HSQE System Manual                 Health                 Safety                Quality& Environmental      Management               SystemHSQE SYSTEM         MANUAL                                                           ISM Code                                                  ISO 9001:2008                                                ISO 14001:2004                                           OHSAS 18001:2007                                                                 TMSA                                                           MLC 2006Controlled        Approval:                    WBFHSQE Doc No. COV        Page:                1 of 1COVER PAGE
HSQE System ManualSection    Record or Revisions          TitleDoc 000ADoc 000B  01 Sep 2015          01 Sep 2015Part A    System Policies & ProceduresDoc 001 1.0 01 Jun 2013Doc 002 2.0 01 Jan 2015Doc 003 3.0 01 Sep 2015Doc 004 4.0 01 Jun 2013Doc 005 5.0 01 Sep 2015Doc 006   6.0 01 Sep 2015Doc 007   7.0 01 Sep 2015Doc 008 8.0 01 Jan 2015Doc 009 9.0 01 Sep 2015Doc 010 10.0 01 Sep 2010Part B    HSQE System ReferencesTable     001 01 Jan 2015Part C    SecurityDoc 001   1.0 01 Jun 2013Doc 002   2.0 01 Sep 2015Controlled                        Revision: 01 Sep 2015HSM Doc No. 000ARECORD OF REVISION                Approval:    WBF                                        Page:  1 of 1
HSQE System ManualSection              Table of Contents                   TitleDoc 000ADoc 000B           Record of Revisions                   Table of ContentsPart A             System Policies & ProceduresDoc 001   1.0 Introduction          1.1 Company Profile                    1.1.1 Company Organizational Structure                    1.1.2 Shipboard Organization          1.2 Declaration and Scope                    1.2.1 ISO Exclusions          1.3 Normative Reference          1.4 Terms, Definition and AbbreviationsDoc 002   2.0 HSQE Management System          2.1 Mission & Vision          2.2      Health, Safety, Quality, & Environmental                   Aspirations          2.3 HSQE Policy Statement                   2.3.1 Values and Beliefs                   2.3.2 Assessment of Risk                   2.3.3 Management of Change                   2.3.4 Audit and Review                   2.3.5 Standard Operating Procedures                   2.3.6 Training                   2.3.7 Continual Improvement                   2.3.8 Emergency Preparedness                   2.3.9 Maintenance of Ship & Equipment                   2.3.10 Incident Investigation & Reporting                   2.3.11 HSQE System Documentation                   2.3.12 Records                   2.3.13 Document Control                   2.3.14 Reference Documents                   2.3.15 Compliance with Mandatory Rules                   2.3.16 IT Policy                   2.3.16.1 Social Media Policy                   2.3.17 CommunicationControlled                                   Revision: 01 Sep 2015HSM Doc No. 000BTABLE OF CONTENTS                                Approval:    WBF                                                 Page:        1 of 7
Doc 003         HSQE System ManualDoc 004Doc 005  3.0 Company Responsibilities and Authority         3.1 Responsibilities & Authority                   3.1.1 Master’s Responsibilities & Overriding                   Authority                   3.1.2 Managing Director                   3.1.3 Senior Managers                   3.1.4 Managers                   3.1.5 Staff                   3.1.6 Designated Person Ashore / Designated                   Management Representative                   3.1.7 Company Security Officer                   3.1.8 Responsibility to Report to Flag                   Administration         3.2 Management Commitment         4.0 Resources and Personnel         4.1 Provision of Adequate Resources         4.2 Human Resources         4.3 Recruitment                   4.3.1 Selection of Staff                   4.3.2 Appraisal                   4.3.3 Training                      4.3.3.1 Induction                   4.3.4 Sea Staff Administration                   4.3.5 Shore Staff                   4.3.6 Qualification of Personnel         5.0 Company Verification, Evaluation and Review         5.1 Verification                   5.1.1 Periodic Audits & Inspections                   5.1.2 Audit Planning                   5.1.3 Identification and Control of Faults & Non-                   Conformance                   5.1.4 Suggestions, Complaints & Grievance         5.2 Evaluation                   5.2.1 Incidents, Accidents, and Hazardous                   Occurrences                   5.2.2 Corrective & Preventive Action                   5.2.3 Analysis of Incidents, Accidents, and                   Audits/Non-Conformities         5.3 Review                   5.3.1 Management Review                   5.3.2 Master’s Annual System Review                   5.3.3 Legal ReviewControlled         Revision: 01 Sep 2015HSM Doc No. 000BTABLE OF CONTENTS  Approval:  WBF                   Page:      2 of 7
Doc 006         HSQE System Manual                   5.3.4 Performance Measurement, Analysis &                   Improvement                   5.3.5 Benchmarking                   5.3.6 Key Performance Indicators                   5.3.7 Continuous Improvement                   5.3.8 Environmental Aspects         6.0 Safety Management         6.1 Promotion of HSE                   6.1.1 Hazard Communication                   6.1.2 Department Head Supervision         6.2 Monitoring Safety Onboard                   6.2.1 Safety Committee                   6.2.2 Safety Officer         6.3 Safe Working Practices                   6.3.1 Safety Stations                   6.3.2 Time Out / Step Back 5X5                   6.3.3 Tool Box Talks                   6.3.4 CARE Card System                   6.3.5 Personal Protective Equipment (PPE)         6.4 Dangerous Work                   6.4.1 Hot Work                   6.4.1.1 General Precautions                   6.4.1.2 Precautions in Enclosed Spaces                   6.4.1.3 Welding, Burning and Cutting Equipment                   6.4.1.4 Concurrence                   6.4.2 Enclosed Spaces                   6.4.2.1 Entry                   6.4.2.2 Atmospheric Tests                   6.4.2.3 Ventilation                   6.4.2.4 Pre-Entry Safety Meeting                   6.4.2.5 Emergency Standby Equipment                   6.4.2.6 Communication                   6.4.2.7 Work on Pipelines and Valves                   6.4.2.8 Spaces that are not Gas Free                   6.4.2.9 Painting                   6.4.2.10 Personal Gas Detectors                   6.4.2.11 Marking of Entry or Access Hatches         6.5 Hydrogen Sulphide (H2S)         6.6 Winning with Safety Incentive Program         6.7 HSQE / Quality Safety Campaigns                   6.7.1 Organizational Improvement Incentive         6.8 Safety SignageControlled         Revision: 01 Sep 2015HSM Doc No. 000BTABLE OF CONTENTS  Approval:  WBF                   Page:      3 of 7
HSQE System Manual         6.9       House Keeping         6.10      Identification & Sharing of Best Practices         6.11      Incident Reporting, Investigation and Analysis                   6.11.1 Classification of Incidents         6.12      6.11.2 Reporting                   6.11.3 Investigation         6.13      6.11.4 Analysis                   6.11.5 Close-out                   6.11.6 Post Incident Drug & Alcohol Testing                   Emergency Drills and Training                   6.12.1 Conduct & Recording                   6.12.2 Types of Training and Drills                   6.12.3 Planning                   6.12.4 Life Boat Drills                   6.12.4.1 Davit Launched Life Boats                   6.12.5 Fire Drills                   LSA & FFA Maintenance                   6.13.1 Lifeboat MaintenanceDoc 007  7.0 Risk ManagementDoc 008  7.1 Management of Change                   7.1.1 Recurring Changes                   7.1.2 Requesting Change                   7.1.3 Communication of Change         7.2 Risk Assessment & Control                   7.2.1 Hazard Identification                   7.2.2 Risk Estimation                   7.2.3 Risk Control                   7.2.4 Close-Out Targets                   7.2.5 Risk Monitoring                   7.2.6 When to Conduct a Risk Assessment         8.0       Health & Hygiene         8.1       Individual Responsibilities         8.2       Food Handling         8.3       Healthy Eating Guidelines         8.4       Infestation Control         8.5       Living Conditions         8.6       Sanitary Accommodation         8.7       Laundry Facilities         8.8       Potable Drinking Water         8.9       Cabin Maintenance         8.10      Medical ScreeningControlled                                      Revision: 01 Sep 2015HSM Doc No. 000BTABLE OF CONTENTS                               Approval:          WBF                                                Page:              4 of 7
