HR_Manual_CIL 01112021

P a g e | 801CIL Policy for engagement of Medical Consultants 1.0Title and commencement This policy is called as CIL Policy for engagement of Medical Consultants [1]. It will come into force with immediate effect. 2.0Scope and applicability This Policy covers engagement of qualified Medical professionals (Specialist/ Non-specialist) including retired Medical Executives of CIL/ other PSUs/ Government Organizations on fixed tenure contract basis as Medical Consultants in CIL and its Subsidiaries. This Policy will be effective for a period of two years since the effective date of the Policy. 3.0Definitions In this policy, unless there is anything repugnant to the context, the following words would have the meaning as assigned to hereunder: a)‘Company’ means Coal India Ltd and its Subsidiaries. b)‘Consultant’ means a person appointed as Medical Consultant under this policy. c)‘Competent Authority’ for appointment of Medical Consultants at CIL (HQ) shall be the Committee of FDs of CIL whereas, in case of appointment of Consultants at any Subsidiary, the Committee of FDs of the concerned Subsidiary Company.d)‘Retired Medical Executives’ means Medical Executives of a PSU/ Government Organization whose regular employment is ceased on attaining the age of superannuation i.e., 60 years. 4.0Vacancies for engagement of Consultants The Medical Consultants to be engaged under this policy shall be only against the category-wise and specialty-wise vacancies that remain unfilled as communicated/ confirmed by CIL(HQ). The Medical Specialty vacancies would be filled first by engaging retired Medical Specialists of CIL & its Subsidiaries on full-time basis. If such specialty vacancies still remain unfilled, the same would be filled by engaging Medical Specialists of outside candidates including retired Medical Specialists of other PSUs/ Government Organizations on full-time basis. The non-specialist vacancies would be filled by engaging fresh medical professionals on full time basis with or without post qualification experience. 1Communicated vide OM No. CIL/C5A(PC)/Medical Consultant/405 dated 30.03.2020 with the approval of the Competent Authority. Subsequently ratified by CIL Board in its 402 meeting held on 22.04.2020. nd

P a g e | 802If some posts still remain unfilled after engaging retired Medical Executives of CIL/ Subsidiaries and outside candidates, then such posts would be filled by engaging Medical professionals on hourly basis. 5.0Contract period a)The contract period of a Consultant should not be for more than two years. It cannot be extended beyond two years. Any such engagement/ re-engagement will not be beyond his/ her attaining the age of 65 years. b)If the vacancy gets filled on regular appointment, then the contract of the consultant so appointed against such vacancy will be terminated as specified in clause 10(j)(viii). c)The contract will automatically cease to exist on expiry of the period of contract or on the date of attainment of 65 years of age and for this, no separate notice would be necessary. 6.0Selection of Medical Consultant 6.1.Selection of retired Medical Specialists of CIL/ Subsidiaries a) The selection would be on the basis of applications received in response to the notification, to be circulated internally at concerned Subsidiary/ CIL level, where vacancies exist. A detailed notification would be made available in the respective websites of CIL/ Subsidiary Company prior to atleast 2 weeks of selection. To the extent possible, in the first instance of such selection, detailed notifications will be mailed to the eligible retired Medical Executives of CIL/ Subsidiaries for wider reach. The format in which the applications are to be submitted against the notification will be attached along with the detailed notifications. A sample application format is attached as Annexure I. However, on the basis of specific requirement, individual cases can be processed directly with the consent of the retired Medical Executives. b) The applications received against the notification or requirement of CIL will be dealt by CIL (HQ) and applications received against the notification or requirement of Subsidiaries will be dealt by Subsidiaries. c) Retired Medical Specialists and retired GDMOs (with Specialization qualification) are eligible to be appointed as Medical Consultants under this Policy. For consideration of retired GDMOs (with Specialization qualification), they should have worked in the relevant specialty for at least 5 years during their last service period in CIL/ Subsidiaries. d) The modalities of recruitment i.e., qualification and selection criteria will be the same as followed in Open recruitment mode of Medical discipline except the upper age limit and experience criteria. Reservation of posts is applicable

P a g e | 803for engagement of Consultants as per Central Government Rules and as communicated by CIL(HQ). e) Retired Medical Executives of CIL/ Subsidiaries would be considered for selection only if they satisfy with the following conditions: i.Should have scored minimum ‘Good’ ratings in the last 5 years of service.ii. Should not have been awarded with any punishment under CDA Rules of the Company in the last 5 years of service. iii. Should not have been involved with any corruption or illegal gratification or in any criminal case during the entire service period and post retirement. f) The Selection Committee for engagement of Consultants in CIL & its Subsidiaries shall be constituted with the following Executives of the concerned Subsidiary/ CIL with the approval of the Director (Personnel) of the concerned Company: i. Chief of Medical Services or his/ her representative ii. General Manager/ HoD (Pers./ Executive Establishment) or his/ her representative iii. One senior specialist from Medical discipline of the respective specialization. In addition to the above, the Selection Committee will consist of a representative of SC, ST, OBC, Minority community and one woman representative. A Committee member may represent more than one category of representation in the Selection Committee. However, a member representing SC shall not represent ST/ OBC and vice versa. g) The Committee would recommend the names of the retired Medical Executives of CIL/ Subsidiaries through the Director (Personnel) of the concerned Company for approval of the Competent Authority. 6.2.Selection of Medical Specialists of outside candidates including retired Medical Executives of other PSUs/ Government Organizations and fresh Non-specialist Medical professionals a) Selection shall be done through Walk-in-interview. The venue of the walk-in-interview shall be Headquarters or any other place preferably near to the Hospitals/ Dispensaries, where vacancies exist, as decided by the Competent Authority of the concerned Company. The Selection process will be planned in such a way that all Subsidiaries shall conduct the walk-in-interviews as per their requirements by notifying a fixed date of selection beforehand. [2]b) A short advertisement of vacancies in 2 local newspapers and detailed advertisement in websites of respective Subsidiaries & CIL would be made prior to selection. 2 Amended vide CIL OM No. CIL/C5A(PC)/Medical Consultant/457 dated 20.07.2020.

P a g e | 804c) The detailed advertisement will consist of the details of the form in which applications are to be submitted at the time of the walk-in-interview. A sample application format is attached as Annexure II. The applications received against the advertisement of CIL will be dealt by CIL (HQ) and applications received against the advertisement of Subsidiaries will be dealt by Subsidiaries. The interested candidates would be required to present themselves along with all the documents needed in original plus 2 copies at the time of the walk-in-interview. Any candidate whose application is incomplete or any discrepancy found w.r.t. eligibility criteria, then such candidate will not be considered for walk-in-interview. d) The modalities of recruitment i.e., qualification and selection criteria will be the same as followed in Open recruitment mode of Medical discipline except the upper age limit and experience criteria. The reservation of posts is applicable as per Central Government Rules and as communicated by CIL(HQ). e) The candidates will be considered for selection only if they satisfy with the following conditions: i.Should have scored minimum ‘Good’ ratings or equivalent in the last 5 years of service, if applicable. ii. Should not have been awarded with any punishment under relevant Rules of the Company in the last 5 years of service, if applicable. iii. Should not have been involved with any corruption or illegal gratification or in any criminal case. f) For each walk-in-interview location, a Selection Committee will be constituted with the approval of the Director (Personnel) of the concerned Company. The members of the Committee will be as follows: i. Chief of Medical Services or his/ her representative ii. General Manager/ HoD (Pers./Recruitment) or his/ her representative iii. One senior specialist from Medical discipline of the respective specialization, if applicable In addition to the above, the Selection Committee will consist of a representative of SC, ST, OBC, Minority community and one woman representative. A Committee member may represent more than one category of representation in the Selection Committee. However, a member representing SC shall not represent ST/ OBC and vice versa. g) The Selection Committee would recommend the names of the selected Candidates through the Director (Personnel) of the concerned Company for approval of the Competent Authority. 7.0Consolidated Honorarium Consultants appointed under this Policy are eligible only for consolidated honorarium and other benefits as prescribed under this Policy. They are not eligible

P a g e | 805for retiral benefits like Gratuity, PF, Post-retiral medical benefits and pension for the period of their engagement with CIL as Consultants under this Policy. However, the retired Executives of both CIL & Non-CIL enjoying their regular retiral benefits owing to their earlier regular service will continue to receive such benefits during their period of engagement as Consultants under this Policy. Consolidated honorarium shall be payable to the engaged medical Consultants as under: (i) For retired Medical Specialists of CIL/ Subsidiaries Sl. No. Category Consolidated honorarium for Specialist (in ₹)Monthly rate Hourly rate 1 For Retd. E-8 Gr. Executive 1,50,000 800 2 For Retd. E-7 Gr. Executive 1,30,000 700 3 For Retd. E-6 Gr. Executive 1,15,000 600 4 For Retd. E-5 Gr. Executive 1,00,000 500 (ii) For Medical Specialists of outside candidates including retired Medical Executives of other PSUs/ Government Organizations Sl. No. Post qualification Experience (in years) Consolidated honorarium for Specialist (in ₹)Monthly rate Hourly rate 1 15 & above 1,50,000 800 2 >= 12 & < 15 1,30,000 700 3 >= 9 & < 12 1,15,000 600 4 Less than 9 1,00,000 500 (iii) For fresh Non-specialist Medical professionals Fresh Medical professionals who have been engaged as Medical Consultants under this policy are eligible for a consolidated honorarium of ₹85,000/- per month or ₹400 per hour as per their respective mode of engagement irrespective of their post qualification experience.

