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Home Explore June 2018 City Manager Monthly Report

June 2018 City Manager Monthly Report

Published by COGB Controller, 2018-11-16 13:26:30

Description: June 2018 City Manager Monthly Report


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JUNE 2018City ManagerMonthly Report America’s Most Livable City CITY OF GULF BREEZE | GULF BREEZE, FLORIDA



Assistant City Manager June 2018Monthly Highlights:The Assistant City Manager’s office is primarily responsible for performancemanagement. Achieving the City’s budget plan in a progressive, collaborativework environment is the top priority. Ensuring the Council’s strategic plan iseffectively communicated with the public is a primary objective key.Developing action plans, benchmarks, analysis, neighborhood surveys, andmanaging risk and liabilities are key performance indicators for this office.Public Information/Community Outreach Assisted with Splash Pad operational overviewRisk Control/Safety & Insursance Added new vehicles and equipment to the insured asset list Reviewing FEMA Appeal Process PW #82 and 645 Reviewing the City’s Amount of Liability Coverage Page 2

Assistant City Manager June 2018Administration Assisted with individual Council Briefings Attended FRUS meeting(s) Emergency Water Usage Agreement with ECUA Began Operational Audit for Utility Billing and Field Operations Prepared documents for Ordinance 04-18 for Golf Carts Assisted with documents for Shoreline Park Walking Trails Currently analyzing operation of Transfer Station Continued Retrieval of Documents for State Auditors Page 3


City Clerks June 2018Monthly Highlights: Six City Council and/or committee meetings were held in June 2018 Processed various legal and miscellaneous invoices for payment Continued retrieval of requested documentation for State Auditors Attended Florida Association City Clerks 2018 Summer Conference Attended PRM Annual Meeting with City Manager Attended 2018 Truth in Millage webinar Retrieved documents requested from the City’s attorney in the Government Credit Corporation lawsuit. This was a multi-staff task and required extensive time Coordinated, noticed and attended Special Meeting for Council to consider law firms who responded to Request for Qualifications for Legal Services Various emails/phone calls with media regarding the City’s election process and request of who has pre-filed to run for office; Providing assistance to candidates with questions regarding the election process, and the June Campaign monthly report Assisted City Manager, Assistant City Manager and Department Directors with various issues/tasks Began working with the City Clerks Summer Interns three days a week coordinating their daily tasks Organize/Edit Monthly Report Organize/distribute mail Maintain/Organize internal records for public records requests Page 5

City Clerks June 2018Statistics/Performance Data: 4 City Council Meetings 1 Special Meeting (Law Firm Presentation) 1 South Santa Rosa Utility System Board of Directors 1 Request for Proposal/Bid/Qualifications bid openings (Villa Venyce Water Line Replacement) 8 Public Records Requests 12 inquiries from City website 0 Notary Public services (offered free to residents)Human Resources:New Hires: 2 Full-time/ 1 Temp-to-hireTermination(s) Processed: 0New Worker's Compensation Cases: 0DOT Controlled Substance Tests: 7 random/ 3 Pre-employmentAssisted with creating job description and on-board process for BudgetProgram Analyst PositionAssisted with Parks Foreman job description - Created posting advertisementsfor Park Foreman, job opening advertisement for local paper, indeed, and PNJReceived inquiries and gave response to Parks Foreman applicants, maintainlist of applicants, provide Parks Director with applicant information Page 6

City Clerks June 2018Assisted employees with various benefit/personal issues/changesWorker Compensation - open cases updates from carrier/employeeCompleted sub annual Workers Comp Reports to the State; Reportedmedical/pharmacy bills into Worker’s Compensation MDS system for theState; Bill review from W/C case manager and emails to City AttorneyVarious retirement enrollments Page 7

JUNE 2018 Departmentof Information Technology ED H. MILLER MANAGER OF IT & INNOVATION Page 8

Department of Information Technology June 2018Monthly Highlights:IT TROUBLE TICKETSData analytics for trouble tickets averaged around 69 this month. The staffare now using ticketing system properly. Staff not in City network are beingadded by IT department for trouble tickets. The majority of the tickets submitted were Network (8), Email (8), Hardware (7) and Printer (5). The bar chart below lists the rest of issues reported.Page 9

