HR_Manual_CIL 01112021

P a g e | 501Annexure IIA From: (Name & address of the borrower) Dated…………………………20………….………………………………………………………………………………………………………………………………………………To (Name & address of the concerned company) Sub: Housing loan of ₹………………………....1.Pursuant to your sanction no………………………..dated…………….wherein you have agreed to lend and advance to me a sum of ₹…………………(Rupees………………………) inter alia on the terms and conditions of repayment with interest, cost, charges and expenses on creation of mortgage in favour of the company as and by way of security for the said amount. I hereby agree to create an equitable mortgage by deposit of title deeds of the immovable property situated at………………………………..(i) (ii) 2.I am the absolute owner and registered holder of the above mentioned property and the same is free from any encumbrance, hypothecation, lien, claim or demand, attachment, lispendensor litigation and I agree not to create any charge or lien thereon so long as the loan obtained by me from you is and the interest due thereon outstanding. 3.During the continuance of this security and so long as the said loan or any part thereof or any interest due thereon will remain unpaid to you by me, you will be at liberty to have the said property agreed to be mortgaged and pledged to you as aforesaid, transferred to your name or names of your nominee or nominees, and all costs of and incidental to such transfer including stamp, registration transfer fee etc. will be borne and paid by me forthwith on demand and until such payment the same will be secured and will deemed to have been secured by these presents. 4.If any default is made by me in payment of the said loan or interest or costs, charges and expenses of any part thereof as may be incurred by you for the recovery of the said loan and/or interest, you will be at liberty to sell and dispose of the said property and to apply the net proceeds of such sale in satisfaction so far as the same will extent towards liquidation of the amount due for principal and interest together with all costs, charges and expenses incurred by you and I agree and undertake to accept your account of such sale duly signed by you as sufficient proof of the erectness of the amount released by you and the costs charges and expenses in connection with such sale.

P a g e | 5025.I will also pay to you all costs, charges and expenses as pay be reasonably incurred by you, of an incidental to or in connection with this security as well as for the protection or defense of your rights as for the protection and security of the said property and for the payment, realization and recovery of the amount of the said loan, interest, costs, charges and expenses and other moneys agreed to be secured as aforesaid and the same will be paid on demand, by me at……………………….(place) immediately on the same having been so incurred. 6.I agree to do and execute in your favour all acts matters, deeds, registration, assurances and things as may be necessary or requisite for effectually carrying out the provisions of these presents. Yours faithfully, Signature…………………………….………………………………………..Full name (in capital) of the borrower Designation…………………………Department etc…..………………….

P a g e | 503Annexure IIB Draft of the letter to be given by the borrowing employee after the equitable mortgage is created From: (Name & address of the borrower) …………………………………………..………………………………………….………………………………………….To (Competent officer of the concerned company) Dear Sir, Re: Housing loan for Rs …………….. covered under agreement dated …………….AND Equitable mortgage by deposit of title deeds to my property situated at ……………This is to record and confirm that with intent to secure the housing loan of Rs…………. together with interest and other moneys payable by me to the company in terms of the agreement dated ………….., I have delivered and deposited with Shri ………………………., being the duly authorized officer of the company on the …………….. day of …………… the following title deeds and the documents of my immovable properties situated at……………..Yours faithfully, Signature…………………………….……………………………………….. Full name (in capital) of the borrower Designation etc…..………………….

P a g e | 504Annexure IIC MEMORANDUM OF ENTRY Pursuant to the sanction order no……………………………….. issued by the ……………………………………………….. Shri………………………………….. (hereinafter referred to as borrower) deposited with Shri………………………………… of the company the following title deeds and documents relating to: 1.List of title deeds with brief description. 2.At the time of making such deposit, the borrower stated that he has deposited the said title deeds with intent to create a security in favour of the company as and by way of equitable mortgage by deposit of title deeds in respect of the said property for securing due repayment by the borrower to the company of the housing loan of Rs…………………….. (Rupees………………………………………………) sanctioned by the company together with interest thereon and all such costs, charges and expenses and other moneys payable by the borrower to the company under the said agreement.3.The borrower further assured and declared to the company that the title deeds so deposited were the only title deeds of the said land/ house/ flat and that he was the absolute owner thereof and that he had a marketable title thereto free from all encumbrances, claims and demands and that there was no mortgage, charges, lien, encumbrance or attachment on the said land/ house/ flat or any part thereof.4.Shri………………………………………………… of the company accepted from the borrower the said deposit of the title deeds on behalf of the company the purpose aforesaid.5.The above was read over by Shri…………………………………….. to the borrower in the presence of Shri…………………………………………. dated this ……………………… day of ………………………………………20…….Signature of the witness……………………………Name in full ………………………………………Designation ……………………………………….Signature of the borrower…………………………

P a g e | 505Annexure IID From: ………………………………………………………………………………………………(Designation of the authorized officer) ………………………………………………To Shri…………………………………………(Name of the employee) Designation ………………………………..Department/ location……………………….Sub: Mortgage of housing property purchased from loan assistance of the company Dear Sir, We confirm having received the title deeds and the covering letter detailed below: S. No. Details of title deeds Covering letter detail Signature

P a g e | 506Annexure III FORM OF SURETY BOND TO BE EXECUTED IN RESPECT OF EMPLOYEES WHO WANT TO DRAW DUE INSTALLMENTS EXCEPTING LAST INSTALLMENT FOR CONSTRUCTION OF BUILDING BEFORE CREATION OF MORTGAGE BY DEPOSIT OF TITLE DEED KNOWN ALL MEN BY THESE PRESENTS THATwe, Sri…………………………….., son of………………………………..a resident of ………………………………………………….in the district of…………………………………………… at present employed as a permanent employee as ………………………………………………………… EIS no …………. (Designation) in……………………………………………………(hereinafter called “The First Surety”) and Sri…………………………………………………… son of …………………………………… a resident of……………………………………………… in the district of ………………………at present employed as a permanent employee as……………………………………EIS no (Designation)in…………………………………………………(hereinafter called “The Second Surety”) are jointly and severally held and firmly bound unto…………………………………………………(insert the name of the company) a company registered under the Companies Act., 1956 having its registered office at………………………………………………………………(insert the address of the company) in the ……………………….………………………………………..referred to as “The Company” (which expression will unless excluded by or repugnant to the subject or context include its successors and assigns in the sum of Rs………………….(Rupees……………………………..) only to be paid to the company For Which Payment to be well and truly made we hereby jointly and severally bind ourselves, our heirs, executers, administrators and representatives firmly by these presents. As witness we set our hands this day of…………………….. and WHEREAS Sri……………………….. a resident of …………………………………………..in the district of …………….......................... at present an employee of the……………………………..(hereafter called (insert the name of the company) “The Borrower”) applied to the company for an advance Rs………………... (Rupees…………………………………..) only for construction of building on the plot of land a………………………….….P.S………………..District……………AND WHEREASthe company sanctioned the payment of Rs…………….…….(Rupees…………………………………………………) only under the Rules framed by the company to regulate the grant of advance to company’s employees for building of house (hereinafter referred to as the “Said Rules”).AND WHEREAS the borrower has undertaken to repay the said amount in ……………………..monthly installments. AND WHEREAS the borrower has agreed to deposit certified copy of the sale deed duly certified by the registrar and original registration receipt for drawal of all the installments excepting the last installment of the sanctioned advance. AND WHEREAS the borrower has further undertaken to mortgage the land and house by depositing original title deed for the said amount before drawal of last and final installment of the sanctioned advance but also within 18 months from the date of registration of the sale deed or within further period of time as may be allowed by the company and to observe the provision of the said rules. AND WHEREAS in consideration of the company having agreed to grant the aforesaid advance to the borrower the Sureties have agreed to execute the above bond with such condition as hereunder written.

