Flip Book class-5 new

Lab Activities a. Demonstrate how to hide and show the primary icons of Windows. b. Demonstrate to your friends; find the 'PAINT' program, Open and exit from this program. c. Perform the following mathematical operation using calculator and note down the result. • 4 + (9 / 5) + 3 = • 20 + 50 + 5 = • 30 + 5 × 6 + 5 = • (5 + 10) - 10 + 20 × 5 + 25 = • 5 + 8 / 4 + 5 = d. Start sound recorder program; record a audio song and play it to your friends. e. Increase or decrease the volume; when your audio is playing. Review Knowledge 1. Answer the following questions: a. Write the name of primary icons of desktop. Ans: ............................................................................................................................ ..................................................................................................................................... b. How do you get windows Accessories? Ans: ............................................................................................................................ ..................................................................................................................................... Smart Page Computer Science Book-5 45

..................................................................................................................................... c. Where do you get 'Sound Recorder' command option? Ans: ............................................................................................................................ ..................................................................................................................................... d. How do you get 'Windows Media Player' program? Ans: ............................................................................................................................ ..................................................................................................................................... e. How do you control the volume of sound? Ans: ............................................................................................................................. ..................................................................................................................................... Points to Know • A file is an item that contains information such as text , picture or music, video, etc. • A folder is a container which is used to store files in it. • A folder comes inside other folder called sub folder. • Recycle Bin is a folder which holds deleted files temporarily. • Temporary files created by Windows that remain on the hard drive due to an irregular exit from a Windows session. • Windows accessories is a collections programs of windows. • Windows Media Player is developed by Microsoft Company. • You can use your mouse to interact with items on your computer screen. • Some of the common Windows accessories programs are Calculator, Sound Recorder, Paint , Note Pad, etc. • Moving a file or folder refers to shift it from its original location to an- other new location. • Copying a file/Folder refers to reproduce it in another location, without removing it from its original location. Page More on Windows 46

Terms to Know Desktop : The main work area of your computer screen. ICON : Symbolic representation of file, folder or computer program. Removable media : Storage device that can be removed from a computer while the system is running. Flash drive : Flash memory card that plugs into a computer's USB port and functions as a portable hard drive. Format Disk : Process of preparing a data storage device for initial use. Hard Drive : A solid device used to permanently store and also retrieve information. Audio : signal; representation of sound. Worksheet Objective Questions 1. Fill in the blanks: a. A .................................. is a container which is used to store files. b. Folder inside a folder called ................................ c. .................................. a file or folder that refers to shift it from it's original location. d. ................................ a file or folder that refers to reproduce it another location. e. ................................... is a folder which holds deleted files temporarily. f. Windows Accessories is a collection of ...........................which comes with Windows operating system. Smart Page Computer Science Book-5 47

2. State whether the following statements are true (T) or false (F). a. Deleted items from pen drive moves to the Recycle Bin. b. You can delete file or folder by dragging it to the Recycle Bin. c. You never recover the deleted files or folders. d. When you quit Windows session properly then it creates temporary files. e. You get free space in hard disk after deleting the files or folders from the Recycle Bin. f. Media Player is developed by Microsoft Company. 3. Match the following: a. M+ Clear the memory b. MR+ Division c. MC Display result d. Shift+Del Addition e. * Delete file permanently f. / Multiply g. + Add to memory Descriptive Questions 1. Answer the following questions: a. What is a file? Ans: ............................................................................................................................ ..................................................................................................................................... Page More on Windows 48

.................................................................................................................................... .................................................................................................................................... b. What is folder? Ans: ............................................................................................................................ ..................................................................................................................................... .................................................................................................................................... .................................................................................................................................... c. What do you mean by sub folder? Ans: ............................................................................................................................ ..................................................................................................................................... .................................................................................................................................... .................................................................................................................................... d. Differentiate between Cut and Paste and Copy and Paste command. Ans: ............................................................................................................................ ..................................................................................................................................... .................................................................................................................................... .................................................................................................................................... e. What is recycle bin? Ans: ............................................................................................................................ ..................................................................................................................................... .................................................................................................................................... .................................................................................................................................... f. When are temporary files created? Ans: ............................................................................................................................ ..................................................................................................................................... Smart Page Computer Science Book-5 49

.................................................................................................................................... .................................................................................................................................... g. What is Windows Accessories? Ans: ............................................................................................................................ ..................................................................................................................................... .................................................................................................................................... .................................................................................................................................... h. Why do you use media player? Ans: ............................................................................................................................ ..................................................................................................................................... .................................................................................................................................... i. What do you mean by desktop background? Ans: ............................................................................................................................ ..................................................................................................................................... .................................................................................................................................... .................................................................................................................................... j. What is window? Ans: ............................................................................................................................ ..................................................................................................................................... .................................................................................................................................... Analytical Case Study Questions 1. Study the following cases and answer the asked question: a. Your own folder is placed on the desktop, Now, you want to keep it in the disk of D: drive; not on the desktop; now, which command do you use.? Page More on Windows 50

