Assignments and Assessment Book

Notes

Unit 4FILL IN THE FORMATS

Notes

MERCHANDISING DEPARTMENT1. Format for sample request – It is format used by merchandisers to place indent for samples onsampling department.Style Sample Request Form Request Date Dd/mm/yySize Dd/mm/yy Sample Type Proto / I Fit / II Fit / SS / PP RequiredMaterials DateFabric for Placement UOM Width Colour QuantitybodyFabric for Sd/-trims MerchandiserInterliningButtons Sd/-Thread Merchandising ManagerEnclosures:TechpackMeasurementsSample2. Standard Time Request Format – It is a format given by the merchandiser to the IE department toget the standard time of a sample for the purpose of costing.Merchandiser Name: Standard Time Form Country:Enquiry Ref. No. Date:StyleDescription Buyer Name:FabricSize SNLS: DNLS: Other:Number of Operations Standard Time Allowances SAMNumber of Machines %age EfficiencySAMTarget /DayNumber of ProductionLinesProduction Delivery DateSignature SignatureI.E I.E HOD

3. Formats for Material Consumption – It is used to request sample department to give the fabricsand trims required for the sample and their width and numbers Material Consumption FormMerchandiser Name: Date:Fabric 1: Description Width Mtrs PlacementFabric 2: DescriptionInterlining 1: DescriptionInterlining 2 : DescriptionSignature Date: Signature Date:Technician Chief TechnicianSample Department Sample Department4. Format for Thread consumption – Merchandiser gives the indent for thread consumption in theformat Thread Consumption FormMerchandiser Name DateThread Description Made Ply Mtrs Placement / Use ofThread 1: DescriptionThread 2: DescriptionThread 3: DescriptionSignature Date: Signature Date:I.E Technician HODIE Department IE Department

5. Fabric Procurement Request format is sent to the Sourcing Dept. after the order customerconfirms the order. Fabric Procurement Request FormatMerchandiser Name: Customer Name: Date: WidthFabric Description Count Construction Finish Colors Required Fabric in-house Date Customer Qty Color Instructions if, anyFabric Swatch Signature6. Trims Procurement Request Format is sent to the Sourcing Dept. after the order is confirmed bythe customer. Trims Procurement Request FormatMerchandiser Name: Customer Name: Date: Size / WidthTrim Description Quality Material Color FinishSample Qty Color In-house Date Customer Instructions if, anyTrim Description Quality Material Color Finish Size / WidthSample Qty Color In-house Date Customer Instructions if, any

7. Fabric Technical & Commercial Data Format – Information about fabric both technical andcommercial is received from suppliers and is sent to the customer in this format Fabric Technical & Commercial Data Form Name & Address of the CompanyName of Buyer: Season: Development No.:FabricDescription CommercialTechnical Minimum qty per orderFiber content Minimum qty perWidth Table colour Lead Time required Cuttable Minimum Roll LengthConstruction Quality Standard AQLWarp Count /Denier Rate per meter / yardWeft Count / Terms of PaymentDenierWeave Fabric SwatchKnitFinishWeightColoursavailableShrinkageColour fastnessto lightColour fastnessto perspirationColour fastnessto washTensile StrengthCarerecommendation Notes

8. Trims Technical & Commercial Data Format - Information about trims both technical andcommercial is received from suppliers and is sent to the customer in this format for approval Trims Technical & Commercial Data FormName of Buyer: Name of the Company: Season: Development No.:Buttons Description Size Finish Color Minimum Lead Price Sample Qty /color TimeHooksHook &BarInterlining Width Item Finish Color Minimum Lead Price Sample Code Qty /color TimeThread Fiber / Ply Filam Color Mtrs / Tube Lead Price Item Code ent TimePoly Bag Thickness Color Length Width Print Lead Price Sample Color Time

9. Embroidery Request Form- This format is used by merchandiser to place an indent forembroidery sampleMerchandiser Name: Embroidery / Print Sample Request FormStyle No. SeasonGarment Description:Placement: DateDate Required: Embroidery/ Embroidery/Buyer Print No. of Print Thread No. of Pieces Description Stitches Required / FinishEmbroidery /Print sample reference Yes Noenclosed :10. Wash Request Form – If the sample has special wash requirements, this format is used toestimate the cost and preparations of sampleMerchandiser name: Wash Estimate Request Form Season:Style No. Indent DateGarment Description:Washing cost per garment:Buyer Hand feel Appearance Order Qty. Wash Description Required RequiredWash sample Yes Noreference enclosed : DateSignature:Washing In-charge

11. Cost Sheet – This format is used for costing the garment after receiving all the details using theforms at 1,2,3,4, 7 and 8 COST SHEETStyle No :Estimated Standard Time required :Garment Description :Buyer OrderFactory ExtraTotal Order Rate Cost 1US$ per per Placeme = Unit Wastage Total unit unit Total Cost Description nt UOM INR Usage % Usage INR INR INRMaterials RequiredFabrics Fabric 1 Meter Fabric 2 MeterI / lining Interlining Number Number Interlining Number Number Buttons Meter Zipper Snaps / RivetsTrims Hook / Eye / Bar Thread Embroidery 000' stitches area in cm2 Print Number Main Label Number Size LabelLabels & Care content Label NumberPacking EAS Label NumberMaterial Hang Tag Number Barcode sticker Number Tissue Paper Number Hanger Number Size Ring Number PP Bag Number Carton Number Testing Charges Total Cost of SAM No. of Making Direct Minutes Cost Cost of /mnt INR Overheads Overhea d Cost / INR Mark up mnt % age Cost FabricSummary Trims Embroidery / print Labels & packing Testing