P a g e | 507NOW THE CONDITION OF TH ABOVE WRITTEN BOND OR OBLIGATION is such that if the said borrower will while in the employment of the company duly and regularly pay or cause to be paid to the company, the amount of the aforesaid advance owing to the company by installments until the said sum of Rs…………………… (Rupees……………………………………………………………………...) only together with interest thereon as per the rules of the company will be duly paid or mortgage to the company the said land and building referred to above, whichever event happens earlier, then this bond will be void otherwise the same be and remain in full force and virtue. BUT SO NEVERTHELESS that if the borrower will die or become insolvent or at any time cease to be in the service of the company, the whole or so mush of the said principal sum of Rs ……………… (Rupees…………………………………...............) only together with the interest as will then remain unpaid will immediately become due and payable to the company and recoverable from the sureties in one installment by virtue of this bond. We the above named first and second surety jointly and severally undertake to pay full amount of advance and interest thereon on demand in case the borrower Shri……………………………………………. fails to create mortgage by deposit of the original title deed in favour of the company within specified time as stipulated in the agreement executed by the borrower on………………….. for drawal of due installment of the sanctioned advance. The obligation undertaken by the sureties will not be discharged or in any way be affected by extension of time or any indulgence granted by the company to the said borrower. Signed and delivered by Shri………………………………......... Shri…………………………(Signature of first surety) (Signature of second surety) Designation…………………………… Designation……………Office to which attached…………….. Office to which attached The said first and second surety at………………………………in presence of:1 stwitness……………………………..1 st witness…………Address……………………………….. Address……………Occupation……………………………. Occupation………2 ndwitness……………………………..2 ndwitness…………Address………………………………..Address……………Occupation…………………………….Occupation…………(Accepted by Shri………………………………………on behalf of company)*strike out/ off whatever is not applicable. N.B.: 1.This bond is to be executed on a non-judicial stamp paper of appropriate value as per rules of the state in which this will be executed. 2.The signatures of the witnesses should be given in detail. 3.Two witnesses are required for each signature separately.

P a g e | 508Annexure IV FORM OF SURETY BOND TO BE EXECUTED IN THE CASE OF ACQUIRING OF FLATS/ HOUSES THROUGH MEMBERSHIP OF CO-OPERATIVE GROUP HOUSING SOCIETIES KNOWN ALL MEN BY THESE PRESENTS THAT WE, Sri…………………………….. son of ……………………………………….. a resident of ………………………………………… in the district of…………………………………………… at present employed as a permanent employee as ………………………………………………………………………………………...(Designation) in……………………………………………………(hereinafter called “The First Surety”) and Sri…………………………………………………… son of ………………………… a resident of……………………………………………… in the district of …………………………………at present employed as a permanent employee as………………………………………………(Designation) in…………………………………………………(hereinafter called “The Second Surety”) are jointly and severally held and firmly bound unto…………………………………………… (insert the name of the company) a company registered under the companies act, 1956 having its registered office at…………………………………………………………………………………………………… (insert the address of the company) in the ………………………………………..referred to as “The Company” (which expression will unless excluded by or repugnant to the subject or context include its successors and assigns in the sum of Rs………………….(Rupees……………………………………………………..) only to be paid to the company FOR WHICH PAYMENT to be well and truly made we hereby jointly and severally bind ourselves, our heirs, executers, administrators and representatives firmly by these presents. As witness we set our hands this day of……………………..AND WHEREASSri……………………….. a resident of ………………………………………………..in the district of......................... at present an employee of the……………………………..(hereafter called………………………………………………………………………………………………. (insert the name of the company) “The Borrower”) applied to the company for an advance Rs…………...(Rupees……………..) only for purchase of a flat/ house situated at……………….................from the…………………………………..society.AND WHEREAS the borrower has undertaken to do and perform under the bond dated the………………..day of……………………..20….., executed in favour of the………................. (name of the company) NOW THE CONDITION OF THE ABOVE WRITTEN BOND OR OBLIGATION is as follows: That we the First and Second Surety do hereby guarantee that the borrower will do and perform all that he has undertaken to do and perform under the bond, dated the……………….day of…………..20….. executed by him in the favour of the…………………………………… and (name of the company do hereby bind ourselves jointly and severally to pay the company a sum of ₹…………………………….. (in words) ₹………………………………………………….) only being the amount due and payable by the borrower under the said bond or such sum as the company

P a g e | 509will deem to be sufficient to cover any loss or damage, the company may have sustained by reason of default of the borrower. That we jointly and severally do hereby further agree that the company, may without prejudice of any other rights and remedies, recover from us, the said sum, and we hereby further agree that any forbearance in enforcement of the terms of the said bond or any other indulgence granted to the borrower or any variation of the terms of the said bond or any time given to the borrower or any other conditions or circumstances under which in law a surety would be discharged, will not discharge us from our liability to pay the said sum and for the purpose of enforcement of this bond, our liability under this bond will be as principal debtors and joint and several with that of the borrower. Dated this……………………… day of……………………. 20……….Signed and delivered by Shri………………………………......... Shri……………………………………..(Signature of first surety) (Signature of second surety) Designation……………………………Designation……………Office to which attached……………... Office to which attached……The said first and second Surety at………………………………in presence of:1 stwitness……………………………. 2 witness……………..ndAddress……………………………….. Address……………Occupation…………………………….Occupation………Accepted by Shri……………………………………… for and on behalf of company.

P a g e | 510Annexure V FORM OF PERSONAL BOND TO BE EXECUTED IN THE CASE OF ACQUIRING FLATS/ HOUSES THROUGH MEMBERSHIP OF GROUP HOUSING SOCIETIES KNOW ALL MEN BY THESE PRESENTS THAT I, son of………………………………… (hereinafter referred to as “the Bounden”) am held and firmly bound unto Coal India Limited/ subsidiary having its registered office at 10, Netaji Subhas Road, Kolkata-700001, hereinafter called “the Company” (which expression will unless excluded by or repugnant to the subject or context, include its successors and assigns) in the sum of ₹…………………… to be paid to the company for loan of ₹………………. (hereinafter referred to as “the said loan”) for the purpose of residential flat/houses situated at……………………………………………………………..and more particularly described in the schedule hereunder written and which flat/ house on completion of the construction is to transferred shortly to the bounden by the ………………………………………… society ltd., a co-operative having its registered office (Name of the Society) …………………………………………….(hereinafter referred to as “the Society”), which has been duly sanctioned by the company, on the terms and conditions inter alia that the Bounden do execute in favour of the company, a bond in the manner hereunder contained.NOW THIS BOND IS CONDITIONED TO BE VOID IF THE Bounden: (a)Duly pays to the company, the aid sum of ₹…………………………… within a period of ……………… years from the………………… day of………….20…….. by equal monthly installments of ₹…………….. each, payable in each calendar month, the first such installments to be paid in the month of ………….. 20….. and the subsequent installments to be paid in each and every succeeding calendar month thereafter and after the Bounden had duly paid the principal amount of the said loan in regular installments as hereinbefore provided, the Bounden duly pays to the company within a further period of……………………years. Thereafter, the amount of interest, on the diminishing balances of the said loan until payment, at the rate of…….. percent per annum, such interest to be paid by………… equal monthly installments of ₹………….. each, to be the interest that the entire loan and interest thereon will be repaid within a period of……. YEARS FROM THE………… day of……………… provided however, that if the Bounden fails to pay any installments of principal and/ or interest on its due date, then and in every such case, the amount of such installment of principal or interest so in arrears, will bear higher rate of interest at the rate…………. percent per annum and the amount of each of the said installments of interest, will be proportionately increased PROVIDED FURTHER that nothing herein contained will be construed as relaxation of the Bounden’s obligation to duly and punctually pay the said installments of principal and interest, on their respective due dates or otherwise any right or remedy of the company. (b)Within the time as will be granted by the company from the date of these presents, utilizes the entire amount of the said loan in the purchase of a residential flat/ house situated at …………………………………… and more particularly described in the Schedule hereunder written and in the purchase of such shares and/ or debentures of the Society as may be required to be purchased as qualification of membership of the said Society and

P a g e | 511products to the company all requisite documents of the title concerning the completion to be purchased as qualification. (c)On transfer being executive in favour of the Bounden of the house/ flat, he would mortgage it to the company as security for the loan obtained from the company. (d)If the actual price of the said flat/ house and shares/ debentures required to be purchased as aforesaid, is less that the amount of the said loan, repay the excess to the company forthwith. (e)Does not transfer, assign, underlet the said flat/ house or any interest thereon part with possession thereof for transfer or otherwise alienate the said shares/ debentures without the previous consent writing of the company. (f)So long as the said loan and interest or any part thereof is outstanding and if so required by the company, hand over the said shares/ debentures to the company, along with properly signed loan transfer forms, as further security for the said loan. (g)IT IS HEREBY AGREED by the Bounden as under: 1.The said loan or the balance thereof for the time being due by the Bounden to the company and all other moneys due under these presents, will become immediately payable to company in each and every of the following events: (i)If the Bounden fails to pay any installments or repayments of principal on its due date as and when become due and payable. (ii)If the Bounden makes default in payment of any installments of interest on its due date as hereinabove provided. (iii) If any distress or execution will be levied upon any property of the Bounden or a receiver thereof be appointed. (iv)If the Bounden commits a breach of any of the said covenants or provision and on his part to be observed and performed. (v)If the Bounden dies or retires from or ceases to be in the service of the company. (vi)If the Bounden presents a petition for being adjudged insolvent or is adjudicated insolvent. 2.The company will have the absolute right and full liberty to deduct every month from the Bounden’s salary, the amount of monthly installments and appropriate the same towards the said monthly installments, in repayment of principal and interest, and for the purpose aforesaid, the Bounden hereby irrevocably authorizes the company, to make such deductions without the necessity of any further consent or concurrence of the Bounden.