Ans: ............................................................................................................................. ..................................................................................................................................... b. Suppose your project work is on your computer. Now, you want to keep it in your pendrive. But you want to leave same work on your computer. To do this work which command do you use? Ans: ............................................................................................................................. ..................................................................................................................................... c. Manik Lal Rapl is getting a lot of temporary files in his computer, Due to this a lot of problems have occurred, Which command should Manik Lal use to remove such files ? Ans: ............................................................................................................................. ..................................................................................................................................... d. Samikchya Patel is trapped in a problem as she has deleted some important files from the disk. Is there any option to get such deleted files back? Ans: ............................................................................................................................. ..................................................................................................................................... e. Durga Rasaili has created a project work last year on her computer. Now she forgets the location of this project in the disk. Which technique should be used by Durga ? Ans: ............................................................................................................................. ..................................................................................................................................... Smart Page Computer Science Book-5 51

CHAPTER EditingM&S-FWoorrmdatting in 4 Lakpa : Hello Hari! What happened? You are looking you so sad ! Hari : I have done my social stud- ies project work on the com- puter. But, I want to change something in some places and make it attractive. But I couldn’t do so. Is it possible? Lakpa : MS-WORD program lets you do such features. Why are you getting sad? You can solve your problem using editing and formatting fea- tures of MS-WORd . Hari : Please Hari, guide me for this task, how is it ? Lakpa : No problem, let's see, how to edit your document. STARTING MS-WORD There are different Start up methods of programs which is based on version of Windows. The following given steps are in the Wndows 7 and Windows 10. Steps to Follow for Window 7 Step-1 : Click the 'Start' button. Step-2 : Click the 'All Programs' Page Editing & Formatting in MS-Word 52

Step-3 : Find 'Microsoft office' folder and click on it. Step-4 : You get different application program which exists with Microsoft Office package. Step-5 : Select and click the 'MS-Word'. Step-6 : Now, you get the loading MS-Word program. or Steps to Follow for Window 10 Step-1 : Type Word in search box. Step-2 : You get the Word App. Step-3 : Click on the Word App. Step-4 : You get the Blank docu- ment Window. Step-5 : Now, Click the 'Blank Document', you get a Word Screen. Quick Access Tool Bar Menu Tab Title Bar Windows Controls Ruler Ribbon Scroll Bar Status bar Text Area View Button Zoom Tools Smart Page Computer Science Book-5 53

Entering Text in the Document Entering text refers to typing the text in the MS-Word document. To type the text do the following: Steps to Follow: Step-1 : Start MS-Word. Step-2 : Start to type text. Editing a Document Editing means to change or modify something in a document. Whenever you want to make some changes in a document, you may need to select the text before changing or editing the text. Selection of Text A selection of text is a block of text marked for further manipulation. To se- lect a text using the mouse, follow the following steps: Steps to Follow: Step-1 : Place the cursor to the left of the first character to be se- lected. Step-2 : Hold down the left mouse but- ton and drag it to a position Step-3 : Release the mouse button. Now you can notice in the picture, the selected text is in highlighted form . Page Editing & Formatting in MS-Word 54

Selection Technique You can also select range of text with different mouse clicking tech- nique and using keys combination from the keyboard. The following mouse clicking technique can be used to select text. Place the cursor in the desired place and do the following: Mouse Clicking Technique Range of Text Double Click To select a word. Ctrl+Click To select a sentence. Tripple Click To select a paragraph The following key combinations can be used to select the text with the keyboard. You should place the cursor to the left or right of the character which you want to select. Keys Combination Range of Text Shift + Select one character to the right Shift + Select one character to the left Shift + Select one line up Shift + Select one line down Shift + End Select to the end of the current line Shift +Home Select to the beginning of the current line Shift + Cltrl + End Select to the end of the document Shift + Cltrl + Home Select to the beginning of the document Ctrl + A Select the entire document Inserting text Insert refers to add something in the middle of the text. To insert text, follow the following steps: Smart Page Computer Science Book-5 55

Steps to Follow: Step-1 : Position the cursor to the right of the character where you want to insert new text. Step-2 : Type the text. Step-3 : When you insert new text, the ex- isting text moves to the right. Inserting a Line You can insert a blank line between two existing lines. To insert a blank line, follow the following steps: Steps to Follow: Step-1 : Place the cursor at the end of the line after which you want to insert a line. Step-2 : Press the ‘Enter’ key. You will notice next line gets shifted down and blank line is inserted. Creating a new document Steps to Follow: Step-1 : Click on 'File' button. Step-2 : Click the 'New'. You get blank docu- ment Step-3 : Click the 'Blank Document'. Step-4 : You get blank MS-Word screen doc- ument. Now, you can type text. Page Editing & Formatting in MS-Word 56