HSQE System Manual         8.11      Medical Facilities         8.12      Winter Clothing         8.13      Dress and Attire         8.14      Prevention of Drug & Alcohol Abuse         8.15      Drug & Alcohol Policies         8.16      Shipboard Welfare         8.17      Office Occupational Health and Safety         8.18      AsbestosDoc 009  9.0       Environmental Management         9.1       Scope         9.2       Environmental Principals         9.3       General Objectives         9.4       Identification & Evaluation of Environmental         9.5       Aspects         9.6       Identification of Legislation         9.7       Environmental Planning         9.8       Setting of Environmental Objectives & Targets         9.9       Environmental Readiness         9.10      Responsibilities         9.11      Training, Awareness & Competence         9.12      Communications         9.13      Core Environmental Management Documentation         9.14      Operational Control         9.15      Goods and Services         9.16      Environmental Emergencies         9.17      Compliance Monitoring & Control         9.18      Environmental Records         9.19      Environmental Audits                   Environmental Management Practices Review         9.20      9.19.1 Monthly Environmental Report                   Prevention of Pollution         9.21      9.20.1 Bunkering Operations         9.22      9.20.2 Bulk Liquid Cargo Handling                   9.20.3 Piping Systems                   9.20.4 Funnel Emissions                   9.20.5 Marine Organisms                   9.20.6 Contaminated Ballast                   9.20.7 Sewage                   9.20.8 Garbage                   9.20.9 Special Care Items                   Pollutant Prevention and Response                   Machinery Space BilgesControlled         Revision: 01 Sep 2015HSM Doc No. 000BTABLE OF CONTENTS  Approval:                              WBF                                       Page:              5 of 7
HSQE System Manual           9.23    Green Purchasing           9.24    Air Pollution                   9.24.1 Minimizing Generation of Air Pollution           9.25    Waste Reduction                   9.25.1 Basic Measures           9.26    9.25.2 The 4 R’s           9.27    Energy Conservation                   Asbestos ManagementDoc 010    10.0    Quality Management           10.1    Scope           10.2    Quality Principals           10.3    Main Quality Objectives           10.4    Identification and Justification for Exclusions           10.5    Normative Reference           10.6    Interaction Between Processes           10.7    Customer Related Processes                   10.7.1 Identification of Customer Requirements                   10.7.2 Agreements                   10.7.3 Review                   10.7.4 Assessment of Customer Requirements                   10.7.5 Customer Communications                   10.7.6 Process ApproachPart B                HSQE System References    Table  001 ISM / ISO / OHSAS Normative ReferenceControlled         Revision: 01 Sep 2015HSM Doc No. 000BTABLE OF CONTENTS  Approval:                                        WBF                                       Page:                      6 of 7
Part C           HSQE System Manual Doc 001                    Security Doc 002          1.0 Security Policy                    1.1 Company Responsibility                    1.2 Entering Pirate Prone High Risk Areas                    1.2.1 Assessing Risk                    1.2.2 Report, Monitor & Participate in Established                    Schemes                    1.2.3 Establish a Hardened / Stocked Citadel                    1.2.4 Plan and Install Ship Protection Measures                    1.2.5 Employment of Private Security Maritime                    Companies (PMSC)                    1.2.6 Assessment of Private Marine Security                    Companies (PMSC)                    1.2.7 Command & Control when PMSC Team is                    Onboard                    1.2.8 Principle of Use of Force (RUF) / Rule of                    Engagement (ROE)                    1.2.9 Review Prior Acceptance of PCASP Team                    1.2.10 Flag State with Insurer’s Approval / No                    Objection                    1.2.11 PMSC Performance Appraisal System                    1.2.12 Relationship Between PMSC and Ship’s                    Crew                    1.2.13 Management of Arms & Ammunition                    1.2.14 Duties & Safety Induction of Onboard PMSC                    Team                    1.2.15 Pirate Attack                    1.2.16 Incidence Action          2.0 Stowaway                    2.1 Precautions whilst at Anchor                    2.2 Precautions whilst alongside a Berth                    2.3 Stowaway Search Prior Departure from a High                    Risk Port                    2.4 Stowaway Detection after Vessel’s Departure                    from Port                    2.5 Stowaway Focal Point (SFP)Controlled         Revision: 01 Sep 2015HSM Doc No. 000BTABLE OF CONTENTS  Approval:  WBF                   Page:      7 of 7
System Policies & Procedures1.0 Introduction       Purpose            o To introduce SeaTeam Management Pte Ltd as a commercial                 entity       Application            o Stakeholders            o Office Staff            o Sea Staff       Responsibility            o Senior Management Team     1.1 Company Profile     SeaTeam Management Pte Ltd (SeaTeam) was established in     Singapore in 2009 as a private limited company, to provide ship     management services. The company is controlled by the Board of     Directors. Daily management and oversight is provided by the     Managing Director.     The organisation is comprised experienced staff in the fields of     technical ship management, accounting, purchasing, personnel     management, and health, safety, quality, and environmental.     The company intends to manage services the following vessel types:      • Oil Tankers      • Bulk Carriers      • Product / Chemical TankersControlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 001INTRODUCTION                  Approval:  WBF                              Page:      1 of 9
System Policies & ProceduresVessels managed are to be registered in several Flag States and areplaced under various Classification Societies.1.1.1 Company Organizational StructureThe SeaTeam organizational structure reflects the operationalobligation and condition for the company with lines of authority andresponsibility. The senior management of SeaTeam consists of: • Managing Director • Technical Director • Accounting Manager • Senior Manager, HSQE • CEO CrewingThis group oversee the overall management of the company withrespect to strategy, planning, policies, quality and operations. Themain departments are headed by senior managers, with the ManagingDirector heading Administration. • Technical DepartmentThe Technical Department responsible for daily technical managementof the fleet and may divided into Fleet Group Sections as needed sosuperintendents maintain an adequate span of control. The FleetGroup Sections consist of manager, usually a marine engineer, asuperintendent for each 3-5 vessels in the fleet group, a purchasingexecutive, and a secretary. • Health Safety Quality & Environmental (HSQE) DepartmentResponsible for regulatory compliance, Marine Operations, Vetting,Safety, Security Quality and Environmental Protection Matters • Accounts DepartmentControlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 001INTRODUCTION                  Approval:  WBF                              Page:      2 of 9
System Policies & ProceduresResponsible for payments, invoicing, and financial regulatorycompliance Responsible for all financial matters, book keeping &accountability • AdministrationUnder the oversight of the Managing Director, provides recruitment,training and employment arrangements for office staff, medical andtravel arrangements and general office management • Crewing DepartmentBased in Chennai & Manila, provides recruitment, training andemployment arrangements for sea staff, medical and travelarrangements and complete management of manning servicesOwners will provide the necessary insurance cover required for thevessels managed and therefore no specific insurance department isestablished.Figure 1-1 Office OrganizationControlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 001INTRODUCTION                  Approval:  WBF                              Page:      3 of 9
System Policies & Procedures1.1.2 Shipboard OrganizationThe Shipboard Management organizational structure is based on theindustry standard. The Master is in command with the Chief Engineerand Chief Officer acting as department heads.Figure 1-2 Shipboard OrganizationControlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 001INTRODUCTION                  Approval:  WBF                              Page:      4 of 9
System Policies & Procedures1.2 Declaration & ScopeSeaTeam has established a comprehensive Health, Safety, and QualityEnvironmental Management System (HSQE), to allow the company tooperate in accordance with company policy and assess its ability tomeet customer, regulatory, and organizational requirements. TheHSQE documentation provides a systematic and transparentmanagement system designed to continually improve performancewhile addressing the needs of all interested parties.The Scope of the management system encompasses the healthstandards contained in OHSAS 18001, the Safety Standards mandatedby the ISM Code, the Quality Standards detailed in ISO 9001, theEnvironmental Standards specified in ISO 14001 and the MarineLabour requirements of MLC 2006; this integrated HSQE System isalso designed to comply with the OCIMF's TMSA Best PracticeGuidelines.1.2.1 ISO ExclusionsVessel management services do not include ISO 9001 coveredprocesses for the design or development of a tangible product orpreservation of product, these two topics are considered permissibleexclusions.1.3 Normative Reference • ISO 9001 - Quality Management Systems • ISM Code - The International Safety Management (ISM) Code for      the Safe Operation of Ships and Pollution Prevention. • ISO 14001 - Specification for Environmental Management      Systems. • OHSAS 18001 - Safety & Health Management Specification • MLC 2006Controlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 001INTRODUCTION                  Approval:  WBF                              Page:      5 of 9