P a g e | 5123.In the event of the retirement or death before retirement of the Bounden, company will be entitled to recover the entire unpaid balance of the said loan remaining unpaid, at the time such retirement or death, and all unpaid interest thereon, from the gratuity, if any, that may be sanctioned to the Bounden under the service rules applicable to him. 4.Whenever any installment of the principal or interest or any other sum, due and payable by the Bounden under these presents, will be in arrears. The company will be entitled to recover the same, PROVIDED ALWAYS THAT this clause will not affect any other rights, power and remedies of the company. IN WITNESS WHEREOF THE Bounden above mentioned has hereto set his hand the day and year first herein above written. THE SCHEDULE ABOVE REFERRED TO Signed and delivered by Shri………...................Signature of the Bounden…………The Bounden within Named…Designation……………………………Office to which attached…………In the presence of……………………………...1 stwitness…………………………….. 2 witness……………ndAddress………………………………..Address………………Occupation…………………………….Occupation……………

P a g e | 513Annexure VI FORM OF AGREEMENT TO BE EXECUTED BY AN EMPLOYEE OF THE COMPANY WHO IS NOT IN A POSITION TO CREATE MORTGAGE BY DEPOSIT OF TITLE DEED DUE TO NON-AVAILABILITY OF ORIGINAL TITLE DEED FROM REGISTERING AUTHORITY BEFORE DRAWAL OF DUE INSTALLMENT AN AGREEMENT MADE THIS………………….DAY OF…………….20….. BETWEEN Shri……………………………………………….,son of…………………………………..at present serving as…………………………………………………hereinafter called “the Borrower” (which expression will unless excluded by or repugnant to the subject or context include his heirs, legal representatives, executors and administrators) of the ONE PARTand……………………………………............................................................................................ (insert the name of the company) Having its registered office at……………………………………………….hereinafter called “the Company” (which expression will unless excluded by or repugnant to the subject or context include its successors and assigns) of the OTHER PART. WHEREAS the borrower desires to construct a residential building on the plot of land at Village……………………………..P.S……………………………………Dist………………………….. fully described in the schedule hereunder written and WHEREAS the borrower has under the provisions of the rules framed by the company to regulate the grant of advance to the company’s employee for building and construction of house (hereinafter referred to as “the said rules” which expression will where the context so admits include any amendment thereof or addition thereto for the time being in force) applied to the company for an advance of ₹………………………….(Rupees…………………………..) only and the company has sanctioned an advance of ₹………………………….(Rupees…………………………………) only to the borrower vide company’s letter no………………………….dated……………… a copy of which is annexed to these presents for the purpose aforesaid on the terms and conditions set forth therein. AND WHEREAS the borrower is unable to create mortgage by deposit of original title deed within the stipulated time in terms of the sanction order in view of the difficulty being faced by the borrower in obtaining the registered Original Title Deed from the Registering Authority. NOW IT IS HEREBY AGREED BY AND BETWEEN THE PARTIES here to as follows: 1. In consideration of the sum of ₹………………………..(Rupees……………….............….)

P a g e | 514(insert full amount) to be paid by the company in the manner provided in the letter of sanction after the execution of this agreement for construction of a residential building at Village…….P.S….....Dist……… to the borrower as provided in the said rules the borrower hereby agrees with the company: (a)To repay the company the said amount of ₹……………….(Rupees……………………...) (insert full amount sanctioned) with interest calculated in accordance with the said Rules for the time being in force by……………………….. (number to be filled in) monthly installments of ₹………………………(Rupees………………..) only from his pay commencing from the month of ……………… 20….. and the borrower hereby authorizes the company to make such decisions from hi/her monthly pay and leave salary bills. (b)To execute a document mortgaging the said land and building to be constructed in favour of the company as security for the amount advanced to the borrower under these presents as also for the interest payable for the said amount in the form provided by the said rules. 2.AND IT IS HEREBY further agreed that the borrower will furnish two sureties of the like amount from permanent employees of the company not below the status of the borrower. The liability of the sureties will continue, until the mortgage is created by the borrower or till the entire amount of advance is fully repaid by the borrower. 3.AND IT IS HEREBY FURTHER AGREED AND DECLARED THAT if the land and house are not mortgaged within 18 months from the date of registration of title deed/sale deed or within further time as the company may allow in this behalf or if the borrower becomes insolvent or quits the services of the company or dies the whole amount of advance together with interest accruing thereon will immediately become due and payable to the company and company may ask the sureties to deposit the entire amount at a time. 4.It is hereby agreed that the certified copy of the original title deed/sale deed duly certified by the registrar and original registration receipt issued by the registrar will be submitted for grant of……………………………….installment of the sanctioned advance.5.It is further agreed that the borrower will create Mortgage by deposit of original title deed in favour of the company before drawal of the last installment. 6.AND IT IS HEREBY LASTLY AGREED AND DECLARED that the company will be entitled to recover the balance of the said advance with interest remaining unpaid at the time of his/ her retirement or death preceding retirement from the whole or any specified part of the gratuity that may be sanctioned to him/ her.

P a g e | 5157.Without prejudice to any other right of the company in that behalf if any amount becomes refundable or payable by borrower to the company, the company will be entitled to recover the same by deducting from pay of the borrower such amount as will deem reasonable. The schedule above referred to: IN WITNESS WHEREOF THE BORROWER has hereunto set his hand and Shri………… for and on behalf of the company set his hand the date and year first before write. SIGNED BY THE SAID BORROWER AT………………………in presence of:…………………………………..(full signature of the borrower) 1 stwitness ………………………………… 2 witness ………………………ndAddress …………………………………… Address ………………………Occupation…………………………………… Occupation………………………SIGNED BY Shri……………………………..(for & on behalf of the company) (insert name of the company) at…………………………………………………………………………………)In the presence of…………………………………….1 stwitness ………………………………… 2 witness ……………ndAddress …………………………………… Address ……………………Occupation………………………………… Occupation…………………N.B: (1)This bond is to be executed on a non-judicial stamp paper of appropriate value as per rules of the state in which this will be executed. (2)The signatures of the witnesses should be given in full. (3)The schedule of the land on which house will be constructed should be given in detail by borrower. (4)The letter of sanction of the company to be annexed.