Saving a Document Page Steps to Follow: Step-1 : Click on 'File' menu. 57 Step-2 : Click the 'Save As' option. Step-3 : You get the Save As dialog box. Step-4 : Browse your disk drive and folder (Location). Step-5 : Type file name. Step-6 : Click on 'Save' but- ton. Closing the File Steps to Follow: Step-1 : Click on 'Office' button Step-2 : Click on 'Close' option. Step-3 : Now, you notice that your docu- ment is closed. Exiting from MS-Word Step-1 : Click on 'Start' button. Step-2 : Click on 'Exit Word'. Smart Computer Science Book-5

Fast Access Keys Combination Function Ctrl+N To create a new document. Ctrl+S or F12 To save a document. Alt+F4 To exit from MS-Word. Ctrl + O To open a document. Ctrl+W To close open document. Lab Activities a. Start the MS-Word. b. Type a sentence : 'I like to watch movies', then add two word as 'cartoon and after the word 'watch'. c. Save with suitable name and close this document d. Create a new document ,type the following list of fruits : e. Now, add 'Grapes' after 'Banana' and add 'Papaya' after 'Orange'. f. Save with suitable name and close this document Page Editing & Formatting in MS-Word 58

Deleting You can easily delete a character, a word or block of text in the Mi- crosoft Word. Deleting a Character To delete a character follow the following steps: Steps to Follow: Step-1 : Place the cursor to left of the character to be deleted. Step-2 : Press the ‘Delete’ key. Or Step 1 : Place the cursor to the right of the character to be deleted. Step 2 : Press the ‘Backspace’ key. Deleting a Word To delete a word, follow the following steps: Steps to Follow: Step-1 : Place the cursor to the left of the word to be deleted. Step-2 : Press and hold the ‘Ctrl’ key. Step-3 : Press ‘Delete’ key. Or Step-1 : Place the cursor to the right of the word to be deleted. Step-2 : Press and hold the Ctrl key. Step-3 : Press ‘Backspace’ key. Deleting a Block of Text To delete a block of text follow the following steps: Smart Page Computer Science Book-5 59

Steps to Follow: Step 1 : Select the text to be deleted. Step 2 : Press the ‘Delete’ key or the ‘Backspace’ key. Undo Command The ‘Undo’ command is used to reverse the last command. To reverse the last command, select the ‘Undo’ icon from the ‘Quick Access Tool bar’ menu. Redo command The ‘Redo’ or ‘Repeat’ com- mand is used to reverse the ‘Undo’ action. To repeat the pre- vious action, select the ‘Redo’ icon from the ‘Quick Access Tool bar’ menu. Fast Access Keys Combination Function Ctrl+Z To get the action of Undo command. Ctrl+Y To get the action of Redo command. Page Editing & Formatting in MS-Word 60

Lab Activities a. Type following facilities available in yours school beside the study as fol- lows: b. The School has decided to merge 'Singing club' with 'Music & Dance club' and 'Scout' with 'Social work club'. So, you have to delete singing club and scout from your document. Now, what should you do for this edit- ing task? c. Suppose you are going to a trip of Pokhara next week. Type the list of plans of trip then save and close document. But suddenly, your parents made some changes in trip. Now, open your document make necessary changes. d. Suppose your are going to be absent in your school due to your cousin's marriage in Bardiya. Write an application to the principal for a four-day leave and save it. Smart Page Computer Science Book-5 61

Copying and Pasting Text The ‘Copy and Paste’ commands of MS-Word can be used to copy text from one place of a document and paste it to another place. The ‘Copy’ command creates a duplicate of the selected text, leaving the original text unchanged. The ‘Paste’ command pastes the copied text at the position where the current cursor position. To copy the text, follow the following steps: Steps to Follow: Step-1 : Select the text Step-2 : Select the 'Copy' option form the 'Clipboard' group of 'Home' tab. Or Right mouse click, select 'Copy' option form the context menu. Step-3 : Place the cursor in new place where you want to paste it. Step-4 : Click the 'Paste' option from the 'Clipboard' group of 'Home' tab. Or Right mouse click, select 'Paste' option form the context menu. Moving the Text You can move text from one position of a document to another posi- tion using the ‘Cut’ and ‘Paste’ commands of MS-Word. The ‘Cut’ Page Editing & Formatting in MS-Word 62

command deletes the selected text from its original position. The ‘Paste’ command then places this text at the position where the cur- sor is placed. To move the text, follow the following steps: Steps to Follow: Step-1 : Select the text Step-2 : Select the 'Cut' op- tion form the 'Clip- board' group of 'Home' tab. Or Right mouse click, select 'Cut' option form the context menu. Step-3 : Place the cursor in new place where you want to paste it. Step-4 : Click the 'Paste' op- tion from the 'Clipboard' group of 'Home' tab. (Clip- board is a temporary storage of windows) Or Right mouse click, select 'Paste' option form the context menu. Fast Access Keys Combination Function Ctrl+C To Copy text. Ctrl+V To paste text. Ctrl + X To cut the text. Smart Page Computer Science Book-5 63