System Policies & Procedures• TMSA Guidelines - OCIMF Tanker Manager Self Assessment Best     Practice Guidelines1.4 Terms, Definitions, and AbbreviationsFor the purposes of the HSQE Management System, the terms anddefinitions given below and in ISO 9001:2000 and ISO 14001 apply:• The Company      o Means SeaTeam Management (Singapore) Pte Ltd who provide           the total ship management services to the owners in           accordance with the terms and conditions of the Management           Agreement(s)• The Owner      o Means the registered Owner or his appointed representative of           each vessel under management of the Company. The Owner or           his appointed representative is deemed to be the person or           company (Principal) who has the authority to entrust the           management of a vessel to the Company.• Managing Director      o The Managing Director means the ultimate responsible person           for the Company's Quality & Environmental Management           System.• Quality      o The totality of features and characteristics of a service or an           activity, which bear on it's ability to satisfy a given need by           conformity to the appropriate requirements. In short \"Fitness           for Purpose\".• HSQE System Manual      o An authorised document setting out the Quality &           Environmental Policies of SeaTeam Management Pte. Ltd.,           including descriptions of how statutory and voluntary           requirements are addressed. The manual refers to detailedControlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 001INTRODUCTION                  Approval:  WBF                              Page:      6 of 9
System Policies & Procedures          health, safety, quality & environmental system procedures and          operating instructions.• Designated Management Representative (DMR)     o The person who has combined responsibility for ensuring the          requirements for both quality and environment are met• Designated Person Ashore (DPA)     o The designated person ashore is responsible for ensuring that          the requirements of the safety aspects of the Quality System          are implemented to ensure the safe operation of each ship and          providing the link between Senior Management and personnel          on the ships• Major Non-Conformity     o A substantial deviation from statutory requirement, a total          breakdown of HSQE requirements, or a serious deficiency or          defect of sufficient magnitude that it requires correction prior          to sailing• Non-Conformance     o The non-fulfilment of specified requirements• Verification     o Confirmation by uninvolved persons that an activity or service          is in accordance with the specified requirements• Administration     o Is the Government of the State whose Flag a ship is registered• Customer     o The party for whom services are directly provided by SeaTeam          Management Pte. Ltd.Controlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 001INTRODUCTION                  Approval:  WBF                              Page:      7 of 9
System Policies & Procedures• Complaint     o A stated grievance concerning the company's activities.• Incident     o An abnormal event or occurrence demanding attention.• Accident     o An unintentional occurrence with consequential negative          impact on personnel property or the environment.• Continual Improvement     o The process of enhancing the HSQE to achieve improvements          in the overall quality and environmental performance• Environmental aspects     o Any element of the Company's activities that can have an          interaction with the environment. A significant environmental          aspect is an environmental aspect is one that can have a          significant environmental impact.• Environmental Impact     o Any change to the environment, whether adverse or beneficial,          wholly or partly resulting from the Company's activities, or          services.• Policy     o A statement by the Company of its intentions and principles in          relation to its overall HSQE performance, which provides a          framework for action and for the setting of HSQE objectives          and targets.• Interested Parties     o Those with an interest in the environmental aspects of the          Company's operational activities and services. These include          employees, investors, insurers, local residents, customers,Controlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 001INTRODUCTION                  Approval:  WBF                              Page:      8 of 9
System Policies & Procedures           environmental groups, those exercising statutory           environmental control over the Company, and the general           public.• Safety & Environmental Excellence      o Means consistent long term conformance with the company           HSQE Policy Statement• Principal Vendor      o A vendor with which the company has long term contractual           relations, or provide continuous supply of goods or services for           a period of 12 months or more Documentation & Filing      o Nil Distribution      o All Offices      o All Vessels References      o ISM Code      o ISO 9001      o ISO 14001      o OHSAS 18001      o OCIMF TMSA      o MLC 2006Controlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 001INTRODUCTION                  Approval:  WBF                              Page:      9 of 9
System Policies & Procedures2.0 HSQE Management System        Purpose             o To promote HSQE compliance        Application             o All Offices             o All Vessels        Responsibility             o Office Management Team             o Shipboard Management Team  2.1 Mission & Vision       To provide quality, safe, efficient, and environmentally friendly ship       management services that increase the net wealth of shareholders       while providing secure and professionally fulfilling careers for our       employees by maintaining the highest degree of integrity in all       aspects of our operations.  2.2 Health, Safety, Quality, & Environmental Aspirations       SeaTeam Management Pte Ltd aspires to be an industry leader in the       safe and environmentally friendly management of its fleet of ships by       eliminating harmful consequences from our operations, through:        Zero Injuries        Zero Pollution Incidents        Zero Property DamageControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 1 of 21
System Policies & Procedures2.3 HSQE Policy Statement       SeaTeam Management is a performance driven company that       considers safety, health, quality and the protection of the       environment one of our highest priorities and essential to the success       and growth of our company. We believe:        Accidents are preventable        No Injury, property, or environmental damage is acceptable        No job is ever so urgent or so important that we can't take the           time to do it safely and with due care for the environment       To ensure these simple but powerful targets we shall foster an open,       trusting and just culture where our employees are empowered to       express themselves on HSQE issues. Everyone has stop work       authority and is expected to use it to prevent or reduce the impact of       an accident or environmental incident. Shore and shipboard       management teams are charged to take a lead role in upholding       HSQE expectations and shall be held accountable. We shall:        Evaluate our HSQE performance and continually improve delivery           by identifying and adopting ever evolving best practices        Ensure our staff are well trained and that all senior officers possess           appropriate experience for the vessel types on which they serve        Select out subcontractors based on their ability to provide services           in compliance with our policies        Maintain a commitment to quality in all activities to effectively           ensure the quality of crew, vessel, equipment and cargo are           maintained at highest standards       We will not engage in deceptive work practices, but will take       responsibility and own up to problems if and when they occur. We       shall be ready to respond professionally to any foreseeable       emergency, just in case, despite our best efforts, something should       go wrong. Through management commitment and with the support       of our staff and crew, we shall be a leader in safety and       environmental excellence.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 2 of 21
System Policies & Procedures       o A copy of the HSQE Policy Statement signed by the Managing           Director is provided for public display throughout the           organization and is required to be posted in a prominent           place in all SeaTeam Offices and on all ships2.3.1 Values and Beliefs We are all accountable for ourselves and the safety of others in       the workplace. Working safely is a condition of employment. People are our most important resource, and as such, safety is       unequivocally our number one (#1) core value. The company's target is zero (0) HSQE incidents. We will provide requisite training to our employees to empower       an incident prevention culture. Safety excellence requires proactive and demonstrated       leadership. Managers and Shipboard Management Teams are to       be responsible and held accountable. All employees and contractors are responsible for performing       their daily activities in a manner consistent with our HSQE       policy. When a serious injury or incident occurs, we will determine its       cause and share the lessons learned with our industry partners       and stakeholders worldwide. We will strive to prevent pollution and preserve the environment       in which we operate by utilizing resources responsibly and       operating in accordance with best practices. Our goal will be to       reduce and eliminate waste from our operations at the source;       however, where wastes are generated, they will be handled       safely and responsibly. We will meet or exceed compliance with       applicable laws and regulations. Our work with the public and regulatory authorities will be       conducted in an atmosphere of trust, openness and cooperation.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 3 of 21