P a g e | 516Annexure VII FORM OF RE-CONVEYANCE FOR HOUSE BUILDING ADVANCE (in case of Registered Mortgage) THIS DEED OF RECONVEYANCE IS MADE THIS…………… day of ………………….. 20……. BETWEEN COAL INDIA LIMITED, a company registered under the Companies Act, 1956 having its registered office at 10, Netaji Subhas Road, Kolkata (hereinafter called the mortgagee which expression will unless excluded by or repugnant to the subject or context include its successors and assigns) of the one part and……………………………………… of ……………………………………….. (hereinafter called the mortgagor which expression will unless excluded by or repugnant to the subject or context include his/ hers, executors, administrators, representatives and assigns) of the other part. WHEREASby an Indenture of mortgage, dated the………………………day………………… of…………….. 20…….. and made BETWEEN the mortgagor of the one part and he mortgagee of the other part and registered at……………………..in book…………………………….. volume………………………………….pages……………….to…………..as on………………. For…………………………(hereinafter called PRINCIPAL INDENTURE). The mortgagor by the said principal indenture mortgaged the property at………………………………. and more particularly described in the schedule hereunder written to the mortgagee to secure an advance of Rs………………………………………….made by the mortgagee to the Mortgagor.AND WHEREAS ALL MONEY due and owing on the security of the PRINCIPAL INDENTURE have been fully paid and satisfied and the mortgagee has accordingly at the request of the mortgagor agreed to execute re-conveyance of the mortgaged premises as is hereinafter contained Now THIS INDENTURE WITNESSETH that in pursuance of the said agreement and in consideration of the premises the mortgagee doth hereby grant, assign and re-convey unto the mortgagor ALL THAT THEpiece of land situated at…………………………. and comprised in the said principal indenture and more particularly described in the schedule hereunder written with their rights, easements and appurtenances as in the PRINCIPAL INDENTURE expressed and all the estates right, title, interest property claim and demand whatsoever of the mortgagee into out of or upon the said premises by virtue of the PRINCIPL INDENTURE to have and to hold the premises here before expressed to be hereby granted assigned and re-conveyed unto and to the use of the mortgagor, for over freed and discharged from all moneys intended to be secured by the said PRINCIPAL INDENTURE and from all actions, suits, accounts, claims and demands for, or in respect of the said moneys or any part thereof, for or in respect of, the PRINCIPAL INDENTURE OR of any-thing relating to premises AND THE mortgage hereby convenants with the mortgagor that the mortgagee has not done or knowingly suffered or been party thereof re or privy to anything whereby the said premises or any part thereof are/ is or can be impeached encumbered or effected in title estate of otherwise howsoever, IN WITNESS whereof the mortgagee has caused …………………… on its behalf to set its hand the day and year first above written.

P a g e | 517SCHEDULE ABOVE REFERRED TO SIGNED BY……………………………… for and on behalf of the mortgagee ………………In the presence of 1 stwitness…………………………… Address……………………………… Occupation…………………………... (Signature) 2 ndwitness…………………………… Address……………………………… Occupation…………………………... (Signature) ………………………………….(Signature)For and on behalf of the company

P a g e | 518Annexure VIII MEMORANDUM RECORDING MORTGAGE BY DEPOSIT OF TITLE DEEDS WHERE THERE IS ALREADY AN EQUITABLE MORTGAGE To (Name and address of the concerned company) Further loan of . . . . . . . . . . . . in addition to the loan of Rs. . secured by Equitable Mortgage ₹dated …………………………………………………………………….. . On the ……………………………………. day of ……………………….I, Shri ………..……..... …………………………………………………residing at No. . . . . . . …………………………..(full name) having my office at No. ………......................................................................................................delivered to you at No …………………………………………………………………………….(indicate full address) the documents of title specified in Schedule \"B' hereto annexed relating to the immoveable property being No. …………………………………………………………………………………………………fully described in the Schedule 'A' hereto annexed including all buildings and structures standing thereon or to be erected thereon with intent to create a security thereon in your favour nemely a mortgage by deposit of title deeds within the meaning of Section 58(f) of the -Transfer of Property Act. for securing due repayment of all moneys advanced or to be advanced to me by you by way of House Building Loan together with all interest costs charges and expenses as between attorney and client which you may incur or be put to for protection and preservation of the said security or recovery of the amount or any part thereof. The said mortgage by deposit of title deeds has been duly recorded. In consideration of the …………………………………………………………………………………….(Name of the concerned company) agreeing to grant me further loan upto Rs. . . . . . ………………. . . . . . . . . . (Rupees. . …………………. ……………………………………………………………………………) for House Building I Shri. . . . . . . .. . . . . . . . . . . . place on record that it has been agreed that the title deeds specified in Schedule 'B' hereto annexed relating to the promises No. …………………………. . including building and structures thereon which have been delivered to your Company at No. …………………………………………….. (indicate address) on the. . ………………….day of. . …………………... . with intent to create a Security on the said equitable mortgage together with all buildings and structures thereon or to be constructed

P a g e | 519thereon shall be held by your Company as security in respect of further loan of Rs. ………………………………..I further agree that all the terms, conditions and covenants relating to mortgage by deposit of title deeds created on. . . . . . . . . . . . . . . . . shall be applicable to the mortgage by deposit of title deeds also for the repayment of the said further loan of Rs. ……………………………………Dated, this. . . . . . . . . . . . . . . . . . . . . . . . . .day of. . . . …………...20 SCHEDULE \"A\" ABOVE REFERRED TO Particulars of Property SCHEDULE \"B\" ABOVE REFERRED TO List of Title Deeds Signature. . . . . ………………………………. . . . ……………………………………………………Full Name (In Capital) of the Borrower Designation. . . . . ……………………………... . . Department etc. . . . ………….. . . . . . . . . . . . . . . .

P a g e | 520References 1 House Building Advance Rules Amendments upto 09.01.1990. –2 OM No. CIL/C-5A(vi)/50724/V/166 dated 11.11.1997. 3 OM No. CIL/C5A(PC)/HBA/2828 dated 08.05.2018. 4 Letter No. CIL/XI(D)/04027/2021/26915 dated 20.07.2021.

P a g e | 521Coal India Executive House Rent Allowance Rules 2010 1.0. Short Title and commencement 1.1.These rules shall be called the Coal India Executives House Rent Allowance Rules 2010. Except where otherwise specifically provided for by an executive order, 1direction or instruction, these rules come into force with effect from 28th September’2010 and it supersedes earlier House Rent Allowance rules and circulars issued in this respect. 2.0. Scope & coverage 2.1.These rules shall cover the following executives of Coal India Limited and its Subsidiaries: (i) Board Level and below Board level Executives. (ii) Executives appointed as management trainee in regular pay scales. 2.2.An executive from other organization or undertaking on deputation to the Coal India Limited and its subsidiaries shall also be entitled to the house rent allowance in accordance with these rules provided there is nothing repugnant or contrary to it in the terms and conditions of his deputation. 3.0. Definitions (a)‘Basic Pay’ means the basic pay of an executive (include Personal pay, Special pay, Non Practicing Allowance as applicable). (b)‘Competent Authority’ means:(i) Area General Manager for all officers posted under his administrative control in his Area/Project/Unit. (ii) CGM/General Manager (Sales & Marketing), CIL for all executives posted at different Regional Sales offices and other Marketing offices located in different states. 1 Approved by CIL Board in its 259 Board meeting held on 21.08.2010. Communicated vide OO No. CIL/C-th5A(vi)/HRA/1499 dated 28.09.2010. Previously called as House rent Allowance Rules, 1972 which was amended vide various Office Orders/ Memorandums dated 05.07.1973, 18.03.1974, 01.10.1975, 04.07.1977, 20.12.1977, 24.11.1978, 15.05.1979, 23.05.1980, 14.07.1982, 23.09.1982, 30.08.1982, 26.06.1984, 28.09.1984, 18.01.1985, 03.04.1985, 08.04.1985, 29.10.1985, 12.09.1986, 03.04.1987, 03.06.1988, 25.09.1989, 03.10.1989, 17.10.1989, 23.10.1989, 22.11.1989, 03/04.01.1990, 09.01.1990, 10.01.1990, 22.01.1990, 27.01.1990, 20.11.1990 (OM No. 227 & 229), 04.02.1991, 18.06.1991, 21.01.1993, 09.06.1994, 23.08.1994, 17.01.1995, 08.03.1995, 14/17.07.1995, 13.10.1995, 14.06.2001, 07/18.08.2008, 02/07.05.2009 and 09.06.2010.

