AREA VII LIBRARY PARAMETER A

VISION MISSION A research university advancing quality WVSU commits to develop life-long learners education towards societal transformation empowered to generate knowledge and and global recognition. technology, and transform communities as agents of change. AACCUP Level 1 Accreditation BEED PROGRAM A. ADMINISTRATION SYSTEM – INPUTS AND PROCESSES S.1. The organizational structure of the library is well defined. S.2. The development of the library goals and the objectives is the responsibility of the library head and staff with the approval of the head of the institution. S.3. There is the library Board/Committee which sets library policies, rules and procedures and periodically revises them. S.4. There is the duly approved and widely disseminated Library Manual or written policies and procedures covering the Library’s internal administration and administration.

AACCUP Level 1 Accreditation BEED PROGRAM S.1. The organizational structure of the library is well defined.

In the organizational set-up of West visayas State University- Himamaylan Campus library is considered as support to the academics and is headed by the college librarian who is under direct supervision of the Dean of Instruction. To advise the librarian in terms of library policies, programs, services, and to serve as liaison between the library, the faculty, staff and students there is a Library Board Committee, chaired by the Dean of Instruction. The WVSU Himamaylan Campus uses the functional design reflecting the nature of the work assigned to specifies personnel.

College- Wide Library Organizational Structure

LIBRARY SERVICES ORGANIZATIONAL CHART JOSELITO F. VILLARUZ, M.D., Ph.D., FPPS SUC President IV GENESIS G. CAMARISTA, Ph.D. Campus Administrator MARLYN V. RIVERA, Ph.D. Dean of Instruction SUZENNETH M. JAVELLANA MA. GINA V. AGUSILA, RL Head Librarian Technical Librarian NIERAH GRACE A. BELNAS LEILANI T. STA. ANA Internet/ Multimedia Reader Services In-Charge In-Charge

AACCUP Level 1 Accreditation BEED PROGRAM S.2. The development of the library goals and the objectives is the responsibility of the library head and staff with the approval of the head of the institution.

One of the responsibilities of the library head and staff is to formulate objectives of the library that will be reflective of the mission and objectives of the institution. She is guided by the University’s vision, mission, goals and objectives.

Functions of Head Librarian General Work Responsibility The Head Librarian assumes the responsibility to promote the optimum use of the library facilities and capital resources for students, faculty and administrative staff personnel of the WVSU in consonance with the mission and objectives of the university. While the University Librarian Facilitates the performance of the different services and programs performed in/by the library as well as the acquisition of the books, periodicals and non-print material needed and sees to proper administration of them, she shall maintain all such records as would facilitate the implementation of programs/services and safeguard the efficient use of the library’s collections and facilities. Specific Duties: 1. Formulate objectives of the library that will be reflective of the mission and objectives of the institution; 2. Determine requirements for books, periodicals, equipment, and supplies for current year; 3. Establish a system for acquisition of the capital resources and facilities of the library; 4. Formulate and implement policies and development programs for the library-holdings, staff, and facilities; 5. Plan and schedule the annual library development program; 6. Prepare and recommend budget proposals for books, periodicals, library materials, and equipment; 7. Supervise and control the operation of the library and implement the rules and guidelines governing the use of its facilities and capital resources. 8. Establish linkages with various individuals or agencies that are possible sources for the development/improvement of the library; 9. Supervise and evaluate the performance of the library personnel and the library programs/services; 10.Prepare annual/periodic reports of the library 11.Act as secretary to the Library Committee; 12.Perform other related duties delegated by higher authorities. Reports to : Dean of Instruction Supervises : Library Staff SUZENNETH M. JAVELLANA, MLIS Head Librarian

Functions of Technical Librarian General Work Responsibility The main responsibility of the head of technical services is to plan for the proper organization of the technical services section and ensure that the library collection is balanced and updated as support to the curricular programs of the university and in compliance with the prescribed standards. Other responsibilities include selection, acquisition, cataloging and classification and inventory. Specific Duties: A. Planning, organizing, implementation and control 1. To design a plan for the flow of the process involved in the technical section; 2. To formulate policies and guidelines governing section; 3. To supervise the implementation and control of procedure in the section; and 4. To secure all newly acquired and unprocessed library materials. B. Collection Development 1. To do collection evaluation to determine the strengths and weaknesses of the collection; 2. To check library holdings against standard bibliographies to ensure the quality of the collection; 3. To coordinated with the department heads//faculty regarding their suggestions/recommendations of books to be purchased; 4. To determine the materials that need to be weeded out in consultation with the Library Committee, 5. To prepare a list of discarded materials. C. Selection and Acquisition 1. To evaluate the books and other library materials to be purchased; 2. To facilitate the selection and acquisition of books, serials/journals and non-book materials to support the curricular offerings and research related activities of library customers; 3. To perform the financial requirements for transaction made from collections selected and acquired; 4. To monitor financial accounts expended through acquisition activities of the library.