System Policies & Procedures2.3.2 Assessment of RiskShore and Shipboard Management Teams shall evaluate risks to ourships in the environment in which we operate. Risk assessment willprovide the necessary tools to identify and mitigate the likelihood andconsequence of a negative impact from operations. We viewmanagement of risk as an on-going process that is critical toachieving an incident-free workplace.    Shore and Shipboard Management Teams will encourage        Behavior Based Safety Management through adherence to        Quality Safety Campaign initiatives, Job Safety Analysis, Tool        Box Meetings or equivalent procedures.    Risk assessment will be used to identify and control potential        hazards to personnel, property and the environment.    Shore and Shipboard Management Teams are to ensure        identified risks are controlled documented and communicated to        affected staff    Where appropriate, close out targets in way of date, time, or        duration of effect, shall be indicated for controls or corrective        actions2.3.3 Management of ChangeWhenever there is a change in approved plans, as built design, orstandard operational procedures, there is a risk that such changescould cause something to go wrong. Management of Change (MOC)requirements will encompass changes made to organization, systems,equipment, procedures, and personnel to ensure that risks aresufficiently managed in order to reduce and eliminate anyunacceptable risks to personnel, property, and equipment.    Shore and Shipboard Management Teams evaluate potential        positive and negative consequences of proposed changes and        seek the endorsement of management where appropriate.    Managers will monitor and evaluate the effectiveness of changes        on their work force and the organization.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 4 of 21
System Policies & Procedures   Nominated closeout dates for implementation of changes shall       not be exceeded without approval from the Master and, if       intolerable consequence is estimated, the DPA.   MOC records will be filed and retained by each vessel and the       technical department to facilitate the maintenance of such       records.   Whenever newly acquired vessels enter into the fleet       ownership/management the familiarisation of superintendents       and crew shall be specifically addressed in take-over procedures2.3.4 Audit and ReviewReview of the HSQE Management System will be performedperiodically by senior management and Masters. ManagementReview will include various industry feedback, internal suggestions,HSQE statistics, any customer complaints, and results from audit andinspections. Based on the findings of the review process, changes inthe HSQE System will be instituted to ensure continual improvement.   HSQE audits will be performed and reported at least annually on       all vessels and at all offices   Any principal vendors not ISO 9001 compliant, will also be       subject to annual quality audits or evaluations   The company will develop and provide to all units a 5 year HSQE       plan for continual improvement.   Shore and Shipboard Management Teams will identify and report       adverse workplace conditions or employee behaviors that may       result in injury or HSQE exposure and need improvement   Findings of audits and inspections, statistical trends, suggestions       complaints, and other relevant feedback will be utilized to       amend the 5 year HSQE Plan to target identified weak points2.3.5 Standard Operating ProceduresOur objective is to ensure that all activities are conducted within thescope of established Standard Operating Procedures (SOPs)Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 5 of 21
System Policies & Procedures SOPs will be written and communicated for routine and/or     hazardous operations Regular documented audits and inspections shall be conducted     to ensure that company policies and procedures are being     adhered too Forms and Checklists will be utilized as guidance for completion     of recurring tasks so that safety precautions are continuously     carried out in a standard manner Paperwork will be kept to an absolute minimum. The company     strongly encourages the use of electronic recording systems to     the maximum extent possible. Elimination of duplicate     documentation or recording or the same activity shall be a     primary goal of HSQE System management Logs shall be utilized to record completion of checks; paper files     of completed checklists shall not be kept except for certain     safety and environmental records where pen and ink completion     is required.2.3.6 TrainingTraining will be a continual process to enhance the knowledge, skillsand attitudes of all employees. A training program for initial andrefresher training will be established. Shore and Shipboard Management Teams will assume the     responsibility of ensuring that employees are provided the     means to maintain their own competence. A training matrix will be established and maintained illustrating     the training requirements for staff Training records for all staff will be maintained     o Seagull CBT Administrator has a menu for recording of          personnel participation in onboard training and drills (in lieu          of a personal training record book). This is in addition to the          various mandatory and recommended CBT modules forControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 6 of 21
System Policies & Procedures          various ranks and the ETOTS program which is a must for          promotion criteria for tankers. Shore and Shipboard Management Teams will implement the     training plans and provide on the job training and coaching to     reinforce formal training and build competency for promotion Training Managers are responsible to monitor training needs and     arrange appropriate training as needed to meet statutory and     industry requirements, as well as company expectations Staff is encouraged to provide assistance in defining training     requirements, designing training programs, and providing     feedback on training effectiveness. The company will sponsor senior officer seminars at least once     each year to promote, emphasize and enhance the HSQE     System; all officers are encouraged to attend once every 2     years2.3.7 Continual ImprovementThe company's goal is to achieve employee participation incontinual improvement. Managers will endeavor to obtain theinvolvement and participation of employees (including contractoremployees) in HSQE Management. Employees will take responsibility for their own health, safety     and environmental protection as well as that of others All employees shall be required to understand their roles and     responsibilities in the HSQE management system and participate     in HSQE programs All employees shall be made to understand that no work shall     take place until all appropriate HSQE controls are in place All employees are empowered to identify and assess potential     risks and communicate their concerns to managementControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 7 of 21
System Policies & Procedures2.3.8 Emergency PreparednessEffective emergency preparedness systems provide identification,assessment and management of potential adverse situations. Thecompany has established and maintains written emergencyresponse plans for all foreseeable contingencies. To promote HSQE compliance The HSQE System Emergency Contingency Manual will serve as     the foundation for emergency response actions. All other     contingency plans will have the same basic organization     incorporated into relevant sections, where shipboard and shore-     based emergency actions are detailed Emergency plans shall be distributed to each vessel and     company office The plans shall Identify emergency response personnel, contact     points, resources, equipment, and training requirements as well     as industry resources that have the ability to assist in response Emergency response plans shall provide guidance for all types of     foreseeable emergencies (medical cases, spills, fires/explosion,     hurricanes, etc.) Exercises and drills shall be periodically scheduled and cover all     scenarios of high hazard potential2.3.9 Maintenance of Ship & EquipmentAn effective and thorough mechanical and operational integrityprogram is essential to the safe operation and reliability of allcritical equipment. It shall be directed toward providing andmaintaining mechanical integrity and ensuring the proper use of allequipment. Shore and Shipboard Management Teams will ensure a planned     maintenance program is implemented on-board all vessels to     ensure continuous integrity of systemsControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 8 of 21