Lab Activities a. Type the following text: Kathmandu Pokhara Biratnagar Janakpur Hetauda b. Make duplicate copy of this list and then move the word Pokhara to the first position and Biratnagar in the 2nd last position. Review Knowledge 1. Answer the following questions: a. How do you start MS-Word?. Ans:…………………………………………………………………………………………… ……………………………………………………………………………………….............. b. How do you select text using mouse? Ans:…………………………………………………………………………………………… ……………………………………………………………………………………….............. c. How do you insert text? Ans:…………………………………………………………………………………………… ……………………………………………………………………………………….............. d. How do you create new document? Ans:…………………………………………………………………………………………… ……………………………………………………………………………………….............. e. Where do you get Save As command? Page Editing & Formatting in MS-Word 64

Ans:…………………………………………………………………………………………… ……………………………………………………………………………………….............. f. Where do you get close option? Ans:…………………………………………………………………………………………… ……………………………………………………………………………………….............. g. How do you exit from MS-Word? Ans:…………………………………………………………………………………………… ……………………………………………………………………………………….............. h. Differentiate between Ctrl+Del and Ctrl+Back space. Ans:…………………………………………………………………………………………… ……………………………………………………………………………………….............. ..................................................................................................................................... i. Differentiate between Copy Paste and Cut Paste. Ans:…………………………………………………………………………………………… ……………………………………………………………………………………….............. ..................................................................................................................................... ..................................................................................................................................... j. Differentiate between Redo and Undo. Ans:…………………………………………………………………………………………… ……………………………………………………………………………………….............. ..................................................................................................................................... ..................................................................................................................................... FORMATTING TEXT Formatting is the arrangement of the text in proper manner to make more attractive document. You can change the appearance of your Smart Page Computer Science Book-5 65

document by using the formatting features of MS-Word. You can use a lot of parameters to format your document such as font’s styles, size and color,line spacing, paragraph spacing, high lighter to high- light important text of your document, alignment of text, etc. Character/Font formatting Character formatting refers to displaying the selected text in an at- tractive way. Character formatting is also known as the font format- ting Character formatting includes text properties such as Bold, Ital- ic, Underline, Font, Font size, Font color etc. Steps to Follow: Step-1 : Type the text Step-2 : Select the text to be formatted. Step-3 : Click flyer button of 'Font' group at 'Home' tab. Yo get the 'Font' dialog box. Now, change the fol- lowing param- eters : • Font • Font Style • Font Size • Font Color • Underline Style • Underline Color • Effects • Set the Character spacing Step-4 : Finally click the 'Ok' button Page Editing & Formatting in MS-Word 66

Trick & TIP • You can use character formatting option buttons from the 'Font' group of 'Home' tab from the ribbon to apply common character formatting. • Press Ctrl+D keys combination to activate the Font dialog box. Highlighting the Text The text is highlighted to draw the attention towards it. Highlighted text will have a colored box around it. To highlight important text, fol- low the following steps: Steps to Follow: Step-1: Select the text to be highlighted. Step-2: On 'Home' tab. Find the 'Font' group. Click the high-lighter drop down button You get different option of color to highlight the text. Step-3: Select the desired color option Now the selected text gets highlighted. Trick & TIP • To turn off highlighting, click the 'No Color' option from the Text High- light color drop down menu. • To Stop the high lighter , click the 'Stop Highlighting' option. Smart Page Computer Science Book-5 67

Paragraph formatting: Paragraph formatting is an change of the appearance of text that af- fects the complete paragraph. It includes alignment of text, line spac- ing, paragraph spacing, indenting, bullet and numbering, border and Shading etc. Alignment of Text Alignment of text is a ar- rangement of text between the margins of the page. It includes left alignment, right alignment,center alignment and justified. To align the text, follow the following steps: Steps to Follow: Step-1 : Type Text. Step-2 : Select Text. Step-3 : Click the desired alignment from the 'Paragraph' group of 'Home' tab from the Ribbon. Indent and Spacing Indent or indentation is the increase or decrease of space between the left and right margin of a paragraph. In MS-Word, an indent for the first line of text can be created by mov- ing the cursor to the front of the line and pressing the tab key on the keyboard. Spacing refers to spaces between paragraph and line spacing refers spaces between lines. To set the indentation and spacing, do the fol- lowing: Page Editing & Formatting in MS-Word 68

Steps to Follow: Page Step-1 : Select paragraph 69 Step-2 : Click on flyer arrow button of 'Para- graph' group. Step-3 : You get the para- graph formatting dialog box. You get then a lot of para- graph indentation and spacing op- tions. Step-4 : Set the indentation and Spacing from the dialog box Step-5 : Click the 'Ok' button. Or Step-6 : You can use para- graph group of Home tab menu to format your para- graph from the Rib- bon. Smart Computer Science Book-5