P a g e | 522(iii) Head of Divisions of respective departments/divisions at the Head Quarters of CIL and subsidiary companies in respect of executives posted under their administrative control. (iv) Director (Technical)/ (Finance)/ (P&IR)/ (Marketing) for CGM/General Managers posted under their administrative control. (v) Chief of Geology and Drilling for officers posted at various drilling camps. (vi) General Manager (Administration)/(EE)/(Pers.) concerned subsidiary companies for officers posted at branch offices located at various cities such as Kolkata, Delhi etc. (vii) Director (Pers.) of the subsidiary companies may authorize any other officer to function as such in respect of officers not covered in the above categories. (viii) Chairman, CIL (c)‘Functional Directors’ means a full time Directors of Coal India Limited.(d)‘Company’ means the Coal India Limited. (e)‘Family’ means an executive’s wife/husband, children (including step child, legally adopted child) and other wholly dependent upon him/her. A husband/ wife/ child/parent having an independent source of income are not treated as a member belonging to the family of the executive. (f)‘He’ includes ‘She’ & Vice Versa4.0. Entitlement of HRA 4.1.An executive who has not been allotted company’s accommodation and has taken a house on rent is entitled for House Rent Allowance. 4.2.An executive who refuses or surrenders accommodation offered to him by the company shall not be eligible for House Rent Allowance except for those executives who surrender the company’s accommodation to reside in the house owned by him/wife/children/father/mother. 4.3.In case both husband and wife are working in CIL and posted within a radius of 8 k.m. from each other or are residing in the house owned by the executive or his/her wife/husband jointly, only one of them, at the option of the couple, shall be eligible for the House Rent Allowance.

P a g e | 523Provided that this will not apply where the husband and wife are residing separately in pursuance of an order of judicial separation made by any court, in which both husband and wife shall be eligible for HRA. 4.4.An executive shall not be entitled to HRA, if his wife/her husband has been allotted accommodation at the same station by the Central Govt., State Govt., an Autonomous Public Undertaking or Semi Govt. organization such as Municipality, Port Trust etc. whether he/she resides in that accommodation or he/she resides separately in accommodation rented by him/her. 4.5.Where two officers in occupation of separate residences marry each other, one of them shall cease to draw the house rent allowance after one month from the date of their marriage. In case both the residencies are under the administrative control on the company, they shall within one month from the date of the marriage, surrender one of the residences to the company, failing which applicable penal rent for the smaller of the two accommodations shall be charged from the date of completion of one month of their marriage. 4.6.If an executive who is drawing house rent allowance, is transferred to another station involving change of residence and leave behind his family at the old station, he shall be eligible for the house rent allowance at the new station, for a maximum period of 6 months at the same rate, from the date of release in the old station provided that he has taken over duty in the new station, and not been allotted accommodation by the company at the new station. The period may be extended thereafter with the approval of competent authority, if the management has not been able to provide accommodation. In case he has been allotted a residence at the new station (place of posting) his entitlement to House rent Allowance at the old rate will be limited only to the period from joining at new station till completion of one month after allotment of house. 4.7.An executive staying in Guest House/transit accommodation is entitled for House Rent Allowance admissible at the applicable rate for a maximum period of 6 months provided he pays the room rent for guest house/transit accommodation and do not occupy any other residential accommodation provided by the company anywhere. However even after the expiry of the above 6 months period the executive concerned could not be allotted company’s accommodation, he has to obtain fresh sanction for continuance of House Rent Allowance from the competent authority. 5.0. HRA shall be admissible during: 5.1.The period of suspension and temporary transfer from old to new station. 5.2.The period of all kinds of sanctioned leave except for cases where an executive is sanctioned leave on medical ground or otherwise and does not join duty after availing himself of such leave and resigns, he shall not be eligible for HRA for the entire period of such leave.

P a g e | 5245.3.The period of training abroad/in India. 5.4.The study leave period at the rates admissible from time to time at the station where he proceeds on leave or the place of training provided he returns to his old headquarters on the expiry of his/her leave/training, unless ordered by competent authority to join elsewhere. 6.0. Cessation of HRA Should an executive’s services be terminated/dismissed/on account of resignation from the services of the company, he shall cease to draw HRA w.e.f. the date such an order or termination/dismissal/acceptance of resignation passed by the competent authority. 7.0. Rate of HRA [2]The House Rent Allowances will be paid to the Executives at the following rates w.e.f the date of issue of the Presidential Directive (i.e., 06.08.2018): Classification of Cities Rate of HRA X- Class (Population of 50 Lakh and above) 24% of Basic Pay Y Class (Population of 5 Lakh to 50 Lakh) –16% of Basic Pay Z Class (Population below 5 Lakh) –8% of Basic Pay The rates of HRA will be revised to 27%, 18% & 9% for X, Y and Z class cities respectively when IDA crosses 25% and further revised to 30%, 20% and 10% when IDA crosses 50%. The classification of cities for the purpose of HRA will be as per the classification of cities as circulated by the Department of Expenditure vide its O.M No 2/5/2017-E.II(B) dated 07.07.2017 (Annexure B). 8.0. Leased accommodation [2]i. The company shall provide leased residential accommodation to Executives in cities where the company is unable to provide residential accommodation in its own township. Leased accommodation will be provided to all grades of 2 Amended vide OM No. CIL/C5A(PC)/Pay Revision 2017/2972 dated 08.08.2018. Rate of HRA & Leased accommodation were earlier amended vide OM No. CIL/C-5A(vi)/005/35/1210 dated 02/07.05.2009. Classification of cities was earlier amended vide OM No. CIL/C5A(PC)/HRA/936 Dated 14.01.2016.

P a g e | 525executives posted at different cities subject to ceiling, as mentioned below, on need basis. The ceiling of leased accommodation based on the classification of cities is as below: Classification of Cities Lease Rental ceilings If DA is up to If DA crosses If DA crosses 25% 25% 50% X- Class (Population 31.5% of Basic 34.5% of Basic 37.5% of Basic of 50 Lakh and above) Pay Pay Pay Y Class (Population 21% of Basic 23% of Basic 25% of Basic Pay –of 5 Lakh to 50 Lakh) Pay Pay Z Class (Population 10.5% of Basic 11.5% of Basic 12.5% of Basic –below 5 Lakh) Pay Pay Pay (The percentage has been arrived at by summing up the entitled percentage of HRA and House Rent Recovery rate). Any amount of lease rent in excess of the above ceiling will be paid by the Executive concerned. ii. If an Executive is staying in his/ her own house, then normally he/ she should be entitled to the HRA amount but if the said house is taken as lease accommodation for self-occupation purpose, the lease rental ceilings (after adjusting the House Rent Recovery amount) should not exceed the net applicable HRA amount. iii. The House Rent Recovery (HRR) in respect of the leased accommodation will be at the following rate, or the actual rent, whichever is lower: Classification of Cities Rates of HRR X-Class 7.5% of BP Y-Class 5% of BP Z-Class 2.5% of BP iv. For the company accommodation arranged by CIL & its subsidiaries in their own township, the HRR will be the standard rate fixed by the company (in line with the license fee based on plinth area as notified by the Ministry of Urban Development, Directorate of State vide its O.M No 18011/2/2015-PoI.III dated 19.07.2017 (Annexure C) and as revised from time to time or 7.5% of Basic

P a g e | 526(for X class cities)/ 5% of Basic Pay (for Y class cities)/ 2.5% of Basic Pay (for Z class cities) whichever is lower. The above HRR will be recovered from the salary of the concerned Executive based on their accommodation provided by the Company. 9.0. Eligibility for residential accommodation Grade of executives Types of houses/ flats for which the executives are eligible E6 to above D type E3 to E5 C type E1 to E2 B type 9.1.Deleted [3]9.2.Retention of company’s residential accommodation on superannuation, death, resignation, termination of services etc. The residence allotted by company may be allowed to be retained by the executive concerned with the approval of the competent authority or the happening of any of the events specified below in column I for a maximum period as specified in column II thereof for the bonafide use of the executive or members of his/her family. The competent authority, however would have a right to order vacation of the residence in occupation of the allottee immediately on the occurrence of the events specified in column-I. Column - I Column - II Event Maximum permissible period of retention of residence Resignation, dismissed, removal from the service or One month termination of service Retirement due to superannuation Three months Death of an executive while in service Six months Transfer to a place outside the station of allotment Six months of residence Temporary transfer Six months On proceeding on deputation in India Three months 3 Due to implementation of pay revision 2017 vide OM No. CIL/C5A(PC)/Pay Revision 2017/2972 dated 08.08.2018, license fee is being collected as a part of HRR. It was earlier amended vide OM No. CIL/C-5A(vi)/50727/Flat-Rate/1587 dated 02.06.2011 & OM No. CIL/C-5A(PC)/HRA/25 dated 12.02.2014.