D. Classification and Cataloging 1. To classify, assign subject headings, and prepare process slips, librarian’s card and different catalogue cards, to newly acquired library collections. 2. To maintain the card catalog; 3. To make and proofread new catalog cards before filing these in catalog cabinets; 4. To prepare bibliographic entries for newly acquired collections and disseminate/advertise the list to users. E. Inventory 1. To initiate the inventory of the different sections of the university library; 2. To make an annual inventory report of the materials/collections of the library. F. Indexing and abstracting 1. To select periodicals/journal entries that are relevant/ that support the curriculum; 2. To assign subject headings to news/journals/editorial columns relevant to the curriculum; 3. To prepare indexes to selected periodicals/journal entries that support the curriculum for easy access and/or retrieval by users; and 4. To make abstract to some selected collections of research value. Reports to : Head Librarian Supervises : Student Assistants MA. GINA V. AGUSILA, RL Technical Librarian

Functions of Reader Services In-Charge General Work Responsibilities The Circulation/Reserve section takes charge of the services of the section/s and provides easy access to materials for prospective users. The library assistant/clerk performs inventory in the section/s assigned in coordination with the Technical services section. The library assistant also identifies collections to be bound/ repaired or to be reviewed by the library committee for eventual weeding. Looks after the cleanliness and orderliness of the library. Specific Duties: A. Circulation Service: 1. To render circulation service to users and implement the circulation of the library; 2. To supervise; a. The filing of catalogue cards in the card catalogue cabinet; b. The shelf reading of books in the circulation section of the library; c. The operation of the section and the implementation of the circulation policy; and d. The library assistants assigned in the section. 3. To prepare the library’s statistical report on circulation 4. To charge out and take in borrowed books; 5. To assist the library committee in the deselecting/ weeding out of books from the circulation section; 6. To assist the technical section in the inventory of collections and in the care and repair of materials in the circulation section; B. Reserve collection services 1. To loan out or take in books borrowed by users and implement the policy for circulation of the reserve collection; 2. To provide students with reserve books to enable users to have access to the reserve collection; 3. To monitor the operation of the section; 4. To prepare statistical report on reserve book service operation; and 5. To assist the technical section in the inventory collections in the reserve section and in the care and repair of materials in the area.

C. Maintenance Personnel: 1. Maintains the cleanliness and orderliness of the university library and assist other area when needed, 2. Prepares financial report of photocopying and internet services D. Professional Development : 1. To attend internal and/ or external seminar/trainings/workshops/meetings and other professional gathering of the institution which may lead to professional growth and improve the academic environment/services of the library. 2. To perform other library related task as required by the Head Librarian. Reports to : Head Librarian Supervises : On-the-Job Trainees (OJT) LEILANI T. STA. ANA Reader Services In-Charge

Functions of Internet/Multimedia/Reserve Section In-Charge General Work Responsibilities Internet/Multimedia Section takes charge of the services of the section/s and provides easy access to materials for prospective users. The library assistant/clerk performs inventory in the section/s assigned in coordination with the Technical services section. The library assistant also identifies collections to be bound/ repaired or to be reviewed by the library committee for eventual weeding. Looks after the cleanliness and orderliness of the library. Specific Duties: A. Circulation Service: 1. To render circulation service to users and implement the circulation of the library; 2. To supervise; a. The filing of catalogue cards in the card catalogue cabinet; b. The shelf reading of books in the circulation section of the library; c. The operation of the section and the implementation of the circulation policy; and d. The library assistants assigned in the section. 3. To prepare the library’s statistical report on circulation 4. To charge out and take in borrowed books; 5. To assist the library committee in the deselecting/ weeding out of books from the circulation section; 6. To assist the technical section in the inventory of collections and in the care and repair of materials in the circulation section; B. Reserve collection services 6. To loan out or take in books borrowed by users and implement the policy for circulation of the reserve collection; 7. To provide students with reserve books to enable users to have access to the reserve collection; 8. To monitor the operation of the section; 9. To prepare statistical report on reserve book service operation; and 10.To assist the technical section in the inventory collections in the reserve section and in the care and repair of materials in the area C. Maintenance Personnel: 1. Maintains the cleanliness and orderliness of the university library and assist other area when needed, 2. Prepares financial report of photocopying and internet services

D. Professional Development : 1. To attend internal and/ or external seminar/trainings/workshops/meetings and other professional gathering of the institution which may lead to professional growth and improve the academic environment/services of the library. 2. To perform other library related task as required by the Head Librarian. Reports to : Head Librarian Supervises : On-the-Job Trainees (OJT) NIERAH GRACE BELNAS Internet/Multimedia In-Charge

AACCUP Level 1 Accreditation BEED PROGRAM S.3. There is the library Board/Committee which sets library policies, rules and procedures and periodically revises them.

The Library Committee is composed of the Dean of Instruction as Chairperson, the Campus Librarian as Secretary, the School Directors, Department Heads and President of the College Student Council as the representative of the student council. The Library Committee acts as a link between the library and academic and the non-academic community.























































AACCUP Level 1 Accreditation BEED PROGRAM S.4. There is the duly approved and widely disseminated Library Manual or written policies and procedures covering the library’s internal administration and operation.

The 2017 edition of the WVSU Library manual has adopted the title ULRC Manual. It is a record of the policies, organizational structure, and the office procedures and practices observed by the University Learning Resource Center (ULRC) and the job description of the professional and support staff.



WVSU-ULRC MANUAL 2017