Compliant Learning Resources BSBWHS513 Assessment Workbook

MPLEPolicy 2 you complied with in identifying and documenting risk factors of each hazards Title/name of policy How you complied with this policy Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with the organisational policy, indicated above, in identifying and documenting the risk factors. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature: Name of supervisor: Date signed: Version 1.0 Produced 13 April 2020 © Compliant Learning Resources

Procedures 1 you complied with in identifying and documenting SAM risk factors of each hazards Procedures you complied with How you complied with these procedures Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with the organisational procedures, indicated above in identifying and documenting the risk factors. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature: Name of supervisor: Date signed: Assessment Workbook © Compliant Learning Resources

MPLE Procedures 2 you complied with in identifying and documenting risk factors of each hazards Procedures you complied with How you complied with these procedures Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with the organisational procedures, indicated above in identifying and documenting the risk factors. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature: Name of supervisor: Date signed: Version 1.0 Produced 13 April 2020 Page 141

Policy you complied with in documenting your risk analysis and SAM assessment Title/name of policy How you complied with this policy to document your risk analysis and assessment Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with the organisational policy, indicated above, in documenting the risk analysis and assessment. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature: Name of supervisor: Date signed: Assessment Workbook Page 142

MPLE Procedures you complied with in documenting your risk analysis and assessment Procedures you complied with How you complied with these procedures to document your risk analysis and assessment Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with the organisational procedures, indicated above, in documenting the risk analysis and assessment. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature: Name of supervisor: Date signed: Version 1.0 Produced 13 April 2020 © Compliant Learning Resources

Legislative requirement 1 you complied with in documenting your SAM risk analysis and assessment Overview of this legislative requirement: Reference: How did you comply with the legislative requirement? Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with legislative requirement detailed above in documenting their risk analysis and assessment. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature: Name of supervisor: Date signed: End of Risk Assessm Assessment Workbook © Compliant Learning Resources

MPLE Legislative requirement 2 you complied with in documenting your risk analysis and assessment Overview of this legislative requirement: Reference: How did you comply with the legislative requirement? Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with legislative requirement detailed above in documenting their risk analysis and assessment. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature: Name of supervisor: Date signed: ment Sheet (Part C) Version 1.0 Produced 13 April 2020 Page 143

Part D. Risk Control Options Selection of Risk Controls Risk Control Option 1 Risk Control Options Risk Control Option 2 Risk # Risk Control: Risk Control: R Risk 1 of Hazard 1 How risk control option follows How risk control option follows H Hierarchy of Control: Hierarchy of Control: H SAM Strength: Weakness: Strength: Weakness: S Risk Control: Risk Control: R Risk 2 of Hazard 1 How risk control option follows How risk control option follows H Hierarchy of Control: Hierarchy of Control: H Strength: Weakness: Strength: Weakness: S Assessment Workbook Page 144

MPLERisk Control Option 3 How the selected risk control is appropriate Selected Risk to the assessed level of Control the risk See initial rating and priority level of risk in Part A. Risk Control: Tick the # of the risk control How risk control option follows Hierarchy of Control: option selected. 1 2 3 Strength: Weakness: Risk Control: Tick the # of the risk control How risk control option follows Hierarchy of Control: option selected. 1 2 3 Strength: Weakness: Version 1.0 Produced 13 April 2020 © Compliant Learning Resources

Risk Control Option 1 Risk Control Options Risk Control Option 2 Risk # Risk Control: Risk Control: R Risk 1 of Hazard 2 How risk control option follows How risk control option follows H Hierarchy of Control: Hierarchy of Control: H Strength: Weakness: Strength: Weakness: S SAM Risk Control: Risk Control: R Risk 2 of Hazard 2 How risk control option follows How risk control option follows H Hierarchy of Control: Hierarchy of Control: H Strength: Weakness: Strength: Weakness: S Assessment Workbook © Compliant Learning Resources

MPLE Risk Control Option 3 Selected Risk How the selected risk Risk Control: Control control is appropriate to the assessed level of the risk See initial rating and priority level of risk in Part A. How risk control option follows Tick the # of the risk control Hierarchy of Control: option selected. 1 2 3 Strength: Weakness: Risk Control: How risk control option follows Tick the # of the risk control Hierarchy of Control: option selected. 1 2 3 Strength: Weakness: Version 1.0 Produced 13 April 2020 Page 145