Insert Picture Adding pictures in document can be a great way to illustrate important information and improve the overall appearance of your document. Steps to Follow: Step-1 : Place the insertion point where the im- age appear. Step-2 : Select the Insert tab on the Ribbon, then click the Pictures command. Step-3 : The Insert Picture dialog box will appear. Navigate to the folder where your image is located, then select the image and click Insert. Step-4 : The image will appear in the document. Wrapping text around an image: When you insert a picture from a file, you may notice that it's difficult to move it exact- ly where you want. This is because the text wrapping for the image is set to In Line with Text. You'll need to change the text wrap- ping setting if you want to move the image freely, or if you just want the text to wrap around the image in a more natural way. Step-1 : Select the image you want to wrap text around. The Format tab will appear on the right side of the Ribbon. Step-2 : On the Format tab, click the Wrap Page Editing & Formatting in MS-Word 70

Text command in the Arrange group. Then select the de- sired text wrapping option. In our example, we'll select In Front of Text so we can freely move it without affecting the text. Alternatively, you can select More Layout Op- tions to fine tune the layout. Step-3 : The text will wrap around the image. You can now move the image if you want. Just click and drag it to the desired loca- tion. As you move it, alignment guides will appear to help you align the image on the page. Step-4 : Alternatively, you can access text wrapping options by se- lecting the image and clicking the Layout Options button that appears. Smart Page Computer Science Book-5 71

Lab Activities a. Type the following story and format as given using various formatting parameters: The Greedy Dog A greedy dog stole a bone from a butch- er's. With the bone is in his mouth, he moved to the home. On the way he came to bridge. The river water under the bridge was very clear. The dog saw his own shadow in the water. He thought that was another dog with a bone. The greedy dog wanted to get that too. He barked but his own bone fell in the water. The greedy dog was sad for losing the bone. He learned not to be greedy. b. Type the following e-mail and format as shown using various formatting parameters: Biratnagar 9th Bhadra 2076 Dear Pemba How are you? Hope everything's ok. I'm writing to let you know that my final exam starts from coming Sunday. I'm busy in revising my lessons. I've re- vised five subjects so far. I'm still revising Science and English. Your exam is from next week, isn't it? What are you doing? How many sub- jects have you revised? Write a letter to me also. Best of luck for your exam, and convey my namste to your parents. Ever yours, Ritambara Shrestha Page Editing & Formatting in MS-Word 72

Review Knowledge 1. Answer the following questions: a. How do you get Paragraph formatting dialog box? Ans: ............................................................................................................................ ..................................................................................................................................... .................................................................................................................................... b. Where do you find Paragraph formatting options in the Ribbon? Ans: ............................................................................................................................ ..................................................................................................................................... .................................................................................................................................... c. How do you get character formatting dialog box? Ans: ............................................................................................................................ ..................................................................................................................................... .................................................................................................................................... d. Where do you get character formatting options in the ribbon? Ans: ............................................................................................................................. ..................................................................................................................................... ..................................................................................................................................... ..................................................................................................................................... ..................................................................................................................................... Smart Page Computer Science Book-5 73

Points to Know • Entering text refers to type the text in the MS-Word document. • Editing means to change or modify the document. • A selection of text is a block of text marked for further manipulation. • Insert refers to add something in the middle of the text. • Inserting line means to make blank line between two lines: • The ‘Undo’ command is used to reverse the last command. • The ‘Redo’ command is used to reverse the ‘Undo’ action. • The ‘Copy’ and 'Paste' command creates a duplicate copy of the se- lected text, leaving the original text unchanged. • The ‘Cut’ and 'Paste' command deletes the selected text from its origi- nal position. • Formatting is the arrangement of the text in proper manner to show more attractive document. • Character formatting refers displaying the selected text you have typed in a attractive way. • The text is highlighted to draw the attention towards it. • Alignment of text is a arrangement of text between the margins of the page. • Paragraph formatting is a change of the appearance of text that affects the complete paragraph. • Spacing refers spaces between paragraph and line spacing refers spac- es between lines. Terms to Know Exit : Going out . Delete : Remove the selected text. Paste : Command used to move or copy the selected text. Clipboard : Temporary storage location of Windows. M-Word : Popular Word processing software comes with MS-office pack- age. Font : Face of letters. Save : To store document in the disk. Page Editing & Formatting in MS-Word 74