P a g e | 8068.0Offer of engagement Offer of engagement will be issued in writing with a copy to CIL Recruitment Department, specifying the tenure and other terms and conditions of the engagement by the designated Officer to whom the power has been delegated for this purpose by the Director (Personnel) of the concerned Subsidiary/ CIL. A draft Offer of engagement is attached as Annexure III. 9.0Designation The designation of selected candidates shall be as under: a) For Non-specialist - ‘General Medical Consultant’/ ‘General Medical Consultant (Dental)”b) For Specialist - ‘Medical Specialist Consultant (“Specialization name”)’10.0Terms & Conditions of engagement A Medical Consultant appointed under this Policy will be subjected to the following terms and conditions during the period of engagement: a) Accommodation facility On availability, suitable Company’s accommodation will be provided as applicable to on-roll Executives against the standard rent fixed by the Company. b) Medical All retired Executives of CIL/ Subsidiaries covered under the Contributory Post Retirement Medicare Scheme (CPRMSE) will continue to be governed by the said scheme during their period of engagement as Consultants. Consultants who were not under the roll of CIL/ Subsidiaries will be entitled for medical facilities for self & spouse as per the Coal India Medical Attendance Rules (MAR) during their period of engagement at CIL Hospitals & Dispensaries only and not in CIL empaneled hospitals i.e., no referral. c) Leave Consultants shall be entitled for paid leave of 15 days in every six months in addition to the paid holidays in the establishment. The paid leave shall be regulated as per the provisions of EL (Earned leave) applicable to the Executive cadre employees under the CIL Executive Leave Rules. However, the paid leave admissible as above is not encashable. The accumulated leave shall stand lapsed on expiry of period of engagement. Medical Consultants who are engaged on hourly basis are not entitled for any paid leave.

P a g e | 807d) TA/ DA Whenever tours are undertaken by the retired Medical Specialists of CIL/ Subsidiary Companies engaged as Consultants, TA/ DA and other boarding/ lodging charges shall be payable at par with the grade in which they have retired with minimum Basic Pay of that grade. In case of tours undertaken by other Non-specialists, it shall be payable as per the entitlement applicable to regular E3 grade Executives with minimum revised Basic Pay whereas, in case of other Specialists, it shall be payable as per the entitlement applicable to regular E4 grade Executives with minimum revised Basic Pay. e) Medical fitness The appointment to the post of ‘Consultant’ shall be subject to Medical fitness to be certified by Company Medical Officer. The Medical Officer shall use his/ her own discretion as to the scope of the general physical examination in each case, get a history of present and past illness and whether at present, under treatment or not and shall judge cases on their merits taking into consideration of the age, prevalence of diseases and prospective duties of the Consultants. The main object of medical examination is to secure continuous effective service from the Consultant. f) Performance Appraisal The performance of the Consultants would be reviewed at the end of every financial year by the concerned Reporting and Reviewing Authority as per the prescribed format (Annexure IV). Based on the recommendations of the Reporting & Reviewing Authority, approval for further extension may be granted by the Competent Authority subject to the availability of vacancies for a period not exceeding 2 years as per clause (5) of the Policy. g) Secrecy Consultants will maintain all information/ documents/ materials gathered during the course of the engagement in strict confidence. They will not copy or make notes of such information/ documents except in connection with the work for the Company. They will not divulge to anyone outside the Company or use any of the information/ documents/ materials gathered during the course of engagement for their own or anyone else’s benefit, either during or after the terms of engagement with the Company. The aforesaid obligation shall also apply to proprietary/ confidential information/ documents of third parties received by them or the Company in the normal course of the engagement with the Company. The Consultants shall, while demitting the Office, handover all information/ documents/ materials under their possession, during the engagement period, to the concerned HoD.

P a g e | 808h) Reporting Relationships During course of their engagement, the Consultants will employ themselves efficiently, diligently and to the best of their ability shall devote their whole time and attention to the interest of the Company and generally carry out work as assigned to them and shall comply with all lawful orders and directions given by the concerned HoDs. They shall honestly and faithfully serve the Company during their period of engagement. i) Joining The Consultant is required to join within 15 days from the date of issuance of offer of engagement or in exceptional circumstances, as approved by the Director (Personnel) of the concerned Subsidiary/ CIL. In the event of failure to join within the stipulated period, the offer of engagement shall stand withdrawn automatically. j) Other Conditions i. Selection of the Medical Consultants is subject to Character and Antecedent verification of the candidates, which would be done post appointment. In case, any discrepancy or concealment of information is found, the contract period of such Medical consultant will be terminated with immediate effect without any notice period. ii. Based on the requirement of the Company concerned, Management will be within its rights to extend the services of Consultant, anytime, to any Establishments of the Company/ Strategic locations. iii. The offer of engagement under this Policy shall not confer any right for regular appointment in CIL & its Subsidiaries. iv. No TA/ DA will be admissible for attending walk-in-interview. However, the Consultants would be eligible for reimbursement of cost of fare incurred at the time of joining equivalent to AC 3 Tier (3 AC) by the rdshortest route for self. v. Consultants shall not engage in private practice during their period of engagement in CIL (HQ)/ Subsidiaries and shall be available at any time for emergencies. vi. Specialist Consultants may also be engaged as teaching faculties for conducting Broad Specialty DNB Courses in CIL Hospitals. vii. Any absence from work for a continuous period of fifteen days or more without proper written permission of the Reporting Authority will amount to voluntary abandonment of engagement and automatic termination without any notice or payment in lieu of notice period. viii. The period of engagement is liable to be terminated at any time without assigning any reason thereof after giving one month’s notice on either side or on payment of one month’s consolidated honorarium in lieu thereof.

P a g e | 80911.0Repeal Unless specified otherwise, all existing provisions of the “CIL’s Policy for availing the services of retired CMDs/ Directors/ Sr. level Executives, etc. as full time/ part time Advisors and subsequent amendments and circulars for engaging retired ”Medical Officers as Advisors will stand superseded by this Policy from the date of its commencement. As such, on commencement of this Policy, CIL & its Subsidiaries will not appoint Advisors of Medical discipline under existing CIL’s Policy for Advisors. In case some Medical Advisors are already appointed under the Advisor policy, they will continue to be governed under the said Advisor policy till the completion of the contract period. 12.0Interpretation Interpretation of the provisions of this policy will be reserved exclusively with the Director (P&IR), CIL and his/ her interpretation will be final. 13.0Savings Chairman, CIL reserves the right to suspend, alter, amend or withdraw partly or fully any of the provisions of this policy at his/ her discretion for reasons to be recorded in the interest of the Company.

P a g e | 810Annexure I Application form for retied Medical Specialists of CIL/ Subsidiaries for the post of Medical Specialist Consultants Registration No:_____________ Post applied for: Name: Gender: Father’s / Spouse’s Name: Nationality: Category: << SC/ ST/ OBC(NCL) >>Religion: Date of Birth Grade at the time of retirement Appraisal Ratings of last 5 years Details of Punishment, if any, in the last 5 years of service Address for Communication House No./ Flat No: Street: Post Office: Pincode: District: State: Mobile No.: e-Mail ID: Qualification Details (MBBS/ BDS & above) Sl.No. Examination Passed Specialization Year (if applicable) Passing of Name of the Board/ Institute University % of Marks Recent Passport size self-attested Photograph

P a g e | 811Enclosures: The following documents are to be enclosed along with the application form in 2 copies: 1. Passport size photograph 2. Copy of proof of Date of Birth 3. Copy of Category certificate, if applicable 4. Copy of Qualification certificates 5. Copy of Superannuation notice Note: 1. The candidates would be required to present themselves along with the above mentioned documents (Sl. No. 2 to 4) in original at the time of the selection. 2. Any candidate whose application is incomplete or any discrepancy found w.r.t the eligibility criteria, then such candidate will not be considered for walk-in-interview/ selection. Declaration I do hereby declare that the above information as furnished by me is true to the best of my knowledge. I also give undertaking that at any point of time, if any of the above information is found false, it will automatically lead to cancellation of my contract and will also make me liable for prosecution under law. I also certify that I am not facing any charge nor have been convicted in any corruption/ illegal gratification/ criminal case. Station: Date: Signature of the Applicant Experience Details of last 10 years of working in CIL/ Subsidiaries Sl. No Name of Organization Post held Employee No. From Date To Date