12. Merchandiser sends a request for interlining compatibility to the interlining manufacturer or tothe in-house laboratoryCustomer Name: Interlining Compatibility Request Form e-mail-id: Division Company Name: Mobile No.Technical Merchandiser name:Garment DescriptionPlacement on the garment Fabric SampleWash care required Yes/ NoFusibleNon-fusible DateWeightColours RequiredCompatibility Test RequiredSignature Notes

13. Bill of Materials- Details of the material requirement as per the quantity and consumption isprepared by the merchandiser using the details given by the various departments and suppliers. Bill of MaterialsStyle No. PO PO. Delivery Qty / Buyer Address Mode of Shipment& Description No. Date Date Units Size XS S M L XL XXL 0:00 0:00 0:00 0:00 0:00 0:00Color Descri Ply / Height Width Lengt Finish Unit / Rate Order ption Craft h Gamt ValueComb oCartonLevel 0 Mode In- In- In- Inspec Qualit Indent Indent Issue Balanc of house house house tion y Date Quanti Quanti e Date Date Quanti Date Shipm ty ty Quanti ent ty tySuppli Printin Colour Size Finish Unit/ Rate Order/ Order er g s Gamt Qty ValueName Matter Addre ss Size Descri Ring ption Place Article SizeLevel ment No. 1 Mode In- In- Inspec Qualit Indent Indent Issue Balanc of house house tion y Date Quanti Quanti e Date Quanti Date Shipm ty ty Quanti ent ty tySuppli Printin Colour Size Finish Unit/ Rate Order/ Order er g s Gamt Qty ValueName Matter Addre ssHange Descri r ption Place Article Size ment No.Level 2 Mode Dely. In- In- Inspec Qualit Indent Indent Issue Balanc of Date house house tion y Date Quanti Quanti e Date Quanti Date Shipm ty ty Quanti ent ty tySuppli Addre er ssName

Poly Descri Place Size Colour Finish Unit/ Rate Order/ Order Bag ption ment Gamt Qty ValueLevel 3 Mode Dely. In- In- Inspec Qualit Indent Indent Issue Balanc of Date house house tion y Date Quanti Quanti e Date Quanti Date Shipm ty ty Quanti ent ty ty Printin Colour Size g sSuppli Matter Addre er ss DescriName ption Place Size Colour Finish Unit/ Rate Order/ Order ment Gamt Qty ValueSize / CareLabelLevel 4 Mode Dely. In- In- Inspec Qualit Indent Indent Issue Balanc of Date house house tion y Date Quanti Quanti e Date Quanti Date Shipm ty ty Quanti ent ty ty Printin Colour Size g sSuppli Matter Addre er ss DescriName ption Place Size Colour Finish Unit/ Rate Order/ Order ment Gamt Qty ValueMainLabelLevel 4 Mode Dely. In- In- Inspec Qualit Indent Indent Issue Balanc of Date house house tion y Date Quanti Quanti e Date Quanti Date Shipm ty ty Quanti ent ty ty Printin Colour Size g s Matter Addre ssSuppli erNameDraw Descri Place Type Colour Finish Unit/ Rate / Order/ OrderCord ptionLevel ment Gamt yard Qty Value 5

FPT Mode Dely. In- In- Inspec Qualit Indent Indent Issue Balanc Report of Date house house tion y Date Quanti Quanti e Date Quanti Date Shipm ty ty Quanti ent ty tySuppli Descri Place Type Addre er ption ment ssName Color Width Finish Unit/ Rate / Order/ Order Gamt yard Qty ValueElasticLevel 6 Mode Dely. In- In- Inspec Qualit Indent Indent Issue Balanc of Date house house tion y Date Quanti Quanti e Date Quanti Date Shipm ty ty Quanti ent ty tySuppli Shrink Article Place Type Addre er age No. ment ssName Report Color Width Finish Unit/ Rate / Order/ Order Gamt yard Qty ValueInterli Descri ning ptionLevel 7 Mode Dely. In- In- Inspec Qualit Indent Indent Issue Balanc of Date house house tion y Date Quanti Quanti e Date Quanti Date Shipm ty ty Quanti ent ty tySuppli Comp Addre er atibilit ssName y Article Place Type Color Size Finish Unit/ Rate Order/ Order ReportButton No. ment Gamt /Gross Qty Value s/ Descri ptionSnapsLevel 8 Mode Dely. In- In- Inspec Qualit Indent Indent Issue Balanc of Date house house tion y Date Quanti Quanti e Date Quanti Date Shipm ty ty Quanti ent ty ty

Suppli Lengt Place Type Color Size Finish Unit/ Rate Order/ Order er h ment Gamt /Gross Qty ValueNameZipper DescriLevel ption 9 Mode Dely. In- In- Inspec Qualit Indent Indent Issue Balanc of Date house house tion y Date Quanti Quanti e Date Quanti Date Shipm Width Finish ty ty Quanti ent Place ty ty mentSuppli Count Addre er / ssName Descri Constr Color Weigh Unit/ Rate / Order/ Order ption uction t Gamt yard Qty ValueFabricLevel 10 Mode Dely. In- In- Inspec Qualit Indent Indent Issue Balanc of Date house house tion y Date Quanti Quanti e Date Quanti Date Shipm ty ty Quanti ent ty ty FPT Date Inspec Date Report tion Status StatusSuppli Addre er ssNameFabric Descri Width Place Count Color Weigh Finish Unit/ Rate / Order/ OrderLevel ption ment / t Gamt yard Qty Value 10 Constr uction Mode Dely. In- In- Inspec Qualit Indent Indent Issue Balanc of Date house house tion y Date Quanti Quanti e Date Quanti Date Shipm ty ty Quanti ent ty ty FPT Date Inspec Date Report tion Status StatusSuppli Addre er ssName