P a g e | 527On proceeding on deputation outside India Six months Leave preparatory to retirement or refix leave Six months 9.3.An executive who has been transferred and posted to North Eastern Coalfields (NEC) as per rules of the Company, may be allowed to retain his/her Company’s accommodation at the last/previous place of posting on normal rent beyond permissible period of retention of residence as mentioned in Column-II of the table above for bonafide use of the dependent family on his/her request mentioning the period of retention and approval of the Competent Authority subject to a maximum retention period of three years, or the period of his stay in NEC whichever is longer. 9.4.During the permissible period of retention of residence as mentioned in Column-II of the table above, the HRR may be realized at the rate as was being paid by the [4]allottee before the occurrence of the specified event. In the case of an allottee over staying the period of grace as mentioned in the Column-II of the table with the approval of the Competent Authority, for valid reasons, the allottee shall be charged twice the HRR as was being paid before the occurrence of the specified event for [4]the period exceeding the said grace period. 9.5.However, the Competent Authority may under exceptional circumstances arising from humanitarian or other considerations charge the normal HRR from the [4]occupant of the Company’s accommodation even beyond the period admissible under this rule with reasons to be recorded in writing. The competent authority in this case shall be one stage higher than the usual competent authority for the occupant. 10.0. Penal rent for Unauthorized Occupation If an allottee continues to occupy the Company’s house without permission of the Competent Authority, the allottee shall be charged penal rent based on market rent for the period of such unauthorized occupation. This will be without prejudice to the Company’s right to initiate such other action as may be deemed fit.11.0. Procedure 11.1.An executive who is eligible for the HRA may apply for it in the prescribed form (HRA form no. I) to the ‘Competent Authority’, defined in rule 4 for sanction through the proper channel. 4Due to implementation of pay revision 2017 vide OM No. CIL/C5A(PC)/Pay Revision 2017/2972 dated 08.08.2018, license fee is being collected as a part of HRR.

P a g e | 52811.2.After scrutiny of the application by the ‘Competent Authority/authorized officer and the particulars being found correct, the executive may be granted the House Rent Allowance as per rule. 11.3.All such sanctions must be recorded in chronological order in a register to be maintained in the office of the competent authority or his nominee(s) and the order regarding payment will be issued by the concerned Personnel Department informing the same to all concerned. 12.0. Miscellaneous 12.1.Should an executive be transferred from one place to another involving change of residence, he shall apply afresh for sanction of HRA at the new place of posting to the competent authority. The competent authority after proper scrutiny shall sanction the allowance and communicate the same to all concerned.12.2.The HRA will be paid to the executives at the rates applicable to where their workplace is situated irrespective to the place of actual stay. 13.0. Interpretation The power to interpret these rules is reserved with the Director (P&IR)/Chairman of CIL or subsidiary companies, as the case may be and their interpretation will be final. However in case of doubt the matter may be referred to Director (P&IR)/Chairman of CIL for a final and binding decision. 14.0. Savings This Rule can be withdrawn or amended at the discretion of the company without any prior notification and assigning any reason therefore.

P a g e | 529Annexure A Declaration I, hereby, declare the following for claiming HRA as per my entitlement: 1.That I am residing at the address given below, which is the house owned by me/ my spouse/ father/ mother/ children or on rental basis. 2.That I am not residing or sharing the accommodation with any person who is getting HRA or provided with accommodation owned by or taken on lease by CIL/ subsidiaries/ government or PSUs. Any change in the status will be intimated by me immediately to the company. Signature Date: Name ……. …………………..Designation …………………..Residential Address: ………..

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P a g e | 534Form I To (Through Proper Channel) Sub: Form of Application for HRA Sr. No. Particulars Details 1 Name of the applicant 2 EIS no. 3 Designation 4 Department/ section 5 Place of posting 6 Basic pay 7 Address of the house occupied 8 Whether rented or owned by him/ father/ mother/ spouse 9 If residing in guest house/ transit flat, proof of rent paid If yes, date of occupation of the guest house/ transit flat 10 House rent allowance claimed 11 Date from which claimed 12 Is this the first claim or is modification of a sanction given earlier? 13 Declaration attached Yes/ No Certificate Certify that I have not been allotted any bungalow/ house owned or controlled by the company. I have read and understood the HRA Rules and I certify that the particulars given by me as above are correct to the best of my knowledge. Signature of the applicant

P a g e | 535References 1 House Rent Allowance Rules of BCCL with amendments upto 23.05.1989. 2 OM No. CIL/C-5A(vi)/50727/252 dated 14.06.2001. 3 OM No. CIL/C-5A(vi)/50727/HRA/919 dated 07/18.08.2008. 4 OM No. CIL/C-5A(vi)/005/35/1210 dated 02/07.05.2009. 5 OM No. CIL/C5A(vi)/50727/Flat-Rate/1447 dated 09.06.2010. 6 OM No. CIL/C-5A(vi)/50727/Flat-Rate/1587 dated 02.06.2011. 7 OM No. CIL/C-5A(PC)/HRA/25 dated 12.02.2014. 8 OM No. CIL/C5A(PC)/HRA/936 Dated 14.01.2016. 9 OM No. CIL/C5A(PC)/Pay Revision 2017/2972 dated 08.08.2018.

P a g e | 536Knowledge Management Framework in CIL 1.0. K-Mining Communities (KMC) [1]1.1.KMC is a group of executives and supervisors who share a concern or a set of problems or a passion about a topic or for something they do and who deepen their knowledge and expertise in the area by interacting on an ongoing basis. 1.2.Broad Objectives Primary purpose of a community is developing knowledge, stewarding knowledge and fostering learning. Other key objectives of KMC are as follows: 1. To exchange knowledge and to develop individual capabilities 2. To enhance professional reputation of the community members 3. To provide access to expertise 4. To increase employability 5. To promote Personal Development 6. To enhance a sense of belonging 1.3.Members a. Membership in the community is voluntary, self-selected or assigned.b. Members of a community may share a profession or a discipline; have the same jobs or role.c. Membership is based on expertise and passion for a topic.d. Members should have the passion, commitment and identification with the community and its expertise.e. The members do not necessarily work together every day but they meet because they find value in their interactionf. Community will have members from senior, middle & junior management level executives.1.4.Activities a. The members, on a continuous basis, ponder common issues, explore ideas, share information, insights and advices, and help each other solve problems. b. They may create tools, standards, designs, manuals and other documents. c. They engage in learning processes such as conversation, coaching, apprenticeship, presentations, debates, case analysis, experience sharing etc. 1 Standard modalities communicated vide letter No. CIL/C5A(PC)/HR Vision/684 dated 14.10.2015.

P a g e | 537d. One of the primary tasks of a community is to establish a common baseline and standardize what is well understood so that members can focus their energy on more advanced issues. e. Members develop professionally; they keep abreast of new developments in their field and benchmark their expertise against that of colleagues in other organizations. f. A community may undertake specific tasks and projects in the course of exploring its problems. g. The community will interact regularly online or offline mode. However, it will hold formal meeting of all members of the community at least once in a month. h. It will also maintain a log book of activities of the community, information exchanged, knowledge created etc. 1.5.Essential elements of KMC A KMC is a unique combination of the following three fundamental elements. 1. A domain of knowledge Every KMC should be formed around a domain of knowledge. A domain denotes the topic the community focuses on. A good domain is a complex and long standing issues that requires sustained learning. It consists of key issues or problems that members commonly experience. The topic should have strategic relevance to the company and should also inspire the members of the community. It is a statement of what knowledge the community will steward. It is a commitment to take responsibility for an area of expertise and to provide the organization with the best knowledge and skills that can be found. The community should decide; a. What topics and issues do they care about? b.How is this domain connected to the organization’s strategy?c. Is the community ready to take some leadership in promoting and developing their domain? d. What is the current level of expertise in the domain and what are the gap areas? 2. A Community Community is a group of people who interact, learn together, build relationship and in the process develop a sense of belongingness and mutual commitment.