Department of Information Technology June 2018June2C01i8ty Web Site Analytics Compared to 2017 June numbers last year we are down 8.68% compared to June 2018 for users, and page-views. The loss of traffic can be attributed to use of iCompass by the City. Below are the google analytics breakdown of users who visit city web site listed by page-views, age, gender, user interests, most visited pages, customer flow interacting with main website and acquisition (how we acquire visitors) and location of users accessing our website.Page 10

Department of Information Technology June 2018Page 11

Department of Information Technology June 2018Social Media Analytics: For the month of June we saw an increase in new followers ranging from Twitter 3.85%, Facebook 4.9% and Instagram 26%. Respectively listed from main social media accounts are Twitter, Facebook and Instagram. Data listed are posts, increase in followers and user engagement for the month of June. Page 12

Department of Information Technology June 2018 June 2018Twitter Page 13

Department of Information Technology June 2018Facebook Page 14

Department of Information Technology June 2018Instagram Page 15

Department of Information Technology June 2018Internet Search Usage: This data shows worldwide internet search usage for City of Gulf Breeze via google search for the month of June. Respectively listed data fields are search, views and interactions.Page 16

Department of Information Technology June 2018Page 17


Finance June 2018Monthly Highlights: The Finance Director completed the FY2017 Local GovernmentThe fundamental goals of internal Financial Reporting to the State ofservices, accounting, finance and utility Florida, updates to the System ofbilling are to provide accurate, timely, Award Management (SAM) to theand responsive information to federal government and completedcustomers, departments, Council, financial compliancecitizens and governmental agencies in questionnaires for the RESTOREa cost-efficient manner. grant. The Finance Director and the Senior Accountant visited the\"... to provide Recreation Department only onceaccurate, timely, in June related to cash receiptsand responsive processing in the new software.information to The Senior Accountant continuedcustomers, working with the Policedepartments, Department to update the Red-Council, citizens and Light Fund and to transition thegovernmental data entry work to the Policeagencies in a cost- Department. The Finance Directorefficient manner.\" and the Budget Analyst began work on the FY2019 Budget. The Finance Director completed two of the three required sections of the TRIM report related to millage, with the final reports due by the end of August. Page 19

Finance June 2018The Senior Accountant and the The utility department continuesFinance Director completed a to work on the follow-up related toquestionnaire for the State outstanding closed customerregarding another audit, Sales Tax, accounts, to date, the departmentwhich is slated to begin on July 10, has collected $12,376.77, and2018. The Finance Division along continues to send follow-up letterswith the Clerk’s office continue to and making phone calls. At thepull data for the State Auditors. The beginning of February open pastfocus in June has been related to due balances were $15,644.45.purchasing card transactions and The total YTD collections relatedtravel vouchers. The Senior to this outstanding debt totalAccountant and the Finance $7,826.87 or approximatelyDirector were interviewed by Joan (50.3%). In addition, $1,493.34 hasVail, who is leading the audit, been collected on accountsregarding to purchasing card written-off earlier in the fiscal year.program for the City. Page 20


Parks & Recreation June 2018Monthly Highlights:2018 INTERFAITH SOFTBALL LEAGUEGulf Breeze Interfaith Co-Ed Softball League: The Interfaith Co- Ed Adult SoftballLeague began on June 19, 2018 with 10 teams participating. Each team paid a $ 100entry fee and are guaranteed ten games on Monday, Tuesday and Thursdayevenings. The following churches participated in this 6-week fun filled event.Life Church of Gulf Breeze (Paid) Saint Ann’s Catholic Church (2 Paid)GBUMC (Paid) Community Life Church (2 Paid)Coastline Calvary Church (Paid) Light House Church (Paid)Momentum Church (Paid) Gulf Breeze Presbyterian ChurchBRITISH SOCCER CAMP The Annual British Soccer Camp was held at Gulf Breeze Community Center Athletic Fields from June 25 – 29. This Annual Event is hosted by GBSA and has become a huge hit here in Gulf Breeze with 118 registered children. Page 22