Stakeholder Declaration 1 By su By signing below, I confirm that I have been consulted by the I fu candidate to select suitable risk controls. I further confirm that the candidate’s responses above are true and Sta accurate. Stakeholder 1’s signature Name of Stakeholder 1 Na Title/Designation Tit Date signed Da Compliance with WHS Laws on Selection of Risk Controls State/territory WHS Legislation Requirement State/territory WHS RegSAM Indicate the requirement from your state/territory Indicate the requirement WHS legislation you complied with in the WHS regulations you selection of risk controls. selection of risk controls. Assessment Workbook Page 146

Stakeholder Declaration 2MPLE y signing below, I confirm that I have been consulted by the candidate to select uitable risk controls. urther confirm that the candidate’s responses above are true and accurate. akeholder 2’s signature ame of Stakeholder 2 tle/Designation ate signed gulatory Requirement State/territory Code of Practice from your state/territory Indicate the guidelines from your state/territory complied with in the Codes of Practice on selection of risk controls. Version 1.0 Produced 13 April 2020 © Compliant Learning Resources

Explain how you complied with this requirement Explain how you complie in the selection of your risk controls. in the selection of your ris Reference: Reference: Compliance with Organisational Policies and Procedures Organisational Policy 1 you complied with in selecting risk controls. Provide an overview of this policy. SAM Assessment Workbook © Compliant Learning Resources

ed with this requirement Explain how you complied with these guidelinesMPLE sk controls. in the selection of your risk controls. Reference (Specify the title of the code of practice): Organisational Policy 2 you complied with in selecting risk controls. Provide an overview of this policy. Version 1.0 Produced 13 April 2020 Page 147

Describe how you complied with this policy in selecting risk controls SAM Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with the organisational policy specified above in selecting risk control options. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature: Name of supervisor: Date signed: Assessment Workbook Page 148

MPLEDescribe how you complied with this policy in selecting risk controls Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with the organisational policy specified above in selecting risk control options. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature: Name of supervisor: Date signed: Version 1.0 Produced 13 April 2020 © Compliant Learning Resources

Organisational Procedures 1 you complied with in selecting risk SAM controls. Provide an overview of these procedures. Describe how you complied with these procedures in selecting risk controls Assessment Workbook © Compliant Learning Resources

MPLE Organisational Procedures 2 you complied with in selecting risk controls. Provide an overview of these procedures. Describe how you complied these procedures in selecting risk controls Version 1.0 Produced 13 April 2020 Page 149

Supervisor’s Sign Off SAM By signing below, I confirm that I have sufficiently observed the candidate comply with the organisational procedures specified above in selecting risk control options. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature: Name of supervisor: Date signed: End of Risk Assessm Assessment Workbook Page 150

MPLE Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with the organisational procedures specified above in selecting risk control options. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature: Name of supervisor: Date signed: ment Sheet (Part D) Version 1.0 Produced 13 April 2020 © Compliant Learning Resources

Part E. Risk Treatment Implementation Risk Treatment Plan 1 Implementation of Risk Treatment Plan SAMPLE Date: Time: Location: Risk control: Steps taken to implement risk control: Revised Rating Revised Priority Level Impact Likelihood Rating Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate implement the risk treatment plan detailed above. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature Name of supervisor Date signed Relevant Policy and Procedures Provide an overview of the policy relevant to this risk treatment implementation: Describe how you complied with this policy Assessment Workbook Version 1.0 Produced 13 April 2020 Page 151 © Compliant Learning Resources

Provide an overview of the procedures relevant to this risk treatment implementation: Describe how you complied with these procedures. SAMPLE Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with the organisational policy and its corresponding procedures in implementing the risk treatment plan. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature Name of supervisor Date signed Risk Treatment Plan 2 Implementation of Risk Treatment Plan Date: Time: Location: Risk control: Steps taken to implement risk control: Revised Rating Revised Priority Level Likelihood Impact Rating Assessment Workbook Version 1.0 Produced 13 April 2020 Page 152 © Compliant Learning Resources

Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate implement the risk treatment plan detailed above. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature Name of supervisor Date signed Relevant Policy and Procedures Provide an overview of the policy relevant to this risk treatment implementation: Describe how you complied with this policy SAMPLE Provide an overview of the procedures relevant to this risk treatment implementation: Describe how you complied with these procedures. Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with the organisational policy and its corresponding procedures in implementing the risk treatment plan. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature Name of supervisor Date signed End of WHS Risk Assessment Sheet (Part E) Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 153