P a g e | 538In pursuing their interest in their domain, members engage in joint activities and discussions, help each other, and share information. They build relationships that enable them to learn from each other Each community should develop its own structure and norms. It can have a title Members must interact regularly on issues of importance to their domain. Regular interaction is the essence of a community. The community should establish a baseline common knowledge that can be assumed on the part of each member. The community explores both the existing body of knowledge and latest advances in the field. The community should decide; a. What roles are people going to play? b. How often will the community meet? c. How will members connect on an ongoing basis? d. How will members deal with conflict? e. What kind of activities will generate energy and develop trust? f. How will new comers be introduced into the community? 3. Practice Practice means a set of common approaches and shared standards that create a basis for action. Members of a KMC are practitioners. They develop a shared repertoire of resources: experiences, stories, tools, ways of addressing recurring problems—in short a shared practice. The practice includes the books, articles, knowledge bases, websites and other repositories, lessons learned, best practices, models, frameworks, tools, theories, cases, etc. that members share. The community should decide; a. What knowledge to share, develop and document? b. What kind of learning activities to organize? c. How should the knowledge be documented and presented? d. What development project should the community undertake? e. Where are sources of knowledge and benchmarks outside the community? 1.6.Community Design The community is based on collegial relationship; not reporting relationship. It is an informal and voluntary structure organized around knowledge.

P a g e | 539The community can have a design based on the collective experience of the members. It can have a coordinator who organizes events and connects community members. The coordinator brings people together and enables the community to find its direction. The community will have a member assigned with responsibility of maintaining documentations on the activities of the community. Every community will have a core team of 10-15 executives from junior management, middle & senior management, who will drive the activities of the community. The core team will enroll, into the community, the fresher who are deployed in the area of the expertise of the community and encourage their participation in the community activities. 1.7.Registration of Communities All communities will register them online through the knowledge portal and regularly update their activities in the portal.The communities can have an identification name, logo, statement of purpose, registration code etc.2.0. In-Circles [2]A Quality circle based initiative for continuous improvement & development. 2.1.Objectives The objectives of the initiatives are as follows: a. To contribute towards continuous improvement of various business processes in the value chain. b. To provide a platform for unleashing the innovative ability of the experienced as well as the young employees in the company. c. To improve employees abilities for solving operational problems. d. To develop a positive attitude and a sense of belongingness among the employees. e. To reduce redundant efforts and processes in the long run. 2 Standard Operating Practice (SOP) communicated vide letter No. CIL/C5A(PC)/HR Vision/676 dated 14.10.2015.

P a g e | 5402.2.In-Circle An In-Circle in CIL is a voluntary group of 6 to 15 supervisors and employees in the same working area who meet regularly to discuss ways of solving particular problems, they have chosen, in their workplace so as to improve their own work, efficiency of operations and for their individual development. Supervisors include junior management level executives performing supervisory nature of works. 2.3.Themes for In-Circles Circles would focus on such themes which are relevant and have got direct impact on the production process and allied services. The focus of In-Circle could be: a. Improving a process b. Prevention of a loss c. Elimination of waste and redundant processes d. Prevention of overuse (eg. fuel, explosives etc.) e. Prevention of breakdowns f. Improving efficiency of equipments g. Utilization of scraps h. Utilization of unused/ under used manpower i. Prevention of rework j. Power saving k. Reduction of Idle machine hours & Man hours l. Cycle time reduction of any process m. Improvement in layout n. Reduction in unproductive movements o. Improving resource sharing p. Improving work place discipline q. Improving critical manpower availability r. Any other mine specific problems 2.4.Membership in a Circle Ideally, the members of a particular Circle come from the same work area or who perform similar work so that the problems they select are familiar to all of them and it is easy to find solutions with their experience and knowledge. Alternatively, a Circle may also be constituted with members from different connected work area. In such cases, they may look at the problem from all angles so that it is easy for them to arrive at optimum solutions. Whichever may be the formation of a Circle, the membership is strictly voluntary. 2.5.Strength of a Circle An ideal size of a Circle is 6 to 15 members.

P a g e | 5412.6.Quality Circle Meetings Meetings should take place once a week and each meeting should be for approximately 45 minutes. Meetings may be held at the convenience of the members on a fixed day and place at the working area. 2.7.Composition of a Circle A Circle would have the following type of members: a. Facilitator b. Leader c. Dy Leader d. Members e. Non Members 2.8.In-Circle Steering Committee at Sub Area Level Every Sub Area will form a Steering Committee at Sub Area with the following members: a. Sub Area Manager, Chairman b. Colliery Managers, Dy Chairman c. Sub Area Engineer d. Project Personnel Executive e. Safety Officer 2.9.Functions of Steering Committee at Sub Area Level A steering committee would be responsible for the following: a) Promote In- Circles in the Sub Area. b) Provide facilities and resources for Circles meetings and deliberations, such as meeting room, sitting arrangement, White Boards, stationary etc. c) Nominate facilitator. d) Attend various presentations of the studies carried out by Circles. e) Take decisions for implementation of recommendations of the Circles. f) Obtain feedback from facilitators and review Circles activities. g) Provide necessary provisions in the annual budget. h) Grade the project reports of Circles and recommend for awards. 2.10. Coordinator Each Area will appoint a coordinator, preferably the staff officer mining, who will promote and coordinate all Circle activities in the Area.

P a g e | 5422.11. Functions of Coordinator A coordinator would perform the following responsibilities: a. Keep liaison with the facilitators for ensuring regularity of Circle meetings, mid-term presentations, etc., and to analyze activity level charts. b. Attend Steering Committee meetings of Sub Areas c.Convenes monthly leaders’ meetings and circulate record notes thereof.d. Organizes Area level presentations in ordination with the facilitators; e. Report Circle activities for publication in company magazines. f. Prepares training material for facilitators and leaders in conjunction with HR Department g. Organizes training programmes for facilitators and leaders in collaboration HR department from time to time h. Encourage all employees at the grass-roots and different levels of executives on the concept of In-Circle through Training in collaboration with the HR department. 2.12. Facilitator The facilitator is usually an officer of the department where Circles are working and is nominated by the steering committee of the Sub Area. 2.13. Functions of Facilitator A facilitator would be responsible for the following: a) Attend Circle meetings, at least for brief periods. b) Guide Circles in the proceedings of meetings. c) Coordinate with Area for organizing necessary training programmes in QC techniques, QC working procedures, etc., for Circle leaders and members. d) Coordinate with steering committee members for support and assistance for the Circle and act as a catalyst for the Circle members. e)Act as intermediary in resolving Circle’s problems.f) Ensure that each Circle keeps a record of its activities by way of maintaining registers, follows up for implementation of completed project. g) Arrange for periodical management presentations and to schedule meetings of Circles. h) Communicate the Steering Committee decisions regarding the implementation of recommendations submitted by Circles, searches for new ideas and publicize the programme. i) Collect and arrange dissemination of literatures relating to Circle activities elsewhere.

P a g e | 5432.14. Leader and Dy Leader Leader is chosen by the members of a Circle among themselves. Members may also decide to have leader by rotation. The deputy leader may also be chosen by the Circle so as to ensure that Circle meetings and other activities would go on uninterruptedly, even if the leader is not present. Initially the supervisor may be the leader and another worker as deputy leader. 2.15. Functions of Leader Leader’s functions are as follows: a)Conduct Circle meetings regularly. b)Maintain registers regarding the proceedings of the Circle meetings, problem-selections, etc. c)Train the members with the assistance of the facilitator/coordinator. d)Involve every member in the Circle meetings/activities. e)Set Circle goals and improve performance towards the same. f)Chalk out action plans and delegate responsibility to Circle members. g)Bring about a consensus approach in problem solving. h)Prepare the project report and present to the departmental heads and Steering Committee. i)Appraise the progress of the work with the facilitator and the concerned departmental head. j)Interact with other functional areas in problem-solving. k)Review progress vis-à-vis goals and objectives set for themselves. l)Arrange for mid-term and top management presentations. and m) Encourage non-members to join existing Circles or start new ones. 2.16. Members Members are the basic elements of the structure of In-Circles. Members of a Circle are a small group of people from the same work-area or doing similar type of work, who voluntarily form an In-Circle. Once a Circle is formed, they remain as permanent members of the Circle, unless they leave the work-area for good. The members should contribute actively to the effective functioning of their Circle, aiming at better performance of their work-area in every way on an on-going basis and their won development. 2.17. Functions of members Members of a Circle would responsible for the following: a) Meet regularly as per schedule and actively participate in Circle meetings. b) Contribute ideas for problem solving and in the process develop themselves. c) Assist the leader in data gathering, record-keeping, interacting with other areas,