Parks & Recreation June 2018Statistics/ Performance Data:SUMMER DAY CAMPThe Gulf Breeze Recreation Center Summer Day camp began on June 4 andcontinues through August 10, 2018.MEN’S OPEN BASKETBALLMorning 6:00 a.m. to 7:30 a.m. This group is made up of men ages 18 and up that meeton Monday, Wednesday, and Friday mornings. Approximately 40 men participate inthis program three days a week.NOTE:JB Spencer has a key to the building and opens the building for the players on Monday,Wednesday & Friday mornings from 6:30 a.m. – 8:00 a.m. This class does not have a feestructure. Page 23

Parks & Recreation June 2018 June 2018BRIDGE/LADIES BRIDGEMorning 9:00 a.m. to 2:00 p.m. The Bridge Program is offered in the Clay Ford Roomevery Monday, Wednesday and Friday. The Participants Are Charged $1.00 per class.The Bridge Director is Sid Hite (850) 934-4571.ADULT PICKLE BALLThe Adult Pickle Ball League is designed for adults age 18 and over to enjoy three tofour nights per week in a friendly match of pickle ball. This program meets on Saturdayevenings, Sunday afternoon and Wednesday mornings (Thursday evenings areoffered March 1 – August 31). Participants can either pay $75.00 per year or $3.00 perclass until they reach $75. Page 24

Parks & Recreation June 2018 JuneVE2N0D1I8NG MACHINEThe Vending Machine is located in the main lobby and is stocked and operated by theRecreation Center Staff. All proceeds are collected and deposited once a week as afund-raising effort for programs and Supplies.COMMUNITY CENTER MEETINGSCOMMUNITY CENTER RENTALS Page 25

Parks & Recreation June 2018OPEN GYMOpen Gym is held every Sunday (when available) from 2:00 p.m. – 5:00 p.m. with a$2.00 Non-resident fee. Individuals that come to play pick-up basketball games mustbe 16 years of age or older and present a valid picture I.D. and $2.00 toparticipate.The vending machine is located in the main lobby and is stocked andoperated by the Recreation Center Staff. All proceeds are collected and depositedonce a week as a fund-raising effort for programs and supplies.JAZZERCISEMeets 9 Times per week. These classes are instructed by Jane Smith. (850) 525-2545.This group pays 20% of all participation fees to the center. The following is a class timeschedule with numbers:M & W & F 8:30 a.m. Saturday’s 8:00 a.m. & 9:00 a.m.M & T & TH 6:00 p.m. Sunday’s 4:30 p.m. Page 26

Parks & Recreation June 2018PILATESThese classes are instructed by Ashley Kiegley and is a 1-hour mat class that focuseson core strength, posture, flexibility and toning. Drop in rate is $10.00 per class or$50.00 per month. (8) classes. This class meets every Tuesday and Thursday from 8:00a.m. to 9:00 a.m. in Room 209. Note: Most participants will pay the 3- month packageat $120.00 for all 3 months.FARMER’S MARKETThe Gulf Breeze Farmer’s Market re-opened on April 4, 2017 and will continue to meetevery Tuesday from 4:00 p.m. until DARK. The following is a weekly report of thenumber of Vendors and total Revenue collected with %20 of revenues going back tothe City of Gulf Breeze at the end of the month. Page 27

Parks & Recreation June 2018 June 20184SHOREFITThis is a four-week fitness boot camp using indoor and outdoor activities focusing onstrength and conditioning. The Instructor is Erin Zeigler (850) 501-0552SENIOR FITMeets T & Th 9:00 – 10:00 a.m. This class is specifically designed to meet the needs ofsenior adults, age 50 and older with an emphasis placed on stretching, low impactaerobics, muscle strengthening and toning with resistance. Instructor: Jane Smith.SENIOR LUNCHEON & BINGOThis program meets the second Thursday of every month in the Clay Ford room forSenior Citizens to eat a nice catered lunch and participate in a book swap and a fewgames of Bingo. The program is free of charge to all citizens 55 and over. The Totalnumber of participants during the June meeting was twenty. Page 28