14. Format for Fabric Performance Test (FPT) Request - As required by all customer merchandiserhas to send a request to the Testing Laboratory with original fabric sample for performance test. Thewash care and content label is usually ordered after the FPT report is received.Request Form Fabric Performance Test Company Name & AddressCustomer Name Merchandiser Name:Style No. Date:Season Tests RequiredSample 1 Fiber content Y/NContent Analysis / Composition Shrinkage to WashDimensions Stability Y/N Shrinkage to Dry clean Y/NSpiralty (in case of knit fabrics) woven fabrics Y/NTensile StrengthTear Strength woven fabrics Y/NColorfastness for Washing Y/N Light fastness Sea water & chlorinated water Y/N Wet & Dry rub Y/N Y/NSeam Slippage Martindale for Woven fabric Y/NPilling Pill Box for knits Y/NWater Repellency for rain and ski-wearFlammability Y/NUPF For knit fabrics Y/NWater Absorbency / wicking Y/N Y/N Y/N Y/N

15. Format for Garment Performance Test (GPT) Request – As required by all customermerchandiser has to send a request to the Testing Laboratory with a sample garment in originalfabrics and trims for performance test. The wash care and content label is usually ordered after theGPT report is received.Request Form Garment Performance TestCustomer Name:Country: Name & Address of the CompanySeason Test RequiredStyle No. Strike off those not Applicable Fabric Instructions: Require Wash Care InstructionsBody: DescriptionLining: Description Original report to customer Complete Package Y/N Trims Seam Strength Y/ N Seam Slippage Y/NI/Lining Colour fastness Y/NZipper Colour Tinting Y/NElastic Dimensional Stability Y/NVelcro Wash Care Instructions Y/NButtonsSnapsRivetsHook / Eye / BarEmbroideryPrintPoly waddingMerchandiser: Date: Notes

SAMPLING DEPARTMENT1. The sample department receives indent from the merchandiser to make a sample together withtechpack or sample from buyer. The department makes the sample, checks for quality beforedispatching the same to the buyer. A format is used to for sample checking and inspection. For eachproduct a different format is usedSTYLE No. TROUSER SAMPLE EVALUATION FORMAT CUSTOMER NAME SEASONMERCHANDISER DATESTYLE DESCRIPTION BUYER’S SPECS SAMPLE SPECSMEASURING POINTSWAIST C IRCUMFERENCEHIP CIRCUMFERENCE (9CM FROM CROTCHSTRAIGHT ACROSS)FRONT RISE (INCLUDE WAISTBAND)BACK RISE (INCLUDE WAISTBAND)THIGH (CROTCH JUNCTION AND ACROSS)KNEE (3.5 CMS FROM CROTCH)LEG OPENINGINSEAMOUTLEGZIPPERFRONT POCKET OPENINGPOCKET PLACEMENT FROM SIDE SEAMPOCKET PLACEMENT FROM BOTTOM WAISTBAND (FRONT)POCKET PLACEMENT FROM CENTER BACKPOCKET PLACEMENT FROM BOTTOM WAISTBAND (BACK)POCKET LENGTH (BACK)POCKET OPENING (FRONT) Notes

2. The format for women's shirt sample evaluation is used by the sampling department to check themeasurements of women's shirt samples made by the department. WOMEN’S SHIRT SAMPLE EVALUATION FORMATSTYLE No. CUSTOMER SEASON MERCHANDISER NAMESTYLE DESCRIPTIONCB LengthCF LengthChest (1/2) 1” below armholeWaist (1/2) 1” below armholeHem opening - straightShoulderBicep 1” below armhole (1/2)Cuff (edge to edge)CB Sleeve lengthNeck circumferenceCollar widthCollar stand heightBust dart from side seam (left)Dart point from high pointshoulder(right)Bust dart from side seam (right)Dart point from high pointshoulder(right) Notes

3. The sample department sends fabric received from merchandiser to the laboratory to verify theshrinkage and colorfastness. The fabric is sent along with an indent to the laboratory Fabric Test Request Form Proto / I Fit Request Date Indent No. Season II Fit Dd/mm/yy Department RemarksStyle Sample Type SS GPT / PPMerchandiser Name: Buyer’s NameMaterials Placement Width Colour Tests Required Shrinkage ColorfastnessFabric 1Fabric 2Sample Technician Signature Sampling Manager4. After the fabric test report is received from the in-house laboratory, sample technician issuesindent for pattern in medium sizeStyle Sample Proto / I Fit Pattern Request Form Indent No. Type II Fit Request Date Season SS Dd/mm/yy GPT / PP Department RemarksMerchandiser Name: Buyer’s NamePattern Fabric Size Fabric Shrinkage %required Width Signature SignatureSample Technician Sampling Manager