P a g e | 812Annexure II Application form for outside candidates including retired Medical Specialists of other PSUs/ Government Organizations for the post of Medical Consultants Registration No:_____________ Post applied for: Name: Gender: Father’s / Spouse’s Name: Nationality: Date of Birth: Category: << SC/ ST/ OBC(NCL)/ EWS >>Religion: Whether Ex-PSU <Yes/No> employee? If Yes, Name of the PSU Appraisal Ratings of last 5 years, if applicable Details of Punishment, if any, in the last 5 years of service, if applicable Address for Communication House No./ Flat No: Street: Post Office: Pincode: District: State: Mobile No.: e-Mail ID: Recent Passport size self-attested Photograph

P a g e | 813Enclosures: The following documents are to be enclosed along with the application form in 2 copies: 1. Passport size photograph 2. Copy of proof of Date of Birth 3. Copy of Category certificate, if applicable 4. Copy of Qualification certificates 5. Copy of Experience certificates Note: 1. The candidates would be required to present themselves along with the above mentioned documents (Sl. No. 2 to 5) in original at the time of the selection. 2. Any candidate whose application is incomplete or any discrepancy found w.r.t the eligibility criteria, then such candidate will not be considered for walk-in-interview/ selection. Declaration I do hereby declare that the above information as furnished by me is true to the best of my knowledge. I also give undertaking that at any point of time, if any of the above information is found false, it will automatically lead to cancellation of my contract and will also make me liable for prosecution under law. I also certify that I am not facing any charge nor have been convicted in any corruption/ illegal gratification/ criminal case. Station: Date: Signature of the Applicant Qualification Details (MBBS/ BDS & above) Sl.No. Examination Passed Specialization (if applicable) Year of Name of the Board/ Passing Institute University % of Marks Experience Details since beginning of the career Sl. No Name of Type Organization of Post held Organization Employee No. From Date To Date

P a g e | 814डटिललल ायिड्णइ लोके(िर्कपउ ाक राकरस तराभ)COAL INDIA LIMITED (A Govt. of India Enterprise) नवभ लोक \"COAL BHAWAN\" PREMISE NO: 04, MAR, PLOT NO: AF-III ACTION AREA-1A, NEW TOWN, RAJHARHAT KOLKATA-700156 (WB)ीनपकन्तराहि कएंA Maharatna CompanyPERSONNEL DIVISION RECRUITMENT DEPTCIN:L23109WB1973GOI028844 E-MAIL: [email protected] TEL: 033-7110 4282FAX: 033-2324 4140 WEBSITE: www.coalindia.in (An ISO 9001:2015, ISO 14001:2015 & ISO 50001:2011 Certified Company) _______________________________________________________________________ Ref: ____/_____/ Medical Consultant/ Dated:_________ Category: _____ <<Ex-CIL/ Non-CIL>> Dr. ____________________ ______________________ . Subject: Offer of Engagement as <<Designation>> Dear Sir/ Ma’am,Considering your past service rendered in <<CIL/Subsidiary>> / Considering your performance in the selection process, the Competent Authority is pleased to engage you as <<Designation>> for a period of _____ year(s) from the date of your joining for the following job: Providing medical services to the patients taking treatment in _______ Hospital/ Dispensary ____________ of ____________. The terms and conditions for your engagement will be as under: a. You will be paid _________ only as lump sum honorarium per month. b.You will be governed as per the provisions and terms & conditions of the CIL’s Policy for Engagement of Medical Consultants and amendments issued thereunder from time to time. Please confirm acceptance of aforesaid engagement. If you don’t join within 15 days from the issue of this offer of engagement, the offer will stand withdrawn automatically. Yours faithfully, General Manager/ HoD (Pers/ Rect), Subsidiary. Copy to: 1. General Manager/ HoD(P/Rect), CIL Annexure III

P a g e | 815Performance Appraisal Report of Medical Consultant Financial Year _________ Name Adv. No. Designation Date of Joining Period of Contract From: ___________ To: ___________ Assessment of Reporting Authority regarding performance during the FY _____ Consistently exceeds Company’s expectationsConsistently meets Company’s expectations Meets Company’s expectations most of the timesPartially meets Company’s expectations Consistently does not meet Company’s expectations {tick relevant box} Whether can be recommended for extension, if eligible. Reasons _____________________________________________________ _____________________________________________________ Date: Signature of the Reporting AuthorityReviewing Authority I agree with the above. I do not agree with the above with reasons ______________________________________ ____________________________________________________________________________ {tick relevant box}Date: Signature of the Reviewing Authority Duly appraised report to be sent to General Manager/ HoD (P/Rect) of the concerned Company. Annexure IV Y/N

P a g e | 816References 1 OM No. CIL/C5A(PC)/Medical Consultant/405 dated 30.03.2020. 2OM No. CIL/C5A(PC)/Medical Consultant/457 dated 20.07.2020.

P a g e | 817CIL’s Policy for availing the services of retired CMDs/ Directors/ Sr. level Executives, etc. as full time/ part time Advisors 1.0. Title This policy is called Coal India Limited’s Policy for availing the services of retired CMDs/ Directors/ Sr. Level Executives etc. as full time/ part time Advisors. [1]2.0. Scope The policy covers engagement of retired executives as full time or part-time Advisors on fixed tenure basis in Coal India Limited and its Subsidiaries. This policy is not meant for re-appointment but would be treated as an exception and only as temporary measure in view of superannuation of experienced executives in various disciplines. Engagement under this policy: a) To keep a cap of 0.5% of overall sanctioned strength of Executives of CIL out of which 50% would be operated by subsidiary and 50% by CIL for appointment of Advisors. [2]b) Deleted. [3]c) CMDs of Subsidiary Companies are authorized to make appointment as advisor on Full time/ Part time for projects specific cases limited to the life of the projects & budgetary limits. [4]This policy covers engagement of following categories of retired executives: [5]a) Retired Board level and below Board level Officers from public sector undertakings/ autonomous organization of Central/ State Govt., Officers of class –C and above of Central & State Government (Non- clerical) & members of National level professional Institutions. b) VRS optees should not be considered. 3.0. Definitions [6]a) ‘Full Time Advisor’ means an official engaged as an Advisor, for a period under this policy, who shall render his services as per the requirement of the Management any time. 1 Approved by CIL Board in its 264 & 265 meeting held on 01.02.2011 & 14.02.2011 respectively. Communicated ththvide OO No. CIL/C-5A(vi)/Advisor/1563 dated 01.03.2011. 2 Amended vide OM No. CIL/C5A(PC)/Advisor/2746 dated 17.03.2018. 3 Deleted vide OO No. CIL/C5A(PC)/Advisor/03 dated 01.01.2014. 4 Incorporated vide OO No. CIL/C-5A(PC)/Advisor/08 dated 16.01.2012. 5 Amended vide OO No. CIL/C-5A(PC)/Advisor/08 dated 16.01.2012. 6 Incorporated vide OM No. CIL/C5A(PC)/Advisor/2746 dated 17.03.2018. Subsequent Clauses are re-numbered accordingly.

P a g e | 818b) ‘Part Time Advisor’ means an official engaged as an Advisor, for a period under this policy, who shall render his services for a minimum 10 days in a month during the period of engagement. c) ‘Task based Advisor’ means an official engaged as an Advisor, for a short duration of less than 6 months for a specific task/ assignment. 4.0. Selection Criterion & Process 4.1.Selection Criterion a) The upper age limit of the Advisors should not exceed 65 years and b) The contract period should not be more than two years. 4.2.Selection Process a. The selection would be on the basis of applications received in response to the notification, to be circulated internally either at CIL level or Subsidiary level. However, on the basis of specific requirement individual cases can be processed directly with the consent of the retired executives. b. The applications received against the notification or requirement of CIL will be dealt by CIL Hqrs. and applications received against the notification or requirement of Subsidiaries will be dealt by Subsidiaries. Similar action will be taken for the applications received from retired Board level and below Board level Officers from public sector undertakings/ autonomous organization of Central/ State Govt., Officers of class C and above of Central & State Government (Non- clerical) & members of –National level professional Institutions. i.e. if received against notification or requirement of CIL to be dealt by CIL and if against notification or requirement of –Subsidiaries to be dealt by subsidiaries. –[7] c. In case of advisors to be engaged by Subsidiary Company, the FDs of Subsidiary Company shall recommend the name for approval of the subsidiary company.[7]d. The applications received should be properly scrutinized by CIL (Hqrs.)/ Subsidiary (HQ) with the following information: [7]i.Nature of jobs where the services of ‘Advisor’ is required and to be utilized.ii. Existing strength of the executives in the grade/ designation in which the ‘Advisor’ is to be engaged vis-à-vis sanctioned strength. iii. Justification for the requirement of Advisor. 7 Amended vide OO No. CIL/C-5A(PC)/Advisor/08 dated 16.01.2012.