System Policies & Procedures PMS will primarily be computerized “ShipNet” systems but may    be temporarily substituted by paper-based systems during    implementation phase, during computer break-downs, or on    certain vessels where sale or similar circumstance is pending. New, spare and replacement parts shall meet design    requirements as indicated in manufacturer’s instructions. English language instruction manuals are to be available for all    critical and essential equipment, LSA, FFA, Marpol Equipment,    and any other system where failure could prove hazardous to    personnel, property, or the environment. ISO 9001 certification will normally be the basis upon which    supply vendors are accepted, although under extenuating    circumstances, managers may authorize other suppliers if    necessity dictates need and other quality controls, e.g. storing    report, are utilized. Spares for critical equipment will be class certified, approved, or    otherwise accepted as fit for service. Employees shall be trained and familiarized with operational    procedures so that equipment will not be operated outside    established limits. This will be verified by off-signing personnel    during hand-over periods, prior to relief. Computerized Planned Maintenance Systems will be utilized to    monitor maintenance due and close out of corrective actions    resulting from incidents, inspections, audits, and assessments.    o Extension of over-due items in ShipNet must be approved by         the Superintendent with the reason stated Technical Superintendents are required to maintain an    inspection plan that covers all vessels in the fleet, with at least    two inspections per annum of each vessel    o Technical Superintendent Inspection Reports as considered         \"Work Lists\"    o Superintendent Inspections “do not” require identification of         root causes or recurrence preventionControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 9 of 21
System Policies & Procedures     o Technical incidents (equipment break-downs) require          identification of root causes and development of preventative          measures, which should be indicated in ShipNet Non-conformities are to be captured in the HSQE Module of     ShipNet, where non-conformances are separately recorded and     appropriate actions entered to correct and prevent recurrence2.3.10 Incident Investigation & ReportingTimely reporting in accordance with statutory requirements is acompulsory requirement. All senior officers and managers arerequired to know and abide by reporting requirements as mandatedby: The company Classification Society Flag Administration Port State ControlManagers will promote a culture that actively encouragesemployees to report all incidents and dangers. When any of the following incidents occur, an Incident     Investigation Report and Root Cause Analysis will be required:     o Fatality or Lost Time Injury     o High Potential Near Miss     o Fire or Explosion     o Oil or Chemical Spill into the sea     o Grounding, Collision, or Allision     o Property Loss in Excess of $100KControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 10 of 21
System Policies & Procedures2.3.11 HSQE System DocumentationStandard templates are used throughout the HSQE System to makeits contents user friendly and easy to understand. Each manual issegregated into sequentially numbered and coded sections for easyreference. Guiding Manuals     o HSQE System Manual          Acronym – HSM          Part A – System Policies & Procedures          Part B – HSQE System References          Part C - Security     o System Administration Manual          Acronym – SAM          Part A – Ship/Shore Administration Documents          Part B – Ship/Shore Administration Master Lists     o Vessel Type Operations Manual          Acronym – (Vessel Type) Operations Manual          Part A – Bridge & Deck Documents          Part B – Bridge & Deck Checklists          Part C – Engine Operational Documents          Part D – Engine Operational ChecklistsControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 11 of 21
System Policies & Procedureso Emergency Contingency Manual     Acronym – ECM     Part A – Emergency Contingency Documents     Part B – Emergency Response Matrixeso Crew Manual     Acronym – CMM     Part A – Marine Personnel Administration Documents     Part B – Marine Personnel Administration Matrixes     Part C – MLC 2006 Documentso SeaTeam Forms, Logs, & Printed Booklets     Numbered, Dated, & Assigned Departmental Abbreviations     Validity denoted on Master-Listo HSQE Posters     Numbered & Dated     Validity denoted on Master-Listo Directives & Alerts     Numbered & Dated     Distribution Subject to Department Head ApprovalControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 12 of 21
System Policies & Procedures              o SeaTeam Induction Manual                    Acronym – SIM                    Subordinate to and Supportive of Documents listed above                    Individualized copies2.3.12 Records       Duplication of record keeping or data recording, is counterproductive       and therefore discouraged. In those circumstances where alternative       arrangements (Forms, Logs, Electronic Methods) can provide       equitable or better recording of data than records developed for       purpose, alternative methods are acceptable as long as content of       the records conforms to HSQE requirements and use is approved by       the Master and reported to the HSQE Department.          Company offices and vessels must maintain accurate records.              All records must be legible and identifiable to the vessel or              operation involved. Officers and Managers are to ensure records              are stored according to a filing index and that personnel are              designated with responsibility for reviewing documents, safe-              keeping, retention time, back-up, and disposal          The default retention time for any document not specifically              stated is 3 years, however electronic copies may be retained              indefinitely, at the discretion of the company          Records are considered proprietary and are not be released to              any third party with the consent of a senior manager2.3.13 Document Control       Document control is a process whereby the validity of HSQE System       documentation is constantly maintained so that only the latest       approved procedures and instructions are available for reference.          Documents are produced, numbered, verified, approved,              registered, filed and distributed by date, with the current validControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 13 of 21
System Policies & Procedures    documentation maintained at all times in the ShipNet Database    for ease of reference. Changes to documents are subject to change control. When    changes to the HSQE System are made, the section affected will    be reproduced with the date of the change and revision status    marked in the footer of the page Changes to documents are verified and approved by the Senior    Manage HSQE All content uploaded into the ShipNet database constitute the    latest and most up-to-date controlled versions of HSQE    Documentation. Once updated documents are uploaded, paper versions a    directive is issued to highlight changes to the fleet Printed versions of the updated documents may take 2-3    months to reach vessels (depending upon trade) and lag time,    though considered normal, must be kept in mind when referring    to documentation after an update.2.3.14 Reference DocumentsReference documents refer to documents used but not produced bySeaTeam.  This includes classification rules, ships plans anddrawings, statutory rules and regulations, standards, codes and laws,and instruction manuals. Inventory for ship’s library of publications is specified in HSQE    Master-Lists Instruction manuals should be in the English language2.3.15 Compliance with Mandatory Rules       SeaTeam operates its fleet in compliance with classification rules and       statutory regulations.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:                  WBF                              Page: 14 of 21
System Policies & Procedures          Each vessel will also have onboard relevant documentation. The              extent and content is provided on an Inventory Master List.              Each Captain is required to verify the on board inventory when              changing command.          The company keeps itself updated on all relevant and required              rules, regulations and amendments. This is achieved by              subscribing to, or by being members of international              organizations such as the Intertanko, BIMCO, and by being in              contact with the major classification societies and maritime              administrations.          New rules, regulations and changes are monitored by              department heads, the consequences evaluated and necessary              actions taken to comply. The vessels and the office staff are              informed through circulars, emails, and/or amendments to HSQE              System2.3.16 IT Policy       SeaTeam requires that computer systems, software, and related       equipment be managed as follows:          The IT department is responsible for all computer hardware              requirements and software packages used within the company.              Maintenance of Servers, Computers, Printers, Networks, UPS              and other hardware, is the responsibility of IT department.              Maintenance covers the day to day upkeep of the hardware. If              any problems related to this equipment arise, the IT department              is to check and verify the condition of the system. If the              equipment breaks down and is beyond the ability of the IT              department to repair, then the IT department is to coordinate              with an approved vendor for appropriate action. If the service              charges or parts which are needed are beyond a reasonable              cost, the IT department will then recommend a new one subject              to approval from the approving manager. Any repair or              replacement of equipment will be based on company’s best              practices and not user personal preference. Renewal of              equipment will be made from time to time according to              company’s best practices.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 15 of 21