Observation Form 2.2 (For Assessor’s Use Only) OBSERVATION FORM 2.2 (FOR ASSESSOR’S USE ONLY) Candidate Date when assessor completed this form SAMPLE Did the candidate demonstrate the YES/NO Comments following during the meeting? YES  NO  1. Effectively consult with the two YES  NO  stakeholders. YES  NO  Criteria: Effective consultation is demonstrated through coming to the discussion with a prepared point for discussion or questions to ask the stakeholders, maintaining two-way communication (seeking and sharing ideas) in the session, etc. 2. Demonstrate active listening to clarify the understanding of the attendees in the meeting. Criteria: This is demonstrated through building trust and establishing rapport with stakeholders, paraphrasing to show understanding, nonverbal cues which show understanding such as nodding, eye contact, and leaning forward, etc. 3. Use effective questioning to clarify the understanding of the attendees in the meeting. Criteria: This includes being able to come up with and use follow-up questions to the stakeholders as well as listening attentively to responses being provided by stakeholders to questions being raised. Assessment Workbook Version 1.0 Produced 13 April 2020 Page 154 © Compliant Learning Resources

4. Present information with varying level YES  NO  of technical vocabulary to suit audience. Criteria: This is demonstrated through use of industry accepted WHS terminologies when speaking to other safety personnel, and explaining WHS terminologies in layman terms when speaking to regular staff or non-safety staff, etc. SAMPLE Assessor’s Declaration By signing below, I confirm that I have sufficiently observed the candidate (through their video recording submission) demonstrate the skill requirements outlined above. I further confirm that my responses in this Observation Form are above are true and accurate about the candidate’s performance during the meeting I have observed. Assessor’s signature Name of assessor Date signed End of Observation Form 2.2 Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 155

SAMPLE2.3 Communication of Risk Analysis and Assessment Outcomes This task requires you to communicate the outcomes of your risk analysis and assessment in Task 2.2 to at least three relevant stakeholders in accordance with organisational and legislative requirements. These three stakeholders must be organisational personnel whom you are required to report the outcomes of your risk analysis and outcomes to, as per organisational and legislative requirements. Stakeholders you meet with in this task may include but are not limited duty holders as specified in the WHS legislation (officers, workers, and other persons in the workplace, Health and Safety Representatives (HSRs), Health and Safety Committees (HSCs), a specific department or a team in the organisation that is affected by the hazards and risks you identified in Task 2.1 and Task 2.2. Read the instructions carefully before proceeding. Steps to take: 1. Locate the Meeting Minutes template in the following pages. The Meeting Minutes outlines discussion items that need to be covered and addressed during the meeting. If you are meeting with the personnel listed above separately, you must complete one Meeting Minutes template for each meeting, with only the parts relevant for each personnel completed. 2. Locate the Observation Form 2.3 template found in the following pages. Observation Form 2.3 outlines all the skills you need to demonstrate during your meeting. This form will be completed by your assessor. Review the instructions here and the contents of Observation Form 2.3 so you can prepare before the meeting. 3. Consult with your supervisor regarding opportunities for you to communicate the outcomes of your risk analysis and risk assessment to at least three relevant stakeholders. These three stakeholders must be organisational personnel whom you are required to report the outcomes of your risk analysis and outcomes, as per organisational and legislative requirements. Assessment Workbook Version 1.0 Produced 13 April 2020 Page 156 © Compliant Learning Resources

SAMPLE Stakeholders you meet with in this task may include but are not limited duty holders as specified in the WHS legislation (officers, workers, and other persons in the workplace, Health and Safety Representatives (HSRs), Health and Safety Committees (HSCs), a specific department or a team in the organisation that is affected by the hazards and risks you identified in Task 2.1 and Task 2.2. 4. Access and review one organisational requirement for communicating risk analysis and assessment outcomes that identify the three stakeholders you will be meeting with in Step 5 as ‘required personnel’, i.e. they are organisational personnel whom you are required to report the outcomes of your risk analysis and outcomes, as per organisational and legislative requirements. Organisational requirement you access may include: ▪ Requirements for communicating risk analysis and assessment outcomes. ▪ Requirements for WHS consultative and participation activities. ▪ Communication requirements of the organisation to inform stakeholders who are affected of the risks. Secure copies of this organisational requirement as you will submit it as part of this assessment task. You may submit excerpts of policies and procedures where this requirement is found. 5. Conduct the meeting with the three stakeholders. During the meeting with these stakeholders, using the information you recorded in Part A of your WHS Risk Assessment Sheet: i. Discuss the two risks you’ve documented for each hazard you identified in Task 2.1. ii. Discuss with them the outcomes of your analysis and outcomes of each risk, including: ▪ The likelihood of each risk. ▪ The impact of each risk. ▪ The rating of each risk according to their likelihood and impact. ▪ The priority level of each risk. Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 157