P a g e | 819e. CIL would place the above recommendation to the Selection Committee. f. The Selection Committee shall be constituted as under: i. Presiding Officer : Chairman, CIL ii. Members : All FDs of CIL g. The Subsidiary Companies will follow the said procedures as stated in this policy while appointing full time/ part time advisor, within the overall ceiling. [8]The Selection Committee at Subsidiary level shall be constituted as under: i.Presiding Officer : Chairman-cum-Managing Director of the Subsidiary. ii.Members : All FDs of Subsidiary Company Note: [9]Advisors should preferably be selected from a panel by following General Financial Rules (GFR) laid down norms and not “on nomination basis” except individual cases of exceptional nature which have to be approved by the Board on a case to case basis. 5.0. Offer of Engagement Offer of engagement shall be issued in writing and will clearly specify the tenure of engagement for the estimated duration for a particular assignment at Corporate level or Subsidiary level. 6.0. Designation The retired Board level Directors or equivalent on selection shall be designated as “Senior Advisors” and others as “Advisors” with specified discipline for which they are selected.[10] 7.0. Benefits [11] a) Consolidated monthly compensation/ Honorarium i)Full-time Advisors: Consolidated monthly compensation/ Honorarium shall be payable as under for rendering service on full time basis on monthly basis. 8Amended vide OO No. CIL/C-5A(PC)/Advisor/08 dated 16.01.2012.9Incorporated due to OM No. CIL/C5A(PC)/Advisor/2746 dated 17.03.2018.10Amended vide OM No. CIL/C5A(PC)/Advisor/2746 dated 17.03.2018. 11 Amended vide OM No. CIL/C5A(PC)/Advisors/284 dated 23.10.2019. Earlier amended vide OM No. CIL/C5A(PC)/Advisor/2746 dated 17.03.2018.

P a g e | 820For Retd. Chairman/ Directors ₹1,50,000/- p.m. For Retd. E-9 Gr. Executive ₹1,20,000/- p.m For Retd. E-8 Gr. Executive ₹1,05,000/- p.m For Retd.E-7 Gr. Executive ₹90,000/- p.m For Retd.E-6 Gr. Executive ₹75,000/- p.m For Retd.E-5 Gr. Executive ₹60,000/- p.m For Retd.E-4 Gr. Executive ₹52,500/- p.m For Retd.E-3 Gr. Executive ₹45,000/- p.m For Retd.E-2 Gr. Executive ₹37,500/- p.m The revised monthly compensation will be effective from September, 2019 onwards and it will also be applicable to all the Advisors who are currently engaged in CIL & its Subsidiaries under this Policy. ii) Part-time Advisors: Part-time Advisors are entitled to 60% of consolidated pay of the Full-time Advisors of the corresponding grade. They would not be entitled to any other facility/ benefit stipulated in the policy.[12]iii) Task based Advisors: Officials can also be engaged as Task based Advisors on fixed days on specific assignments/ projects for a period of not more than 06 months. In that event, they shall be eligible for Compensation/ Honorarium applicable to Full-time Advisors of the corresponding grade. No additional compensation shall be paid if such advisors take time beyond the duration of engagement to complete the task.[12]b) Conveyance charges Company shall provide conveyance for Full-time Advisors as per availability. However, where conveyance is not provided, they shall be eligible for 5% of consolidated pay per month as conveyance charge. [12]c) Accommodation Facility Suitable company’s accommodation shall be provided on availability. However, if company’s accommodation is not available, a consolidated amount will be paid as under: 12Amended vide OM No. CIL/C5A(PC)/Advisor/2746 dated 17.03.2018.

P a g e | 821For X Class Cities 24% of consolidated pay per month For Y Class Cities 16% of consolidated pay per month For Z Class Cities 8% of consolidated pay per month The classification of the cities for this purpose would be as per classification of cities as circulated by DoE vide OM dated 07.07.2017. In the event of Company’s accommodation, the house rent, as applicable to executives on roll, will be recovered.[13]d) Re-imbursement for Mobile Telephones Re-imbursement for the use of mobile telephones based on the actual bills or 750/- ₹p.m. whichever is less. e) Medical All executives of CIL covered under the Post Retiral Medical Benefits Scheme will continue to be governed by the said scheme. Those appointed, who were not under the roll of CIL, will be given the same coverage of benefit, if they are not covered under any post retiral medical scheme. f) Leave The Advisor shall be entitled for paid leave of 15 days in every six months in addition to the paid holidays in the establishment. The paid leave shall be regulated as per the provisions of EL (Earned Leave) applicable to the executive cadre employees under the CIL Executive Leave Rules. However, the paid leave admissible as above is not encashable. The accumulated leave shall stand lapsed on the expiry of each period of engagement of an Advisor.[13]g) TA/ DA TA/DA and other boarding/ lodging charges shall be payable as per entitlement applicable to the existing executives of equal grades whenever tours are undertaken for the jobs related to assignment. 8.0. Other Conditions a)Headquarters on appointment - They would be generally stationed at Headquarters of the Company, for which they are appointed. However, the management will be 13Amended vide OM No. CIL/C5A(PC)/Advisor/2746 dated 17.03.2018.

P a g e | 822within its rights to extend their expert services, anytime, to any subsidiary/ other establishments of the company/ any other strategic locations.[13] b)Medical fitness - The appointment to the post of ‘Advisor’ shall be subject to Medical fitness to be certified by Company/Govt. Medical Officer. c)Notice period - For termination of the contract one month’s notice or consolidated compensation amount from either side. d)Extension of Fixed Tenure - Tenure of engagement can be extended on the approval of the Chairman-cum-Managing Director of CIL or Subsidiary as the case may be.[13]e)Signing of documents - The Advisors shall give their proposals, suggestions, comments, advises, remarks etc. in writing under their signature and shall take accountability for the same. However, they will not supervise or control the day to day work of officials/ employees of the company nor will they certify or pass bills pertaining to the department.[14]f)Secrecy The Advisor will maintain all information/ documents/ materials gathered –during the course of the engagement in strict confidence. They will not copy or make notes of such information/ documents except in conjunction with the work for the Company. They will not divulge to anyone outside the Company or use any of the information/ documents/ materials gathered during the course of engagement for their own or anyone else’s benefit, either during or after the terms of engagement with the Company. The aforesaid obligation shall also apply to proprietary/ confidential information/ documents of third parties received by them or the company in the normal course of the engagement with the Company. The Advisors shall, while demitting the office, handover all information/ documents/ materials (in soft/ hard format) under their possession, during the engagement period, to the concerned HOD.[14]g)Tax - In case payment of GST is required, then the same shall be reimbursed on production of proof of such payment.[14]h)Role of Advisors - The Role of an Advisor will broadly include the following:[15]i)Contributing towards plan and execution of new schemes and project. ii) Contributing in overcoming major constraints & bottleneck faced by departments of the domain they are engaged for. iii)Identifying the “areas of improvement” in the domain and to suggest the way out. 14Amended vide OM No. CIL/C5A(PC)/Advisor/2746 dated 17.03.2018.15Incorporated vide OM No. CIL/C5A(PC)/Advisor/2746 dated 17.03.2018.