Parks & Recreation June 2018ZUMBA GOLDMeets M, W & F. This class is designed for senior citizens (55-years and over) toparticipate in a fun and safe upbeat aerobics class. Instruction: Regina Ewing (850)554-6639.TENNIS LESSONS/ LEAGUESWhitney Man, Tennis Pro (850) 554–9547LESSONS: ADULT CLINICS:1 hour 15 minutes = $15.00Pro – Private Lesson.5 hour - $27.50Pro, Private Lesson 1 hour = $55.00Pro, Private Lesson 1.5 hour = $82.50Pros- ladies League Lesson 1 hour = $110.00Pro’s Ladies League Lesson 1.5 hour = $160.00$100.00 per Ladies League TeamKIDS CLINICS: LEAGUES:1 hour = $15.00 per clinic or $104.00 for 8 clinics.1.5 hour = $20.00 per clinic or $144.00 for 8 clinicsQUADS:Monday Mixed Quads = $25.00 for 6 weeksLadies Quads= $30.00 for 6 weeksMen’s Quads = $30.00 for 6 weeks Page 29

Parks & Recreation June 2018 June 2018RACQUET ROUND-UPThe Pensacola Sports Association hosted its annual tennis clinics for youth ages 5 –12, on June 18 & 19, from 9:00 a.m. – 12:00 p.m. Over 50 children participated in thisfun 2-day event. 19 Parks & Rec summer camp kids also attended.Parks Division:SHORELINE SOUTH – PICNIC GAZEBO Page 30

Parks & Recreation June 2018 KIDS PARK RENTALS FIELD RENTALS Page 31

Parks & Recreation June 2018 BOAT RAMP PASSES Page 32


Police Department June 2018Monthly Highlights:ADMINISTRATIONThe Police Administration consists of the Chief of Police, Deputy Chief,Administrative Assistant, Records Clerk, Part time Red Light Camera Clerk andI.T. Nine welcome letters were handed out to new residents by officers 69 contacts with Records Clerk that individuals paid for fingerprints, reports etc. (does not include phone calls ) 222 Red Light Camera contacts made in regards to payments (either mailed in, in person or by phone), this does not include phone calls regarding questions about a Red Light Camera Ticket. 875 contacts with individuals at the front window or phone calls needing assistance. Officers attended Active Shooter Training which was held at various schools in Santa Rosa County.UNIFORM PATROLIn The Patrol Division is divided into four 12 hour shifts. There are currently 3Sergeants assigned to Patrol and 8 full time Patrol officers. The Patrol Unit issupplemented by 5 part time officers. Page 34

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Police Department June 2018INVESTIGATIONS There are currently 2 Investigators and 1 Sergeant assigned to the criminal investigations unit. One investigator is assigned to the DEA and is working in their HIDTA unit. During the month of June, the Investigation’s Division has participated in 1 ICAC meeting, and covertly placed 2 cameras within the city reference trespassing complaints and narcotics activity. The Investigation’s Division currently has 6 open cases it is actively working. We listed and sold 2 surplus items for the city. Our Investigations Division processed into our evidence vault 287 pieces of evidence this month. Our investigators participated in a multi-jurisdictional investigation. Our narcotics HIDTA Investigator is currently assisting in several multi- jurisdictional investigations. During the month of June, 2018, members of the NW FL HIDTA conducted extensive surveillance in support of ongoing multi-jurisdictional investigations targeting high level drug trafficking organizations. The NW FL HIDTA assisted DEA Cincinnati with surveillance and the arrest of a Syrian physician suspected of running pill mill operations in Ohio and Florida. The NW FL HIDTA assisted SRSO with a buy/bust wherein ten ounces of crystal methamphetamine was seized and one suspect was arrested. Investigator Skelton attended a week long Middle Management training program at George Stone. Surveillance and covert camera at an address within the city. Page 38