System Policies & Procedures Any malfunctioning of the equipment providing IT facilities is     deemed urgent and restorative action should be taken. The IT     department is to notify all internal staff whenever repairs and/or     maintenance is being carried out.Data security and software standardization It is SeaTeam’s objective that all software being used in the     office and within the fleet is compatible with each other. All     users of SeaTeam’s computer and E-mail systems are required     to change their password periodically. Personal passwords are     solely for privacy legislation and cannot be disclosed or made     available to any other members without the express approval of     Senior Management. Computer systems are owned and/or operated for the conduct of     company business. Employees should not expect any rights to     exclusively or privately use any Company property. PCs and     notebooks are set up by IT department with the required     software and access to systems. Users are not allowed to     change any PC hardware, settings or software. Unlicensed     software cannot be installed and will subject the company to     copyright infringement. All software on company PCs and     notebooks must be purchased and licensed or authorized by the     company.Server application It is the responsibility of the IT department to maintain the data     integrity of the system. Other software aside from the corporate     standard may be approved for installation by a Senior Manager     provided the IT department is consulted and notice is given by     the Senior Manager.Office Back-Up The backing up of all files in the office network is done     automatically, between 2200 and 2300, daily.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 16 of 21
System Policies & ProceduresVessel data backup/data loss prevention Vessel backup is taken via External Hard disk with 1TB capacity. Backup software is to be installed on the server and the backup     is scheduled for Weekly Anti-Virus software is to be installed on all the server and the     update patch will be automatically downloaded to the server     during HMC mail communication process. There are to be 2 hard disks with the server, with which data     will replicate in parallel. If the operating system is corrupted, a repair CD is provided     with the server. Server is configured with 2 Drives All the main data files are in     the Data drive instead of the default C:\Bootable driveServer administration and anti-virus Standard read write rights for all the users are granted to log     onto the network. The IT department is responsible for securing     the data in the network. Anti-Virus software is installed and     updated to automatically scan, detect and clean any harmful     programs or files carrying viruses. The IT department is to     exercise due diligence where new virus strains are concerned.Email Email is a corporate tool for communication, internal and     external. It is not our intent to judge the merit of Email content.     Users are responsible for their day to day Email usage. In order     to maintain our company’s integrity and avoid destructive     viruses, evasive action against the spread of viruses must be     taken by all staff.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 17 of 21
System Policies & ProceduresPurchasing IT equipment The IT department will endeavor to procure energy efficient     components in line with the company policy for energy     conservation.Shipboard Internet Access Internet Access aboard ship is restricted to the SEVSAT System     in accordance with conditions approved by the company Fleet 77 may not be used for Internet connection or surfing Access to pornographic sites is strictly prohibited All crew member are to conform to SeaTeam Social Media Policy All crew member are to act in accordance to the Internet/IT     declaration signed under SeaTeam Form No. Crew 028B IT and computer systems are company property. Due to     recurring problems with unauthorized Internet Access, Virus     Infection, and Copyright Infringement, the following is     applicable:      o Computers are not to be used on the Bridge by anyone on          watch or forming part of the bridge team at any time      o Mobile devices are not to be used on the Bridge by anyone          on watch or forming part of the bridge team at any time with          the exception of the Master communicating with the relevant          parties during pilotage or transiting      o Chartco laptop or PC is authorized for use on the bridge and          is strictly only for the use of Chartco facilities      o No means of Internet Access is to be connectible on the          Bridge either via cable or wireless      o SeaTeam will employ a firewall which will determine the sites          to be allowed or blocked. The IT department maintain those          categories in accordance to best business practices. Those          popular categories like social media (eg. Facebook, Twitter)Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 18 of 21
System Policies & Procedures                   will not be blocked and will be allowed to be access within                   our network. Other requests made by ship staff are subjected                   to approval by the IT department.                o If illegal download of any type of contents or other clear                   misuse of SEVSAT that results in the levy of a fine against                   the company, the amount of the fine will be deducted from                   the pay of the crew member involved                o A Master List of user names and passwords along with any                   software installation disks are to be kept in the Master's safe,                   not divulged to juniors, and passed to each new Master,                   when there is a change in command, with specific remark                   entered in hand-over notes.2.3.16.1 Social Media Policy       SeaTeam Management has established the following Social Media       Policy to provide employees with a guidance on the use of social       media. Social media must be used responsibly so as to avoid damage       to SeaTeam’s image and/or individual employees on a personal level.       Every Employee of SeaTeam Management is expected to comply with       the following:          Never imply that he/she is representing SeaTeam Management          Avoid personal opinions that may be interpreted as speaking on              behalf of SeaTeam Management.          Avoid using social media to comment on activities during an              incident involving the company.          Be aware that emotional comments during a crisis may make              the situation worse.          Comply with local laws and regulations and not to infringe any              intellectual property or rights of others.          Be responsible for what he has posted.Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 19 of 21
System Policies & Procedures          To realize that a post may be seen by many and some viewers              may misinterpret opinions posted.          Not post anything that offends accepted social standards of              decency.          Not post any personal or confidential business information about              SeaTeam Management or SeaTeam Management’s stakeholders          Not post any sensitive information that is not publicly available              but learned in the course of the job.          Understand that information posted online may be impossible to              delete at a later date.          Understand that anything posted can spread to other media              platforms.         SeaTeam Management’s official social media accounts       SeaTeam has the following official social media accounts. Staff may       approach the Systems Manager should they have anything they       would like to see included on these sites.         1. Website – www.sea-team.com (Used for official incident              comments/updates)         2. Facebook – www.facebook.com/SeaTeam.Management (For              contributions of general interest, events, places, activities, best              practices or encouraging words)       Any post made by any employee of SeaTeam Management other       than on the SeaTeam Management’s public accounts is not to be       considered to be a public statement or endorsed view of SeaTeam       Management.2.3.17 CommunicationAll crew are required to be able to communicate effectively andunderstand instructions in an emergency.         1. Working Language - The shipboard working language will be              determined by the nationalities of the crew on board. Where              multinational crews are employed, English will be the officialControlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 20 of 21