5. After the fit approval, sample department will request for graded patterns to be made in all sizes. Arequest form is issued to the CAD section to prepare the graded pattern Graded Pattern Request Form Proto / I Fit Request Date Indent No. SeasonStyle Sample II Fit Dd/mm/yy TypeMerchandiser Name: Buyer’s Name Department Fabric Shrinkage % RemarksGraded Fabric SPattern Width Sizesrequired M L XL XXL Signature SignatureSample Technician Sampling Manager6. Once the PP sample is approved, sample department issues indent for marker to be sent to cuttingsection. Where the cutting section is located at a distance, marker copy is sent for duplication. If thefabric has width variations from roll to roll, markers will be prepared for each width separately. Marker Request Form Request Date Indent No.Style Sample Type Dd/mm/yy Season Production Marker Department RemarksMerchandiser Name: Buyer’s Name Fabric Shrinkage %Marker Fabric S Width M L1- way Sizes XL XXL Signature SignatureSample Technician Sampling Manager

7. Whenever embroidery or print designs are present in the sample, sample department makes anindent to the concerned section or sourcing department together with the pattern of the garment parton which such design must come. The details of the embroidery or print are as per the request of themerchandiser. Embroidery / Print Request Form Request Date Indent No. SeasonStyle Sample Dd/mm/yy Type Pattern of concerned part with placement detail markedMerchandiser Name: Buyer’s Name DepartmentPrint Detail S Fabric Remarks Embroidery Detail M Shrinkage % L XL XXL Signature SignatureSample Technician Sampling Manager8. After the PP sample is approved duplicate patterns are issued to the cutting section for productiontogether with marker Pattern / Marker Handover FormStyle Sample Production Marker / Handover Date Indent No. Type Dd/mm/yy Season Department Final Patterns Buyer’s Name (Duplicate) RemarksMerchandiser Name: Pattern Adjusted toMarker Fabric S Fabric Yes1- way Width M Shrinkage Sizes L Fabric Yes XL Defects XXL Fabric Yes widths Signature SignatureSample Technician Sampling Manager

9. Pattern Control Form is maintained by the sample department for every pattern made in a register.Each original pattern is stored by the sample department for 3 seasons. Pattern Control FormStyle Sample Production Marker / Date Created Indent No. Type Dd/mm/yy Season Department Final Patterns Buyer’s Name (Duplicate) RemarksMerchandiser Name: Pattern Adjusted toMarker Fabric S Fabric Yes1- way Width M Shrinkage Sizes L Fabric Yes XL Defects XXL Fabric Yes widths Signature SignatureSample Technician Sampling Manager10. Finally sample department has to maintain the TnA for all the sample requests it receives fromthe merchandisers. SAMPLE CONTROL REGISTER FORMControl Style Buyer Season Merchandiser Indent Sample Sample Release TechnicianNo. No. Receive Date Date

11. The sampling department tags each sample made before sending to the buyer through themerchandiser. The tag will have details of the sample together with the specifications sheet. Garment Sample TagStyle No. Season Date: Size:Fabric Composition Finish Fabric construction ColourSpecificationChest MeasurementsCenter front Length Techpack Actual DifferenceAcross shoulderArmholeSleeve lengthSleeve openingCenter back lengthFront placket widthNeck openingCollar height at tipPocket L x W x HPocket placementfrom HPSPocket placementfrom a/h Notes

Notes

SOURCING DEPARTMENT FORMATS1. Format for Fabric Request to Supplier is sent by the Sourcing Dept. after receiving the fabric indent from Merchandiser Fabric Procurement Request FormatCompany Name & Address: Vendor Name & Address: Date:Fabric Description Count Construction Finish Width Colors Required Minimum Minimum Fabric in- Qty per Order Qty house Date Color Lab Dip Requirements Qty ColorFabric Swatch Unit Per Per Mtr Terms of price Yard Payment Quality Parameters RequiredSignature Color Fastness To Light Shrinkage to %age (range toSourcing Dept. (range to be wash be specified) Width Testing specified) Tensile Specify Agency Specify Strength Tolerance Tolerance Name the agency2. Format for Trims Request to be sent to Supplier

Trims Procurement Request FormatCompany Name & Address: Vendor Name & Address: Date:Trim Description Quality Material Color Finish Width / Size Shape / Specs Minimum Minimum In-house Date Required Qty per Order Qty Color Lab Dip/ Sample Requirements Qty ColorSample Price Per Yd / Per Terms of Mtr Unit/ Payment Gross Quality Parameters RequiredSignature Color Fastness To Light Shrinkage to %age (range toSourcing Dept. (range to be wash be specified) Width Testing specified) Tensile Specify Agency Specify Strength Tolerance Tolerance Name the agency3. The supplier sends the fabric sample together with the technical and commercial details that are wanted by the sourcing department. These details together with the sample are given to the merchandiser in the following format: Notes

Fabric Technical & Commercial Data FormFabric Description Company Name & Address: Merchandiser Name: Technical CommercialFiber content Minimum Order qty per Table Colour Lead Time required Width Minimum Roll Length Cuttable Quality Standard AQLConstruction Rate per meter / yardWarp Count / Denier Terms of PaymentWeft Count / DenierWeaveKnitFinishWeightColours availableShrinkageColour fastness to light Fabric SwatchColour fastness to perspirationColour fastness to washTensile StrengthCare recommendation

4. Merchandiser forwards the sample swatch received together with the above technical and commercial details to the customer. Although the format on which the merchandiser sends the details to the customer, commercial details such as terms of payment and sometimes the name and address of the supplier are not included. After the approval of the fabric by the customer, merchandiser issues a Fabric Purchase Indent to the sourcing department.Merchandiser Name: Fabric Purchase Indent PO. Date: Indent: PO. Dely Date:Customer: Date:PO. QTY: Fabric Code:Fabric Description PO No.: Vendor Name:Technical Table CommercialFiber content Cuttable Quantity required / colourWidth Quantity required / colourRequired Total Quantity requiredConstruction Minimum Roll Length acceptableWarp Count / Denier Maximum Roll Length acceptableWeft Count / Denier Quality Standard AQL acceptableWeave Rate per meter / yard TargetKnit Delivery required onFinishWeight Pilot / Sample yardageColours Required required on Fabric Testing Required Testing Agency Name & AddressShrinkage acceptedColour fastness to light accepted Fabric SwatchColour fastness to perspirationacceptedColour fastness to wash acceptedTensile Strength Required