Worksheet Objective Questions 1. Fill in the blanks: a. .................................... is the increase/decrease of space between left or right margin of the paragraph. b. First line indent can be created by pressing ............................ key. c. ............................ refers space between paragraph. d. Line spacing refers to space between .......................................... e. The text is ............................... to draw the attention. f. ................................. key combination activate the font dialog box g. ................................. means change or modify in a document. h. Paragraph group is available in the ........................... Home menu tab in the ribbon. 2. State whether the following statements are true (T) or false (F). a. Character formatting command option buttons are available in Font group of the Home menu tab of ribbon. b. Bold, Italic, Underline are paragraph formatting commands. c. The Cut command deletes the selected text from its original position. d. The Paste command delete the copied text. e. The Copy command create a duplicate of the selected text. f. Clipboard is a temporary storage system. g. After using Copy or Cut command, selected text will be moved to clipboard. h. To repeat the previous action, select Undo icon from the Quick Ac- Smart Page Computer Science Book-5 75

cess Tool bar. i. The Redo command is used to reverse the last command. j. Character formatting effects the whole paragraph. k. Paragraph formatting effects the selected text block. 3. Match the following: Group-A Group B a. Ctrl + C Cut b. Ctrl + V Open c. Ctrl + X Save d. Ctrl + Z New e. Ctrl + Y Undo f. Ctrl + N Redo g. Ctrl + S Paste h. Ctrl + O Copy 4. Write the Keyboard or moues commands for the following functions: Functions Commands To select a word To select a sentence. Select one character to the right Select one line down Select one character to the left Select to the end of the current line To select a paragraph Select one line up Select to the beginning of the current line Select to the end of the document Select to the beginning of the document Select the entire document Page Editing & Formatting in MS-Word 76

Descriptive Questions 1. Answer the following questions: a. What do you mean by entering text in the document? Ans: ............................................................................................................................. ..................................................................................................................................... ..................................................................................................................................... ..................................................................................................................................... b. What do you mean by editing text? Ans: ............................................................................................................................. ..................................................................................................................................... ..................................................................................................................................... ..................................................................................................................................... c. What do you mean by selection of text? Ans: ............................................................................................................................. ..................................................................................................................................... ..................................................................................................................................... ..................................................................................................................................... d. What do you mean by inserting Text? Ans: ............................................................................................................................. ..................................................................................................................................... ..................................................................................................................................... ..................................................................................................................................... e. What do you mean by line break? Ans: ............................................................................................................................. ..................................................................................................................................... Smart Page Computer Science Book-5 77

..................................................................................................................................... ..................................................................................................................................... f. Differentiate between Redo and Undo ? Ans: ............................................................................................................................. ..................................................................................................................................... ..................................................................................................................................... ..................................................................................................................................... g. What do you mean by indenting and spacing? Ans: ............................................................................................................................. ..................................................................................................................................... ..................................................................................................................................... ..................................................................................................................................... h. What do you mean by character formatting? Ans: ............................................................................................................................. ..................................................................................................................................... ..................................................................................................................................... ..................................................................................................................................... i. What do you mean by paragraph formatting? Ans: ............................................................................................................................. ..................................................................................................................................... ..................................................................................................................................... ..................................................................................................................................... Page Editing & Formatting in MS-Word 78

Analytical Case Study Questions : 1. Ritambra has written a paragraph on the topic 'Importance of Water'. She wants to make some text different in looks to draw the reader's attention. a. Which feature of MS-Word should she use ? b. In which tab and group you get this feature ? 2. Observe the given dialog box : a. Name the dialog box. b. How would you get this dia- log box ? c. What is the purpose for us- ing this dialog box ? d. Is there any alternate to this dialog box ? e. What are the default selec- tion of parameters in this dialog box? 3. Observe the following document : Smart Page Computer Science Book-5 79

a. Which types of alignments are used in the heading and body of paragraph ? b. Is there using indentation feature ? If yes, Which indentation is used ? c. Is there using any character formatting feature in this document ? if yes, List out . 4. Simran Ghishing has prepared a document with two paragraphs. She has deleted first paragraph by mistake in her document. She wants to get back this deleted text: a. She wants to get back this deleted text, how would she solve this problem ? b. She wants to interchange the place of paragraph, Which technique should be fol- lowed for this ? Lab Project-1 1. Type the following text and format as given. To The Principal, Bricks School System Kathmandu, Nepal Subject: Application for Sick Leave Respected Madam, It is humbly stated that due to a sudden illness I will not be able to attend school for a few days. I request you to grant me leave for the days that I will miss. I hope to recover soon and make up for the due work. I shall return to school as a healthy student and take due care that my work or performance does not suffer. Yours Obediently, Name: Puja Chamling Date: 2077/10/18 Page Editing & Formatting in MS-Word 80

Lab Project-2 1. Type the following text and format as given. The Milkmaid and Her Pail Patty, the milkmaid had just finished milking her cow and had two full pails of fresh creamy milk. She put both pails on her hands and set off to the market to sell her pails of milk. Along the way she started to think of all the milk in her pails and all the money she would get for them. ‘Once I get the money, I’ll buy a chicken’, she thought. ‘The chicken will lay eggs and I will get more chickens. They’ll all lay eggs and I can sell them for more mon- ey. Then I’ll buy the house on the hill and be the envy of everyone in the village. They’ll ask me to sell the chicken farm, but I’ll toss my head like this and refuse’. So saying, Patty, the milkmaid tossed her head and dropped her pails. The milk spilled onto the ground while Patty cried. Lab Project-3 Congratulations! Heartily Congratulations to Mr. Avisek Lepcha Who has been elected for the post of president in our local club. Your hard labour as well as smart work has brought you up to this respected post. We are extremely delighted to hear this happy news. We wish your success in coming days. Lali Gurash Youth Club Katari-10, Bardada Smart Page Computer Science Book-5 81