P a g e | 823iv) Identifying non-value adding activities that may be eliminated and to advice on the gainful alternative deployment of resources that were engaged in such non-value adding activities. v)Capacity building of the department for being self-reliant in their respective domain. vi) To come out with innovative ideas to simplify and shorten the processes of workflow reasonably to accelerate the pace of obtaining the end result. vii) Taking up specific task/projects, formulating schemes etc. and playing the role of Change Agent in execution of such task/ projects. i)Reporting Relationships During course of their engagement, the Advisors will –employ themselves efficiently, diligently and to the best of their ability shall devote their whole time and attention to the interest of the Company and generally carry out work as assigned to them and shall comply with all lawful orders and directions given by the CMDs/ Directors/ HoDs. They shall honestly, diligently and faithfully serve the Company and use utmost endeavor to promote the interest of the Company.[16]j)Expiry of Terms of Engagement Unless the ad-hoc period of engagement is –extended further or terminated earlier by giving one-month notice or payment in lieu thereof, the engagement will come to an automatic end on the expiry of the period of engagement stipulated in the offer letter and no notice will be necessary.[16]k)Performance Review The value addition by the Advisor will be reviewed on the –parameters as mentioned at Para (h) above by the Management and on being found satisfactory, approval for further extension may be granted as provided under Para (d) above.[166]l)Joining on appointment The Advisor is required to join within 15 days of the offer –of engagement or in exceptional circumstances, as approved by the concerned Functional Director. In the event of failure to join within the stipulated period, the offer of engagement shall stand withdrawn automatically.[16]m)Prohibition on other Full time engagement - Advisor shall not accept any full time appointment or post, whether advisory or administrative, in any other firm or company during the period of their engagement with CIL and its subsidiaries.[16] n)Vigilance/ Departmental Clearances The rules of promotion on the matter of –Vigilance/ Departmental/ Safety clearances shall hold good in the appointment of Advisors.[16] o)Modification of terms and conditions - The Functional Directors of CIL shall make necessary modifications in the terms and conditions from time to time as may be required in the best interest of the Company.[16] p)Appointing Authority - The Chairman- cum- Managing Director of CIL/ Subsidiary companies shall be the Appointing Authority for the advisors engaged in the respective companies.[16] 16 Incorporated vide OM No. CIL/C5A(PC)/Advisor/2746 dated 17.03.2018.

P a g e | 824References 1 OO No. CIL/C-5A(vi)/Advisor/1563 dated 01.03.2011. 2 OO No. CIL/C-5A(PC)/Advisor/08 dated 16.01.2012. 3 OO No. CIL/C5A(PC)/Advisor/03 dated 01.01.2014. 4 OM No. CIL/C5A(PC)/Advisor/2746 dated 17.03.2018. 5 OM No. CIL/C5A(PC)/Advisors/284 dated 23.10.2019.

Page | 825 CIL Buy back Scheme of Goods and Devices for Board level Executives 1.0. Title & Commencement The Scheme shall be called as “CIL Buy back Scheme of Goods and Devices for Board level Executives . ”[1]It shall come into force with immediate effect. 2.0. Scope & Applicability The Scheme shall be applicable to all Board level Executives of CIL & its Subsidiaries including CVOs. The existing Board level Executives including CVOs who have already been provided with goods and devices, purchased by the Company, before introduction of this Scheme will also be covered under this Scheme. 3.0. Definitions a)“Company” means Coal India Limited & its Subsidiaries.b)“Board level Executives” means Functional Directors of CIL & its Subsidiaries including CMDs. CVOs of CIL & its Subsidiaries will also be considered as Board level Executives for the purpose of this Scheme. c)“Goods” means the furniture and household capital items purchased by the Company for the use of Board level Executives. d)“Device ” smeans smart phone, laptop, tablet or devices of similar category purchased by the Company for the office use of Board level Executives.4.0. Periodicity and Depreciation rate The lifespan of the goods and devices will be different for different group of items as specified in the Appendices of this Scheme. Based on the lifespan, the rate of depreciation as per Written Down Value (WDV) method will be determined for all goods and devices. For part of the year, depreciation will be considered proportionately. 5.0. Buy back On expiry of lifespan, the goods and devices which are of personal use as specified in Appendix I will be compulsorily bought back by the concerned Board level Executive. An amount equivalent to the residual value (5%) plus applicable taxes will be recovered from the concerned Board level Executive’s salary of the subsequent month of purchase of the goods/ devices, in one installment, which will be adjusted either on expiry of lifespan of the goods/ devices or on separation from the Company. 1 Approved by CIL Board in its 416 meeting held on 18.01.2021. Communicated vide OM No. thCIL/C5A(PC)/Buy back_Board/553 dated 28.01.2021.

Page | 826 In case of any separation from the Company before expiry of the lifespan of the goods/ devices, the amount equivalent to WDV of the items plus applicable taxes on the date of separation will be recovered from the concerned Board level Executive. Rest of the goods and services which are of non-personal use as specified in Appendix II will be optional for buy back by the concerned Board level Executive. In such cases, the amount equivalent to WDV of the items on the date of separation or residual value (5%), whichever is higher, plus applicable taxes will be recovered from the concerned Board level Executive. 6.0. Monetary limit The total monetary limit of all goods and devices to be purchased for the use of Board level Executives shall not exceed the following limits during the entire tenure of the incumbents: CMDs ₹20 lakhs Other FDs including CVOs ₹15 lakhs7.0. General The goods and devices procured by the Company for the use of Board level Executives will be the property of the Company till bought back by the concerned Board level Executive by paying an amount equivalent to WDV of the items on the date of separation or residual value (5%), whichever is higher, plus applicable taxes. However, all the applicable taxes under the Income Tax Act will be borne by the Company. On transfer from one Subsidiary to another including Hq, the Board level Executive shall continue to use the same goods and devices at the new place of posting provided the same are under useful lifespan. On expiry of the lifespan of the goods/ devices during the ongoing tenure, if required, the items can be purchased again for the use of Board level Executives after buy back of such used items, irrespective of the nature of the item (personal or non-personal), on payment of residual value plus applicable taxes. Such additional purchases are subject to the balance monetary limit available against the concerned Board level Executive. The balance monetary limit will be calculated by addition of the original value of the items bought back and non-utilized amount. Note: [2]The buyback value of the goods and devices for the Board level Executives, who have been allowed to retain their residential accommodation after separation, has to be calculated as per the depreciation rate on the date of vacation of the residential accommodation or till the payment of applicable rents, whichever is earlier. 2Incorporated due to letter No. CIL/C5A(PC)/Buy Back_Board/712 dated 15.07.21.

Page | 827 8.0. InterpretationThe power to interpret the Scheme is reserved with the Chairman, CIL and his/ her interpretation will be final. 9.0. Savings CIL Board reserves the right to relax, alter, amend or withdraw partly or fully any of the provisions of the Scheme at its discretion for the reasons to be recorded in writing.

Page | 828 Appendix I List of Goods & Devices to be compulsorily bought back by Board level Executive Sl. No. Item Life span WDV Depreciation rate* 1. Household fittings Carpets 3 years 62.79% Blinds Curtains Mattresses Paintings Wall clocks Any other items as decided by the CIL CFDs. 2. End user Electronic devices Smart phone 3 years 62.79% Laptop/ Devices of similar categories Tablet/ Devices of similar categories Any other devices as decided by the CIL CFDs. * WDV Depreciation rate is calculated by taking residual value as 5% of the original cost of the item.

Page | 829 Appendix II List of Goods & Devices to be optionally bought back by Board level Executive Sl. No. Item Life span WDV Depreciation rate* 1. Furniture items Sofa set 10 years 25.89% Centre table Dressing table Almirahs Showcase Dining table & chairs Computer/ Study table & chairs Book shelves Cots Diwans Cabinets Any other items as decided by the CIL CFDs. 2. Electrical Items Refrigerator 4 years 52.71% Washing machine Water purifier Vacuum cleaner Grinder Microwave Oven Cooking range Fan Freezer Air Conditioner Cooler Dish washer Room heater Inverter Geyser Any other items as decided by the CIL CFDs. 3. End user Electronic devices Desktop computer 3 years 62.79% Printer Scanner TV Any other devices as decided by the CIL CFDs. * WDV Depreciation rate is calculated by taking residual value as 5% of the original cost of the item.

Page | 830 References 1 OM No. CIL/C5A(PC)/Buy back_Board/553 dated 28.01.2021. 2 Letter No. CIL/C5A(PC)/Buy back_Board/712 dated 15.07.2021.

Page | 831 CIL Policy for engagement of Security Personnel on fixed tenure contract basis 1.Title and commencement This policy is called as CIL Policy for engagement of Security Personnel on fixed tenure contract basis . It will come into force with immediate effect. [1]2.Scope and applicability This Policy covers engagement of qualified Security Personnel on fixed tenure contract basis at E7 and E8 grades in CIL and its Subsidiaries. 3.Definitions In this policy, unless there is anything repugnant to the context, the following words would have the meaning as assigned to hereunder: a)‘Company’ means Coal India Ltd and its Subsidiaries. b)‘Competent Authority’for appointment of Security Personnel shall be the Chairman, CIL.4.Vacancies for engagement of Security Personnel Before each engagement activity at the beginning of Financial Year, the Recruitment Department of CIL would obtain the approval of the Chairman, CIL regarding the number of Subsidiary wise & category wise vacancies of E7 & E8 grade to be operated. While deriving the number of vacancies, superannuation of on-roll Security Executives of the upcoming Financial Year will also be taken into account.Reservation in vacancies will be provided for SC/ ST/ OBC/ PWD/ EWS category candidates as per the Presidential directives/ Govt. of India guidelines. 5.Contract period a)The contract period of a Security Personnel should normally be for two years. However, it can be extended at the discretion of the Competent Authority in the interest of the Company for additional period of upto two years (cumulative maximum four years) in not more than two spells. Any further engagement beyond four years can only be through fresh selection process and notification of vacancies. b)Any such engagement will not be beyond his/ her attaining the age of 65 years. c)The contract will automatically cease to exist on expiry of the period of contract or on the last date of month in which the candidate has attained 65 years of age (previous month’s last date if date of birth falls on 1st of a month) and for this, no separate notice would be necessary. 6.Eligibility Conditions Security Personnel under this Policy will be engaged in two different levels i.e., E7 & E8 grades as per the following minimum eligibility conditions: 1 Approved by CIL Board in its 431 meeting held on 17.09.2021 and communicated vide OM No. stCIL/C5A(PC)/Security Rect/772 dated 23.09.2021.