SAMPLE Record the meeting details in Meeting Minutes template, including: i. Date and time of the meeting ii. Location iii. Notetaker iv. Name of each attendee as well as their title and designation. v. The organisational requirement you complied with while communicating the outcomes of your risk analysis and assessment. Explain why you are required to report your risk analysis and assessment outcomes in compliance with this organisational requirement to each of the following: ▪ Stakeholder 1 ▪ Stakeholder 2 ▪ Stakeholder 3 Have your supervisor sign off on your responses as confirmation. vi. The legislative requirement you complied with while communicating the outcomes of your risk analysis and assessment. Specify the specific section where this requirement is found in the WHS legislation. Explain why you are required to report your risk analysis and assessment outcomes in compliance with this legislative requirement to each of the following: ▪ Stakeholder 1 ▪ Stakeholder 2 ▪ Stakeholder 3 Have your supervisor sign off on your responses as confirmation. Document the meeting through a video recording. Limit this video recording to fifteen minutes. This video recording must clearly show you have demonstrated all the skills outlined in Observation Form 2.3. 6. To supplement your communication, send a copy of the minutes to your attendees through email. Assessment Workbook Version 1.0 Produced 13 April 2020 Page 158 © Compliant Learning Resources

7. Have your attendees sign next to their names in the Attendees section of the Meeting Minutes template. Their signatures must be handwritten. The Attendees section must record names, title/designation, and signatures of at least three stakeholders. 8. Save and submit the video recording of the meeting. Use the filename: BSBWHS513 2.3 Meeting 9. Save and submit the completed and signed Meeting Minutes. Use the filename: BSBWH513 2.3 Meeting Minutes 10. Save and submit a copy of the organisational requirement you complied with in communicating the outcomes of your risk analysis and assessment. Use the filename: BSBWH513 2.3 Organisational Requirement 11. Save and submit a screenshot of the email you sent to your meeting attendees. Use the filename: BSBWH513 2.3 Email Communication SAMPLE Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 159

Meeting Minutes MEETING MINUTES Meeting to communicate outcomes of risk analysis and assessment. Meeting calledSAMPLE Date and time of the meeting Location Notetaker Attendees Attendees of the meeting are to sign after the meeting. To the attendees: By signing below, you are confirming you have attended this meeting and that the information recorded in this meeting minutes is true and accurate. Name Title/designation Signature (must be handwritten) Agenda Item 1 – Outcomes of analysis and assessment of risks of hazard 1 Hazard 1 Risk 1 Likelihood: Impact: Assessment Workbook Risk rating: Page 160 Priority level: Version 1.0 Produced 13 April 2020 © Compliant Learning Resources

Risk 2 Likelihood: Impact: SAMPLE Risk rating: Priority level: Agenda Item 2 – Outcomes of analysis and assessment of risks of hazard 2 Hazard 2 Risk 1 Likelihood: Impact: Risk rating: Priority level: Risk 2 Likelihood: Impact: Risk rating: Priority level: To the candidate: The fields below may be completed after the meeting. Organisational Requirement Overview of this organisational requirement you complied with in communicating risk assessment outcomes. Explain why you need to report your risk analysis and outcomes to Stakeholder 1, in accordance with this organisational requirement. Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 161

SAMPLEExplain why you need to report your risk analysis and outcomes to Stakeholder 2, in accordance with this organisational requirement. Explain why you need to report your risk analysis and outcomes to Stakeholder 3, in accordance with this organisational requirement. Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with the organisational requirement detailed above in communicating the outcomes of their risk analysis and outcomes. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature Name of supervisor Date signed Legislative Requirement Overview of this legislative requirement: Reference: Explain why you need to report your risk analysis and outcomes to Stakeholder 1, in accordance with this legislative requirement. Assessment Workbook Version 1.0 Produced 13 April 2020 Page 162 © Compliant Learning Resources

Explain why you need to report your risk analysis and outcomes to Stakeholder 2, in accordance with this legislative requirement. Explain why you need to report your risk analysis and outcomes to Stakeholder 3, in accordance with this legislative requirement. Supervisor’s Sign Off By signing below, I confirm that I have sufficiently observed the candidate comply with the legislative requirement detailed above in communicating the outcomes of their risk analysis and outcomes. I further confirm that the candidate’s responses above are true and accurate. Supervisor’s signature Name of supervisor Date signed End of Meeting Minutes SAMPLE Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 163