System Policies & Procedures       working language. Where the entire crew is made up of a single       nationality, the native language may be used as the working       language.  2. Command Language - The command language, between ship       and shore, will be English. All Masters, Chief Engineers and       nautical officers are required to have conversational command of       the English Documentation & Filing       o HSQE Policy Statement            Prominently posted in all offices and on all vessels            Provided to all staff during Induction Distribution       o All Offices       o All Vessels References       o ISM Code       o ISO 9001       o ISO 14001       o OHSAS 18001       o OCIMF TMSA       o Quality Safety Program       o MLC 2006Controlled                    Revision: 01 Jan 2015HSM Part A – SPP Doc No. 002HSQE MANAGEMENT SYSTEM        Approval:  WBF                              Page: 21 of 21
System Policies & Procedures3.0 Company Responsibilities & Authority        Purpose             o To clearly state the responsibilities and authorities of key                   staff        Application             o Singapore Office             o All Vessels        Responsibility             o Office Managers             o Shipboard Management Team3.1 Responsibilities & AuthorityThe responsibilities and authority connected to each management andfunction position onshore and on board are described in job descriptionsand authority charts.     3.1.1 Master’s Responsibilities & Overriding Authority     The Master is Management’s representative on board. He has the     authority to act as he deems necessary, in an emergency situation     involving the safety of the crew, vessel and cargo, and for pollution     prevention without prior approval from the company. The Master of     the ship has overriding authority in matters regarding safety and     pollution prevention. This authority allows the Master to make critical     decisions with regard to measures which may be necessary to save the     ship, including use of Lloyds Open Form, in situations where shore     based personnel cannot be contacted or the immediate circumstances     preclude all alternatives.Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 003TABLE OF CONTENTS             Approval:  WBF                              Page:      1 of 5
System Policies & Procedures3.1.2 Managing DirectorThe Managing Director is responsible for all activities within thecompany. He will manage the company in accordance with nationallaws and regulations, company polices, and the plans and budget asapproved by the Board. The Managing Director has the overallresponsibility for HSQE implementation and the quality of servicesprovided by the company.3.1.3 Senior ManagersThe Technical Director is responsible for the daily operation of the fleetmanaged. As head of department, he is responsible for theadministration and running of this department.The CEO Crewing is responsible for all crewing and marine personnelmatters related to the employment of sea staff for the fleet, and theday to day operation of the Crewing Department where locatedThe Senior Manager HSQE is responsible for the development,implementation and maintenance of the HSQE Management System.He will assess risks, initiate audits and follow up corrective actions. Heis also responsible for the implementation, and company adherence tothe HSQE Management System. He monitors performance, conductsmanagement reviews and proposes improvements where needed3.1.4 ManagersIt is the responsibility of each line manager to implement the HSQESystem in his or her unit. He or she should ensure that all employeesare familiar with their responsibilities, authority and interrelationships.Each manager has in turn responsibility the quality of all activitieswithin the organizational unit     • The Marine Manager is designated responsible for maintaining          navigational standards on board. He is charged to oversee          navigational practices and guide Marine Superintendents and          Port Captains in assisting in monitoring the implementation of          navigational standards.Controlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 003TABLE OF CONTENTS             Approval:  WBF                              Page:      2 of 5
System Policies & Procedures3.1.5 StaffEach employee has the responsibility to know and adhere to HSQESystem policies and procedures. Each employee is required to have aclear understanding of their job descriptions and the operationalprocedures for equipment in their charge. Each employee isresponsible for his or her own safety and compliance with HSQEprocedures relevant to their work and jobs being carried out, as wellas the quality of work accomplished.Each employee is responsible to ensure that no job is ever consideredso urgent that it cannot be carried out safely and in anenvironmentally correct manner3.1.6 Designated Person Ashore/Designated ManagementRepresentativePerson designated by the Managing Director to serve as a link betweenthe staff and top management in health, safety, quality, andenvironmental. He has the responsibility to monitor the safety andpollution prevention measures on board, and to ensure the vesselshave adequate resources to carry out employment in accordance withthe standards mandated by the HSQE Management System, andarrange additional support when need be.The Designated Person/Management Representative is responsible toreceive complaints and feedback from the fleet when the normal chainof command breaks down regarding serious and or potentiallyhazardous conditions.• The Primary DPA is the Senior Manager HSQE• The Alternate DPA is the CEO Crewing (Manila & Chennai)        o If the primary DPA is directly involved or id the subject of a              particular problem, the Alternate DPA should be contacted for              assistanceControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 003TABLE OF CONTENTS             Approval:  WBF                              Page:      3 of 5
System Policies & ProceduresCompetency Profile• The IMO has issued a Marine Safety Circular (MSC-MEPC.7/Circ. 6,    dated 19 October 2007) to clarify the minimum training    requirements for DPA as required by the ISM Code, implemented on    1 July 1998. The guidance comprises eight elements of which the    DPA shall be competent:        o Knowledge and understanding of the ISM Code        o Mandatory Rules and regulations        o Applicable Codes, Guidelines and standards as appropriate        o Assessment techniques of examining, questioning, evaluating              and reporting        o Technical or operational aspects of safety management        o Appropriate knowledge of shipping and shipboard operations        o Participation in at least one marine-related management              system audit        o Effective communications with shipboard staff and senior              management3.1.7 Company Security OfficerThe Company Security Officer has been employed by the Company tooversee ship security. The CSO serve as a link between the vesselsand top management in security matters. The CSO has responsibilityto monitor security and ensure compliance with the ISPS Codeonboard.3.1.8 Responsibility to Report to Flag AdministrationThe HSQE Department will ensure that the documentation identifyingthe company as the entity responsible for the operation of the shipunder the ISM Code is prepared and submitted to the owner forControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 003TABLE OF CONTENTS             Approval:  WBF                              Page:      4 of 5
System Policies & Procedures     endorsement and forwarding to the flag administration. A copy of     entity notifications will be maintained on board and in the office3.2 Management CommitmentSeaTeam communicates its management commitment to HSQEmanagement in its policy statement. A signed version is required to be:    • Posted in every office and on every ship under management    • Provided to every employee on recruitment    • Discussed with each employee during inductionThe Managing Director maintains an \"Open Door\" policy with SeaTeamstaff. Although the Designated Person is primarily responsible to receivecomplaints and feedback from the fleet, any senior manager may becontacted when management involvement is needed to rectify a recurringproblem or when necessary resources are deemed to be inadequate.    Documentation & Filing         o HSQE Policy Statement               Prominently posted in all offices and on all vessels               Provided to all staff during Induction         o Lloyds Open Form               Master's E-File    Distribution         o All Offices         o All Vessels    References         o ISM CodeControlled                    Revision: 01 Sep 2015HSM Part A - SPP Doc No. 003TABLE OF CONTENTS             Approval:  WBF                              Page:      5 of 5
System Policies & Procedures4.0 Resources & Personnel        Purpose             o To detail company processes to provide and verify adequacy                   of resources and personnel        Application             o All Offices             o All Vessels        Responsibility             o Shore Management Team             o Shipboard Management Team4.1 Provision of Adequate Resources       SeaTeam has established procedures to ensure vessels are provided       with adequate resources to allow shipboard work and operations to       be carried out in a safe and environmentally friendly manner.       • Required inventories of essential materials are specified in             minimum inventory lists       • The adequacy of resources is confirmed through periodic audits             and inspections, where any inadequacy in company standards             may be reported as a non-conformance.       • The Designated Person Ashore (DPA) is a vital communications             link in ensuring daily budgetary considerations does not             adversely affect the adequacy of resources. The Designated             Person Ashore (DPA) should be contacted any time essential             personnel, stores or services are not provided within normal and             reasonable time limits. When repeated shortfalls are identified,             the Designated Person Ashore (DPA) will communicate such             concerns to the attention of the Managing Director for action as             may be appropriate.Controlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 004TABLE OF CONTENTS             Approval:  WBF                              Page:      1 of 8