Page | 832 Grade Designation Minimum Qualification Minimum Security related Experience E7 Chief Manager Graduate (Security) Minimum 19 years’ service in Officer/ Executive Cadre with either Armed Forces or Central Police Organization (CPO) (or) Minimum 22 years’ service in Officer/ Executive Cadre with other Govt./ PSEs E8 General Manager Graduate (Security) Minimum 22 years’ service in Officer/ Executive Cadre with either Armed Forces or Central Police Organization (CPO) (or) Minimum 25 years’ service in Officer/ Executive Cadre with other Govt./ PSEs Note: i. Central Police Organizations (CPO) for the purpose of above selection are as under: a. Intelligence Bureau, Central Bureau of Investigation, Bureau of Police Research & Development (BPRD) and National Investigation Agency. b. Central Armed Police Forces of the Union namely Assam Rifles (AR), Border Security Force (BSF), Central Industrial Security Force (CISF), Central Reserve Police Force (CRPF), Indo Tibetan Border Police (ITBP), National Security Guard (NSG), Sashastra Seema Bal (SSB) and Indian Railway Protection Force Service (IRPFS). c. State Police/ State Armed Forces shall not be covered under the term Central Police Organization except Ex. IPS Officers. ii. Experience in other Govt./PSEs would be considered only if the candidates are having relevant experience in managing Industrial security in Officer/ Executive Cadre. iii. Office/ Executive Cadre means minimum induction level of Officer Cadre like Management Trainee/ Officer of CPSEs, Officer Cadet of Defence, Asst. Supdt of IPS, etc. iv. The experience of State Public Sector Enterprise in Officer/ Executive cadre would be applicable only if the Organization is having manpower of atleast 10,000 employees of all types with net worth of minimum 500 crores. ₹v. For consideration of candidature of Armed Forces/ CPO Personnel, the security related experience of other Govt./ PSEs in Officer/ Executive cadre, if available, will also be considered along with the experience of Armed Forces/ CPO for calculation of minimum required experience in such a way that every completed 2 years of experience in other Govt./ PSEs in Officer/ Executive Cadre will be considered equivalent to 1 year of experience in Armed Forces/ CPO.

Page | 833 vi. The applications of candidates from PSEs/ Government sector will be considered only if: a.The candidate is having minimum two years’ experience in immediate lower grade. For example, for recruitment in E8 grade, the candidate should have minimum 2 years’ experience in E7 and/ or E8 grade or equivalent in either of the following scales or equivalent: (i)₹100000-260000 (IDA) Post 01.01.2017 or higher scale (ii)₹123100-215900 (Level 13) CDA Post 01.01.2016 or higher scale Note: Applicants of other PSEs who are having the required two years’ experience in the above mentioned pay scale but not in E7 or E8 grade will not be eligible for E8 grade. b. The applications against the notification are received through proper channel or No Objection Certificate is produced at the time of interview. vii.Subject to eligibility conditions, one candidate may be allowed to apply for both grades against a single notification/ advertisement. viii.In case, a candidate is having security related experiences from multiple Organizations in Officer/ Executive cadre, all such experiences would be counted in terms of completed months for calculation of final completed years of experiences. ix.The appointment of Security Personnel under this Policy shall be subject to Medical fitness to be certified by Company Medical Officer. Minimum standards required for appointment of security personnel under this policy is enclosed as Appendix I. x.The upper age limit for applying against the recruitment notification of both E7 & E8 grade is 62 years as on the date of publication of notification (latest date of publication date if notification is published in different newspapers on different dates). xi.Candidates taken VRS (voluntary retirement from the services before superannuation) or dismissed/ removed/ compulsorily retired from Armed Forces/ CPO/ PSEs or any other Organization will not be eligible for engagement under this policy. 7.Selection Criteria Selection of Security Personnel will be done through personal interview. The distribution of marks under different parameters are as under:

Page | 834 Sl. ParametersMax Marks1 Qualification: 20 Marks i. 2 years Post Graduate Degree/ Post Graduate Diploma or equivalent in Security related subjects20 Marks ii. 2 years Post Graduate Degree/ Post Graduate Diploma or equivalent in Management 18 Marks iii. Graduate 16 Marks 2 Relevant Security related experience as per Clause 6 of the Policy:15 Marks i. Minimum required experience for the notified grade7 marks ii. For each completed year of experience beyond the minimum required experience in either Armed Forces or CPO in Officer/ Executive cadre 2 marks iii. For each completed year of experience beyond the minimum required experience in other Govt./ PSEs in Officer/ Executive cadre 1 mark 3 Interview:(Professional, Technical knowledge and General awareness) 15 Marks 15 Marks Minimum total marks (1+2+3) for empanelmentGeneral/ UR/ EWS OBC (NCL) SC / ST/ PWD 30 Marks 27.5 Marks 25 Marks 50 Marks 8.Methodology for Selection a) For engagement of Security Personnel, advertisement would be issued by CIL Recruitment Department. The detailed advertisement would consist of a short role profile, eligibility criteria, details of vacancy, interview locations, terms and conditions, required documentation details, general instructions, etc. b) A short advertisement of vacancies would be issued minimum in 1 National Daily English Newspaper, 1 National Daily Hindi Newspaper and in Employment News/ Rozgar Samachar whereas, detailed advertisement would be issued in the website of CIL prior to selection. c) The detailed advertisement will also consist of the details of the form in which applications are to be submitted. A sample application format is attached as Appendix II. d) A Scrutiny Committee of not less than four members of different disciplines will be constituted with the approval of the Chairman, CIL. The members of the Committee will be not less than E7 grade. The Committee will screen the applications received against the notifications as per the predefined criteria of qualification and relevant experience as per clause 7 (Sl. 1 & 2) above and submit two separate lists namely empanelled & non-empanelled list of candidates for each notified grade. In case, any clarification is required from the candidates regarding qualification/ experience, the Committee may also submit provisionally empanelled list which may be considered for interview along with the empanelled list subject to the desired clarifications received from the candidates. Out of the empanelled list, candidates would be called for interview for each notified grade as per the following table:

Page | 835 No. of Vacancies No. of Candidates to be called for interview 1 5 2 8 3 10 4 or more 1:3 ratio For EWS/ OBC/ SC/ ST 1:3 ratio against each category Category Sample chart for number of candidates to be called for interview is enclosed as Appendix III. In case of tie in total marks obtained out of 35 marks (20 qualification & 15 relevant experience), the candidates to be called for interview will be decided on the following basis: i. The marks obtained in relevant experience criteria will be considered i.e., candidate with higher marks in experience criteria will be placed above in the panel. ii. If the marks obtained in the relevant experience criteria are same, then the qualification criteria will be considered i.e., candidate with higher marks in the qualification criteria will be placed above in the panel. iii. If the marks obtained in both the criteria are same, then candidates whose Date of Birth is earlier will be considered for placing above in the merit panel. iv. If still a tie, all the tied candidates will be called for interview beyond the above prescribed ratio. e) The candidates called for interview would be required to present themselves along with all the documents needed in original plus 2 copies at the time of the interview. Any candidate whose application is incomplete or any discrepancy found w.r.t. eligibility criteria, then such candidate will not be considered for interview. f) A Selection-cum-Interview Committee will be constituted with the approval of the Chairman, CIL. The members of the Committee will be as follows: i. Functional Director of CIL/ CMD of Subsidiary Companies or representative not below the rank of FD as Chairman of the Committee ii. Any General Manager or HoD (Security) iii. General Manager/ HoD (Pers./Recruitment) or his/ her representative iv. One External expert The honorarium to the external expert shall be decided by the Chairman, CIL as per the extant guidelines followed in the DPCs for promotion to E8 & E9 grades. External expert will also include those engaged as Advisor (Security) as per CIL’s Advisor Policy. However, no separate honorarium would be payable for such Advisors engaged as External expert. In addition to the above, the Selection-cum-Interview Committee will consist of a representative of SC, ST, OBC, Minority community and one woman