Observation Form 2.3 (For Assessor’s Use Only) OBSERVATION FORM 2.3 (FOR ASSESSOR’S USE ONLY) Candidate Date when assessor completed this form SAMPLE Did the candidate demonstrate the YES/NO Comments following during the meeting? YES  NO  1. Demonstrate active listening to clarify YES  NO  the understanding of the attendees in the meeting. YES  NO  Criteria: This is demonstrated through building trust and establishing rapport with stakeholders, paraphrasing to show understanding, nonverbal cues which show understanding such as nodding, eye contact, and leaning forward, etc. 2. Use effective questioning to clarify the understanding of the attendees in the meeting. Criteria: This includes being able to come up with and use follow-up questions to the stakeholders as well as listening attentively to responses being provided by stakeholders to questions being raised. 3. Present information with varying level of technical vocabulary to suit audience. Criteria: This is demonstrated through use of industry accepted WHS terminologies when speaking to other safety personnel, and explaining WHS terminologies in layman terms when speaking to regular staff or non-safety staff, etc. Assessment Workbook Version 1.0 Produced 13 April 2020 Page 164 © Compliant Learning Resources

Assessor’s Declaration By signing below, I confirm that I have sufficiently observed the candidate (through their video recording submission) demonstrate the skill requirements outlined above. I further confirm that my responses in this Observation Form are above are true and accurate about the candidate’s performance during the meeting I have observed. Assessor’s signature Name of assessor Date signed End of Observation Form 2.3 SAMPLE Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 165

SAMPLEPart 3 – Risk Control Implementation 3.1 Organisational Risk Control Policies and Procedures This task requires you to identify two organisational risk control policies appropriate to hazards you identified in Task 2.1 and their corresponding procedures. You are to identify one policy for each of the two hazards you identified in Task 2.1. Read the instructions carefully before proceeding. Steps to take: 1. Locate the WHS Risk Control Policies and Procedures template in the following pages. You are to complete one WHS Risk Control Policies and Procedures template for each hazard you identified in Task 2.1. 2. Seek your supervisor’s permission to access two organisational policies and procedures relevant to the hazards you identified in Task 2.1 of this assessment. You are to access one policy for each of the two hazards you identified in Task 2.1. You must access two policies for this task as well as their corresponding procedures. Policies and procedures you access may include: ▪ WHS Policies and Procedures ▪ Risk Management Policies and Procedures ▪ Risk Control Policies and Procedures 3. Access and review the two organisational policies relevant to the hazards you identified in Task 2 of this assessment and the procedures under this policy. Secure copies of these two policies and procedures as you will submit them as part of this assessment task. 4. Complete the WHS Risk Control Policies and Procedures template by following the instructions below. i. Indicate your full name. ii. Indicate your title/designation within the organisation, e.g. Safety Manager, Safety Officer. iii. Indicate the date when you completed WHS Risk Control Policies and Procedures template. iv. Indicate the hazard you identified in Task 2.1 of this assessment. v. Provide a general description of this hazard. Assessment Workbook Version 1.0 Produced 13 April 2020 Page 166 © Compliant Learning Resources

SAMPLE vi. Indicate the title/name of the policy relevant to each hazard. vii. Provide an overview of the policy. viii. Outline the procedures under this policy. Provide all this information for WHS Risk Control Policies and Procedures template you complete. You must complete one template for each hazard you identified in Task 2.1 of this assessment. 5. Have your supervisor complete and sign the Supervisor Declaration section of your WHS Risk Control Policies and Procedures template. Their signature must be handwritten. 6. Save and submit the WHS Risk Control Policies and Procedures templates you completed. Use the filename: BSBWHS513 3.1 Risk Control Policy 1 BSBWHS513 3. 1 Risk Control Policy 2 7. Save and submit copy of the risk control policies and procedures you accessed in this assessment task. Use the filename: BSBWHS513 3.1 Policies and Procedures 1 BSBWHS513 3.1 Policies and Procedures 2 Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 167