5. Merchandiser sends request to the interlining manufacturer or in-house laboratory to determine the interlining compatibility with the fabric. Based on the compatibility report, request for procurement of interlining is placed with the sourcing department. Interlining Request Form Vendor Name &Name of the Company & Address: e-mail address: Address Mobile no.:Garment Description Fabric SampleInterlining Placement: Garment Wash care Required Nonwoven Woven Quantity Meters / Yds Fusible / Fusible / RequiredType of Interlining N-fusible N-fusibleRequiredRecommended ArticleNo. Width Required Inches / CmsCompatibility ReportNo. Colors Qty Grey White DateSignature Name of Sourcing Executive

6. Request form for opening L/C or Advance TT to finance Dept. Sourcing Dept. sends the request to finance dept. with the following details enclosing a copy of the supplier's invoice and buyer's purchase order. Request Form for Opening L/c or Advance TTDepartment Merchandiser Customer PO No. PO Dely Date. Name Name:Supplier Name & Address Invoice No. Invoice Date Invoice ValueFabric Color Qty Quality Total QtyDescription Name Branch Address Account No. Terms of PaymentVendor BankDetailsL/C Conditions 1.Required: 2. 3. 4. 5.Signature: SignatureSourcing Executive HOD

7. Sourcing dept. also send a request form to Import / Export dept., if the fabric or trim has to be imported. Based on the details given by the supplier and enclosing copies of supplier Invoice, buyer's PO, Consumption sheet given by sample dept., the Import/Export Dept. prepares application for Advance License to import. In case if the company is 100% EOU or if it is located in a SEZ, there is no need for advance license. Request for Application for Import of FabricDepartment Merchandiser Customer PO No. PO Dely Date. Name Name:Supplier Name & Address Invoice No. Invoice Invoice Date Rate / Yd ValueFabric Color Qty Quality Total QtyDescriptionFinish Width Weight Usage ConsumptionSignature: SignatureSourcing Executive HOD Notes

8. Sourcing prepares the Purchase Order and sends the same to the fabric vendor, while the finance department applies for L/c opening favoring the vendor.COMPANY NAME & ADDRESS PURCHASE ORDER L/c Ref No. Purchase Order No. & Date Opening Bank: Beneficiary’s Bank:VENDOR NAME & ADDRESS : VENDOR INVOICE No. & DateSHIPMENT ADDRESS: MODE OF SHIPMENT DATE OF DELIVERYVENDOR FABRIC DESCRIPTION WIDTH ORDER RATE / YD TABLE CUTTABLE QUANTITYARTICLE No. TOTALTOTAL ORDER VALUE IN WORDS ___________________________________ SEAL OF THECONDITIONS COMPANY 1. VENDOR MUST PACK 100 YDS PER ROLL 2. VENDOR MUST SUBMIT LAB DIP SAMPLES FOR APPROVAL BEFORE PRODUCTION 3. VENDOR AGREES FOR INSPECTION BY SGS 4. VENDOR MUST SUBMIT FABRIC FROM BULK PRODUCTION FOR FABRIC PACKAGE TEST TO INTERTEK 5. ALL TESTING CHARGES TO THE COST OF VENDOR 6. IN CASE OF FAILURE OF FABRIC TO MEET THE TEST CONDITIONS, VENDOR WILL REMAKE THE FABRIC 7. IN CASE OF ANY DELAY IN FABRIC APPROVAL DUE TO QUALITY, VENDOR WILL REMAKE THE FABRIC & SEND BY AIR AT HIS EXPENSESIGNATUREDATE Notes

9. Sourcing prepares the Purchase Order and sends the same to the trims vendors, while the finance department applies for L/c opening favoring the vendor. If the value of the trims is within say Rs.1, 00,000, then advance payment is released as per the negotiated terms of payment. PURCHASE ORDERCOMPANY NAME & ADDRESS Purchase Order No. L/c Ref No. & Date Opening Bank: Beneficiary’s Bank: L/C No. : DD / TT No. DateVENDOR NAME & ADDRESS : VENDOR INVOICE No. & DateSHIPMENT ADDRESS: MODE OF SHIPMENT DATE OF DELIVERYVENDOR DESCRIPTION No.s Gross Yds/Mtrs ORDER RATE / YD QTYARTICLE No. TOTALTOTAL ORDER VALUE IN WORDS - SEAL OF___________________________________ THECONDITIONS COMPANY 1. VENDOR MUST SUBMIT SAMPLES FOR APPROVAL BEFORE DELIVERY 2. VENDOR MUST NOT USE BANNED SUBSTANCES AS PER THE LIST ATTACHED. MUST SUBMIT FROM BULK PRODUCTION FOR HAZARDOUS MATERIALS TEST TO INTERTEK 3. ALL TESTING CHARGES TO THE COST OF VENDOR 4. IN CASE OF FAILURE OF MATERIAL TO MEET THE TEST CONDITIONS, VENDOR WILL REMAKE 5. IN CASE OF ANY DELAY IN APPROVAL DU E TO QUALITY, VENDOR WILL REMAKE & SEND BY AIR AT HIS EXPENSESIGNATUREDATE