P a g e | 544d) Ensure team work. e) Strive for the highest standards of performance of the Circle. f) Involve in the improvement of the overall performance of the mine/ department and g) Take part in the mid-term and top management presentations. 2.18. Non-Members Non-members are those who are not members of the Circle but may be involved in the process of the implementation of the Circle recommendations. They are welcome, if they so desire, to form new Circles or join existing Circles. They should actively involve themselves in the implementation of the Circle recommendations. 2.19. Focused In-Circles (FIC) FIC is a circle purposefully formed by a Manager/ Project Officer to focus on a particular problem of strategic relevance. FIC would also follow the same procedure and proceedings as that of a regular In-circle for studying the issue assigned to them. 2.20. Circle of Facilitators (CoF) CoF would be formed in every Area with all the facilitators of the Area as its members. The CoF will meet once in every quarter and share their experience with the members of the CoF. The CoF in an Area will act as an expert group for the In-Circles and also play the role of catalyst to the initiative in the area. 2.21. Circle Proceedings In-Circle will use tools and techniques of Quality Circles and will use P (Plan) D (Do) C (Check) A (Act) cycle for problem identification, which are described below: 1. PLAN: It involves collection and analysis of data. Use a data check sheet to record all problems as stated by each member at the meetings; Use brainstorming technique to generate problems. Sample Check Sheet Name of the Member I week stDate & Time 2 Week nd Date & Time 3 Week rd Date & Time

P a g e | 545Prepare a list of all problems with the help of data check sheet. Do ABC analysis; Categorize the problems in to three groups A, B and C ‘A’ category Problems that can be resolved by Circle members –‘B’ Category- Problems that need others help for resolution ‘C’ Category- Problems that need Management’s help for resolution.In-Circle will take up ‘A’ category problems only.Regroup the items in A category to limit it to 5 to 8 items. Do problem selection through Top Ranking method. Ranking may be done either through voting by members or by assigning weightage to each problem. Top Ranking Method Sl. No ‘A’ Category Problems Quality Safety Environ Adverse ment Effect Total Marks 1 2 3 4 5 Total Based on the total marks given to each problem rank them and select Rank No 1 problem. Collect data on the Rank No 1 problem using a data collection chart. Use 4W&1H technique to collect data. Where is the problem? When is the problem? Why the problem is coming? What is the nature of Problem? How is the problem occurring?

P a g e | 546Data Collection Chart Sl No Rank No 1 Problem Causes/Sub Problems Occurrences 1 2 3 Prepare a Data Control Chart for prioritizing the causes/ sub problems. Prioritize the sub problem either by tally rank or percentage weightage system. Data Control ChartSl. No Nature of sub problem of Rank No 1 Problem How much intense is the problem in % Priority 1 2 3 4 Prepare a Pareto Diagram with nature of problem at X axis and % of the problem faced in Y axis and draw cumulative line. 2. DoProblem description: - Prepare a problem description incorporating all the sub problems as per the data control chart. Prepare a Cause and Effect (Fish Bone) diagram using 4M1E (Manpower, Machine, Methods, Materials and Environment). Use 4W1H technique to identify sub causes. Identify solutions/ Recommendations Trial Implementation; After trial implementation record details such as number of days, Commencement, Completion and other resources required.3. CheckDevelop Process Flow Chart for implementation of the suggestion

P a g e | 547Develop Milestone Chart; activity planning chartBenefits: List out the tangible and intangible benefits. Also record current scenario, Challenges in the new methods. Videograph /Photograph of the current and new conditions is also recommended.4. ActPresentation before the Steering Committee: - Approval of management for implementation of the suggestion after presentation. Execution of the suggestion by the Circle members Next Problem identification 2.22.In-circle will complete its proceedings within 4 to 6 months and take up another problem. 2.23.Corporate level steering committee will organize In-circle competitions in the Company in the month of Oct of every year. 2.24.Subsidiaries will organize training programmes on the tools and techniques of Quality Circles. 2.25.CIL would organize inter subsidiary In-Circle competition every year to promote circle activities.

P a g e | 548References 1 Letter No. CIL/C5A(PC)/HR Vision/684 dated 14.10.2015. 2 Letter No. CIL/C5A(PC)/HR Vision/676 dated 14.10.2015.

P a g e | 549Scheme for providing Laptop/ Tablet or Devices of similar categories to Executives of CIL & Subsidiaries 1.0.Scope and applicability All below Board level executives, who have completed at least one year of service in the company, will be eligible for the facility under the scheme . Management [1]trainees, after successful completion of one year training in CIL, will be eligible to avail the facility. The scheme is intended to achieve the following objectives: a)To carry out day to day business functions optimally, effectively and efficiently. b)To facilitate automation of business processes. c)To facilitate swift and easier transfer/ retrieval of data. d)To bring about continual qualitative improvement in the working environment. e)To stay competitive and successful in the dynamic business environment. 2.0.Definitions In these rules, unless there is anything repugnant to the context, the following terms would have the meaning as assigned to hereunder: a)‘Company’ means Coal India Limited and its subsidiaries.b)‘Employee/ Executive’ means an employee holding a post in the executive cadre of the company, engaged to do any work.c)'Device'means a laptop/ tablet/ notepad/ netbook/ ultra-book/ notebook or devices of similar category. d)‘Sanctioning authority’: [2]The following authorities are authorized to approve the advance: i)CMD, CIL/ Subsidiary. ii)FDs & CVOs of CIL/ Subsidiary for EDs, GMs, HoDs and employees working directly under him/ her. iii) EDs, GMs/ HoDs of CIL/ Subsidiary for all employees working under his/ her administrative control. 1 Approved by CIL Board in its 311 meeting held on 12 & 13 February, 2015. Communicated vide OO thththNo. CIL/C5A(PC)/laptop/49 dated 23.02.2015. 2 Amended due to letter No. CIL/XI(D)/04027/2021/26915 dated 20.07.2021.

P a g e | 5503.0.Purchase of laptop/ tablet or devices of similar categories 3.1.The company will encourage purchase of laptop/ tablet or devices of similar categories for official use by executives under this scheme. 3.2.Maximum amount (including sales tax/ insurance) for procurement of the device will be limited to actual cost not exceeding 70,000/- (Rupees Seventy thousand ₹only) i.e. the purchase value of the device should not exceed more than 70,000. ₹4.0.Procurement and procedure 4.1.An executive willing to purchase a laptop/ tablet or devices of similar categories under this scheme will have to submit an application (refer Appendix-X) along with the proforma invoice from an authorized dealer of a reputed company with details such as ‘Make’ of the laptop/ tablet, peripherals, configuration, price etc. to the sanctioning authority through proper channel. The sanctioning authority will consider the application and act upon it. 4.2.On sanction, the executive can avail advance for procurement of the device. The executive concerned will procure the device and submit a Original copy of the bill / warranty card to the finance department within one month from the date of [3]avail of advance for adjustment, failing which the amount of advance drawn shall be recovered alongwith a penal rate of interest at the rate of 18% per annum. 4.3.All bills/ invoice will be raised in the name of CIL/subsidiary. The purchase of the device in the name of individual is not allowed. 4.4.Executives will be required to procure branded laptops/ tablet or devices of similar categories with software configuration with AMC for 3 years by the supplier. 4.5.Procurement of assembled laptops and pirated software’s is strictly prohibited. 4.6.Executives will be required to submit an undertaking in the prescribed format (Appendix-Y). 5.0.Periodicity The life of the laptop/ tablet will be 3 years. An executive can avail this facility after the expiry of 3 years again subject to the operation of the scheme. 6.0.Rate of depreciation The rate of depreciation will be @ 31.67% per annum and the residual value will be calculated on a monthly basis in the event of buy back of the device. While determining the depreciated value, actual cost of the device, limited to 70,000, ₹will be considered. 3 Amended vide OO No. CIL/C-5A(PC)/2018/3081 dated 10.10.2018.