WHS Risk Control Policies and Procedures Instructions to the candidate: You must submit two completed and signed WHS Risk Control Policies and Procedures. One for each of the two hazards you identified in Task 2.1. WHS RISK CONTROL POLICIES AND PROCEDURES Candidate name Title/designation Date completed Hazard information Hazard Description of the hazard Details of the relevant policy and procedures Title/name of the relevant policy Overview of this policy SAMPLE Assessment Workbook Version 1.0 Produced 13 April 2020 Page 168 © Compliant Learning Resources

Procedures under this policy SAMPLE SUPERVISOR DECLARATION By signing this declaration, I confirm that I further confirm that the information above accurately reflects our organisation’s risk control policies and procedures. Supervisor name: Supervisor’s signature Title/designation: Date signed: Supervisor’s email address (required): Supervisor’s phone number (required): End of WHS Risk Control Policies and Procedures Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 169

SAMPLE3.2 Selection and Planning of Risk Controls This task requires you to select suitable risk controls and plan for these risk controls in accordance with the following: ▪ Two policies and two sets of procedures relevant to risk controls. ▪ Your state/territory WHS legislation. ▪ Your state/territory WHS regulation. ▪ One code of practice from your state/territory that is relevant to the risks you identified in Task 2.2. ▪ Your organisation’s Work Health and Safety Management System (WHSMS) ▪ Your organisation’s Work Health and Safety Information System (WHSIS). You are required to complete this task in consultation with two stakeholders. These two stakeholders must be organisational personnel whom you are required to work with in planning risk controls to be implemented, as per organisational requirements. Stakeholders you consult with in this task may include but are not limited duty holders as specified in the WHS legislation (officers, workers, and other persons in the workplace, Health and Safety Representatives (HSRs), Health and Safety Committees (HSCs), a specific department or a team in the organisation that is affected by the hazards and risks. Read the instructions carefully before proceeding. Steps to take: 1. Access the WHS Risk Assessment Sheet you partially completed in Task 2.2. In this task, you will complete the following sections of your WHS Risk Assessment Sheet: ▪ Part A - Treatment Plan column ▪ Part A – Planning of Risk Treatment fields, and ▪ Part D Review the instructions here and the contents of your WHS Risk Assessment Sheet before starting so you can prepare for this task. 2. Locate the Observation Form 3.2 template found in the following pages. Observation Form 3.2 outlines all the skills you need to demonstrate during your consultation with two stakeholders. This form will be completed by your assessor. Review the instructions here and the contents of Observation Form 3.2 so you can prepare before your consultation. Assessment Workbook Version 1.0 Produced 13 April 2020 Page 170 © Compliant Learning Resources

SAMPLE3. Consult with your supervisor regarding opportunities for you to select suitable risk controls and plan for these risk controls in consultation with two stakeholders. Stakeholders you consult with in this task may include but are not limited duty holders as specified in the WHS legislation (officers, workers, and other persons in the workplace, Health and Safety Representatives (HSRs), Health and Safety Committees (HSCs), a specific department or a team in the organisation that is affected by the hazards and risks. 4. Access and review the following: ▪ Two policies and two sets of procedures relevant to risk controls. ▪ Your state/territory WHS legislation. ▪ Your state/territory WHS regulation. ▪ One code of practice from your state/territory that is relevant to the risks you identified in Task 2.2. ▪ Your organisation’s Work Health and Safety Management System (WHSMS). ▪ Your organisation’s Work Health and Safety Information System (WHSIS). You are required to comply with these when you complete Step 6 in this assessment task. 5. Secure copies of the following as you will be required to submit them as part of this assessment task. ▪ Two policies and two procedures relevant to risk controls. E.g. WHS Policies and Procedures, Risk Management Policies and Procedures, Hazard and Risk Control Policies and Procedures, etc. ▪ Your organisation’s Work Health and Safety Management System (WHSMS), specifically the document outlining the protocols or procedures for planning of risk treatment. E.g. Procedures from your organisation’s WHSMS plan on risk management, hazard and risk control/treatment, assigning responsibilities in the risk control plan, etc. ▪ Your organisation’s Work Health and Safety Information System (WHSIS), specifically the document outlining the protocols or procedures for documenting the planning of risk treatment. E.g. Procedures from your organisation’s WHSIS plan on documenting the plan of risk control, documenting risk controls, documenting action plan for risk mitigation, any forms and templates you are required to complete during the planning of the risk control, procedures for updating risk register, etc. Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 171