Page | 836 representative (if female candidates are available). A Committee member may represent more than one category of representation in the Selection-cum-Interview Committee. However, a member representing SC shall not represent ST/ OBC and vice versa. g) If suitable candidates are not found fulfilling the vacancies among the candidates interviewed, remaining empanelled candidates may be called for interview in the order of merit as per the table specified in clause 8 (d) above. h) The Selection-cum-Interview Committee would recommend the names of the selected Candidates based on the total marks obtained out of 50 in the Selection Criteria for approval of the Competent Authority. i) Offer of engagement specifying the tenure and other terms and conditions of the engagement will be issued by CIL Recruitment Department on obtaining competent approval. A draft Offer of engagement is attached as Appendix IV. j) Extension will be granted based on the performance of Security Personnel as per Clause (5) of the Policy. 9.Terms & Conditions for engagement of Security Personnel a) Consolidated monthly remuneration Security Personnel engaged under this Policy are eligible for consolidated monthly remuneration as under: Designation & Grade Till the age of 60 years Beyond 60 years of age Chief Manager (Security) & E7 grade ₹1,70,000/- plus statutory retiral benefits as specified at sub-clause (g) below ₹1,95,000/- only. General Manager (Security) & E8 grade ₹2,05,000/- plus statutory retiral benefits as specified at sub-clause (g) below ₹2,35,000/- only. The consolidated monthly remuneration of the incumbent will be revised to ₹1,95,000 (in case of E7)/ 2,35,000 (in case of E8) from the subsequent month of ₹attaining 60 years of age. b) Variable Annual Increment linked to performance The Security Personnel are not eligible for Performance Related Pay (PRP). However, a variable annual increment of monthly remuneration will be applicable as on 1 April based on the performance rating of the last FY as under: stPerformance Rating Variable Increment of remuneration Outstanding 7% Very Good 5% Good 3% Fair 1%

Page | 837 Performance Rating Variable Increment of remuneration Poor 0% However, the entitlement of variable increment of the first FY after engagement would be regulated as under: Engagement Period of the first FY Entitlement of Variable Increment < 3 months No increment > = 3 & < 6 months Half of Variable increment > = 6 & < 9 months Three fourth of variable increment > = 9 months Full increment The increment will be payable as a separate component and not to be linked with the fixed monthly remuneration. The increment is also payable in a cumulative manner i.e., while paying the increment for a year, previously paid increment(s) will continue to be paid. c) Accommodation facility Suitable Company’s accommodation will be provided as applicable to on-roll Executives against the standard rent fixed by the Company, if available. d) Medical Till 60 years of age, Security Personnel will be entitled for medical facilities for self, spouse & dependents whereas, beyond 60 years, only self & spouse will be entitled for medical facilities as per the Coal India Medical Attendance Rules (MAR) during their period of engagement. e) Leave The Security Personnel will be entitled for paid leave of 15 days in every six months in addition to the casual leave of 12 days and paid holidays in the establishment. The paid leave shall be regulated as per the provisions of EL (Earned leave) applicable to the Executive cadre employees under the Coal India Executive Leave Rules 2010. However, the paid leave admissible as above is not encashable. The accumulated leave shall stand lapsed on expiry of period of engagement. f) TA/ DA Whenever tours are undertaken by the Security Personnel, the TA/ DA and other boarding/ lodging charges will be payable as per the entitlement applicable to the regular on-roll Executives of equivalent grade. g) Retiral Benefits Till attaining the age of 60 years, the Security Personnel is eligible for statutory retiral benefits like Gratuity & CMPF/ CMPS. Contributions for the said retiral

Page | 838 benefit would be made by Employer and the Security Personnel at par with on-roll Executives on monthly basis as per the respective Acts/ Rules. For the purpose of statutory retiral benefits, the Basic Pay for E7 & E8 grade Security Personnel will be fixed as ₹1,00,000/- & ₹1,20,000/- respectively for the entire period of engagement and DA as per IDA rates. If the candidate is already a member of EPFO, then he/ she will continue to be a member of EPFO instead of CMPF/ CMPS and the percentage contribution of Employer and Security Personnel will be regulated accordingly. The superannuation benefits will not be applicable for Security Personnel beyond the age of 60 years. Security Personnel will not be eligible for other non-statutory retiral benefits like Post-retiral medical benefits and defined contribution pension for the period of their engagement with CIL under this Policy unless otherwise eligible in normal course prior to such engagement. Illustrations on the year-wise benefits applicable to the Security Personnel engaged under this policy is enclosed as Appendix V. 10.Other Terms & Conditions a) Secrecy Security Personnel will maintain all information/ documents/ materials gathered during the course of the engagement in strict confidence. They will not copy or make notes of such information/ documents except in connection with the work for the Company. They will not divulge to anyone outside the Company or use any of the information/ documents/ materials gathered during the course of engagement for their own or anyone else’s benefit, either during or after the terms of engagement with the Company. The aforesaid obligation shall also apply to proprietary/ confidential information/ documents of third parties received by them or the Company in the normal course of the engagement with the Company. The Security Personnel shall, while demitting the Office, handover all information/ documents/ materials under their possession, during the engagement period, to the concerned HoD. b) Joining Security Personnel is required to join within 15 days from the date of issuance of offer of engagement or in exceptional circumstances, as approved by the Director (Personnel) of the concerned Subsidiary/ CIL. In the event of failure to join within the stipulated period, the offer of engagement shall stand withdrawn automatically. c) Other Conditions i. Selection of the Security Personnel is subject to Character and Antecedent verification of the candidates, which would be done post appointment. In case, any discrepancy or concealment of information is found, the contract period of such Security Personnel will be terminated with immediate effect without any notice period.

Page | 839 ii. The Candidates would be eligible for reimbursement of cost of fare incurred at the time of attending interview, initial medical examination & joining equivalent to AC 2 Tier (2 AC)/ Air travel (Economy Class) by the shortest ndroute for self. iii. Based on the requirement of the Company concerned, Management will be within its rights to extend the services of Security Personnel, anytime, to any Establishments of the Company/ Strategic locations with applicable transfer benefits like TA, joining time/ transit leave and conveyance of personal effects. However, they will not be eligible for any transfer grant and settling-in-allowance. iv. The offer of engagement under this Policy shall not confer any right for regular appointment in CIL & its Subsidiaries. v. During course of their engagement, the Security Personnel will employ themselves efficiently, diligently and to the best of their ability shall devote their whole time and attention to the interest of the Company and generally carry out work as assigned to them and shall comply with all lawful orders and directions given by the concerned HoDs. They shall honestly and faithfully serve the Company during their period of engagement. vi. Security Personnel engaged under this policy will exercise the full powers of E7/ E8 grade Executives of Security discipline. vii. Any absence from work for a continuous period of fifteen days or more without proper written permission of the Reporting Authority will amount to voluntary abandonment of engagement and automatic termination without any notice or payment in lieu of notice period. viii. Executive Establishment department of the concerned Company will be the nodal department for implementation of the performance appraisal system (Appendix VI) of Security Personnel engaged under this Policy. The department will co-ordinate with the engaged personnel and their reporting hierarchies for filling up of appraisal forms along with appeal disposal as per the prescribed timelines. If the engaged Security Personnel is either rated as “Poor” in any FY or “Fair” in two consecutive FYs, then his/ her engagement would be terminated by giving one month’s notice or on payment of one month’s remuneration in lieu thereof. ix. The period of engagement is liable to be terminated at any time without assigning any reason thereof after giving one month’s notice or on payment of one month’s remuneration in lieu thereof on either side. x. In respect of any other item concerning the terms & conditions of engagement of Security Personnel which is not covered under the preceding paras, the same will be governed by the relevant rules/ instructions applicable with the specific approval of the Chairman, CIL as well as amendments to the rules/ instructions/ policy issued from time to time.

Page | 840 11.Interpretation Interpretation of the provisions of this policy will be reserved exclusively with the Director (P&IR), CIL and his/ her interpretation will be final. 12.Savings CIL Board reserves the right to relax, alter, amend or withdraw partly or fully any of the provisions of this Policy at its discretion for the reasons to be recorded in writing. The procedural aspects of implementation of this Policy may be amended with the approval of Chairman, CIL as per administrative requirements.