CHAPTER 5 Presentation with PowerPoint Hari : It's interesting ! I had heard, Mira and Jaya were talking about the slide show presen- tation. Could you explain me about this? Lakpa : Yes, It is an interesting and sys- tematic method of presenting subject matters to the audience. It is consisted number of slides in sequential order. Hari : What does it include ? How is it interesting, Lakpa? Lakpa : It includes text, graphics, pictures, movies, sound, special effects, etc. which are organized and formatted using various features of presentation software. Hair : Which Software program is used to create such ? Lakpa : Commonly, Ms-PowerPoint is used for creating the slide presentation. INTRODUCTION Presentation is the method of showing and explaining the content of a topic to an audience or learner. Such as a child likes to speak about stories and poems, a teacher would like to talk about the class, a doctor would like to talk about different disease, etc. Microsoft PowerPoint is a powerful multimedia presentation software. Page Presentation with PowerPoint 82

It comes with Microsoft Office application Package, developed by Mi- cro Soft Company. It allows us to create a computerized multimedia presentation easily. START MS-POWER POINT Steps to Follow Step-1 : Click the 'Start' button. Step-2 : Type PowerPoint in search box. Step-3 : You get the Power- point App. Step-4 : You get Start Screen of PowerPoint. Smart Page Computer Science Book-5 83

Step-5 : Now, You can start presentation document from here choosing: • 'Blank Presentation, • Themes • Template • Access your recently edited presentation. Here, it is selected Blank Presentation. Quick Access Tool Bar Title Bar Ribbon Menu Tab Order of Slide Slide Status Bar Place Holder Notes View Buttons Zooming CREATING NEW PRESENTATION PowerPoint files are called presentation files. Whenever you start a new project in PowerPoint, you'll need to create a new presentation, which can either be blank, Themes or from a template. Page Presentation with PowerPoint 84

Using Blank Presentation: Step-1 : Select the File tab to go to Backstage view. Step-2 : Select New on the left side of the window, then click Blank Presentation. Step-3 : A new blank presentation will appear. USING THEME A theme is a predefined combination of colors, fonts, and effects that can be applied to your presentation. PowerPoint includes built-in themes that allow you to easily create professional-looking presenta- tions without spending a lot of time for formatting: Step-1 : Select the File tab to go to Backstage view. Step-2 : Select New on the left side of the window, You can get a lot of theme in the right pane, then click desired Theme. Here it is selected the 'Quotable' Theme. Step-3 : A dialog box appears with choices for background color. Step-4 : Select the desired background, then click the Create but- ton. Step-5 : A new presentation will appear. Smart Page Computer Science Book-5 85

Change Themes If you have already created a presentation using the 'Blank Presenta- tion', or other any theme or template option, you can still change the theme of presentation. All themes included in PowerPoint are located in the Themes group on the Design tab. Themes can be applied or changed at any time. To do this, follow the following steps: Steps to Follow: Step-1 : Select the Design tab on the Rib- bon, then locate the Themes group. Each image rep- resents a theme. Step-2 : Click the More drop- down arrow to see all available themes. Step-3 : Select the desired theme. Step-4 : Right mouse click the selected theme to view the different ways of applying the theme else the theme will applied to the entire presentation. Trick & TIP • Once you've applied a theme, you can also select a variant for that theme from the Variants group. Variants use different theme colors while preserv- ing a theme's overall look. Page Presentation with PowerPoint 86

USING A TEMPLATE A template is a theme plus some content for a specific purpose, such as a educational presentation, a business plan, or a classroom les- son. So, a template has design elements that work together colors, fonts, backgrounds, effects and regular content. Steps to Follow: Step-1 : Select the File tab to go to Backstage view. Step-2 : Select New on the left side of the window Step-3 : You can select any one of suggested Search words to find the online templates or use the search bar. Here, it is se- lected Education option. Step-4 : Select the required Template. A preview of the Template will display along with the additional information on how the template can be used Step-5 : Click on ‘Create’. Smart Page Computer Science Book-5 87