SAMPLE6. Complete Part D of your WHS Risk Assessment Sheet by following the instructions below. Part D. Risk Control Options In Part D of the template, consult with two required stakeholders and work with them to (for each of the four risks you identified in Task 2.2): i. Determine three risk control options which can be implemented to mitigate the risk, and for each: a. Describe the risk control. b. Explain how the risk control follows Hierarchy of Control. c. Describe its strengths. d. Describe its weaknesses. At the end of this task, your Part D must document 12 risk control options. ii. Select the most suitable risk control option that you will implement to mitigate the risk by ticking the number of the risk control option you selected. Base your selection on the: ▪ Hierarchy of Control ▪ Strengths and weaknesses of your risk control options. ▪ The appropriateness of the risk control option to the assessed level of the risk. See your initial rating and priority level of each risk in Part A. While selecting the most suitable risk control options, you must comply with WHS laws and two organisational policies and their corresponding procedures. iii. Explain how the selected risk control option is appropriate to the to the assessed level of the risk, including initial rating and priority level of the risk in Part A. iv. Have the two stakeholders you consulted with complete and sign the Stakeholder Declaration section of Part D. Their signatures must be handwritten. Document this consultation through a video recording. Limit this video recording to fifteen minutes. This video recording must clearly show you have demonstrated all the skills outlined in Observation Form 3.2. Assessment Workbook Version 1.0 Produced 13 April 2020 Page 172 © Compliant Learning Resources

SAMPLE v. Indicate the requirement from your state/territory WHS legislation on selection of risk controls. a. Explain how you complied with this requirement. b. Indicate the specific section in your state/territory WHS legislation which you used as reference for your responses. vi. Indicate the requirement from your state/territory WHS regulations on selection of risk controls. a. Explain how you complied with this requirement. b. Indicate the specific section in your state/territory WHS regulations which you used as reference for your responses. vii. Indicate the guidelines from your state/territory Code of Practice on selection of risk controls. a. Explain how you complied with these guidelines. b. Indicate the title of the Code of Practice which you used as reference for your responses. viii. Provide an overview of the two organisational policies and their corresponding procedures you complied with in selecting your risk control options. a. Describe how you complied with this policy and the procedures under this policy. Provide a step-by-step description. b. Have your supervisor sign off on each set of your responses. Their signatures must be handwritten. 7. Complete the rest of Part A of your WHS Risk Assessment Sheet by following the instructions below. Part A. Risk Identification and Assessment For each of the four risks you identified in Task 2.2, detail a risk treatment plan following the risk control options you selected in Part D. When you are planning your risk treatment, you must comply with your organisation’s: ▪ Work health and safety management system (WHSMS) requirements ▪ Work health and safety information system (WHSIS) requirements Each risk treatment plan must: i. Record the owner or the person/group responsible for implementing the plan. Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 173

SAMPLE ii. Outline the steps to take to implement the plan. iii. Detail the timeframes for the implementation of the plan. iv. Outline the measures of success for the risk treatment plan. Measures of success may include but are not limited to costs, reductions in risk impact, likelihood, and in occurrence. After planning the four risk treatment plans: v. Indicate the WHSMS requirement (at least one) which you complied with in planning the risk treatment plans. vi. Indicate the WHSIS requirement (at least one) which you complied with in planning the risk treatment plans. 8. Secure this partially completed WHS Risk Assessment template as you will be completing the remaining parts in the succeeding tasks. 9. Save and submit the video recording of your consultation with two required stakeholders. Use the filename: BSBWHS513 3.2 Consultation 10. Save and submit the following. Use the filenames: BSBWHS513 3.2 Policy 1 BSBWHS513 3.2 Policy 2 BSBWHS513 3.2 Procedures 1 BSBWHS513 3.2 Procedures 2 BSBWHS513 3.2 WHSMS (Excerpt) Assessment Workbook Version 1.0 Produced 13 April 2020 Page 174 © Compliant Learning Resources

BSBWHS513 3.2 WHSIS (Excerpt) SAMPLE Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 175

Observation Form 3.2 (For Assessor’s Use Only) OBSERVATION FORM 3.2 (FOR ASSESSOR’S USE ONLY) Candidate Date when assessor completed this form SAMPLE Did the candidate demonstrate the YES/NO Comments following during the meeting? YES  NO  1. Effectively consult with the two YES  NO  stakeholders. YES  NO  Criteria: Effective consultation is demonstrated through coming to the discussion with a prepared point for discussion or questions to ask the stakeholders, maintaining two-way communication (seeking and sharing ideas) in the session, etc. 2. Demonstrate active listening to clarify the understanding of the attendees in the meeting. Criteria: This is demonstrated through building trust and establishing rapport with stakeholders, paraphrasing to show understanding, nonverbal cues which show understanding such as nodding, eye contact, and leaning forward, etc. 3. Use effective questioning to clarify the understanding of the attendees in the meeting. Criteria: This includes being able to come up with and use follow-up questions to the stakeholders as well as listening attentively to responses being provided by stakeholders to questions being raised. Assessment Workbook Version 1.0 Produced 13 April 2020 Page 176 © Compliant Learning Resources