Page | 841 Appendix I Minimum physical and medical standards required for appointment of Security PersonnelTo be deemed medically fit, a candidate must be in good physical and mental health and free from any disease/ syndrome/ disability likely to interfere with the efficient performance of security related activities in any environment, climate, remote areas and austere conditions with no frequent medical aid. In general, the following minimum standards are required for appointment of Security personnel: a. Should not have any musculoskeletal deformities (congenital or acquired) of spine, chest, pelvis and limbs, or anywhere in the body. b. Weight should be proportionate to height i.e., should not be grossly over-weight or under-weight (BMI should be in between 19-27.5). c. Vision must be good Naked Eye Corrected Near Vision Better Eye 6/12 6/6 0.6 Worse eye 6/24 6/9 0.8 Each Eye 6/18 Hypermetropia 6/9 0.8 Total myopia should not exceed -6D and Hypermetropia should not exceed +4D. Candidates should not suffer from any form of night blindness, color blindness, squint or any chronic & progressive diseases of eye leading to loss of binocular vision. d. Hearing must be good and there should be no progressive disease affecting hearing. e. Speech must be without impediment - stammering of moderate degree excluded. f. Height must not be less than 152 cm for both male and female candidates (concession of 5 cm for Gorkhas, Garhwalis and Assamese tribal candidates). g. Chest must be well formed. Minimum requirement of chest expansion should be 5 cm. Chest measurements are not applicable for female candidates. h. Lungs should be sound and free from any chronic bronchial or laryngeal disease. i. Should not suffer from any chronic or extensive ulcers, ailments of skin or other system. j. Subjects of palsy, paralysis and epilepsy are to be rejected. k. Any other abnormality, if so considered by specialist of the Medical Examination Board. With the above minimum standards, the Medical Officers of the Examining Board shall use their own wisdom in each case, get a history of present & past illness and whether at present, under treatment or not and shall judge cases on their merits taking into consideration the age, gender, prevalence of diseases and prospective duties of the Security Personnel. The main object of medical examination is to secure continuous effective service from the candidate.

Page | 842 Appendix II Sample Application form for the post of <<Designation>> Registration No:_____________ Name: Gender: Father’s / Spouse’s Name: Nationality: Date of Birth: Category: << SC/ ST/ OBC(NCL)/ EWS >>Religion: AADHAR No. PAN No. Member of EPFO <<Yes/ No>> If Yes, EPF No.: Bank A/c No. along with Bank & Branch Name IFSC Code: Address for Communication House No./ Flat No: Street: Post Office: Pincode: District: State: Mobile No.: e-Mail ID: Qualification Details (from Graduate level onwards) Sl.No. Examination Passed Specialization Year of (if applicable)*Passing Name of the Board/ Institute University % of Marks Recent Passport size self-attested Photograph

Page | 843 *Security related specialization may clearly be specified. Enclosures: The following documents are to be enclosed along with the application form in 2 copies: 1. Passport size photograph 2. Copy of proof of Date of Birth 3. Copy of Category certificate, if applicable 4. Copy of Qualification certificates 5. Copy of Experience certificates Note: 1. The candidates would be required to present themselves along with the above mentioned documents in original plus two copies at the time of the interview. 2. Any candidate whose application is incomplete or any discrepancy found w.r.t the eligibility criteria, then such candidate will not be considered for interview/ selection. 3. If space becomes a constraint, the information may be attached in a separate sheet as per the prescribed format. 4. The applications of candidates from PSEs/ Government sector should normally be considered only if it is received through proper channel or on submission of No Objection Certificate at the time of interview. Declaration I do hereby declare that the above information as furnished by me is true to the best of my knowledge. I also give undertaking that at any point of time, if any of the above information is found false, it will automatically lead to cancellation of my contract and will also make me liable for prosecution under law. I also certify that I am not facing any charge nor have been convicted in any corruption/ illegal gratification/ criminal case and also I have not been dismissed or removed or compulsorily retired or taken VRS from the services of my previous Organization(s). Station: Date: Signature of the Applicant Security related Experience details since beginning of the career in ascending order Sl. No Post held/ Grade (in case of CPSEs) Details of Organization (Name, type, manpower employed & annual turnover of last 3 years)Nature of work/ Tasks performed From Date To Date

Page | 844 Sample Chart for No. of Candidates to be called for interview against vacancies No. of Vacancies No. of Candidates to be called for interview 1 5 2 8 3 10 4 12 5 15 6 18 7 21 8 24 9 27 10 30 11 33 12 36 13 39 14 42 15 45 Note: For EWS/ OBC/ SC/ ST vacancies, candidates to be called in the ratio of 1:3 against each category. Appendix III

Page | 845 डटिललल ायिड्णइ लोके(िर्कपउ ाक राकरस तराभ)COAL INDIA LIMITED (A Govt. of India Enterprise) नवभ लोक \"COAL BHAWAN\" PREMISE NO: 04, MAR, PLOT NO: AF-III ACTION AREA-1A, NEW TOWN, RAJHARHAT KOLKATA-700156 (WB)ीनपकन्तराहि कएंA Maharatna CompanyPERSONNEL DIVISION RECRUITMENT DEPTCIN:L23109WB1973GOI028844 E-MAIL: [email protected] TEL: 033-7110 4282FAX: 033-2324 4140 WEBSITE: www.coalindia.in (An ISO 9001:2015, ISO 14001:2015 & ISO 50001:2011 Certified Company) ___________________________________________________________________________ Ref: ____/_____/ Security/ Dated:____________ Category: _____ Shri/ Ms ____________________ ______________________ . Subject: Offer of Engagement as <<Designation>> Dear Sir/ Ma’am,Considering your performance in the selection process, the Competent Authority is pleased to engage you as <<Designation>> for a period of _____ year(s) from the date of your joining for the following job: To ensure/ organize security to the assets & resources of ________________________. The terms and conditions for your engagement will be as under: a. You will be paid _________ only as consolidated monthly remuneration. b. You will be governed as per the terms & conditions of the CIL Policy for Engagement of Security Personnel on fixed tenure contract basis and amendments issued thereunder from time to time. Please confirm acceptance of aforesaid engagement. If you don’t join within 15 days from the issue of this offer of engagement, the offer will stand withdrawn automatically. Yours faithfully, General Manager/ HoD (Pers/ Rect), Coal India Limited. Appendix IV

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Page | 848 Performance Appraisal Report FY: 20__ - 20__ Name EIS No. Designation Date of Joining Period of Contract From: ___________ To: ___________ Period of Appraisal From: ___________ To: ___________ Tasks & Target for the year – to be set on mutual discussion between Self & First level Assessing Authority during the begining of the FY or on change of job assignments {Maximum 10 no. of tasks}. Timeline Within 30 April of the FY or within 15 days of assumption of charge –thSl. Tasks Deliverables Timeline 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Date: Signature of Self Acceptance of First level Assessing Authority Appendix VI

Page | 849 Date: Signature of First level Assessing AuthorityFirst level Assessing Authority Timeline By June 15 of the subsequent year –thAssessment of First level Assessing Authority Outstanding [90 to 100] (Consistently exceeds Company’s expectations) Very Good [70 to 89] (Consistently meets Company’s expectations) Good [50 to 69] (Meets Company’s expectations most of the times) Fair [33 to 49] (Partially meets Company’s expectations) Poor [0 to 32] (Consistently does not meet Company’s expectations) {tick relevant box} Assessment Score in the scale of 1 to 100, 100 being best: Whether can be recommended for extension, if applicable. Reasons _____________________________________________________ ____________________________________________________________ ____________________________________________________________ Date: Signature of the First level Assessing AuthorityFinal level Assessing Authority Timeline By June 30 of the subsequent year–th I agree with the above. I do not agree with the above with revised assessment rating along with reasons____________ ________________________________________________________________________________ ________________________________________________________________________________ {tick relevant box}Assessment Score in the scale of 1 to 100, 100 being best:Date: Signature of the Final level Assessing Authority Y/N

Page | 850 Ratings to be communicated to the concerned Security personnel by 5 July of the subsequent year thby concerned Executive Establishment department for filing appeal against the ratings, if any. Appeal against the final ratings <<to be submitted within 15 days of disclosure of final assessment ratings to the concerned i.e., by 20 July of the subsequent year>>thI do not agree with the final assessment score for the following reasons (Not more than 500 words): Date: Signature of SelfGeneral Instructions: 1.Executive Establishment department of the concerned Company will be the nodal department for implementation of performance appraisal system of Security personnel. They will co-ordinate with the engaged Security personnel and their reporting hierarchies for filling up of appraisal forms as per the prescribed timelines against each activity. 2.Reporting hierarchy to be decided by Director Personnel of the concerned Company. Security Personnel engaged on fixed term basis can also be allowed to appraise his subordinates in regular grades. 3.Duly filled appraisal report for a FY to be maintained by Executive Establishment department of the concerned Subsidiary with a copy to be sent to GM/ HoD(P/Rect) of CIL and to the concerned Security Personnel by August end of the subsequent year. Final Score after appeal disposal by concerned CFDs in 1 to 100 scale: ___________________ <<Appeal to be disposed off by 15 August of subsequent year. Ratings to be filled by concerned thExecutive Establishment department.>>