10. Sourcing department also receives enquiries from merchandisers to source values addition services such as embroidery and printing if they are not available in-house. PURCHASE ORDER Purchase Order No. Terms of Payment & DateCOMPANY NAME & ADDRESSVENDOR NAME & ADDRESS : VENDOR INVOICE No. & DateDELIVERY ADDRESS: DATE OFSl No. PRINT DESCRIPTION DELIVERY EMBROIDERY ORDER RATE DESCRIPTIONS QTY TOTALTOTAL ORDER VALUE IN WORDS - SEAL OF___________________________________ THECONDITIONS COMPANY 1. VENDOR MUST SUBMIT SAMPLES FOR APPROVAL BEFORE DELIVERY 2. VENDOR MUST NOT USE BANNED SUBSTANCES AS PER THE LIST ATTACHED. MUST SUBMIT FROM BULK PRODUCTION FOR HAZARDOUS MATERIALS TEST TO INTERTEKSIGNATUREDATE Notes

FINANCE DEPARTMENT FORMATS1. The finance department is responsible to monitor and control the revenues and expenditure of the company. At the beginning of each year, budget estimates for purchase of capital items are obtained by Finance Dept. in the prescribed format from all departments of the company BUDGET ESTIMATE FORM (CAPITAL EXPENDITURE)DEPARTMENT SECTION YEARSL. NO. PROJECT NAME (PROJECT WILL BE A NEW BUYER OR NEW PRODUCT OR A NEW PROCESS. IT MAY ALSO BE SETTING UP OF AN OFFICE, PRODUCTION UNIT, OR NEW MACHINERY) DESCRIPTION OF ITEMS TO PROCURE DETAILS OF EXPENSES DOMESTIC / IMPORT (IN CASE OF MACHINERY, NEED DETAILS OF THE BRAND, MANUFACTURER, COUNTRY OF ORIGIN) PRICE (INR/USD) LEAD TIME ( THE TIME TAKEN FOR PRODUCTION AND DELIVERY OF THE ITEM FROM THE DATE PURCHASE O RDER OR L/C IS RELEASED INSTALLATION COST EXPECTED DATE OF COMMISSIONING ENCLOSE COMPLETE PROJECT REPORT INCLUDING FEASIBILITY, MARKET SURVEY, ESTIMATED SALES IN NUMBERS, COST OF PRODUCTION, ESTIMATED SALES PRICE, BREAK- EVEN ANALYSIS SIGNATURE OF HOD DATE

2. The department also collects expenditure projections from all the departments of the company. The finance department consolidates the revenue expenditure and prepares the total expenditure estimate of the company. Based on the expenses and the revenue projections from buyers' orders both confirmed and expected, the department prepares the financial proposal for the year. Any deficit in projected income is met by borrowing from financial institutions such as banks. The proposal also allows the department to borrow working capital from the banks. BUDGET ESTIMATE FORM (REVENUE EXPENDITURE)DEPARTMENT Present Salary SECTIONSALARIES / Projected in the DesignationWAGES year RsSTAFF Salary IncrementSTRENGTH Travel Domestic TravelMARKET Overseas AccommodationPROMOTION Travel Accommodation HospitalitySTATIONERY Entertain ment Writing padsFABRICS Pattern sheetsTRIMS Cad rollsCHEMICALS Pens / pencilsCONSUMABLES ClipsMAINTENANCE PinsOTHERS Formats Description Description Description Description Description Description DATE TOTAL ESTIMATEDSIGNATUREHOD

3. Every employee must send any expenditure incurred for claim or reimbursement on a format designed by the finance department. Employees must obtain the format from finance department (cashier) enter the details of expenses and get the claim authorised by the head of the concerned department or by the appropriate authority.Date: .Company Name Conveyance & Local Transport Form Employee Code No.: Designation:Department: Name: Purpose:From Place Time To Place Time Mode of Rs Ps Transport TotalAmount in Words.........................................................................Employee Signature Approved byPaid Rs………………………………………………………….by CashierReceived Rs……………………………………………………Employee Signature. Notes

4. Upon receiving the request to open an L/c, the finance department fills the L/c application form and submits to the bank after due approvals. The format of the application prescribed by the bank is maintained by the company if the transactions are considerable. The L/c format is as follows. FORMAT FOR OPENING OF LETTER OF CREDIT (FOB) FROM: (NAME & ADDRESS OF OPENING BANK) TO: (NAME & ADDRESS OF ADVISING BANK) _____________( example: SWIFT CODE SBININBB106) 40A TYPE OF L/C :IRREVOCABLE 20 L/C Number : 31C DATE OF ISSUE : 31D DT. & PLACE OF EXPIRY : __________________________________IN INDIA 50 NAME & ADDRESS OF THE APPLICANT: 51 NAME & ADDRESS OF THE BENEFICIARY: 32B AMOUNT OF CREDIT IN US DOLLARS /EURO/ANY OTHER FREELY EXCHANGEABLE CURRENCY (IN FIGURES & WORDS): 39A PERCENTAGE CREDIT: AMOUNT TOLERANCE 41A CREDIT AVAILABLE WITH: CREDIT AVAILABLE BY: 42C USANCE OF THE DRAFTS: AT SIGHT 42A DRAFTS TO BE DRAWN ON: 43P PARTIAL SHIPMENT: AS PER CONTRACT 43T TRANSHIPMENT: AS PER CONTRACT 44A SHIPMENT FROM: 44B SHIPMENT TO: 44C LATEST SHIPMENT DATE: 45A DESCRIPTION OF GOODS:

a) Description of Materials b) Size c) Specification d) Tolerance (except for Pig Iron) e) Quantity f) Quantity Tolerance g) Price (in USD /Euro/any other freely exchangeable currency)46A DOCUMEN TS REQUIRED : 1. Beneficiary’s Commercial Invoice - one original plus two signed copies covering materials shipped. 2. Full set 3/3 original on board ocean or charter party Bills of Lading (CONGEN) issued to the order of the Shipper and blank endorsed marked “S towed under deck” further more marked “freight prepaid/freight payable as per charter party/ freight to pay” evidencing shipment from __________ Port, India to ________ Port in ________ . 3. Test Certificate in duplicate issued by the third party testing laboratory and confirming that the materials are as per contracted specification. 4. Beneficiary’s packing list (except for pig iron) indicating details of the materials shipped - 3 copies. 5. Certificate of origin. 6. Copy of Telex/e -mail or Fax from Bene ficiary addressed to the opener’s FAX No. __________ within FIVE working days after the on board Bill of Lading (CONGEN) date advising the name of the vessel, Bill of Lading (CONGEN) number and date, materials and quantity, destination ports in _________ _ (Country).47A. ADDITIONAL CONDITIONS : 1. Ocean freight is payable by the openers over and above the value of this Letter of Credit. 2. Marine Insurance to be covered by the opener. 3. Any amendment to the letter of credit without the prior written consent of the beneficiary shall not be taken cognizance of under this letter of credit.71B. CHARGES: All Bank charges incurred outside India shall be borne and paid for by the opener. All Bank charges incurred in India shall be borne and paid f or by the beneficiary.48. PERIOD FOR PRESENTATION: Within 21 days from the date of B/L.49. CONFIRMATION INSTRUCTIONS: Paying Bank may add their confirmation to this Letter of Credit at the request and expense of the beneficiar y and such confirmation shall also apply to any amendment (s) to this credit.

78. REIMBURSEMENT INSTRUCTIONS: Upon presentation of documents complying in all respects to Letter of Credit terms, the negotiating bank is authorised to claim on us by tested telex certifying that all terms and conditions have been complied with and that the relative documents have been Forwarded to us by Registered Airmail/ Courier. We undertake to remit within two working days after receipt by us of your tested telex/swift claim in US Dollars/Euro/any other freely exchangeable Currency in accordance with your instructions. This Letter of Credit is subject to the Uniform Customs and Practice for Documentary Credits (1993 Revision) International Chamber of Commerce Brochure No.500. This telex/swift may be treated as the operative instrument. All apparent spelling mistakes/mistakes in LC documents, which do not alter meaning / specification / description / Quantity / value of goods are acceptable and will not count as a discrepancy.5. Employees travailing on business have to fill tour advance form to take travel advance from the finance department to meet expenses while on tour as per their eligibility. Company Name Tour Advance Form Date: Designation: Department:Employee Code Name:No.: Purpose:From Date To Date Mode of No. of Accommodation AdvancePlace Place Transport days Required Rs.

Amount in Any previous outstandingWords......................................................................... advance Employee Present Signature Advance takenApproved by Previous AdvancePaid Rs………………………………………… Balance to Pay Signature CashierReceived Rs………………………………… Employee SignatureHR DEPARTMENT1. ID card is the format that is used for daily attendance Company Name Logo Identity Card PhotoEmployee Code: Number Bar CodeEmployee CodeNameDesignationDepartmentUnitSignatureEmployeeSignatureIssuing Authority

2. Leave application is a format used by all employees and a common format available with all departments Leave ApplicationDate: from…………..to……………. EL LOPEmployee Code: CL MLName:Designation:Department:Unit :Date of Joining:Leave RequiredNumber of Days:Type of Leave Signature Signature Employee ReportingRecommended by:Approved by: Signature HOD For Personnel Office UseEligibility SignatureSignature Executive (S&W)Personnel Officer Notes

3. HR is also responsible for performance appraisal of the employees through out the organization. The employee makes the self appraisal which is then appraised by the senior or head of the department. Performance Appraisal FormDepartment: Key Result Areas Section: Date: Score Weight TotalActivities Actual (Score X1 Weight)23 0:00 1 - 10 12:00 10 X 1.54 0:00 1 - 10 12:00 10 X 1.55 0:00 1 - 10 0:00 10X 2.06 0:00 1 - 10 0:00 10X 2.07 0:00 1 - 10 12:00 10 X 2.58 0:00 1 - 10 0:00 10 X 4.09 0:00 1 - 10 0:00 10 X 4.010 0:00 1 - 10 12:00 10 X 4.5 0:00 1 - 10 0:00 10 X 6.0 KPI 0:00 1 - 10 0:00 10 X 8.0 (Total - Actual) % = 0:004. HR also maintains the manpower budget of the company. Each department prepares its manpower requirement and forwards to the HR. Together with the appraisal system, HR evaluates the requirement and accordingly arranges for the training of existing employees or recruits new employees. Manpower BudgetDepartment: Section: Category Category Category Category Category Category Total No. of StaffExistingAdditionsprevious yearRequirementcurrent year Signature SignatureSection Head HOD