CREATING PRESENTATION A presentation is consisted with a sequence of slides. When you start new presentation, it displays the Title Slides in the slide pane. You can type your presentation title and sub title on this slide. Steps to Follow: Step-1 : Click and type the Title of your presen- tation in the 'Click to add Title' place holder. Step-2 : Click and type a 'Subtitle' in the 'Click to add subtitle' place holder. INSERTING NEW SLIDE After completing your Title Slide, You can insert new slides, To insert the new slide, do the following: Steps to Follow: Step-1 : Click the 'Home' tab. Step-2 : In the 'Slides' group, Click the 'New Slide' drop down menu button. Step-3 : Click the desire lay- out. The selected Page Presentation with PowerPoint 88

layout appears in the 'Slide Pane' of the PowerPoint Win- dow. or Right click the slide in the 'Slide Pane' and select 'New Slide' from the Shortcut menu. A new slide will be insert- ed in your presentation after the currently opened slide. Fast Access Function To Crete a new presentation. Keys Combination Ctrl+N To insert new slide. Ctrl+M Trick & TIPS • When you insert new slide using shortcut key or right mouse clicking on the slide pane, you won't get Office Them dialog box. ORGANIZING SLIDES PowerPoint presentations can contain as many slides as you need. The Slide Navigation pane on the left side of the screen makes it easy to organize your slides. From there, you can duplicate, rear- range, and delete slides in your presentation. Duplicate slides: If you want to copy and paste a slide quickly, you can duplicate it. To duplicate slides, do the following: Steps to Follow: Step-1 : Select the slide you want to duplicate. Step-2 : Right-click the mouse, and choose Duplicate Slide from the menu that appears. Deleting Slide To delete a slide from the slide pane, do the following: Smart Page Computer Science Book-5 89

Steps to follow: Step-1 : Select the Slide to delete Step-2 : Click on the ‘Home’ tab. Step-3 : Click on ‘Delete’, option from ‘Slides’ group. or Use 'Del' key from the keyboard. or Right click your mouse on the slide, you get the shortcut context menu. Click the 'Delete' option. Rearrange Slide Re-arrange the slides in slide pane is known as the organizing the slide. Some time, you need to change the place of slide, in such a case you have to follow the following steps. Steps to Follow: Step-1 : Select the slide in the Slide Pane. Step-2 : Drag to the position you want. Step-3 : Release the mouse button. Step-4 : Now, you look, the slide position is changed. INSERTING TEXT Text can be inserted into both placeholders and text boxes. Inserting text boxes allows you to add to the slide layout. Unlike placeholders, text boxes always stay in the same place, even if you change the theme. Page Presentation with PowerPoint 90

Steps to Follow: Step-1 : From the Insert tab, select the Text Box command. Step-2 : Change the mouse pointer as like sword. Step-3 : Click and drag to draw the text box on the slide. Step-4 : The text box will appear. To add text, simply click the text box and begin typing. FORMATTING TEXT Formatting refers to change the appearance of the text in the slide. Basically, Text formatting include two types: Character Formatting and Paragraph Formatting which we learned in previous chapter MS- Word. Lets's Just review them: Character Formatting To apply the character formatting to the text, follow the following steps: Steps to follow: Step-1 : Select the text to be formatted. Step-2 : From the 'Home' tab find the 'Font' group. You can apply the following character format- ting: Bold, Italic, Underline, Text Shadow,Strike Through, Character Spacing, Change Case, Font Color, Font name, Font size, etc. Smart Page Computer Science Book-5 91

Paragraph Formatting To apply the paragraph formatting, follow the following steps: Steps to follow: Step-1 : Select the text to be formatted. Step-2 : From the 'Home' tab find the 'Paragraph' group. You can apply the following char- acter formatting: Alignment, Indentation, Spacing, Bullet and Number- ing list. CREATING BULLET AND NUMBER LIST A bullet is an asterisk, black dot, circle, or other mark that is placed before the text. It makes your slides easy for the audience to read. By default, a black dot bullet is placed at the beginning of each para- graph automatically in Powerpoint. If you want to modify, do the following: Steps to Follow Step-1 : Select an existing list you want to format. Step-2 : On the Home tab, click the Bullets drop-down arrow. Step-3 : Select the desired bullet style from the appeared menu. Step-4 : The bullet style will appear in the list. Page Presentation with PowerPoint 92

Number List Numbered lists are usually used when you need to put the list under a specif- ic order, ascending or descending. It is called ordered list. Steps to Follow Step-1 : Select text to create list. Step-2 : On the Home tab, click the Numbering drop-down ar- row. Step-3 : Select the desired numbering option from the menu. To change the starting number: By default, numbered lists count from the number 1. However, some- times you may want to start counting from a different number, like if the list is a continuation from a previous slide. Steps to Follow Step-1 : Select an existing numbered list. Step-2 : On the Home tab, click the Numbering drop-down arrow. Step-3 : Select Bullets and Numbering from the menu that appears. Step-4 : A dialog box will ap- pear. In the Start At field, enter the desired starting number. Step-5 : The numbering list will change. Smart Page Computer Science Book-5 93

Lab Activities 1. Prepare the following two Slides using Badge Theme and format your slide text as given: Page Presentation with PowerPoint 94