Police Department June 2018COMMUNICATIONSThe Communications Division of the Gulf Breeze Police Department receivescalls for service via 3 incoming phone lines and 2 incoming 911 lines. We alsomonitor and dispatch over the radio for the Gulf Breeze Police Department, GulfBreeze Fire Rescue, and the National Park Service Law Enforcement Rangers.In addition, we handle after-hours calls for Gulf Breeze Public Works, SouthSanta Rosa Utility Service, and the Florida sections of the Gulf Islands NationalSeashore, National Park (Perdido Key, Fort Pickens, Santa Rosa, and Naval LiveOaks).In addition to the incoming phone calls, and radio traffic, Dispatchers alsomake outgoing phone calls to surrounding agencies and jurisdictions toinitiate / coordinate out of area response for additional Law Enforcement or Fire/ Rescue needs.Communications Division is staffed by five Full-Time Dispatchers (whichincludes the Lead Dispatcher) and six Part-Time Dispatchers. There arestaggered shifts when possible so that there are 2 Dispatchers at all times (withthe exception of every day between the hours of 2:00 am and 10 am, whenthere is only one Dispatcher) responsible for answering all incoming regularand 911 phone lines, and dispatching the 2 Law Enforcement Agencies, 1 FireDepartment, and After Hours calls for City Hall and the National Park Service. Page 39

Police Department June 2018June2018PHONE / 911 CALLSDuring the month of June, 2018, Communications Division recorded a total of7690 phone calls via normal phone lines, and the 911 lines (12.96% increasefrom last month).Nixle: 16,809 subscribers. 377 Increase from May. 212 Messages sent. Page 40

Police Department June 2018COMPUTER AIDED DISPATCHGulf Breeze Communications utilizes a Computer Aided Dispatch tool to trackCalls Created by either incoming phone calls from complainants, or self-generated activity by Police or Fire units. During the month of June, 2018,there were a total of 2258 calls generated (6.58% decrease from last month). Page 41

Police Department June 2018 Page 42


Fire-Rescue June 2018 Monthly Highlights: JUNE 2018 INCIDENTSCALL LOCATION HEAT MAPAverage Incident Response Time: FIRE 0600:04:16 RESCUE AND EMS 72Average Turnout per Incident: 5 SERVICE CALL 03Station Manning: 728.33-man hours FALSE CALL 06Busiest Hour: 11:00 hrs. GOOD INTENT(11 incidents) 26Busiest Day of Week: Wednesday TOTAL(21 incidents) 113 Page 44

Fire-Rescue June 2018Noteworthy Incidents06/03/18 Mutual Aid Structure Fire - Ladder provided mutual aid to the Midway Fire Department for a 3-story residential structure fire with entrapment on Laguna Court. The fire resulted in one fatality. 06/03/18 MVA with Roll-Over and Fire – Engine 33 and Squad 33 responded to an MVA that involved a car rolling over and striking a fuel pump at the Chevron Station in the 200 Block of Gulf Breeze Parkway. A flash fire occurred when the fuel pump separated from its base; however, it was extinguished by personnel from Squad 33 who witnessed the accident. All patients refused medical transport.06/08/18 Mutual Aid Structure Fire – Engine 33 provided mutual aid to the Midway Fire Department for a working structure fire on Justice Circle.06/11/18 Kitchen Fire – Station 33 responded to a small kitchen fire on Camelia Street. The fire was extinguished by the homeowner. Station 33 provided overhaul and contacted Gulf Power to disconnct power from the residence. Page 45

Fire-Rescue June 201806/16/18 Kitchen Fire – Station 33 responded to a oven fire on Cadiz Street. The fire was extinguished by the homeowner. Station 33 provided ventilation and overhaul.06/19/18 Mutual Aid Drowning x 7 – Engine 33 provide mutual to Escambia County Fire – Rescue for a drowning incident that invloved 7 victims on Ariola Drive. Helped treat seven patients: three were critical, three were stable and one fatality. 06/28/18 MVA with Roll-Over – Station 33 responded to an MVA with roll-over on the Highway 399 Overpass. All patients refused treatment.Training06/28/18 Hose Maintenance (15 members present)06/12/18 After Action Review (19 members present)06/19/18 Basic Pumping/Car Fires (13 members present)06/26/18 Maintenance (12 members present) Page 46

Fire-Rescue June 2018Fire Hydrant Maintenance Program Miscellaneous vegetation trimming All dead-end hydrants flushedVehicle MaintenanceEngine 33 NoneLadder 33 Found a nail in a tire but it did not puncture and it was removed.Boat 33 Hydraulic line fixed port motorHumvee 33 NoneSupport 33 None Page 47

Fire-Rescue June 2018Status Pictures of the New Fire Engine First Week of JuneLast Week of June Page 48

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