EXPORT / IMPORT DEPARTMENT1. The Export / Import Department is responsible for import and export of raw materials and finished goods in the company. The merchandisers require importing fabrics and trims for use in their production orders. A format is devised by the department to be used by all users who need the services of the departmentDepartment Request Form for Imports SectionCustomer’s P.O No. Customer’s name Product Material Usage details AddressGarment order Qty Consumption per Material content / composition FOB Rate per garment Unit HS Code Total Order ValueSupplier Name & Proforma Invoice Material Description CIF Rate/ Mtrs /YardAddress No. & DateMaterial Order Qty Width Material content / composition(Mtrs/Yrds) HS CodeSignature Total EstimatedHOD DateQUALITY ASSURANCE DEPARTMENT1. Vendor evaluation and compliance is one of the functions of QAD. The department sends request for information to all vendors identified by sourcing department. The format – Notes

Vendor Information RequestName of Vendor Address Tele / FaxContact PersonYear of Telephone Fax Email:CommencementNumber of Total Number ofProductionFacilities employees Address Facility Facility Employee Strength Facility 1 Facility 2 Facility 3 Facility 4Facility Contact Name Name Name Name Date of Date of Date of Date ofPerson Tele/faxDescribe Tele/fax Tele/fax Tele/fax Operation Operation Operation OperationOperations at ISOeach facility Facility Machinery List ProductsDescribeOperations at Manufactured/each facilityDescribe ProcessedOperations ateach facility Facility Machinery List ProductsDescribeOperations at Manufactured/each facilityFacility ProcessedCertificationsProduction Facility Machinery List ProductsCapacity byFacility Manufactured/ Processed Facility Machinery List Products Manufactured/ Processed REACH OSHA BIS Other Production Production Production Comments Capacity by Capacity by Capacity by Facility Facility FacilityProcess Process Process Process Chemicals CommentsChemicals / Chemicals / Chemicals / / Dyes UsedDyes Used Dyes Used Dyes UsedFinancial Year Year Year Year CommentsTurnoverLocal Laws ESI EPF Minimum Wage Minimum Work CommentsApplicable AgeMinimum Minimum No. of Colours inQuantity per Quantity per Jacquardorder ColourProduction Lead Production Lead Production LeadTime for Time for Special Time for SpecialRegular Sorts Developments FinishesEnclose Relevant Documents such as Incorporation Certificate, Compliance Certifications, Balance Sheet etc.

2. The quality assurance department implements and maintains quality standards of the company across all concerned departments and work areas. One of its main tasks is to check and inspect all the fabrics and trims that are received.Supplier Name: Fabric Inspection Report RejectDate if Inspection: ShipmentStyle No. / Priority No.: Total Rolls Received AcceptRequire GSM : Total Yards / Mtrs Shipment Inspected Inspected by Total Penalty Points Points per 100 Sq. Mtrs Shade Comments difference Reject / yards AcceptColour Points per 100 yrdsRoll Penalty Points Total PointsNo. Width Length GSM Other Defects Actual Uneven Yarns Contamination Knots Stain Slubs Hole Actual Ordered Actual On Roll Max Min Ordered StoresMill3. The quality checker after inspection uses a sticker to indicate that the roll is inspected Fabric Checked StickerStyle No. GSMFabric Roll No./Than No.Colour LengthCount / Construction WidthContent WeightChecked by ….. Checked on….

4. The QA department inspects the fabric lays on cutting table and audits the cut parts after the cutting is completed. The cut audit report is prepared in the following format Date Cut Audit Report Inspected by Accepted DHU Rejected Style PO NoCut No. SizeNo. of Bundles: Ticket AQL No. of Sample Size bundlesNo. of Parts: No. AQL Pieces Sample Size partsNo. of Pieces: AQL Sample Size piecesSl Part (s) RemarksNo. Bundle No. Shade Notch Others Matching Remarks (all parts) position (based (forSl (based on on matchingNo. Bundle No. Ply No. AQL) AQL) parts)SUM Sr. Cutting TechnicianDHU = (a+b+c=d)/ (no. of checked X parts / pieces) =StateInspectionNo. QA Manager5. Once the cut parts are numbered the issued to the sewing section bundles are issued by feeding helpers. The parts are assigned to the operators as per the operation bulletin of the style. The line QC checks the parts sewn by the designated operator and prepares the parts inspection report. The report reflects the measurements, workmanship, shape and SPI of the part sewn by the operator and declares either pass or re-work. The report format will be as below:

Parts Inspection ReportStyle PO No. Buyer Line Batch No. Quantity Colour Date Bundle No. Fabric No. MeasurementsSl. Operator Part No. / Tolerance Passed SPI Shape Stitch Workman Passed Re-workNo. Name Part Name cm or inch / Quality ship Actual +/- FailedQ.A Comments GeneralQ.A Comments Specific Checked by Signature Designation Q. A6. As the bundles progress to attachments of parts in the assembly line, the line QC conducts mid inspection or end line. The mid inspection report includes checking of various parts in the assembly as per the standards and accept or re-work the garment. Notes

Mid Inspection / End Line Inspection ReportStyle PO No. Buyer Bundle Line Batch No. Quantity Colour Date No. Fabric No. MeasurementsSl. Operator Part No. / Tolerance SPI Shape Stitch Workman Passed Re- cm or inch Passed / Quality ship workNo. Name Part Name Actual Failed +/- Attach Quality Total Defects Placement Accept Reject Comments Re- Sl. Assembly Major MinorButtons Workmanship Passed work No. Operation Defects DefectsM.LabelS. LabelW/C LabelEmbroideryPrintQ.A Comments GeneralQ.A Comments Specific Checked by Designation7. Garments that are checked at end line in sewing section are moved to the finishing section together with quality check report. Quality Check ReportStyle No. Size Bundle No Bundle Qty Delivered Qty Failed Qty