4. Present information with varying level YES  NO  of technical vocabulary to suit audience. This is demonstrated through use of industry accepted WHS terminologies when speaking to other safety personnel, and explaining WHS terminologies in layman terms when speaking to regular staff or non-safety staff, etc. SAMPLE Assessor’s Declaration By signing below, I confirm that I have sufficiently observed the candidate (through their video recording submission) demonstrate the skill requirements outlined above. I further confirm that my responses in this Observation Form are above are true and accurate about the candidate’s performance during the meeting I have observed. Assessor’s signature Name of assessor Date signed End of Observation Form 3.2 Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 177

SAMPLE3.3 Communication of Selected Risk Controls This task requires you to communicate the risk controls you selected in Task 3.2 to least three relevant stakeholders in accordance with organisational and legislative requirements. These three stakeholders must be organisational personnel whom you are required to report the selected risk controls to, as per organisational policies and procedures. Stakeholders you meet with in this task may include but are not limited duty holders as specified in the WHS legislation (officers, workers, and other persons in the workplace, Health and Safety Representatives (HSRs), Health and Safety Committees (HSCs), a specific department or a team in the organisation that is affected by the hazards and risks you identified in Task 2.1 and Task 2.2. Read the instructions carefully before proceeding. Steps to take: 1. Locate the Meeting Minutes template in the following pages. The Meeting Minutes outlines discussion items that need to be covered and addressed during the meeting. 2. Locate the Observation Form 3.3 template found in the following pages. Observation Form 3.3 outlines all the skills you need to demonstrate during your meeting. This form will be completed by your assessor. Review the instructions here and the contents of Observation Form 3.3 so you can prepare before the meeting. 3. Consult with your supervisor regarding opportunities for you to communicate the outcomes of your risk analysis and risk assessment to at least three relevant stakeholders. These three stakeholders must be organisational personnel whom you are required to report the outcomes of your risk analysis and outcomes, as per organisational and legislative requirements. Stakeholders you meet with in this task may include but are not limited duty holders as specified in the WHS legislation (officers, workers, and other persons in the workplace, Health and Safety Representatives (HSRs), Health and Safety Committees (HSCs), a specific department or a team in the organisation that is affected by the hazards and risks you identified in Task 2.1 and Task 2.2. 4. Access and review the following: ▪ One organisational requirement for communicating risk controls. Assessment Workbook Version 1.0 Produced 13 April 2020 Page 178 © Compliant Learning Resources

SAMPLE This may include but is not limited to requirements set in your organisation’s WHS Policies and Procedures, Risk Management Policies and Procedures, WHS Consultation and Participation Policies and Procedures, etc. Secure a copy of this organisational requirement as you will submit it as part of this assessment task. ▪ One legislative requirement for communicating risk controls This may include but is not limited to requirements set in your state/territory’s WHS legislation relating to WHS consultation and participation specifically in communicating risk controls to required stakeholders. While performing this task, you are required to demonstrate compliance with these organisational and legislative requirements. 5. Conduct the meeting with the three stakeholders. During the meeting with these stakeholders, using the information you recorded in Part D and Part A Treatment Plan of your WHS Risk Assessment Sheet: i. Discuss the risk control option selected for each risk. (See Part D of your WHS Risk Assessment Sheet). ii. Explain your bases for selection of each risk control, including: ▪ Hierarchy of Control ▪ Strengths and weaknesses of your risk control options. ▪ The appropriateness of the risk control option to the assessed level of the risk. See your initial rating and priority level of each risk in Part A. iii. Discuss the treatment plan for each risk, including: ▪ The owner or the person/group responsible for implementing the plan. ▪ The steps to take to implement the plan. ▪ The timeframes for the implementation of the plan. ▪ The measures of success for the risk treatment plan. Measures of success may include but are not limited to costs, reductions in risk impact, likelihood, and in occurrence. Record the meeting details in Meeting Minutes template, including: i. Date and time of the meeting Assessment Workbook Version 1.0 Produced 13 April 2020 © Compliant Learning Resources Page 179