System Policies & Procedures4.2 Human Resources       The proficiency and success of SeaTeam is closely linked to ability to       recruit and maintain qualified staff. The company has established an       HSQE Administration Manual with complete and detailed selection,       training and motivation criteria.4.3 Recruitment       Recruitment of Ship's crew is accomplished by SeaTeam India, or       through other reputable manning agents. Recruitment of Shore staff       is accomplished by SeaTeam Singapore.4.3.1 Selection of StaffThe total manning of the ship is specified according to vessel typeand trade and shall always be in compliance with statutoryrequirements and the minimum manning certificate. It is verifiedthat the ship is manned according to these requirements.• Vessels are individually screened to confirm adequate manpower   is assigned on board.• The qualifications and experience required for each position on   board is based on:o STCW convention of 1995o Type of vessel, cargo, size, trade• Recruitment verifies that each candidate has appropriatequalifications and experience and is medically fit. The processincludes checking of educational and competency certificate,personal identification and travel documents,            neededendorsements, and required courses attended.• Staff and crew are required to declare medical history and have a   standard medical check by an approved medical clinic.• All crew members are required to understand key instructions and   have a basic command of the English languageControlled                            Revision: 01 Jun 2013HSM Part A – SPP Doc No. 004TABLE OF CONTENTS                             Approval:  WBF                                              Page:      2 of 8
System Policies & Procedures     o Ship's officers are required to have a good command of both           written and spoken English• The Master is required to be conversant with all policies and    ensure HSQE procedures are emphasized to crew.• Masters and Chief Engineers are to be routed, as far as practical,    via the Singapore office prior to joining a SeaTeam vessel for the    first time. Such briefing is to be of no less than one full day in the    office, and to include all relevant Safety, Health, Environmental,    Operational, and Technical issues.• If the Master or the Chief Engineer for any reason is not able to    visit the office prior to joining, a SeaTeam representative, will join    the ship at the first convenient port to brief the Master or Chief    Engineer on company procedures.• As a matter of routine, senior personnel are to be routed through    the SeaTeam office at least once a year for briefing or debriefing    as far as practicable.• In cases were a significant incident or occurrence has transpired,    the involved senior officers will, whenever possible, be routed    through the Singapore office for debriefing and explanation.• It is company policy to utilize certain select senior officers in the    head office, for limited periods while ashore, for administrative    and technical support as well as enhanced induction and team    building.4.3.2 AppraisalThe company uses a form based appraisal system to periodicallymonitor and review the ability and conduct of staff and crew. Theevaluation form includes identification of desired and recommendedtraining and is discussed with the appraised individual tocommunicate expectations and values.Controlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 004TABLE OF CONTENTS             Approval:  WBF                              Page:      3 of 8
System Policies & Procedures4.3.3 TrainingIt is the intention of SeaTeam to provide a variable training programso staff may refresh and upgrade knowledge qualifications. Trainingprograms will be designed to assist to all staff in their own \"upwardmobility\" through additional certifications and qualifications forpromotion. The company intends to retain qualified personnel byproviding for their continued growth within the company.The company will provide all staff with a basic knowledge of thesafety, health and environmental issues that will make managedvessels safe for personnel, cargo carried and the environment. Suchknowledge will be assured through provision of:• Statutory courses where needed for the position employed• Pre-departure orientation and/or induction seminars• Personal copy of the Company Induction Manual• Company Quality Safety Campaign• Multi-Media Resources such as Computer Based and Video        Training• Detailed familiarization and induction checklists for joining staff SeaTeam will provide company sponsored training in safety, operations and other matters through in-house sources and local maritime schools and institutions. 4.3.3.1 Induction The HSQE Induction course for SeaTeam staffs is to be arranged prior to the individual‘s start date or at the earliest possible opportunity thereafter. Induction is preferably presented during periodic seminars scheduled for this purpose, but alternately may be accomplished via review of on-line HSE Induction .ppt presentations. In all cases staff, are presented with a personal copy of the company induction manual.Controlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 004TABLE OF CONTENTS             Approval:  WBF                              Page:      4 of 8
System Policies & ProceduresVessel and Office specific induction, is conducted by the safetyofficer, HSQE staff, or the individual‘s supervisor using the pre-prepared program available on the server.Sea Staff• New joining Sea Staff are required to complete an escorted       safety tour of the vessel with essential safety information to be       provided prior to sailing, with the balance of familiarization       conducted within 48 hours after leaving port. Company       checklists are to be used to record conduct of this initial       familiarization. Off-signers are responsible to demonstrate use       of equipment that is required to do their jobs, with officers       required to provide hand-over notes listing pending items and       any known hazards or limitations pending.Office Staff• Office induction checklists are to be be completed whenever       new staff joins the company. Managers are responsible to meet       and provide orientation for new staff in accordance with the       checklistVisitors• Any person visiting SeaTeam ships or officers is to be presented       with an Office Safety Card or Visitors Badge with Safety       Instructions. The employee greeting the visitor is responsible       to advise the visitor to refer to the card for safety information.Contractor Staff• Contractors working aboard SeaTeam vessels are to be       provided with copies of the company induction manual and       advised that they must comply with company HSQE standards       when working onboard. The Safety Officer is responsible to       monitor contractor working practices and instruct the       supervisor to stop work if unsafe acts or conditions are       observed.• Personnel sailing onboard are required to sign company       indemnity form and possess written assignment instructions       detailing the scope of their employment while onboard.Controlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 004TABLE OF CONTENTS             Approval:  WBF                              Page:      5 of 8
System Policies & Procedures4.3.4 Sea Staff AdministrationSeateam's Crewing functions are primarily managed by localSeaTeam offices overseas which are dedicated to the employmentof Sea Staff. This includes:• Recruitment• Interviewing and selection of new staff• Maintaining records of all officers and crew• Maintain crew list and personal particulars of those onboard.• Ensure crew training requirements (including ShipNet) is     provided.• SeaTeam crewing offices shall co-ordinate all the signing on/off     and repatriation of crew members including liaising with Shore     Management Team, agents, unions and national authorities.     They will be the point of contact for all crewing matters such as     wages and other employment conditions.4.3.5 Shore StaffThe personnel function for the office staff is administered by theAdministration Department., headed by the Managing Director.Company personnel guidelines cover all relevant personnelfunctions. Responsibilities and authority are outlined, jobdescriptions specified and recruitment and training proceduresimplemented.4.3.6 Qualification of PersonnelAll staff is required to hold appropriated qualification documents forthe position being filled. Detailed qualification requirements arespecified in qualification tables and matrixes in the Crewing Manualor Ship/Shore Administration Manual for shore staff.Controlled                    Revision: 01 Jun 2013HSM Part A – SPP Doc No. 004TABLE OF CONTENTS             Approval:  WBF                              Page:      6 of 8
                                
                                
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