Administration) Mr. Agustin C. Cabahug, Jr., HRMO Mrs. Ma. Lydia G. Callano, Planning Officer 1V Dr. Wilhelm P. Cerbo, UPDO Director



AACCUP Level 1 Accreditation BEED S.2 Program for review & monitoring SDP Attendance sheet of the participants Pictures showing that the SDP is being deliberated